Backup Documents 02/14/2012 Item #16J 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP16 J 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
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Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #4, complete the checklist, and forward to Ian Mitchell (line #6).
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List in routing order
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
February 14, 2012
Agenda Item Number
16J4
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Ian Mitchell, Executive Manager
to the BCC
Board of County Commissioners
Number of Original
2
f 5 t 7
5. Minutes and Records
Clerk of Court's Office
Documents Attached
6. E -mail executed doc. to Kay Nell
ka ell collier ov.net
t
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Kay Nell
Phone Number
X8403
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
February 14, 2012
Agenda Item Number
16J4
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Agreement
Number of Original
I
Attached I
I
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
t
Chairman and Clerk to the Board and possibly State Officials.)
2.
Is the Chairman's original signature required?
3.
All handwritten strike - throughs and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board.
'
4.
The Chairman's signature line date has been entered as the date of BCC approval of the
, `
document or the final negotiated contract date, whichever is applicable.
5.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
V"
signature and initials are required.
6.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
,
/
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
7.
The document was approved by the BCC on 2/14/12 (enter date) and all changes
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip, Revised 6 -15 -2011
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MEMORANDUM
Date: February 16, 2012
To: Kay Nell, CLA
County Attorney's Office
CC: Sheriff Kevin Rambosk, Sheriff
Collier County Sheriffs Department
CC: Carlton Lakes Master Association, Inc.
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Agreement Approving and Providing for County Traffic
Control Jurisdiction Over Roads within the Subdivision of
Carlton Lakes Master Association, Inc.
Attached, please find one (1) scanned copy of the documents referenced above,
(Agenda Items #16J4) adopted by the Board of County Commissioners on
Tuesday, February 14, 2011.
I have certified two copies and forwarded them to the following addresses:
Carlton Lakes Master Association, Inc. 8910 Terrene Court, Suite 200, Bonita
Springs, Florida 34135
Collier County Sheriffs Office, 3219 Tamiami Trail, Building J., Naples,
Florida 34112
The original has been kept by the Minutes and Records Department as a part of the
Board's Official Records.
If you should have any questions, you may contact me at 252 -7240.
Thank you.
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MEMORANDUM
Date: February 16, 2012
To: Sheriff Kevin Rambosk, Sheriff
Collier County Sheriffs Department
CC: Carlton Lakes Master Association, Inc
CC: Kay Nell, CLA
County Attorney's Office
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Agreement Approving and Providing for County Traffic
Control Jurisdiction Over Roads within the Subdivision of
Carlton Lakes Master Association, Inc.
Attached, please find one (1) scanned copy of the documents referenced above,
(Agenda Items #16J4) adopted by the Board of County Commissioners on
Tuesday, February 14, 2011.
I have certified two copies and forwarded them to the following addresses:
Carlton Lakes Master Association, Inc. 8910 Terrene Court, Suite 200, Bonita
Springs, Florida 34135
Collier County Sheriff s Office, 3219 Tamiami Trail, Building J., Naples,
Florida 34112
The original has been kept by the Minutes and Records Department as a part of the
Board's Official Records.
If you should have any questions, you may contact me at 252 -7240.
Thank you.
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MEMORANDUM
Date: February 16, 2012
To: Carlton Lakes Master Association, Inc.
CC: Sheriff Kevin Rambosk, Sheriff
Collier County Sheriffs Department
CC: Kay Nell, CLA
County Attorney's Office
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Agreement Approving and Providing for County Traffic
Control Jurisdiction Over Roads within the Subdivision of
Carlton Lakes Master Association, Inc.
Attached, please find one (1) scanned copy of the documents referenced above,
(Agenda Items #16J4) adopted by the Board of County Commissioners on
Tuesday, February 14, 2011.
I have certified two copies and forwarded them to the following addresses:
Carlton Lakes Master Association, Inc. 8910 Terrene Court, S ite 200, Bonita
Springs, Florida 34135
Collier County Sheriffs Office, 3219 Tamiami Trail, Building Naples,
Florida 34112
The original has been kept by the Minutes and Records Departmen as a part of the
Board's Official Records.
If you should have any questions, you may contact me at 252 -7240
Thank you.
