Backup Documents 04/10/2012 Item #16A10ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T 1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routine lines #1 throue}t #4 rn —Irate the rherlrlict and fnn —A to C.,. l;;lcn.. /1:... INC%
Route to Addressee(s)
Office
Initials
Date
(List in routing order
appropriate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
(Initial)
Applicable)
1. Judy Puig
GMD Planning &
Agenda Item Number
Regulation/Operations
q)/D)/Z-
Type of Document
Attached
AA
l*a t
Number of Original
3.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Documents Attached
4.
Chairman and Clerk to the Board and possibly State Officials.
5 Ian Mitchell, Supervisor, BCC Office
Board of County
Commissioners
Office and all other parties except the BCC Chairman and the Clerk to the Board
6. Minutes and Records
Clerk of Court's Office
The Chairman's signature line date has been entered as the date of BCC approval of the
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Contact
1,
Phone Number
N/A (Not
1.
appropriate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
(Initial)
Applicable)
Agenda Date Item was
Approved b the BCC
`„
4
Agenda Item Number
to 1-
I U- A. td
Type of Document
Attached
AA
l*a t
Number of Original
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
1.
appropriate.
Original document has been signed/initialed for legal sufficiency. (All documents to be
(Initial)
Applicable)
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
sianature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be oware of your deadlines!
6.
The document was approved by the BCC on (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
16 A10
RESOLUTION NO. 12 -__59_
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,
FLORIDA AUTHORIZING FINAL
ACCEPTANCE OF CERTAIN ROADWAY AND
DRAINAGE IMPROVEMENTS IN STERLING
OAKS — PHASE 2A, ACCORDING TO THE PLAT
THEREOF RECORDED IN PLAT BOOK 29,
PAGES 11 THROUGH 13; RELEASE OF THE
MAINTENANCE SECURITY; AND
ACCEPTANCE OF THE PLAT DEDICATIONS
WHEREAS, the Board of County Commissioners of Collier County, Florida, on
September 9, 1997, approved the plat of Sterling Oaks — Phase 2A for recording; and
WHEREAS, the Developer has constructed and maintained the roadway and
drainage improvements in accordance with the approved plans and specifications as
required by the Land Development Code (Collier County Ordinance No. 04 -41, as
amended); and
WHEREAS, the Developer is requesting final acceptance of the roadway and
drainage improvements and release of his maintenance security; and
WHEREAS, the Land Development Services Department has inspected the
roadway and drainage improvements, and is recommending final approval of said
facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance is hereby
granted for those roadway and drainage improvements in Sterling Oaks — Phase 2A,
pursuant to the plat thereof recorded in Plat Book 29, pages 11 through 13, and the Clerk
is hereby authorized to release the maintenance security.
16 A10
BE IT FURTHER RESOLVED AND ORDERED that the roadway and drainage
improvements within Sterling Oaks — Phase 2A will be maintained privately in the future
by the Sterling Oaks Community Association and Club, Inc., and will not be the
responsibility of Collier County; and Collier County hereby accepts the easement
dedications made on the plat.
This Resolution adopted after motion, second and majority vote favoring same,
this /0 A day of �,'% , 2012.
AFTE,Si`_ _
D, T, y K, ERK
A:" ,
.. At to
Approved as to form and legal
sufficiency:
Steven T. Williams
Assistant Collier County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
B � W
Y• W. C'J"'
FRED W. COYLE, CHAiRAAN