Backup Documents 02/14/2012 Item #10JORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP J ;,
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Iliim m pml, paper - lttach to original document thiginal documents ,hould he hand delivered to the Board OtIicc I he routing ,hp and oriumal
documents are to be lbnaarded to the Board Office only after the Huard has taken action on the item
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
e...; ,. , r *h . .t,y..., A 1i— thmnoh midino Iincc #1 through #4- complete the checklist. and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.Jennifer B. White
County Attorney
� � }
`�►j.
3 ls-L
2. Ian Mitchell, Supervisor
Board of County Commissioners
3
101 �.
3. Minutes and Records
Clerk of Court's Office
Number of Original
2 q,vr►a.Q -4
4.
Goodwill of SW Florida
Documents Attached
5.
Big Cypress Housing Corporation
6.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
Name of Primary Staff
Contact
Rosa Munoz, Grants Coordinator
Phone Number
252 -5713
Agenda Date Item was,
February 14, 2012
Agenda Item Number
A licable)
Approved by the BCC
Original document has been signed/initialed for legal sufficiency. (All documents to be
RM
101 �.
Type of Document
Amendments to Subrecipient Agreement for
Number of Original
2 q,vr►a.Q -4
Attached
Goodwill of SW Florida
Documents Attached
Big Cypress Housing Corporation
co
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forts/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
IN
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate-
(Initial)
A licable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on February 14, 2012 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forts/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
IN
Date:
To:
From:
Re:
10J" �
MEMORANDUM
April 2, 2012
Rosa Munoz, Grants Mgmt. Coordinator
Housing, Human & Veteran Services
Martha Vergara, Deputy Clerk
Minutes & Records Department
Amendment to the Subrecipient Agreement for:
Goodwill Industries of SW Florida, Inc. &
Big Cypress Housing Corp.
Attached please find an original copy of the agreements for each agency
referenced above (Agenda Item #10,T), approved by the Board of County
Commissioners on Tuesday February 14, 2012.
The Minutes & Records Department will hold the second original of the
agreement in the Official Records of the Board.
If you have any questions, please feel free to contact me at 252 -7240.
Thank you.
Amendment No. 1 to the Agreement
Between Collier County and
"Big Cypress Housing Corporation
Main Street Village Upgrades"
HM10 -01
Catalog of Federal Domestic Assistance # 14.239
HUD Grant # M- 10 -UC -12 -0017
THIS AMENDMENT, dated 44RA-U-i, 2012 to the above - referenced
Agreement shall be by and between the parties e original Agreement, Big Cypress Housing
Corporation" a private not - for - profit corporation existing under the laws of the State of Florida, having its
principal office at 19308 SW 380th Street, Florida City, Florida 33034, and its Federal Tax Identification
number as 65- 1067124 & DUNS #064723252, ( "SUBRECIPIENT ").
RE: HUD Grant # M- 10 -UC -12 -0017 HM10 -01, IDIS #388, "Big Cypress Housing Corporation Main
Street Village Upgrades Project."
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient
and the County. The additions to the existing language in the Agreement are shown herein by underlining;
deletions from the Agreement are shown by strike*hr^ughs
III. TIME OF PERFORMANCE
The effective date of this Agreement between HUD and Collier County shall be July 1, 2010.
Subrecipients are authorized to incur eligible expenses after that date and prior to execution of this
Agreement subject to HHVS approval. The services of the DEVELOPER/SPONSOR shall be undertaken
and completed in light of the purposes of this Agreement. In any event, all services required hereunder
shall be completed by the DEVELOPER/SPONSOR prier W to and including March 31, 2012 August 3 1,
2414. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the
COUNTY, as set forth in Section XI below.
EXHIBIT "A"
SCOPE OF SERVICES
HOME
BIG CYPRESS HOUSING CORPORATION
MAIN STREET VILLAGE UPGRADES
HUD Grant # M- 10 -UC -12 -0017
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
On April 27, 2010, the BCC approved the HUD Action Plan allocating funding for this initiative.
Amendment No. 1 HM10 -01
Big Cypress Housing Corporation.