'16J 4
AGREEMENT APPROVING AND PROVIDING FOR COUNTY RAFFIC
CONTROL JURISDICTION OVER ROADS WITHIN THE SUBDIVISION OF
Carlton Lakes Master Association, Inc.
THIS AGREEMENT is made and entered into this 14th day of
February , 20_12_, by and among the following three
parties: Carlton Lakes Master Association, Inc., C/O Gulf Breeze Management
Services of S.W., Florida, LLC., 8910 Terrene Court, Suite 200, Bonita Springs, FL
34135 (hereafter the "Property Owners Association'); the Collier County Sheriff's
Office, 3219 East Tamiami Trail, Building J, Naples, Florida 34112; and the Board
of County Commissioners of Collier County, Florida, 3299 East Tamiami Trail,
Building F, Naples, Florida 34112.
WHEREAS, all roads within the subdivision Carlton Lakes, (hereinafter the
"Subdivision's (in unincorporated Collier County) are private roads that are not
owned or maintained by Collier County; and
WHEREAS, the Property Owners Association, which is responsible for
maintaining and controlling the Subdivision, has tendered to the Sheriff of Collier
County a letter dated November 7, 2011, attached hereto as Exhibit "A,"
requesting that the Collier County Sheriff's Office patrol the private roads within
the Subdivision and exercise jurisdiction over those private roads by enforcement
of State and County traffic laws; and
WHEREAS, Subsection 316.006(3)(a), Florida Statutes, provides that each
Florida County may exercise jurisdiction over private road(s) located within the
unincorporated area in its boundaries provided the respective County and other
parties owning or controlling such roads provide, by written agreement approved
by the governing body of the county for county traffic control jurisdiction over
the road(s) covered by the agreement; and
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WHEREAS, representatives of the Collier County Sheriffs Office have
monitored traffic on private roads within the Subdivision and have affirmed that
traffic enforcement by the Collier County Sheriffs Office is appropriate, and has
agreed to provide traffic control enforcement in the geographic anus requested;
and
WHEREAS, a private engineering firm representing the Property Owners
Association, has provided the Sheriff of Collier County with notice that the
signage for the Subdivision appears to be in completed and in substantial
accordance with the approved subdivision constructions (see Exhibit "B'j; and
WHEREAS, the Board of County Commissioners has reviewed these written
requests and has determined that it is in the interest of the public health, safety
and welfare to enter into this Agreement pursuant to Subsection 316.006(3)(b),
F/orida Statutes
NOW, THEREFORE, the parties hereto agree as follows:
1. The recitals and Exhibits referenced herein above are restated and made
a part of this Agreement.
2. Collier County, by action of its Board of County Commissioners, hereby
determines to exercise traffic control jurisdiction over all private roads
located within the geographic area of the Subdivision as described in
Exhibit "C" pursuant to this Agreement entered into pursuant to
Subsection 316.006(3)(b), F/o ila Stat[ites
3. Pursuant to Subsection 316.006(3)(b)(2), Florida Statutes, the Collier
County Sheriffs Office hereby expressly waives the statutory requirement
concerning the effective date of this Agreement relating to the beginning
of our next County fiscal year and agrees to the effective date of this
Agreement.
4. The Collier County Sheriffs Office shall, commencing on the date of final
approval by the Board of County Commissioners and thereafter until this
Agreement is terminated, include as part of its duties, patrol and
enforcement of all County and State traffic control regulations and laws
2
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on or over private roads within the Subdivision, including such additional
roads, if any, that may hereafter come into existence within the
Subdivision.
5. The parties recognize that all private roads within the Subdivision (as
such roads are described herein) are not public roads, not County -
owned, and neither the County nor the Sheriffs Office has any duty or
responsibility for construction and /or repair of any of the same, including
signage, and this Agreement does not impose any such responsibilities
upon the County or the Sheriff's Office. Signage maintenance, repair and
adequacy on and along the roads within the Subdivision is the
responsibility of the Property Owners Association and /or other private
property interests within said Subdivision.
6. For purposes of identification and geographic specificity, the Subdivision
is composed of the platted area described in Exhibit "C" attached hereto.
7. The Collier County Sheriffs Office hereby reserves the authority under
this contract to enter into negotiations with Property Owners Association
for the purpose of allocating cosh pursuant to Subsection
316.006(3)(b)(1), FlbfAla Statutes, as condition to enforcement.
