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Backup Documents 03/27/2012 Item #16C 3ORIGINAL DOCUMENTS CHECKLIST & ROU TO ACCOMPANY ALL ORIGINAL DOCUMENTS' THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The co . documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the docu exception of the Chairman's signature, draw a line through routing lines # 1 through #4, complete the checklist, and forward G+I c,T 3 GNTrTTIRE ileted routing slip and original 'it is already complete with the Ian Mitchell (line #5). Route to Addressee(s) (List in routing order) Office Initials Date 1. Fred W. Coyle, BCC Chair Board of County Commissioners Agenda Item Number 16 C 3 2.------------------------------------ - - - - -- ------------------------------------------ IiNB 3.------------------------------------- - - - - -- ------------------------------------------------- Number of Original 13 4.------------------------------------- - - - - -- ------------------------------------------------- Documents Attached 5. Ian Mitchell, Executive Manager Board of County Commissioners 6. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell needs to contact staff for additional or missing information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item.) Name of Primary Staff Contact Nathan Beals Phone Number 252 -2583 Agenda Date Item was M ch 27 20 # Agenda Item Number 16 C 3 Approved by the BCC 10 ' IiNB Type of Document Four of each: Resolution to authorize the Number of Original 13 Attached chair to sign an FDOT Utility Work Documents Attached Agreement, the Utility Work Agreement, and the Utility Termination Agreement. One copy of a letter from the Chairman. INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be IiNB signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike- through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the NB document or the final negotiated contract date whichever is applicable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's NB signature and initials are required. 5. In most cases (some contracts are an exception), the original document and this routing slip N/A should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 6. The document was approved by the BCC on 03/27/2012 (enter date) and all changes iNB made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 16 C3 MEMORANDUM Date: April 11, 2012 To: Nathan Beals, Project Engineer Public Utilities Engineering Dept. From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Resolution 2012 -50: Authorizing the Chairman to execute an FDOT Utility Work Agreement, that said Utility Work Agreement, a Utility Termination Agreement for Utility Work by Highway Contractor Agreement and a letter to FDOT signed by the Chairman to terminate a previously executed Memorandum of Understanding (Davis Boulevard /SR84 Widening Project) Attached for further processing is one (1) certified and three (3) original copies of the Resolution referenced above; four original Utility Work and Utility Termination Agreements and an original letter signed by the Chairman terminating a previously executed MOU all of which were approved (Item #16C3) by the Board on Tuesday, March 27, 2012. After forwarding to the appropriate State Departments for signatures, we request that original executed copies of the document(s) are returned to our office for the Board's Official Record. If you have any questions, please contact me at 252 -8406. Thank you. Attachments STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION RESOLUTION 2012 -50 UTILITY AGREEMENT 1603 Federal Project ID: N/A County /Section No: 03001 Form No. District Document No: 1 Utilities Rev. 00 /00 Financial Project ID: 195416- 4 -52 -01 Federal Project ID: N/A County /Section No: 03001 State Road No.: 84 District Document No: 1 Utility Agency /Owner (UAO): Collier County Water -Sewer District WHEREAS, the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT ", proposes to construct or reconstruct a transportation facility identified above, hereinafter referred to as the "Project"; and WHEREAS, in order for the FDOT to proceed with the Project, it is necessary for Collier County Water -Sewer District, hereinafter referred to as the "UAO ", to execute and deliver to the FDOT the agreement identified as Utility Work Agreement, hereinafter referred to as the "Agreement'; NOW, THEREFORE, BE IT RESOLVED BY THE UAO: That Fred W. Coyle, Chairman of the Collier County Board of County Commissioners and ex- officio the governing board of the Collier County Water -Sewer District, be hereby authorized and directed to execute and deliver the Agreement to the FDOT. A certified copy of this Resolution is to be forwarded to the FDOT along with the executed Agreement. ON MOTION of Commissioner Coletta, seconded by Commissioner Fiala, the above resolution was introduced and passed by