Backup Documents 01/24/2012 Item #16D 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16LI 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper, Attach to orginal document. Original documents should be hand delivered to the Board Office. 'The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
_r.L_ . �........, _. , .� A-- � I;— t1--h rnnrino tines #t thrnnah #4 complete the checklist_ and forward to Sue Filson (line #5).
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Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.Jennifer B. White
County Attorney
e>
a z 1
2. Ian Mitchell, Supervisor
Board of County Commissioners
t,,A-
Z�3
3. Minutes and Records
Clerk of Court's Office
- j7„�
�'�1�
4.
City of Naples Amendment
Number of Original
1
5.
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
6.
contracts, agreements, etc. that have been fully executed by all parties except the BCC
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Ian Mitchell, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
l ll.11l.j
Name of Primary Staff
Sandra Marrero, Grants Coordinator
Phone Number
252 -2399
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
January 24, 2012
Agenda Item Number
16D9
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
City of Naples Amendment
Number of Original
1
Attached
resolutions, etc. signed by the County Attorney's Office and signature pages from
Documents Attached
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SM
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided Ian Mitchell in the BCC office within 24 hours of BCC approval. Some
documents are time sensitive and require forwarding to Tallahassee within a certain time
frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on January 24, 2012 (enter date) and all
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changes made during the meeting have been incorporated in the attached document.
The County Attorney's Office has reviewed the changes, if applicable.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05, Revised 9.18.09
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MEMORANDUM
Date: February 7, 2012
To: Sandra Marrero, Grants Coordinator
Housing, Human & Veteran Services Department
From: Teresa Polaksi, Deputy Clerk
Minutes and Records Department
Re: Amendment #3 to Contract #B- 09 -UY -12 -0016
With the City of Naples
Attached is a copy of the amendment referenced above, (Item #16D9) approved
by the Board of County Commissioners on Tuesday, January 24, 2012.
The original is being kept by the Minutes and Records Department and will
be kept as a part of the Board's Official Records.
If you have any questions, please contact me at 252 -8411.
Thank you
16D9 '
EXHIBIT A -1 Contract Amendment 93
"City of Naples
CDBG -R 09 -03 Sidewalk Installation River Park Community"
THIS AMENDMENT, to the April 5, 2010, Agreement is made and entered thishday of
uao,/a.r� , 20 ja , by and between the parties to the original Agreement, City
of Naples, a municipality existing under the laws of the State of Florida (to be referred to as
"SUBRECIPIENT ") and Collier County, Florida, (to be referred to as "COUNTY "), and states as
follows:
Statement of Understanding
In order to continue the services provided for in the original Agreement referenced above, the
Subrecipient agrees to amend the Agreement as follows:
Words Stfuel Through are deleted; Words Underlined are added:
RE: Contract # B- 09 -UY -12 -0016 #14.253 "City of Naples
CDBG -R 09 -03- Sidewalk Installation River Park Community
Anthony Park"
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD Collier County and the City of Naples
Geiiie County -shall be August 19, 2009. Subrecipients are authorized to incur eligible
expenses after that date and prior to execution of this Agreement subject to HHS prior written
approval. The services of the SUBRECIPIENT shall be undertaken and completed in light of
the purposes of this Agreement. In any event, all services required hereunder shall be
completed by the SUBRECIPIENT prior to Tonvar`• 31, 'n" June 30, 2012. Any funds not
obligated by the expiration date of this Agreement shall automatically revert to the HUD.
EXHIBIT "A"
SCOPE OF SERVICES
CITY OF NAPLES
A NTL3ONY PARK IMPROVEMENTS
Q�rr�=rzcv ,-ran =r»rrrc,�
Sidewalk Installation River Park Community
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The City of Nales proposes to construct concrete sidewalk within the low- income target area
B- 09 -UY -12 -0016 #14.253
City of Naples
Sidewalk Installation River Park CommunittY
Contract Amendment k3 Page 1 of 4
(Naples U.S. Census Tact 7) within the River Park Community, adding to the revitalization and
enhancements of the community. The sidewalks will be Installed on the south side of 3rd
Avenue North and funding will cover all costs associated with construction, grading,_ site
preparation and concrete.