8. This Agreement may be changed, amended or modified only by means of
a written document executed with the same formality as this Agreement.
This Agreement may be terminated unilaterally by the Board of County
Commissioners (by adoption of a Resolution at a public meeting of the
Board of County Commissioners providing that this Agreement be
terminated), or by the Property Owners Association.
9. The Property Owners Association shall hold harmless and defend Collier
County and the Collier County Sheriff, and their agents and employees
from all suits and actions, including attorneys' fees and all costs of
litigation and judgments of any name and description arising out of or
incidental to performance under the terms of this Agreement.
3
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IN WITNESS WHEREOF, the Property Owners Association, the Sheriff, and
the County have executed this agreement.
WITNESSES: CARLTON LAKES MASTER ASSOCIATION, INC
,e l
Signature of First Witness
� By:
/�r-y�ir� �i�,� sd` • , President
Print Name of Film Witness
•`•'"'y MARY L. HOWARD
Ign of Second Witness = : *_ MY COMMISSION # DD 749405
EXPIRES: January 20, 2012
kckA
Print Name o Second Witness
ffSS COL LIER COUNTY SHERIFFS OFFICE
A ure First W By: 24��"
KEVIN . RAMBOSK, Sheriff
Print Name of First Witness
Sign re of Second Witness
GAF -60IZY &, S'Mi rH
Print Name of Second Witness
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA
CC
. , By;
I , Chairman
App&vd it .
Colleen M. Greene
Assistant County Attorney
4
a
16J 4
November 7, 2011
Collier County Sheriff
3301 East Tamiami Trail
Building J
Naples, FL 34112
Site: Carlton Lakes Subdivision
Naples, Collier County, Florida
To Whom It May Concern,
The Carlton Lakes Master Association, Inc is requesting for the Collier County Sheriff to
enforce traffic laws of the State and County on all private roadways within the Carlton
Lakes subdivision. The Carlton Lakes Master Association, Inc. is responsible for
maintaining and controlling the roadways within the Carlton Lakes subdivision.
Please feel free to contact me should you have any questions.
Respectfully Submitted,
Carlton Lakes Master Association, Inc.
A' -f
President
MARY L HOWARD
*: MY COMMISSION # DD 749405
EXPIRES: January 20, 2012
EXHIBIT
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STFSTING •�N�
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' Florida's Leading Engineering Source
Environmental • Geotechnical • Construction Materials Testing • Threshold and Special Inspections • Plan Review & Code Compliance
November 7, 2011
Carlton Lakes Master Association, Inc.
c/o Gulf Breeze MGT SVCS of SW FL, LLC
8910 Terrene Court, Suite 200
Bonita Springs, Florida 34135
Phone: (239) 498 -3311
Fax: (239) 498 -4974
Site: Carlton Lakes Subdivision
Naples, Collier County, Florida
GFA Project # 09 -0587
Dear Mr. Krick:
GFA International, Inc. (GFA) has completed professional engineering consulting services for
the above - referenced project in accordance with the engineering service agreement for this
project. The scope of services was completed in accordance with our Proposal (P- 20 -09- 0629),
planned in conjunction with and authorized by you.
GFA understands that the Carlton Lakes Master Association, Inc. would like for the Collier
County Sheriff's Office to provide traffic control within the Carlton Lakes Subdivision. We
understand in order to enter into this agreement with Collier County, the street signage and road
markings must comply with the minimum requirements of the current U.S. Department of
Transportation Federal Highway Administration's Manual on Uniform Traffic Control Devices
( MUTCD) and the Collier County Land Development Code.
A professional engineer from our firm has completed a survey of the existing street signage and
road markings within the Carlton Lakes Subdivision. It is in GFA's professional opinion that the
existing street signage and road markings are in general accordance with the requirements of
the MUTCD and the Collier County Land Development Code.
We appreciate the opportunity to be of service to you on this project and look forward to a
continued association. Please do not hesitate to contact us if you have any questions or
comments, or if we may further assist you as your plans proceed.