the UAO on the 27th day of March , year of 2012 . ATTEST DWIGHT, BROCK,�CLERK By: . Att t it P TfWt Approval for form and legal Sufficiency: Jen- n'f r B. White Assistant County Attorney BOARD OF COUNTY COMMISSIONERS �'EOWER COUNTY,., FLORIDA, AS THE GOVERNING BODY OF COLLIER. COUNTY:AND EX- OFFICIO THE GOVERNING BOARD OF THE COLLIER COUNTY WATER -SEWER DISTRICT By: FRED W. COYLE, CHAIRM N Item # Agenda DA Data Redd 16 C3 Form No. 710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) Financial Project ID: 195416- 4 -52 -01 Federal Project ID: N/A County: Collier State Road No.: 84 District Document No: 1 Utility Agency /Owner (UAO): Collier County Water -Sewer District THIS AGREEMENT, entered into this day of , year of , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the "FDOT, and COLLIER COUNTY WATER -SEWER DISTRICT, hereinafter referred to as the "UAO "; WITNESSETH: WHEREAS, the UAO owns or desires to install certain utility facilities which are located on the public road or publicly owned rail corridor identified below, hereinafter referred to as the "Facilities" (said term shall be deemed to include utility facilities as the same may be relocated, adjusted, or placed out of service); and WHEREAS, the FDOT, is currently engaging in a project which involves constructing, reconstructing, or otherwise changing a public road and other improvements located on a public road or publicly owned rail corridor identified as Davis Boulevard, from East of Santa Barbara Blvd. to West of Radio Rd. (CR 856), State Road No.84, hereinafter referred to as the "Project'; and WHEREAS, the Project requires the location (vertically and /or horizontally), protection, relocation, installation, adjustment, or removal of the Facilities, or some combination thereof, hereinafter referred to as "Utility Work "; and WHEREAS, under the law of the State of Florida, the Utility Work must be performed at the sole cost and expense of the UAO; and WHEREAS, the FDOT and the UAO desire to enter into an agreement which establishes the terms and conditions applicable to the Utility Work, NOW, THEREFORE, in consideration of the premises and the mutual covenants contained herein, the FDOT and the UAO hereby agree as follows: 1. Performance of Utility Work a. The UAO shall perform the Utility Work in accordance with the utility relocation schedule attached hereto as Exhibit A and by this reference made a part hereof (the Schedule) and the plans and specifications for the Utility Work which have been previously approved by the FDOT (the Plans), said Plans being incorporated herein and made a part hereof by this reference. If the Schedule and the Plans have not been prepared as of the date of the execution of this Agreement, then the Utility Work Page 1 of 10 Form No. 710-010-55 Utilities 10104 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) shall be performed in accordance with the Plans, and the Schedule that are hereafter prepared in compliance with the notice previously sent to the UAO which established the terms and conditions under which those documents are to be prepared. The FDOT's approval of the Plans shall not be deemed to be an adoption of the Plans by the FDOT nor a substitution for the proper exercise of engineering judgment and the UAO shall at all times remain responsible for any errors or omissions in the Plans. The Utility Work shall include all Facilities located on the Project and neither the failure of the UAO to include all of the Facilities in the Schedule, nor the Plans, nor the failure of the FDOT to identify this omission during its review of the Plans shall relieve the UAO of the obligation to make those Facilities part of the Utility Work. Time shall be of the essence in complying with the total time shown by the Schedule for the Utility Work as well as any and all interim time frames specified therein. The Utility Work shall be performed in a manner and using such methods so as to not cause a delay to the FDOT or its contractors in the prosecution of the Project. The UAO shall be responsible for all costs incurred as a result of any delay to the FDOT or its contractors caused by errors or omissions in the Plans or the Schedule (including location of the Facilities and the proper inclusion of all Facilities as part of the Utility Work as stated above); failure to perform the Utility Work in accordance with the Plans and Schedule; or failure of the UAO to comply with any other obligation under this Agreement or under the law. b. All Utility Work shall be performed by UAO's own forces or its contractor at the UAO's sole cost and expense. The UAO shall be responsible for obtaining any and all permits that may be necessary to perform the Utility Work. The FDOT's Engineer (as that term is defined by the FDOT's Standard Specifications for Road and Bridge Construction) has full authority over