Main Street Village Upgrades Project
Page 2 of 3
B.
10 J
Home Investment Partnerships Program (HOME) funding will be used to make energy efficiency
interior /exterior improvements to Main Street Village.
The action plan specifies to provide energy efficient upgrades for 79 farmworker rental units using
HOME funds in collaboration with Big Cypress Housing Corporation. These funds will be used
for upgrades to include high efficiency tankless hot-water heaters and higher SEER A/C units,
energy efficient lighting improvements and energy efficient appliances and landscaping
improvements.
To achieve the energy efficiency goals, improvements will include purchase and installation of_
eleven (11), 15 -18 seer air conditioners, a minimum of 79 high efficiency mess water heaters, a
minimum of 79 dishwashers, and a minimum of 79 refrigerators and a minimum of 30 electric
stoves as well as removal and disposal of replaced appliances. In addition, improvements will also
include rehabilitation of building envelope leaks, replacement of inefficient lighting, and
landscaping improvements (to provide shade reducing the need for energy to cool the homes).
The project activities will meet the U.S. Department of Housing and Urban Development's
national objective to benefit low and moderate income persons.
BUDGET:
Collier County Housing, Human and Veteran Services is providing Two Hundred Twenty
Thousand, Eight Hundred Thirty Four Dollars ($220,834.00) in HOME funding for the project
scope described above. The 25% matching funds requirements are being met by the Big Cypress
Housing Corporation in the amount of $55,208.00 which must be shown in writing as invoices are
presented (i.e. 25% of every invoice is adjusted for the 25% until the $55,208.00 is met).
Line Item Description
Energy Efficiency
Interior/Exterior Improvements
Purchase and install Energy Star and
other appliances —
Purchase and installation of high
efficiency T-atikless Water Heaters, and
A/C units
Landscaping Improvements
Total
HOME Funds Big Cypress
Reimbursement Match
$ 22,000.00
$ 76,000.00
$102,834.00
$ 20,000.00
$220,834.00 $ 55,208
Any modifications to this contract shall be in compliance with the County Purchasing Policy and
Administrative Procedures in effect at the time such modifications are authorized.
C. PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
Date Start I Date End I Work Plan
Amendment No. 1 HM10 -01
Big Cypress Housing Corporation.
Main Street Village Upgrades Project
Page 3 of 3
log
7/2010
02/20129
Procure Energy Star appliances and other rehabilitation
materials
11/2010
192/2011
Award Contract(s)
02/2011
04$/20124-
Install appliances, A/C's and all rehabilitation energy
improvements
07/2010
049/20124-
Purchase and Install Landscaping Improvements
03/2011
039/31/20124-
— —
Complete all scope of work Gempletio of ���
,.lulling building installation tankless
a elapes and of water-
heaters
The Subrecipient agrees that this amends the original Agreement. All other terms and conditions of the
Agreement shall remain in force.
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY have signed Amendment No. 1 to the
Agreement as of the date first written above.
ATTEST:
IGHT E. B ;OC -;4CLERK
Dated :
PL
(SEA
First Witness
-e
Type/print
Type /print witness name
Second Witness
T print witness name
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By: luk W
FRED W. COYLE, CHAIMMAN
Big Cypress Housing Corporation
L
Steve Kirk, President (P4i 4 N ft to -
Approved as to form and legal sufficiency:
Jennifer . White
Assistant County Attorney
2/14/2012 Item 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve a change in Project Scope and a time extension to an existing
Subrecipient Agreement with Big Cypress Housing Corporation in order to complete upgrades at
Main Street Village in Immokalee, Florida.
OBJECTIVE: Provide for a change in scope and a time extension to Big Cypress Housing Corporation.
CONSIDERATIONS: On October 26, 2010 ten subrecipient agreements were approved by the BCC,
including allocating the 2010 -2011 Home Investment Partnership Act (HOME) Upgrades to Main Street
Village project to Big Cypress.
On July 5, 2011 a Change Order requesting an extension was granted through February 29, 2012 via the
purchasing department.