Collier County Department of Housing, and Human and Veteran Services is funding THIRTY
THOUSAND THREE HUNDRED SIXTY -FIVE DOLLARS ($30,365) with CDBG -R funds
to the City of Na lv es for this sidewalk installation proiect. to provide iWAallftfiOft ef-ifFigatiOn,
3:112 el lee
B. BUDGET — 9 -03- Sidewalk Installation River Park Community
Line Item: CDBG -R Funds Granted $30,365
Undated CDBG -R Funds
Amendment #2 Amendment #3
(mod ba4ef)-.* S 8;900
lffigatieR
god iandseaping (lend Soil Prel)aratiOft) x
Total EsUmated-Weleet-C-6st $30,36
Sidewalk Construction /Installation 530,365
Total Estimated Project Cost X30 365
C. PROJECT MILESTONE SCHEDULE-
The time frame for completion of the outlined activities shall be:
B- 09- UY -12- 0016 414.253
City of Naples
Sidgwalk Installation River Park Community
Contract Amendment #3 Page 2 of 4
•. IMNIMT575VA
Collier County Department of Housing, and Human and Veteran Services is funding THIRTY
THOUSAND THREE HUNDRED SIXTY -FIVE DOLLARS ($30,365) with CDBG -R funds
to the City of Na lv es for this sidewalk installation proiect. to provide iWAallftfiOft ef-ifFigatiOn,
3:112 el lee
B. BUDGET — 9 -03- Sidewalk Installation River Park Community
Line Item: CDBG -R Funds Granted $30,365
Undated CDBG -R Funds
Amendment #2 Amendment #3
(mod ba4ef)-.* S 8;900
lffigatieR
god iandseaping (lend Soil Prel)aratiOft) x
Total EsUmated-Weleet-C-6st $30,36
Sidewalk Construction /Installation 530,365
Total Estimated Project Cost X30 365
C. PROJECT MILESTONE SCHEDULE-
The time frame for completion of the outlined activities shall be:
B- 09- UY -12- 0016 414.253
City of Naples
Sidgwalk Installation River Park Community
Contract Amendment #3 Page 2 of 4
16D9
ILESTONE/TASK
START DATE
END DATE
Desi
anu 2012
eb
012
Bid Preparation and Float Bids
Febru 2012
March 2012
Bidders Meeting and Vendor Selection
March, 2012
April, 2012
Obtain Permits
April, 2012
Ma 2012
Aril 2012
June 30, 2012
Complete project, inspections,
D PAYMENT SCHEDULE:
The following table details the project deliverables and payment schedule.
Deliverable Payment Schedule
Sidewalk Construction 100% Invoice upon completion
Activities
E. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE
OUTCOMES
ACTIVITY
INDICATORS
Enhance the
neighborhood
character and
high quality of
residential life.
RECOVERY:
Objective is
vendor
anticipated FTE
retention of 0-2-8
0.02
Support "public facilities
Supports sidewalk
placement within the
low - income target area
Anticipated vendor
job retention of
0-.2-8 0.02 FTE's
and improvements"
activity as defined under
24 C 570.201 in the
(Naples U.S. Census
CDBG Target Area, The
aee -nd
adjaeent par4e will serve
Tact 7). This is a Public
Facilities project to
assist a suitable living
environment and
increase neighborhood
facilities quality for
low - income families'.
family and multi a i
h ' �T "'`T
Signature Page To Follow
B- 09 -UY -12 -0016 # 14.253
City of Naples
sidewalk Installation River Park Community
Contract Amendment #3 Page 3 of 4
mrt
IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respe t' ely, by an
authorized person or agent, hereunder set their hands and seals on this �� day of
20_6'-� .
ATTEST: CITY OF PLES
CITY CLERK
By
on. ar ett
Je . • str Bill Barnett & elm
Type /print name and titlepv�4 Type /print Subrecipient Warne d title
Dated: / 3 U
(SEAL)
Approved as to form and legal sufficiency:
City Attorney
ATTEST:
DWIGHT 1~ t #OCK,�CLERK
F , Deputy Clerk
Dated:' ;"k, o�
it
Approved as to form and legal sufficiency:
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA
By:
HAIRMAN
Jenni r B. White
Assistant County Attorney
B -09 -UY -12 -0016 #14.253
City of Naples
Sidewalk Installation River Park Community
Contract Amendment #!3
Page 4 of 4