the Project and the UAO shall be responsible for coordinating and cooperating with the FDOT's Engineer. In so doing, the UAO shall make such adjustments and changes in the Plans and Schedule as the FDOT's engineer shall determine are necessary for the prosecution of the Project and shall stop work or modify work upon order of the FDOT's engineer as determined by the FDOT's engineer to be necessary for public health, safety or welfare. The UAO shall not be responsible for the cost of delays caused by such adjustments or changes unless they are attributable to the UAO pursuant to subparagraph 1 a. c. After the FDOT has received a proper Schedule and Plans, the FDOT will issue a notice to the UAO which authorizes the Utility Work to proceed. The UAO shall notify the appropriate FDOT office in writing prior to beginning the Utility Work and when the UAO stops, resumes, or completes the Utility Work. The Utility Work shall be performed under the conditions of, and upon completion of the Utility Work, the Facilities shall be deemed to be located on the public road or publicly owned rail corridor under and pursuant to, the Utility Permit (Note: Intent of this line is to allow either attachment of or separate reference to the permit). 2. Claims Against UAO Page 2 of 10 3. Form No. 710 -010 -55 16 C3 Utilities 10,04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) a. In the event the FDOT's contractor provides a notice of intent to make a claim against the FDOT relating to the Utility Work, the FDOT will, in accordance with the FDOT's procedure, notify the UAO of the notice of intent and the UAO will thereafter keep and maintain daily field reports and all other records relating to the intended claim. b. In the event the FDOT's contractor makes any claim against the FDOT relating to the Utility Work, the FDOT will notify the UAO of the claim and the UAO will cooperate with the FDOT in analyzing and resolving the claim within a reasonable time. Any resolution of any portion of the claim directly between the UAO and the FDOT's contractor shall be in writing, shall be subject to written FDOT concurrence and shall specify the extent to which it resolves the claim against the FDOT. Out of Service Facilities No Facilities shall be left in place on FDOT's Right of Way after the Facilities are no longer active (hereinafter Placed out of service /Deactivated) unless specifically identified as such in the Plans. The following terms and conditions shall apply to Facilities Placed out of service /Deactivated, but only to said Facilities Placed out of service /Deactivated: a. The UAO acknowledges its present and continuing ownership of and responsibility for Facilities Placed out of service /Deactivated. b. The FDOT agrees to allow the UAO to leave the Facilities within the right of way subject to the continuing satisfactory performance of the conditions of this Agreement by the UAO. In the event of a breach of this Agreement by the UAO, the Facilities shall be removed upon demand from the FDOT in accordance with the provisions of subparagraph 3. e. below. c. The UAO shall take such steps to secure the Facilities and otherwise make the Facilities safe in accordance with any and all applicable local, state or federal laws and regulations and in accordance with the legal duty of the UAO to use due care in its dealings with others. The UAO shall be solely responsible for gathering all information necessary to meet these obligations. d. The UAO shall keep and preserve all records relating to the Facilities, including, but not limited to, records of the location, nature of, and steps taken to safely secure the Facilities and shall promptly respond to information requests concerning the Facilities that are Placed out of service /Deactivated of the FDOT or other permittees using or seeking use of the right of way. e. The UAO shall remove the Facilities upon 30 days prior written request of the FDOT in the event that the FDOT determines that removal is necessary for FDOT use of the right of way or in the event that the FDOT determines that use of the right of way is needed for other active utilities that cannot be otherwise accommodated in the right of way. In the event that the Facilities that are Placed out of Service /Deactivated would Page 3 of 10 16 C3 Form No. 710 -010 -55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) not have qualified for reimbursement under this Agreement, removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto. In the event that the Facilities that are Placed out of Service /Deactivated would have qualified for reimbursement only under Section 337.403 (1)(a), Florida Statutes, removal shall be at the sole cost and expense of the UAO and without any right of the UAO to object or make any claim of any nature whatsoever with regard thereto because such a removal would be considered