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Backup Documents 03/27/2012 Item #16D 3- -- -------- - ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP , 0 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Ian Mitchell (line W. Route to Addressee(s) (List in routing order) Office Initials Date I. a ropriate. (Initial) Applicable) 2. March 27, 2012 Agenda Item Number 16D3 3. signed by the Chairman, with the exception of most letters, must be reviewed and signed 4. Colleen Greene County Attorney's Office Number of Original 1 5. Ian Mitchell, Executive Manager to the BCC Board of County Commissioners Documents Attached 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Ilonka Washburn Phone Number 4039 Contact a ropriate. (Initial) Applicable) Agenda Date Item was March 27, 2012 Agenda Item Number 16D3 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed Type of Document Contractor Agreement Number of Original 1 Attached resolutions, etc. signed by the County Attorney's Office and signature pages from Documents Attached INSTRUCTIONS & CHECKLIST l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not a ropriate. (Initial) Applicable) 1. Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. is the Chairman's original signature required? No 3. All handwritten strike - throughs and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board. 4. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date, whichever is applicable. 5. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 6. In most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 7. The document was approved by the BCC on 3 -27 -12 (enter date) and all N/A not changes made during the meeting have been incorporated in the attached document. an option The County Attorney's Office has reviewed the changes, if applicable. ftii Iine'Gr l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011 16D 3 MEMORANDUM Date: April 4, 2012 To: Ilonka Washburn, Operations Manager Parks and Recreation From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Contractor Agreement NCH — Water Safety Instruction Enclosed please find a copy of the above referenced document (Agenda Item #16D3), approved by the Board of County Commissioners on Tuesday, March 27, 2012. The original has been kept by the Minutes and Records Department as part of the Board's Official Records. If you have any questions, please call me at 252 -7240. Thank you. 16D 3 INDEPENDENT CONTRACTOR AGREEMENT THIS AGREEMENT is made this 27th day of March 2012, ( "Effective Date "), by and between NCH Healthcare System, Inc., a Florida not for profit corporation ( "NCH ") and BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY ( "Contractor "). WITNESSETH WHEREAS, NCH and its affiliates have as their primary objective the delivery and provision of health care related services to the community; WHEREAS, NCH, in cooperation with the Safe and Healthy Children's Coalition of Collier County, desires to make water safety instruction available to certain children in identified Day Care Centers in Collier County; WHEREAS, the Contractor is capable of providing water safety instruction services ( "Services ") required by this Agreement; and WHEREAS, the Contractor agrees to render the Services from time to time to NCH as an independent contractor under the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable considerations, the receipt of which by each from the other is hereby acknowledged, it is mutually agreed as follows: 1. Creation of Contractual Relationship. NCH hereby contracts with the Contractor, under the terms and conditions set forth in this Agreement, to assist in providing the water safety instruction services for children designated by NCH. The Contractor shall meet regularly with NCH's representatives who oversee the Program, to discuss and review the Services which the Contractor is providing for the Program. 2. Term of Engagement. The period of this Agreement shall be for a term of twelve (12) months, commencing on March 27th, 2012. 3. Compensation to Contractor by NCH. NCH shall pay to the Contractor Four Dollars ($4.00) per child per lesson hour, not to exceed more than $40 per Child, as compensation for the services that the Contractor provides under this Agreement. This Compensation shall be paid by NCH or one of its affiliates, on a monthly basis. 160 3 4. Duty to Perform Services. The Contractor shall be permitted to arrange its schedule in rendering Services. The Contractor shall spend as many hours each month as are necessary to adequately provide the Services required under this Agreement. The Contractor will provide NCH's representative a written status report each month for the duration of this agreement. This status report will include a list of the children who have received the Water Safety Instruction Services during the previous month. The Contractor shall require prior to the commencement of water safety instructions services all participants (parent /legal guardian for minors) to sign a waiver and a release of liability form on behalf of NCH, which form is subject to the review and approval of NCH. The Contractor shall exert its best efforts in providing such Services and, will comply with all policies, standards and regulations of NCH as are from time to time established, including, but not limited to policies and procedures regarding confidentiality, information security, standards of behavior and customer service. 