Due to various delays, the Big Cypress is requesting approval of an amendment to the subrecipient
agreement, for an additional 32 days. This extension, until April 1, 2012, will allow Big Cypress to
complete their upgrade project. The Project Scope has also been revised to accommodate the extension of
time and an additional purchase and installation of a minimum of 30 electric stoves which includes
removal and disposal. This amendment will not adversely affect the County's timeliness and is an
allowable change.
FISCAL IMPACT: No general funds are associated with this amendment. Approval of the amendment to
the subrecipient agreement will have no additional effect on ad valorem or general fund dollars. HUD grant
funds are available within the Housing Grants Fund (705), HOME 2010 -11 (33089) for this HOME Project.
GROWTH MANAGEMENT IMPACT: The HOME project associated with the amendment to the
subrecipient agreement will help meet the goals, objectives and policies set forth in the Housing Element
of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a majority vote for board
action. - JBW
RECOMMENDATION: To approve a change in Project Scope and a time extension to the 2010 -2011
HOME Subrecipient Agreement with Big Cypress Housing Corporation.
Prepared by: Rosa Munoz, Grants Coordinator
Housing, Human and Veteran Services Department
Packet Page -1641-
COLLIER COUNTY
Board of County commissioners
Item Number: 16.D.5.
2/14/2012 Item 16.D.5.
Item Summary: Recommendation to approve a change in Project Scope and a time
extension to an existing Subrecipient Agreement with Big Cypress Housing Corporation in order
to complete upgrades at Main Street Village in Immokalee, Florida.
Meeting Date: 2/14/2012
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing, Human & Veteran Services
1/17/2012 6:30:49 PM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: MunozRosa
1/17/2012 6:30:51 PM
Approved By
Name: AckermanMaria
Date: 1/19/2012 10:23:52 AM
Name: AlonsoHailey
Title: Administrative Assistant Domestic Animal Services
Date: 1/19/2012 2:22:02 PM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 1/19/2012 2:39:11 PM
Name: CastorenaMargo
Date: 1/19/2012 3:17:48 PM
Name: WhiteJennifer
Title: Assistant County Attomey,County Attorney
Packet Page -1642-
Date: 1/19/2012 4:05:18 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 1/24/2012 9:38:59 AM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 1/30/2012 1:57:43 PM
Name: WhiteJennifer
Title: Assistant County Attomey,County Attorney
Date: 1/31/2012 11:31:42 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 2/1/2012 12:45:19 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 2/2/2012 5:33:02 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/6/2012 2:57:55 PM
Name: OchsLeo
Title: County Manager
Date: 2/6/2012 3:51:09 PM
Packet Page -1643-
10J Ld
2/14/2012 Item 16. D.S.
10J
2/14/2012 Item 16.D.5.
Amendment No. 1 to the Agreement
Between Collier County and
"Big Cypress Housing Corporation
Main Street Village Upgrades"
HM10 -01
Catalog of Federal Domestic Assistance # 14.239
HUD Grant # M- 10 -UC -12 -0017
THIS AMENDMENT, dated , 2012 to the above- referenced
Agreement shall be by and between the parties to the original Agreement, Big Cypress Housing
Corporation" a private not - for -profit corporation existing under the laws of the State of Florida, having its
principal office at 19308 SW 380` Street, Florida City, Florida 33034, and its Federal Tax Identification
number as 65- 1067124 & DUNS #064723252, ( "SUBRECIPIENT ").
RE: HUD Grant # M- 10 -UC -12 -0017 HM10 -01, IDIS #388, "Big Cypress Housing Corporation Main
Street Village Upgrades Project."
The following change to the above referenced Agreement has been mutually agreed to by the Subrecipient
and the County. The additions to the existing language in the Agreement are shown herein by underlining:
deletions from the Agreement are shown by stFiket1woughs.
III. TIME OF PERFORMANCE
The effective date of this Agreement between HUD and Collier County shall be July 1, 2010.
Subrecipients are authorized to incur eligible expenses after that date and prior to execution of this
Agreement subject to HHVS approval. The services of the DEVELOPER/SPONSOR shall be undertaken
and completed in light of the purposes of this Agreement. In any event, all services required hereunder
shall be completed by the DEVELOPER/SPONSOR prior to April 1. 2012 A ugtwt 31, ' ^" . Any funds
not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY, as set
forth in Section XI below.