to be a separate future relocation not necessitated by the construction of the project pursuant to which they were Placed out of service /Deactivated, and would therefore not be eligible and approved for reimbursement by the Federal Government. In the event that the Facilities that are Placed out of service /Deactivated would have qualified for reimbursement for other reasons, removal of the out of service Facilities shall be reimbursed by the FDOT as though the Facilities had not been Placed out of service /Deactivated. Removal shall be completed within the time specified in the FDOT's notice to remove. In the event that the UAO fails to perform the removal properly within the specified time, the FDOT may proceed to perform the removal at the UAO's expense pursuant to the provisions of Sections 337.403 and 337.404, Florida Statutes. Except as otherwise provided in subparagraph e. above, the UAO agrees that the Facilities shall forever remain the legal and financial responsibility of the UAO. The UAO shall reimburse the FDOT for any and all costs of any nature whatsoever resulting from the presence of the Facilities within the right of way. Said costs shall include, but shall not be limited to, charges or expenses which may result from the future need to remove the Facilities or from the presence of any hazardous substance or material in the Facilities or the discharge of hazardous substances or materials from the Facilities. Nothing in this paragraph shall be interpreted to require the UAO to indemnify the FDOT for the FDOT's own negligence; however, it is the intent that all other costs and expenses of any nature be the responsibility of the UAO. 4. Default a. In the event that the UAO breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in this Agreement, the FDOT may exercise one or more of the following options, provided that at no time shall the FDOT be entitled to receive double recovery of damages: (1) Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT. (2) Pursue a claim for damages suffered by the FDOT. (3) Suspend the issuance of further permits to the UAO for the placement of Facilities on FDOT property if the breach is material and has not been cured within 60 days from written notice thereof from the FDOT until such time as the Page 4 of 10 16FormQo.3010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) breach is cured. (4) Pursue any other remedies legally available. (5) Perform any work with its own forces or through contractors and seek repayment for the cost thereof under Section 337.403(3), Florida Statutes. b. In the event that the FDOT breaches any provision of this Agreement, then in addition to any other remedies which are otherwise provided for in the Agreement, the UAO may exercise one or more of the following options: (1) Terminate this Agreement if the breach is material and has not been cured within 60 days from written notice thereof from the UAO. (2) Pursue any other remedies legally available. c. Termination of this Agreement shall not relieve either party from any obligations it has pursuant to other agreements between the parties and from any statutory obligations that either party may have with regard to the subject matter hereof. 5. Indemnification FOR GOVERNMENT -OWNED UTILITIES: To the extent provided by law, the UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. When the FDOT receives a notice of claim for damages that may have been caused by the UAO in the performance of services required under this Agreement, the FDOT will immediately forward the claim to the UAO. The UAO and the FDOT will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the FDOT will determine whether to require the participation of the UAO in the defense of the claim or to require the UAO to defend the FDOT in such claim as described in this section. The FDOT's failure to notify the UAO of a claim shall not release the UAO from any of the requirements of this section. The FDOT and the UAO will pay their own costs for the evaluation, settlement negotiations, and trial, if any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all costs. Page 5 of 10 16 Q... No. 710 -010 -55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) FOR NON - GOVERNMENT -OWNED UTILITIES; The UAO shall indemnify, defend, and hold harmless the FDOT and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or expense arising out of any acts, action, error, neglect, or omission by the UAO, its agents, employees, or contractors during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which FDOT or said parties may be subject, except that neither the UAO, its agents, employees, or contractors will be liable under this section for damages arising out of the injury or damage to persons or property directly caused by or resulting from the negligence of the FDOT or any of its officers, agents, or