Respectfully Submitted,
GFA International, Ing,4011188fl, t Florida Certifica;�<;61 t�ni. • tuber 4930
••
•
Casey M. `1'Vad P. II
Professional i eergW101F ;
State of Florilhp'A •• Q-
.•'••
EXHIBIT
5851 Country Lakes Drive • Fort Myers, Florida 33905 • (239) 489 -2443 • (239) 489 -3438 (fax) • www.teamgfa.com
OFFICES THROUGHOUT FLORIDA
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Events No Name History
Detail by Entity Name
Florida Non Profit Coraoration
CARLTON LAKES MASTER ASSOCIATION, INC.
Filing Information
Document Number N96000000490
FEI /EIN Number 650720332
Date Filed 01/29/1996
State FL
Status ACTIVE
Last Event AMENDMENT
Event Date Filed 06 /29/2000
Event Effective Date NONE
Principal Address
C/O GULF BREEZE MGT SVCS OF SW FL, LLC
8910 TERRENE COURT, SUITE 200
BONITA SPRINGS FL 34135
Changed 04/13/2009
Mailing Address
C/O GULF BREEZE MGT SVCS OF SW FL, LLC
8910 TERRENE COURT, SUITE 200
BONITA SPRINGS FL 34135
Changed 04 /13/2009
Registered Agent Name & Address
WEIDNER, RALPH L
%GULF BREEZE MGMT. SVCS. OF SW FL, LLC
8910 TERRENE COURT, SUITE 200
BONITA SPRINGS FL 34135 US
Name Changed: 04/18/2005
Address Changed: 04/13/2009
Officer /Director Detail
Name & Address
Title SD
LITTMAN, DEBORAH
5135 CEDAR SPRINGS DRIVE, #204
NAPLES FL 34110
Title D
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SCHROEDER, THOMAS V
5640 NORTHBORO DRIVE, #102
NAPLES FL 34110
Title PD
GREENBERG, WILLIAM
6095 MANCHESTER PLACE
NAPLES FL 34110
Title TD
MOUSA, BRUCE
5645 NORTHBORO DRIVE, #101
NAPLES FL 34110
Title D
KASWER, JOSEPH JR.
6462 WAVERLY GREEN WAY
NAPLES FL 34110
Title VD
HOWE, KRAIG R
6447 WAVERLY GREEN WAY
NAPLES FL 34110
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16J 4
CLM 10 -11 -2011 BOD Minutes Draft "A"
Carlton Lakes Master Association, Inc.
Board of Directors Meeting Minutes
October 11, 2011
The Board of Directors meeting of the Carlton Lakes Master Association was held October 11, 2011 at 6:30
P.M. at the Carlton Lakes Clubhouse, 5500 Carlton Lakes Blvd., Naples, Florida.
Board members present: Bill Greenberg
Kraig Howe
Bruce Mousa
Tom Schroeder
The following participated by speakerphone:
Deborah Littman
Board members absent: Wayne Palicia
Management Representation: Kraig Krick of Gulf Breeze Management Services.
Call to Order: Vice President Bill Greenberg called the meeting to order at 6:33 P.M. A quorum was
established with five (5) Directors present. Bill Greenberg recapped the procedures the Board would utilize with
respect to membership participation in Board meetings.
Proof of Notice: Notice was posted in accordance with Florida Statutes. Postings were made in the
community and emailed to all Directors on or before October 8, 2011. Vice President Bill Greenberg verified
the certification of posting.
Resignation: Bill Greenberg announced that he had received a letter of resignation from the Master Board from
Wayne Palicia and read the letter to the Board. Bruce Mousa moved to accept the letter of resignation thanking
Wayne for his hard work and many contributions to the community as a Master Board member. Tom Schroeder
seconded and the motion passed unanimously.
New Director Appointment: — Bill Greenberg explained that there was one volunteer that had submitted a
resume to be considered to fill the vacancy on the Board created by the passing of President Mike Rubinoff.
The request was submitted by Joe Kaswer and was distributed to the Board. Bill moved to accept Joe Kaswer
as the appointment to the Board to fill the vacancy. Kraig Howe seconded and the motion passed unanimously.
Joe then took his seat as a Director on the Master Board.
>Qas# tlt� Bill Greenberg requested that the Board elect its required officers at this time.
Since the President had passed away, this election of a President was in order at this time. Bill requested
nominations be made by the six (6) current members for the position of President. Kraig Howe nominated Bill
Greenberg for the position of President. Debbie Littman seconded and the motion passed unanimously. Bill
Greenberg nominated Kraig Howe for the position of Vice President. Debbie Littman seconded and the motion
passed unanimously. nt of the Master Board is therefore Bill Greenberg and the Vice President of
the Master Board is now Kraig Howe and is officially recorded as such.