5. Licenses, Fees and Dues. The Contractor will be solely responsible for obtaining and paying for licenses, dues to professional societies and associations and fees which are necessary to permit the Contractor to render services hereunder, or which, though not necessary, are reasonable and desirable to assist the Contractor in rendering services hereunder. 6. Conflict of Interest. It is the responsibility of the Contractor to carry out the Services under this Agreement honestly and economically and to exercise its best care, skill and judgment for the benefit of NCH and its patients. The Contractor shall sign and abide by the Conflict of Interest Statement attached as Exhibit "A ". 7. Information and Records. The Contractor shall not disclose information relating to the business of NCH or its affiliates to persons other than the management of NCH or such governmental or private accreditation or licensing bodies and third party reimbursement agencies with whom NCH has directed or authorized the Contractor to deal, unless NCH shall have given written consent for the release of information or unless required by law. The above shall be deemed to include any information kept in the normal business of NCH. Records connected with Services provided by the Contractor pursuant to this Agreement are and shall remain the property of NCH. To the extent and only to the extent required by law, until the expiration of four years after the furnishing of the Services provided under this Agreement, Contractor will make available to the Secretary of the U.S. Department of Health and Human Services, the U.S. Comptroller General, and their representatives, this Agreement and all books, documents, and records necessary to certify the nature and 160 3'e extent of the costs of those Services. If Contractor carries out its duties through a subcontract worth $10,000 or more over a 12 -month period with a related organization, the subcontract will also contain an access clause to permit access by the Secretary, Comptroller General, and their representatives to the related organization's books and records. The Contractor will notify NCH immediately of any such request. 8. Relationship Between Parties. The parties acknowledge that Contractor is an independent contractor and not a joint venturer, partner, employee or agent of NCH by virtue of this Agreement. NCH has no control over the manner or method by which the Contractor meets its obligations under this Agreement; provided, that the Contractor Services shall be performed in a competent and efficient manner in accordance with current professional standards and also that is in compliance with the policies of NCH. NCH will not withhold for the Contractor any sums for income tax, Social Security, unemployment insurance or any other employee withholding, nor will NCH offer the Contractor any employee benefits including, without limitation, pension benefits, worker's compensation coverage and death and disability insurance. As between NCH and the Contractor, the Contractor shall be solely responsible for all employment related withholdings and benefits. 9. Termination of Agreement. 9.1 Termination for Cause. This Agreement may be terminated at any time during the term, by either party immediately and without written notice, upon a material breach of this Agreement by the other party. 9.2 Termination Without Cause. This Agreement may be terminated without cause at any time during the term by either party giving the other party thirty (30) days written notice. 9.3 Termination by Mutual Consent. The Contractor and NCH may agree in writing to terminate this Agreement at any time. 9.4 Effective Date of Termination. The "Effective Date of Termination" shall mean the day following the last day on which the Contractor actually performs Services for NCH. 9.5 Advancement of Effective Date of Termination. The recipient of a notice of intent to terminate (as opposed to the one giving such notice) shall have the right to accelerate or advance the Effective Date of Termination to any intermediate date by giving the other party written notice of the advanced Effective Date of Termination. 9.6 Services During Interim. Between the date of the Notice of Intent to Terminate and the Effective Date of Termination, the Contractor shall continue to render Services required under this Agreement as more particularly set forth in this Agreement. 160 3� 9.7 Compensation. In the event of the termination of this Agreement, only that compensation accruing to the Contractor as of the Effective Date of Termination shall be payable by NCH to the Contractor. 