employees during the performance of this Agreement. The UAO's obligation to indemnify, defend, and pay for the defense or at the FDOT's option, to participate and associate with the FDOT in the defense and trial of any damage claim or suit and any related settlement negotiations, shall arise within fourteen (14) days of receipt by the UAO of the FDOT's notice of claim for indemnification to the UAO. The notice of claim for indemnification shall be served by certified mail. The UAO's obligation to defend and indemnify within fourteen (14) days of such notice shall not be excused because of the UAO's inability to evaluate liability or because the UAO evaluates liability and determines the UAO is not liable or determines the FDOT is solely negligent. Only a final adjudication or judgment finding the FDOT solely negligent shall excuse performance of this provision by the UAO. The UAO shall pay all costs and fees related to this obligation and its enforcement by the FDOT. The FDOT's delay in notifying the UAO of a claim shall not release UAO of the above duty to defend. 6. Force Majeure Neither the UAO nor the FDOT shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by an act of God, war, riots, natural catastrophe, or other event beyond the control of the non - performing party and which could not have been avoided or overcome by the exercise of due diligence; provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimate duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. 7. Miscellaneous a. The Facilities shall at all times remain the property of and be properly protected and maintained by the UAO in accordance with the then current Utility Accommodation Manual and the current utility permit for the Facilities. b. Pursuant to Section 287.058, Florida Statutes, the FDOT may unilaterally cancel this Agreement for refusal by the UAO to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, Page 6 of 10 16 C3 Form No. 710 -010 -55 Utilities 10104 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) and made or received by the UAO in conjunction with this Agreement. c. This Agreement constitutes the complete and final expression of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, or negotiations with respect thereto, except that the parties understand and agree that the FDOT has manuals and written policies and procedures which shall be applicable at the time of the Project and the relocation of the Facilities and except that the UAO and the FDOT may have entered into joint agreements for Utility Work to be performed by FDOT's highway contractor. To the extent that such a joint agreement exists, this Agreement shall not apply to Facilities covered by the joint agreement. Copies of FDOT manuals, policies, and procedures will be provided to the UAO upon request. d. This Agreement shall be governed by the laws of the State of Florida. Any provision hereof found to be unlawful or unenforceable shall be severable and shall not affect the validity of the remaining provisions hereof. e. Time is of the essence in the performance of all obligations under this Agreement. All notices required pursuant to the terms hereof may be sent by first class United States Mail, facsimile transmission, hand delivery, or express mail and shall be deemed to have been received by the end of five business days from the proper sending thereof unless proof of prior actual receipt is provided. The UAO shall have a continuing obligation to notify each District of the FDOT of the appropriate persons for notices to be sent pursuant to this Agreement. Unless otherwise notified in writing, notices shall be sent to the following addresses: If to the UAO: Nathan Beals, Project Manager Collier County Public Utilities Division 3339 East Tamiami Trail, Suite 303 Naples, FL 34112 If to the FDOT: Walter L. Childs, Jr. MS 1 -11 801 N. Broadway Bartow, FL 33830 8. Certification This document is a printout of an FDOT form maintained in an electronic format and all revisions thereto by the LIAO in the form of additions, deletions, or substitutions are Page 7 of 10 16 C3 Form No. 710 -010 -55 Utilities 10104 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) reflected only in an Appendix entitled Changes to Form Document and no change is made in the text of the document itself. Hand notations on affected portions of this document may refer to changes reflected in the above -named Appendix but are for reference purposes only and do not change the terms of the document. By signing this document, the UAO hereby represents that no change has been made to the text of this document except through the terms of the appendix entitled "Changes to Form Document." Page 8 of 10 16 C3710-010-55 Utilities 10/04 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) You MUST signify by selecting or checking which of the following applies: ® No changes have been made to this Form Document and no Appendix entitled "Changes to Form Document" is attached. ❑ No changes have been made to this Form Document, but changes are included on the attached Appendix entitled "Changes to Form Document." IN WITNESt*WHE OF, the parties hereto have executed this Agreement effective the day and year first written:, •, .