��
CLM 10 -11 -2011 BOD Minutes Draft "A" 16J 4
Review and approval of previous meeting minutes:
Minutes of the Board meeting held September 13, 2011 — Debbie Littman moved to accept the minutes of the
September 13, 2011 meeting as written. Tom Schroeder seconded and the motion passed unanimously.
Treasurer's Report: Treasurer Bruce Mousa delivered the Treasurer's report. The report was through the end
of September, 2011. The Treasurer's report is attached to these minutes. Bruce commented on the TIB /Capital
Bank problems that existed and the excellent relationship the Association and management company had with
CNL Bank and the transition of the operating account that would be made the beginning of 2012 to CNL Bank.
He added that all owners would be advised by several methods including the Carlton Web site, the Newsletter,
and a letter sent out with the first quarters billing clearly identifying the change to CNL Bank. He mentioned
that the TIB /Capital account would be left open until the end of January to catch any deposits made to the old
bank account. He also noted that after Jan 2012 the account would be closed and owners were expected to pay
their quarterly Master dues to CNL Bank since they would have been given ample notice of the change. He
pointed out the management company would have done all billing with the new account noted correctly. He
noted that the transition would be made as seamless as possible. He mentioned that owners that sent their
payments to TIB /Capital Bank in the month of January would receive a letter advising them of the error in
sending there payment to the wrong bank. Bill Greenberg moved to accept the Treasurer's report as delivered.
Tom Schroeder seconded and the motion passed unanimously.
President's Report: President Bill Greenberg deferred giving a President's report in lieu of the manager's
report to follow.
Manager's Report: Kraig Krick read the manager's report. The manager's report is attached to these minutes.
Old Business:
a) Status of PUD (Sept 13th) - Bill Greenberg noted the PUD for the Association was officially
closed by the County at the Commissioner's meeting September 13, 2011. Bill explained the
recorded document at the County is identified as PUD # 2011 -153. He read a portion of the closure
document and explained that this would eliminate the annual charges that had to be paid each year
by the Association before the PUD was closed.
New Business:
a) Theft in Clubhouse - arrangement at front door — Bill explained that the video tapes had been reviewed
in an attempt to identify the theft and no evidence or recording of the theft existed. He noted that the
value of the arrangement was $312.00. Bill moved to replace the arrangement. Tom Schroeder seconded
and the motion passed unanimously. Blanche Kaswer of the Clubhouse Committee will contact Vogue
Interiors to arrange for replacement of the arrangement.
b) Approval of change in the "Master ARC Design and Review Guidelines" was requested by Richard
Curreri, Chairperson of the ARC — Debbie Littman moved to accept the change in the ARC guidelines as
"Building trim and garage doors must remain the same shade of white or it's today's equivalent as was
original on the unit when constructed ". Bruce Mousa seconded. A discussion was held. A vote was
taken and the motion passed unanimously.
c) Approval of Greenscapes Proposals - 53664, 54664, 54665, & 53759 — Bill Greenberg briefly
explained each proposal and moved to accept the Greenscapes proposals as submitted. Tom Schroeder
seconded and the motion passed unanimously. Kraig Krick was requested to place the orders as proposed
with Greenscapes.
16J 4
CLM 10 -11 -2011 BOD Minutes Draft "A"
d) Strand Gate Carter Fence reinforcement proposal and BB Lock new lock proposals — Kraig Krick was
requested to explain the Carter Fence and BB Lock proposals. Kraig explained them noting there would
probably need to be some welding and painting in addition to these proposals to complete the job
correctly. Kraig estimated the additional cost for welding and painting at approximately $400.00 which
would bring the total for the gate overhead arch, lock replacement and installation total to approximately
$2,000.00. Debbie Littman moved to accept the Carter Fence proposal for the gate overhead archway
installation, the BB lock proposal to install the heavy duty lock # CL510 plus welding and painting at an
approximate cost of $2,000.00 with the condition that if the lock is broken again it would not be replaced
until the Board considered an the alternatives to this solution. Tom Schroeder seconded. A discussion
was held with Debbie explaining the need for security at the Strand Gate. The motion passed
unanimously. Kraig Krick was requested to place the orders as submitted by Carter Fence, BB Locksmith
and arrange for any necessary welding and painting.