EXHIBIT "A"
SCOPE OF SERVICES
HOME
BIG CYPRESS HOUSING CORPORATION
MAIN STREET VILLAGE UPGRADES
HUD Grant # M- 10 -UC -12 -0017
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
On April 27, 2010, the BCC approved the HUD Action Plan allocating funding for this initiative.
Packet Page -1644-
B.
C.
10i r.
Amendment No. 1 HMI 0-01 2/14/2012 Item 16.D.5.
Big Cypress Housing Corporation,
Main Street Village Upgndes project
Page 2 of 3
Home Investment Partnerships Program (HOME) funding will be used to make energy efficiency '~`
interior /exterior improvements to Main Street Village.
The action plan specifies to provide energy efficient u
HOME funds in collaboration with Big upgrades for 79 faanworker rental units using
for g ypress Housing Corporation, 'These funds will be used
upgrades to include effic, i�ncv W"W- h�water heaters and higher SEER A/C units,
energy efficient lighting improvements and energy efficie
improvements. nt appliances and landscaping
To achieve the energy efficiency goals, improvements will include purchase and installation of
eleven (I 1), I S -I8 seer air conditioners, a minimum of 79 high efficiency t� water heaters, a
minimum of 79 dishwashers, "A a minimum of 79 refrigerators and a minimum of 30 electric
over as 1 as oval and dispoc�J of replaced appliances. In addition, improvements will also
include rehabilitation of building envelope leaks, replacement of inefficient lighting, and
landscaping improvements (to provide shade reducing the need for energy to cool the homes).
The Project activities will meet the U.S. Department of Housing and Urban Development's
national objective to benefit low and moderate income persons.
BUDGET:
Collier County Housing, Human and Veteran Services is providing Two Hundred Twenty
Thousand i died
_TAhkr0LF2uL Dollars 2 0 834.00 in HOME funding for the project
scope described above - The 25% matching funds requirements are being met by the Big Cypress AW4
Housing Corporation in the amount of $55,208.00 which must be shown in writing as invoices are w,.•
presented (i.e. 25% of every invoice is adjusted for the 25% until the $55,208.00 is met).
Line Item Description HOME Funds Big Cypress
Energy Efficiency Reimbursement Match
Interior/Bxterior Improvements $ 22,000.00
Purchase and install Energy Star and $ 76,000.00
othe appliances —
Purchase and installation ofd $102,834.00
effic_ lency T&44M Water Heaters, and
A/ u it
Landscaping Improvements $ 20,000.00
Total 5220,834.00
$55,208
Any modifications to this contract shall be in compliance with the County Purchasing Policy and
Administrative Procedures in effect at the time such modifications are authorized,
PROJECT WORK PLAN
The following Project Work Plan is in effect for program monitoring requirements only and as
such, is not intended to be used as a payment schedule.
Date Start I Date End Work Plan ^1
Packet Page -1645-
Amendment No. t HM10.01
1311 G%Wees raising QorpanUon.
Mria Street Ville UP=dcs ftect
NBC
4-8 %J V
2/14/2012 Item 16.D.5.
+ s s
The Submcipient agrees that this amends the original Agreement, All ofher terms and conditions Hof the
Agreement shall remain in force.
IN WrZ WM WHEREOF, the:SUBRECIPIENT and the COUNTY have signed Amendment No. I to the
Agreement as of the date first written above.
ATTEST:
DWIGHT E. BROCK, CLERK
Dated:
(SEAL)
First
witness name
Second Witness
v.
Type/print witness name
BOARD OF COUNT' C
OF COLLIER COUNTY,
By:
149::
Big Cypress Housing
Steve
Pre 5 Cie,,,. --
Name)
Approved as to form and leggy sufficiency,
Jennifer B. White
Assistant County Attorne�
Packet Page -1646-
colt
e SelMoesOili(�ioft
R+dnirq
® Contract Change Request
Contract
10J
2/14/2012 Item 16.D.5.