� ; , UTILITY: Collier County Water -Sewer District BY: ( re DATE: 3/Z I Z (Typed Name: Fred W. Coyle) (Typed Title: Chairman of the Board of County Commissioners) Recommend Approval by the District Utility Office BY: (Signature) DATE: FDOT Legal review BY: (Signature) DATE: District Counsel STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION BY: (Signature) DATE: (Typed Name: Chris Smith) (Typed Title: Director of Transportation Development) ATTEST DWIGHT E,"6no'rk E-: By, _ Page 9 of 10 Attest ai,; e'` ignature 04(4. Appfoved an to form & logai Sufflclei%,j Ass ant "7s A \ n N . 1= c• n 'R . 1 XA . 16 C3 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY WORK AGREEMENT (at UAO's Sole Expense) FEDERAL HIGHWAY ADMINISTRATION (if applicable) BY: DATE: (Typed Name: ) (Typed Title: ) Page 10 of 10 Form No. 710-010-55 Utilities 10104 m 16 C3 Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Jim Coletta District 1 District 2 District 3 District 4 District 5 March 27, 2012 Bureau of Collateral Management Attn.: Jovita Ashton Hermitage Centre 1801 Hermitage Blvd., Suite 470 Tallahassee, FL 32308 Office of General Accounting, FDOT Attn.: Joseph Kowalski 605 Suwannee St. Tallahassee, FL 32399 RE: Memorandum of Agreement between the Department of Transportation, Department of Financial Services, and Collier County Water -Sewer District for Financial Project Number 195416- 4- 56 -01, ARI #10335 Dear Ms. Ashton and Mr. Kowalski: On February 7, 2012, the Florida Department of Financial Services, Division of Treasury (DFS) notified the Collier County Water -Sewer District (CCWSD) that it destroyed the original of the fully executed Memorandum of Agreement (MOA), dated February 6, 2012 (attached), between the Florida Department of Transportation (FDOT), the DFS, and the CCWSD because it contained non - standard language changes. Due to unforeseen events, CCWSD does not plan to have FDOT relocate the lines for the above mentioned road project. Because escrow of funds for the utility relocation is no longer necessary, consider this letter official notification of CCWSD's termination of the MOA providing for same. FWC /kjb Sincerely, C" i y Fred W. Coyle, Chairma / Commissioner, District 4 3299 Tamiami Trail East, Suite 303 - Naples, Florida 34112 - 5746.239.2528097 • FAX 239.252 -3602 W11 i �'r c u-: e iA Florida Department of Transportation 16 C3 I RICK SCOTT GOVERNOR February 1, 2012 Bureau of Collateral Management Attn.: Jovita Ashton Hermitage Centre 1801 Hermitage Blvd., Suite 470 Tallahassee, FL 32308 Dear Ms. Ashton: 605 Suwannee Street Tallahassee, FL 32399 -0450 ANANTH PRASAD, P.E. SECRETARY i 17. Enclosed for your signature are four original Memorandum of Agreements between the Department of Transportation, Department of Financial Services, and Collier County Water - Sewer District for Financial Project Number 195416- 4- 56 -01, ARI #10335. Please retain one package for your files and return the other three as soon as possible. The funds for this agreement will be sent to your office upon receipt. If you have any questions, please contact me at 414 -4885 or Bonnie Kirchgessner at 414- 4889. Sincerely, Charmaine Small LFA Accountant General Accounting www.dot.stateftus ® RECYCLED PAPER 16 C3 MEMORANDUM OF AGREEMENT THIS AGREEMENT, made and entered into this �, day of !'GGYCluptN , 2012, by and between the State of Florida, Department of Transportation, hereinafter referred to as "FDOT" and the State of Florida, Department of Financial Services, Division of Treasury, hereinafter referred to as "TREASURY" and (Collier County Water - Sewer District), hereinafter referred to as the "PARTICIPANT'. WITNESSETH WHEREAS, "FDOT" is currently constructing the following project: Main Financial Project No.: 195416- 4- ,V'01�� County: Collier hereinafter referred to as the "PROJECT'. WHEREAS, FDOT and the PARTICIPANT entered into a Locally Funded Agreement dated I 30 , 2012, wherein FDOT agreed to perform certain work on behalf of the PARTICIPANT in conjunction with the PROJECT. WHEREAS, the parties to this AGREEMENT mutually agreed that it would be in the best interest of the FDOT and the PARTICIPANT to establish an interest bearing escrow account to provide funds for the work performed on the PROJECT on behalf of the PARTICIPANT by the FDOT. NOW THEREFORE, in consideration of the premises and the covenants contained herein, the parties agree to the following: 1. An initial deposit in the amount of five hundred forty nine thousand nine hundred twenty and 00/100 dollars ($549,920.00) will be made by the PARTICIPANT into* an interest bearing escrow account established by the FDOT for the purposes of the PROJECT. Said escrow account will be opened with the TREASURY on behalf of the FDOT upon receipt of this Memorandum of Agreement. Such account will be an asset of the FDOT. 2. Other deposits may be made by the PARTICIPANT as necessary to cover cost increases or the cost of additional work prior to the execution of any Supplemental Agreements or Amendments. 