e) Aeration of Lakes in 2011 — Tom Schroeder explained the cost of aerating 8 additional lakes in 2011 at
approximately $41,000 cost for all work and that the he and the Treasurer felt this could be done with
surplus funds available in 2011. Tom explained there was a cost savings of approximately 5% by doing
the project now and went over his spreadsheet identifying the lakes and breakdown. Bruce Mousa
commented that doing this work now out of surplus funds available would avoid the cost in 2012 and
leave only five (5) lakes to add aerating to in 2012. Tom's spreadsheet is attached to these minutes. Tom
moved to approve the aerating of 8 additional lakes in 2011. Bruce Mousa seconded. A discussion was
held. A vote was called and the motion passed unanimously. Kraig Krick was requested to place the
order with FloridAquatics as proposed for the aerating of the eight (8) additional lakes in 2011.
f) Suggestion on moving the AED — Bill Greenberg explained the AED was currently located in the
kitchen too far away from the fitness center and pool areas. Bill suggested the AED unit be relocated to
the men's room side hallway beside the bulletin boards. A discussion was held noting the overall
consensus was to locate it in the fitness center rather than the hallway. Kraig Howe suggested a sign be
located at the pool indicating where it was located. Bill Greenberg moved to relocate the AED unit to the
fitness center with the addition of signs indicating where it was located. Kraig Howe seconded. More
discussion was held. A vote was called and the motion passed unanimously. Kraig Krick was requested
to relocate the AED unit to the fitness center and order signs as designed by Bill Greenberg or Kraig
Howe and have them mounted as directed by either Board member at the time of relocation of the AED.
g) Suggestion on removing the easel with the bulletin board from the main Clubhouse area — Bill
Greenberg moved to remove the tripod mounted cork bulletin board from the Clubhouse. Bruce Mousa
seconded. A discussion was held with Debbie Littman commenting that the Social Committee liked to
use this Board to announce social events. Blanche Kaswer pointed out there was a literature rack next to
the business bulletin board that was provided for this purpose. More discussion followed suggesting a
sign be permanently located at the top of the literature rack indicating its intended use. A vote was called
and the motion passed unanimously. Blanche Kaswer will determine the sign type and verbiage for the
sign(s)
h) Kitchen Counter to be raised to counter level — Bill Greenberg explained that the current counter top in
the kitchen was at table height and did not conform to its original intended height. He explained that this
was not an error on the part of the contractor. Inappropriate instructions were given to the contractor. The
current counter needed to changed and lifted to counter height as originally intended. Bill moved to raise
the counter to standard counter height. Joe Kaswer seconded. A discussion was held about permitting
and what was necessary to obtain the desired result. Kraig Krick explained that the original commercial
contractor would need to be consulted to determine what was necessary to change the counter. Kraig
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Krick was requested to contact Varian Construction and determine what would be required. Kraig will
also request that Bill Varian meet with Blanche Kaswer and Bill Greenberg so there are no
misunderstandings. Bill moved to table the decision to change the counter until Varian could be consulted
and determinations of what would be required could be defined by Varian. Bruce Mousa seconded and
the motion passed unanimously.
Committee Reports:
a) Cable TV — Kraig Howe reported that he and Cable Committee members had met with six different providers of
services. Some of these meetings were attended by telephone by other Cable Committee members. Kraig also
mentioned that a survey was sent to the local Presidents in order to gain owners opinions. Kraig Howe mentioned that
the Cable Committee was expecting preliminary proposals from prospective vendors within the next week or two.