10. Notices. Any notice required to be given under this Agreement shall be sufficient if sent in writing to the party to be charged with such notice, and if sent by certified mail, return receipt requested, to such party's last known address. 11. Conformity with Laws. This Agreement shall be governed in all respects and construed in accordance with the laws of the State of Florida. If any provision of this Agreement is held to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. Any suit, action or proceeding with respect to this Agreement shall be brought in the Circuit Court for the Twentieth Judicial Circuit in and for Collier County, Florida. In the event that any party brings an action to enforce its rights under this Agreement then the prevailing party in that action shall be entitled to recover its reasonable attorneys' fees and costs. 12. Amendments. This Agreement may only be amended by an agreement in writing signed by the Contractor and NCH. 13. Assianment. This Agreement and the Contractor rights and obligations hereunder may not be assigned by the Contractor without the express written consent of NCH. 14. Waiver. A failure by either party to insist upon the strict performance of any covenant, term or condition of this Agreement or to exercise a right or remedy shall not constitute a waiver. No waiver of any breach shall affect or alter this Agreement, but each and every covenant, condition and term of this Agreement shall continue in full force and effect with respect to any other existing or subsequent breach. 15. Indemnification and Insurance The Contractor and NCH shall indemnify each other for and against any liability arising out of the acts or omissions of the other party, their agents or employees. Contractor shall maintain in force General Liability insurance covering the Services the contractor provides pursuant to this Agreement in at least such minimum amounts and terms as may be required by NCH. Contractor shall furnish satisfactory evidence of such insurance coverage to NCH upon request. The provisions of this section shall survive the expiration or termination of this A reement. Collier County's liability is subject to the limits of Section 768.28, Fla. Stat. i.l 16. Complete Agreement. The parties' intention is that this Agreement constitutes a fully integrated document and, that it sets forth the full and complete agreement of the parties as to the matters set forth herein. Each party hereby acknowledges and declares that, aside from the matters specifically set forth herein, there are no other representations, covenants, promises or agreements which included any parties' execution of this Agreement. By executing this Agreement, each party further hereby acknowledges and declares that they have had the full benefit of the advice and counsel of an attorney at law of its own choosing (or adequate opportunity to seek such advice and counsel) and that this Agreement has been entered into freely, voluntarily and with a full understanding and appreciation of the rights and obligations hereby created. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day, month, and year first above written. Date: .......... N� DW T-E. BRtOCK;.CLERK Appro as y+yto form and legal sufficiency: U&A--M Colleen M. Green Assistant County Attorney NCH Healthcare System, Inc. V,�' By: /&, - Kc�1n code•; Cti:e-P Ws' w Contractor: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, By: ILA4Q- .. Fred W. Coyle, Chairman 3 16D 3 EXHIBIT "A" CONFLICT OF INTEREST STATEMENT 1. The Contractor shall exercise the utmost good faith in her duties to NCH and its property. In Contractor dealings with and on behalf of NCH, Contractor shall be held to a strict rule of honest and fair dealing. Contractor shall not use its position, or knowledge gained therefrom, in such a way that a conflict might arise between the interest of NCH and that of the Contractor. 2. All acts of the Contractor shall be for the best interest of NCH. 3. The Contractor shall not accept gifts, favors, or hospitality that might influence its decision - making or actions affecting NCH. 4. Although it is recognized that a degree of duality of interest may exist from time to time, such duality shall not be permitted to influence adversely the decision - making process of NCH. To this end, the Contractor shall promptly report the possible existence of a conflict of interest for itself or any other person who may have a conflict. The report shall be made to the CEO, if not disclosed herein. 5. A full disclosure to the CEO of NCH of all facts pertaining to any action that is subject to any doubt concerning the possible existence of a conflict of interest shall be made before consummating the action. I understand the above and, unless noted below, I am unaware of any current conflicts of interest that would relate to my duties described in this agreement. By: Fred W. Coyle, Chairman Date: CA �ot 2 A + i tl S4 2a 2a d as`to-form &46al sufficiency Exhibit "A" Page 1 of 1 Colleen Greene, Assistant County Attorney