16 C3 350 - 020 -300 -m Page 2 of 3 3. Payment will be made as follows (check appropriate payment method): 0 Wire transfer 0 ACH deposit a Check A wire transfer or ACH deposit is the preferred method of payment and should be used whenever possible. Following is the wiring and ACH deposit instructions: For wire transfers: Bank of America Account # 001009068974 ABA # 026009593 Chief Financial Officer of Florida Re: DOT— K 11 -78, Financial Project # For ACH deposits: Bank of America Account # 001009068974 ABA # 063100277 Chief Financial Officer of Florida Re: DOT — K 11 -78, Financial Project # If a check is the method of payment, the check shall be made payable to the Department of Financial Services, Revenue Processing and mailed to the FDOT, OOC- GAO for appropriate processing at the following address: Florida Department of Transportation OOC -GAO, LFA Section 605 Suwannee Street, MS 42B Tallahassee, Florida 32399 A copy of this Agreement should accompany any deposits. When the check is mailed to Tallahassee, the District Office should instruct the PARTICIPANT to mail the District Office a copy of the check. 4. Notwithstanding any prior written arrangement by the parties, the FDOT's Comptroller or designee, Participant and Collier County Clerk of Court, shall be the signatories on the escrow account with the TREASURY. Only with written confirmation from all parties will there be authority to authorize withdrawals from said account. 5. Unless instructed otherwise by the parties hereto, all interest accumulated in the escrow account shall remain in the account for the purposes of the PROJECT as defined in the LFA. 6. The TREASURY agrees to provide written confirmation of receipt of funds to the FDOT. 7. The TREASURY further agrees to provide periodic reports to the FDOT. STATE1OF FLORIDA DEPARTMENT OF TRANSPORTATION COMPTROLLER ATTEST: AG HOC, Wight E. Br . le k 3kQ11iLW'! Al��.�+ Approved as to form and Legal sufficiency: Jennifer 137 White Assistant County Attorney 59- 6000558 16 C3 350 - 020 -300 -m Page 3 of 3 19TATE OF LORIDA DEPARTMENT OF FINANCIAL SERVICES, DIVISION OF TREASURY CUSTOMER: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: ��A /J Chairman Date: O 00 1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY TERMINATION AGREEMENT FPID NO. ROADWAY ID FORM (Distnct I fonn 4-32) COUNTY PAR NO CTILI I 1 6 C 3 Page I of 2 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION UTILITY TERMINATION AGREEMENT FPID NO. ROADWAY ID SR COUNTY PAR NO FAP 195416- 4 -56 -01 03001 84 Collier N/A N/A THIS AGREEMENT, made and entered into this - day of , 20_, by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the FDOT, and Collier County Water -Sewer District, hereinafter referred to as UTILITY, an organization organized and existing under the laws of the State of Florida, with its principal place of business in Naples, County of Collier, State of Florida. WITNESSETH: WHEREAS, the FDOT and the UTILITY heretofore on the 30th day of January, 2012, entered into an Agreement whereby the UTILITY agreed to perform certain services for the FDOT under State Job No. 195416- 4- 56 -01, AND WHEREAS, the parties hereto are now desirous of terminating said Agreement, NOW, THEREFORE, in consideration of the mutual undertakings as herein set forth, the parties hereto agree as follows: 1. That the UTILITY and the FDOT hereby agree to the cancellation and termination of said agreement and each of the parties hereby releases and discharges the other from any further claims or demands thereunder,,, IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers, and their official seals hereto affixed, the day and year First above written. ATTEST: BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, DWIGHT E. BROCl , CLbRK FLORIDA, AS THE GOVERNING BODY & COLLIER COUNTY AND EX- OFFICIO THE GOVERNING BOARD OF,,THh COLLIER COUNTY By: WATER -SEWER DISTRICT „ A tun R1k BY FRED W. COYLE, CHAIRMA Approval for form and legal Sufficiency: Jenni r B. White Assistant County Attorney FDOT Approved as to Form, Legality and Execution BY: BY: Attorney District Utility Engineer STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION I'M ATTEST(s): 16 C3 FORM I Distno I fonn 41 IJT11 I TIt'S - 04 94 Page ' of 2 (Title: Director of Transportation Development_ ) (SEAL) (Title: ) RE('1(I.PD P \PFR