Backup Documents 02/28/2012 Item #11AORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Officc. The completed routing slip and original
documents are to be forwarded to the Board Office only after [he Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist and forward to Sue Filson (line #51
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.
Pat Lehnhard
(Initial)
252 -8973
2.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Agenda Item Number
3.
2/28/2012
11A
4.
�� la 3 S�
Number of Original
5. Ian Mitchell, Executive Manager
Board of County Commissioners
Documents Attached
$I'ZZIlz
6. Minutes and Records
Clerk of Court's Office
�rn
g(221(
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Phone Number
N/A (Not
Contact
Pat Lehnhard
(Initial)
252 -8973
Agenda Date Item was
Original document has been signed/initialed for legal sufficiency. (All documents to be
Agenda Item Number
Approved by the BCC
2/28/2012
11A
Type of Document
�� la 3 S�
Number of Original
Attached
Resolution
Documents Attached
1
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2 24.05
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Yes
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
Yes
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
Yes
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
Yes
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 2/28/12 (enter date) and all changes
Yes
made during the meeting have been incorporated in the attached document. The
County Attorne 's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2 24.05
llq
MEMORANDUM
Date: August 22, 2012
To: Pat Lehnhard, Operations Coordinator
Office of Management & Budget
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2012 -35: Requiring the FY13 Tentative Budgets of the
Sheriff, Supervisor of Elections and Clerk of Courts submitted to the
Board Office by May 1, 2012.
Attached for your records is a copy of the document referenced above, (Item #11A)
adopted by the Board of County Commissioners on Tuesday, February 28, 2012.
If you have any questions, please feel free to contact me at 252 -8411.
Thank you.
Attachment
ilp
RESOLUTION NO. 2012- 35
A RESOLUTION PURSUANT TO SECTION 129.03, FLORIDA STATUTES,
REQUIRING THE FY 13 TENTATIVE BUDGETS OF THE SHERIFF, THE
SUPERVISOR OF ELECTIONS AND THE CLERK TO BE SUBMITTED TO THE
BOARD OF COUNTY COMMISSIONERS BY MAY 1, 2012.
WHEREAS, Chapter 129, Florida Statutes, addressing the County annual budget,
provides specifically in Section 129.03, Florida Statutes, that the Board of County
Commissioners may, by resolution, require the tentative budgets of the Sheriff, the Supervisor of
Elections and the Clerk to be submitted by May 1 of each year.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, pursuant to Section 129.03, Florida
Statutes, that the Sheriff, the Supervisor of Elections and the Clerk of the County of Collier,
Florida, are hereby required to submit their respective tentative budgets for the FY 13 fiscal year
to the Board of County Commissioners by May 1, 2012.
This Resolution shall be effective on its adoption.
This Resolution adopted this 28th day of February, 2012, after motion, second and
majority vote.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E B?CK, Clerk COLLIER COUNTY, FLORIDA
Ey:
Fred Coyle, Chairman
Appr ve s i form and
f I
legal y _
s
f
ti
k r!
Jeffr lat ow
Coun orney
4