Kraig also mentioned that he will put on the Carlton Lakes web site the names of the committee members, as
requested by Tom Schroeder. Discussions were held.
b) Landscaping — Carolyn Greenberg explained that sod was currently being installed in various locations throughout
the community to replace heavily weed infested areas and the project was going well.
c) Entertainment — Jere Shue announced that Klinks and Drinks would be held Friday the 14th and owners should buy
their tickets within the next 24 hours so proper planning for the number of attendees could be accomplished.
d) Neighborhood Watch — Debbie Littman reported that there would be a Neighbor Watch meeting held at the
Clubhouse on November 10th at 3:00 P.M. and that she was working with Dave Spero and the Sheriff's department to
determine the proper placement of Neighborhood Watch signs. Debbie also mentioned that an additional sign would
need to be purchased.
e) Lakes & Fountains — Tom Schroeder reported that he and Carole Noren had received many positive comments
from owners on how great the aerated lakes looked. Tom noted that they were currently working on getting the eight
additional lakes aerated in 2011 and submitting budget request for the five lakes that were to be aerated in 2012.
f) Clubhouse — Blanche Kaswer noted that the area rug in front of the Clubhouse TV was soiled and needed to be
professionally cleaned. Blanche will find the cleaning company that she would prefer to do the cleaning.
g) Budget — Bruce announced the two upcoming budget workshops would be held on October 17th and 25th.
h) Holiday lighting — No one from the committee to give a report.
i) Signs — Dave Spero reported that he is working with the Sheriffs department regarding Neighborhood Watch signs
and where they are to be located.
j) Street Lighting — Debbie Littman reported that she is working with Troy Todd in the development of proposals for
improved lighting. A short discussion was held regarding owner sign offs and anticipated requirements.
k) Bocce — Richard Curreri noted that with Wayne Palicia's resignation, a new Bocce Liaison to the Board was
needed. Joe Kaswer volunteered to become the Bocce Liaison to the Board. Bill Greenberg noted that Joe will be the
Bocce Liaison and that Bill will be the Liaison to the ARC committee.
1) Communications — Jim Gosline announced that he had published the monthly newsletter every month and thanked
Jere Shue and Paula Cohen for their assistance.
m) Tennis — Owen Obetz stated that there was nothing to report
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Next Meeting: Bill Greenberg announced the next Carlton Lakes Master Board Meeting will be held on November
8, 2011 at 6:30 P.M. at the Clubhouse.
Adjournment: With no further business to come before the Board, and on a motion by Joe Kaswer, seconded by
Tom Schroeder and carried unanimously, President Bill Greenberg adjourned the meeting 8:18 P.M.
Respectfully Submitted:
Kraig Krick, Sr., Community Association Manager
16 J CLM 10 -11 -2011 BOD Minutes Draft "A"
4
Financial Report
Carlton Lakes Master Association
October 11, 2011
Note: All figures are reported rounded to the nearest dollar amount unless otherwise noted.
The preliminary financial statement for the period ending September 30, 2011 indicates an operating balance of
$467,525 at TIB Bank. The statement reports Reserve Account Money Market balances of $369,819 and
various CD's in the amount of $233,891, for total reserve funds for the Master Association of $603,709.
TIB Bank has merged to Capital Bank and the process for lock -box deposits of fees and timely processing has
become burdensome. We are moving the operating cash account from TIB /Capital Bank to CNL. CNL has
been a partner with Carlton Lakes Master Association for a number of years, holding Reserve Funds, and is a
willing and able partner for our operating account. They have a good working relationship with Gulf Breeze
and the transition should be seamless. Most owners will not notice a difference. Owners on automatic payment
will see no difference. Owners who pay via the coupon option will mail their coupons to another bank and the
address will be on the coupon and materials. Owners who pay fees using and online bill paying option will
need to change their information to CNL Bank from TIB Bank. We will communicate this change in a number
of ways starting in November. The account at TIB will not be closed until January 31, 2012 to make sure all
owners making January 1 payments are aware.
Carlton Lakes Master Association continues to be in excellent financial condition. Income is $72,349 over
budget for the year, the result of interest, resale fees, late charges and other miscellaneous income. Through
September, fifty -two (52) units were sold in Carlton Lakes, with five (5) sold in September. This is exceeds the
forty (40) units sold in 2010. Operating expenses for the month of August are under budget by $38,800.
Expenses for the first nine months of 2011 are under budget by $82,830. The total cash surplus at the end of
September is $379,368.
Delinquencies still account for a large portion of Accounts Receivable on the Balance Sheet, but they are
decreasing, both in number and amount. The delinquency amount over 90 days as of September 30 is $68,649.
We continue to be aggressive in collection of delinquencies. Foreclosure and other court and collections action
taken in the past several months continue to bring positive results.
The 2012 budget process began with a Budget Committee meeting on October 4 and further meetings scheduled
for October 17 and 25. The Board will consider the 2012 budget at its regular November meeting.