Purchasing Department
Change Modification Form ^►
❑ Work Order Modification ;
Current BCC Amount -L1LWA 1Ui * 1603 Original BCC Approval Date; Agenda Item #
Approved : :220,834.00 ^
Current Contract/Work Order Amount S , -0034 Last BCC Approval Date; Agenda Item #
Dollar Amount of this Change .SOI 1 C'- 0.000 Change from Current BCC Approved Amount
Revised New Contract/Work Order Total S 220 834.00
Cumulative Changes 0
50.00 0.00 °� Cha a from Original Amount
Completion Debt, Description of tM Task(s) Change, and Rationale for #0 Change
Origi ns! notice to proceed date: 07/01/10 I 1 ant a.,., --A .J..._.
number of days added (W-extension,
must attach current insurance
certificates) from SAP or obtain from
change):
he cxpiain
sub wry additional days are needed (detailed/specific): Additional days are needed due to
the subrecipient currently working on advertisement for bids. As they have two projects that will
be bid out at same Cone. This subrecipient experienced deaths and sickness in the famNy which
added to the delays
1. Provide a detailed and specific explanation of the requested change(*) to the task( *):
The goal of this modification is to grant an extension until Feruary 29, 2012. This extension is needed to allow Subrecipient sufficient
time to procure a contractor, award the contract, and begin energy improvements.
2. Provide detailed rationale for the requested change The Extension will give Big Cypress Housing Corporation the opportunity to
be able to rebid the project if necessary, as well as allow time for permitting, and construction.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance because this subrecipient has two projects that will be bid at same time. Family circumstances
unfortunate and unforeseen.
4. Describe the impact If this change is not processed:
If this is not processed, the project will not be able to be completed, and we will not be able to
Project. This will result in the cancellation of the project, thus resulting Provide the n grant funds towards the
— efficienty uDrrrades at Main Street Vg,222 ng �9 Cypress Housing Corporation not Completing the energy
Type of Change / Modification
Change Requested By
Revised: 1/12/2o11
1
Packet Page -1647-
CHANGE ORDER
CHANGE ORDER NO. 1
19308 SW 380* Street Florida CiEv. FL 33034
DATE: 06 -29 -11
PROJECT NAME: Main Street Villaac Upgrades
PROJECT NO.: HM 10 -01/ M- 10 -UC -12 -0017
Under our AGREEMENT dated October 26.2010
10J . 4
2/14/2012 Item 16.D.5. i
CONTRACT NO. CD 10 -07
BCC Date: 10 -26 -2010
Agenda Item: 16133
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: To provide a contract extension until February 29, 2012 This revision win
not change the original total budgeted amount for this Home Investment Partnership Program Grant
(SOME) project.
FOR THE (Additive) (Deductive) Sum of-
Original Agreement Amount $ 220.834.00
Sum of Previous Changes $ 0
This Change Order add or deduct $ 0
Present Agreement Amount $ 220.834.00
By amending this contract, the County is not relieving your firm of its obligations to perform
work in a timely and satisfactory manner or any consequences resulting from failing to do so.
Collier County hereby reserves all legal rights, including, but not limited to, rights to terminate,
suspend or elect any other appropriate course(s) of action should circumstances warrant with
regard to the referenced contract. The adjustment, if any, to the Agreement shall constitute a full
and final settlement of any and all claims of the Contractor arising out of or related to the change
set forth herein, including claims for impact and delay costs.
Packet Page -1648-
:OL /01 /20il/rgl 08:40 AM
Accqtea: -L., f 5 , 2011
SUBREcEpIEN7%
Big CypMss H=Swg Corporation
By
Kfsic.
10J
2/14/2012 Item 16.D.5.
P. QQ3 I
OWNER:
BOARD OP COUNTY COMMISSIONERS
COLD COUNTY, PU RIDA
BY
arcy Kann e,
Collier County HowiU& Humeri &
'Veteran Seavioes
GRAIr COORD1rATOR
Hr,"
Rosa Munoz
CONTRACT SPECIALIST
i
By ' r
L X Wood
Packet Page -1649-
AN