Respectfully Submitted,
Bruce E. Mousa, Treasurer
CLM 10 -11 -2011 BOD Minutes Draft "A"
Manager's Report — October 11, 2011
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Clubhouse:
DTA adaptors have been installed on all TV's in the Clubhouse and we have had the cords to the adaptors
relocated so they are not visible.
There was a theft in the Clubhouse that will be discussed later in this meeting
All equipment in the fitness center is working correctly. I am not aware of any problems.
No reports have been received of inappropriate activities at the Clubhouse.
Animals:
There have been reports of a Black Bear entering the community near the front gate. Apparently The Strand has
also had the visitor. I have contacted the state regarding this and they have told me they will have officers
investigate and see what they can do.
There have been reports of a Panther near the Waverly Green Way area. When talking with the state they
indicate that Panthers have a huge territory and they are not a danger to humans or pets as long as pets are on a
leash with a human on the other end of the leash. They said we were fortunate to have seen the animal as they
are not often seen because there are so few.
Gates
North Gate: The North entry and exit gates have been working well. The video system computer has
been repaired and is working well.
South Gates: All six gates appear to be working well and I have had no reports of any problems.
Albertsons — Nothing to report.
Bocce Courts — Bocce court #1 drainage problem appears to have been resolved. Richard Curreri reports the
courts are both draining OK.
Tennis Courts — The courts are in good shape per reports that I have had. The golf cart used to groom the
courts is very old, hard to get parts for, and basically needs to be replaced. Owen Obetz of the Tennis
Committee is looking into a replacement at this time.
Pool and Spa— It is unfortunate that the pool had to be closed because of animal pollution taking place at night.
Fortunately this was discovered the first day it happened and the pool was closed immediately. I contracted a
trapping service that day who placed five traps and caught several animals including a Raccoon that we believe
was the problem. October 5t' water samples were taken by the Health Department and sent away for testing.
During the time the pool was closed the chemical levels were kept very high to make sure harmful bacteria were
being killed. We have kept constant contact with the Health Department and followed their instructions to the
letter. The Health Department is now running another test for verification of the first and if this test comes back
negative on Monday the 10th, they will reopen the pool.
The Spa pump failed and had to be serviced. Repairs were made within a day. We also had a contactor failure
in one of the heaters as well as a clogged pick up screen in the lake and two water logged ducks. The Symbiont
technician worked 12 hours straight to repair the heater contactor, calibrate all of the heaters, waded out into the
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lake because it was late and he couldn't get a boat to replace the pick up screen and replace the ducks. We were
charged a total of $65.00.
PUD Closure: The PUD for the Association is officially closed and we have a county certification noting such.
Jim Carr of Agnoli, Barber & Brundage, Inc. did a terrific job in representing Carlton Lakes to both Albertson's
attorneys and the county to accomplish this.
Landscape: New plantings and sod have and are being planted in several areas.
County Water Line Break: The Lake behind Edgewater has been dredged to remove the dirt that washed into
it from the water main break and the hole that was made to repair the water line has been filled in. We are still
waiting on some landscape repairs that the county is supposed to provide.
Fountains: All fountains have been working well. We have had to replace some lights and there was a timer
that is off time on one of the lakes that has been repaired.
Lakes:
Lake levels are up well and the lakes are looking good.
Our monthly irrigation water usage for the month of September was well within our South Florida Water
Management District permitted usage for Carlton Lakes. The total for the 3rd quarter was about 41% of our
allowable usage.
Roadways & Streets:
The re- paving of roads and relining has been completed. We are now pursuing official DOT compliance. GFA
Engineering's Casey Ward is doing the interface with the county as they should accept his written statement of
compliance being a State of Florida licensed Civil Engineer.
Thefts, Personal Property Loss,— No thefts or personal property loss has been reported to me except that of
the Clubhouse decorative flower arrangement noted earlier that will be discussed later in this meeting.
Vandalism — No vandalism has been reported.
Security and Safety Systems: All security and safety alarm systems are working correctly.
Collier County Sheriff - Special duty Sheriff's Department patrols have been reduced to once a week now that
school is back in session. I have had special attention paid to the pool area because of its recent closure.
Respectfully Submitted,
Kraig Krick - CAM