Backup Documents 01/24/2012 Item #16A10ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 10' A
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and/or information needed. if the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
(List in routing order)
Office
Initials
Date
1.
(Initial)
Applicable)
2.
January24, 2012
Agenda Item Number
16A10
3.
Chainnan, with the exception of most letters, must be reviewed and signed by the Office of the
4. Scott Teach, Deputy County Attorney
County Attorney's Office
Number of Original
!
5. Ian Mitchell, Supervisor
Board of County Commissioners
Documents Attached
Vi V
6. Minutes and Records
Clerk of Court's Office
2f( /t2-
10
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created //prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Yousi Cardeso
Phone Number
(239) 252 -5886
Contact
(Initial)
Applicable)
Agenda Date Item was
January24, 2012
Agenda Item Number
16A10
Approved by the BCC
Chainnan, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
4 JPA Agreement ..
Number of Original
4
Attached
I
Documents Attached
INSTRUCTIONS & CHECKLIST
l: Forms/ County Forms/ BCC Fonns/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter numben> /<<document_ number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
(Initial)
Applicable)
1.
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
YC
Chainnan, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chainnan's signature line date has been entered as the date of BCC approval of the document or
YC
the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
YC
initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
YC
provided to Ian Mitchell in the BCC office within 24 hours of BCC approval. Some documents are
time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions
are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on JanuaryU 2012 and all changes made during the
YC
meeting have been incorporated in the attached document. The County Attorney's Office has
M,E
reviewed the changes, if applicable.
I
l: Forms/ County Forms/ BCC Fonns/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
«matter numben> /<<document_ number»
MEMORANDUM I 6A 10 1
Date: February 1, 2012
To: Yousi Cardeso, Administrative Assistant
Alternative Transportation Modes
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: JPA Agreement — Financial Project #42677219401
Attached for further processing, please find 4 (four) originals as referenced above,
(Item #16A10) adopted by the Board of County Commissioners on Tuesday,
January 24, 2012.
Please return a fully executed original back to the Minutes & Records
Department for the Board's Official Records.
If you should have any questions or need further assistance, please feel free to
contact me at 252 -8411.
Thank you.
16A 10
Florida Department of Transportation
RICK SCOTT 801 North Broadway Avenue ANANTH PRASAD. P.E.
GOVERNOR Bartow, Florida 33830 SECRETARY
November 22, 2011
Ms. Michelle Arnold, General Manager
Collier County Government
Alternative Transportation Modes
2885 South Horseshoe Drive
Naples, Florida 34104
RE: Supplemental Joint Participation Agreement Number 1 for the Federal TransitAdministration
"Section 5311- American Recovery and Reinvestment Act (ARRA) Funds"
Department Participation in Collier County's Non -Urban Area Public Transportation Services
Financial Project Number 426772- 1- 94 -01; -04 and -05, -06 / Contract Number AP120
Federal Grant No.: FL -86 -X001
Dear Ms. Arnold:
Enclosed are four (4) originals of the Supplemental Joint Participation Agreement (JPA)
Supplement/Amendment Number 1 providing an additional $25,342.00 in the Department's
participation, using pass- through funds from the Federal Transit Administration (FTA) Section 5311
American Recovery and Reinvestment Act (ARRA) Program, in the Agency's non - vehicular capital
expenses associated with the provision of public transportation services in the non - urbanized areas
the non - urbanized areas of Collier County, Florida.
This Supplemental Agreement provides FY 2011/12 American Recovery and Reinvestment Act
(ARRA) funds for Collier County to complete its Mobility Management project (FM Number 426772 -1-
94-04) using $7,342.00 in funds on FM number 426772- 1- 94 -05; and, to complete its Electronic Fare
box/ITS package and Vault" project (FM number 426772- 1- 94 -01) using $18,000.00 in funds on FM
number 426772- 1- 94 -06. The contract is amended by adding the E- Verify language and extending
the expiration date of the Agreement to December 31, 2013.
Please execute and return three (3) of the original copies of the Supplemental Agreement in
accordance with the attached checklist. Do not date the Agreements. The fourth copy of the
Agreement is for your records. I am also enclosing a sample Resolution for your convenience with
respect to Department requirements.
If you require additional information or have any questions, please feel free to contact Ms. Julia B.
Davis, AICP, Transit Projects Coordinator, at (239) 656 -7800 or via e-mail at
Julia.davis(@- dot.state.fl.us .
Sincerely,
Terry Beacham
District Modal Development AIjti9tratpr ,
TWB /RPS /JBD
Encl: 6
cc: Glama Carter, Collier County
Jan Parham, Florida Department of Transportation, Modal Development Office /Public Trapslt•
Richard P. Shine, Florida Department of Transportation, Modal Development Office /Public Transit
Julia B. Davis, AICP, Florida Department of Transportation, Modal Development Office /Public Transit
www. dot. state. fl. us
0
Financial Project No.:
42677219401
segmen -p sequence
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number One
16A 10
725-030-07
PUBLIC TRANSPORTATION
0&11
Pape 1 of 4
Fund: FSDU FLAIR Category: 088825
eg
Function: 680 Object Code: 563022
Federal No.
Contract No.: API19 DUNS No.:
Catalog of Federal Domestic Assistance Number:
49CFR 5311 ARRA Org. Code: 55012020129
076997790 Vendor No.: F596000558004
20.509 Catalog of State Financial Assistance Number. NIA
THIS AGREEMENT, made and entered into this
day of C4-y-\L)cLrLk
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agenc4the State of Florida,
hereinafter referred to as the Department, and Collier County Board of County Commissioners
3301 East Tamiami Trail; Naples FL 34112
hereinafter referred to as Agency
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 16th day of June 12009
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $440,432.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to now
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
N/A
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $25,342.00
bringing the revised total cost of the project to $ 440,432.00
Paragraph 4.00 of said Agreement is increased by $25,342.00
bringing the Department's revised total cost of the project to $ 440,432.00
3.00 Amended Exhibfts:
Exhibit(s) A, B.
72smaor
PUBLIC TRANSPORTATION
06M t
Pape 2 d 4
of said Agreement is amended by Attachment "A ".
4.00 Contract Time:
Paragraph 18.00 of said Agreement December 31st 2013
5.00 E- Verify
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility
of all new employees hired by the Vendor /Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
16A lU
7z54)30-07
PUBLIC TRANSPORTATION
05M
Pop 3ae
Financial Project No. 42677219401
Contract No. API1,9
Agreement Date 1 o�
Except as hereby modified, amended or changed, all other terms of said Agreement dated June
and any subsequent supplements shall remain in full force and effect.
16th 2009
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
Collier County Board of County Commissioners
AGENCY NAME
Fred Coyle
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
Chairman
TITLE
ATTET� r
MI, RO K9 CLERK gr
F'>> A to Chairi::a
6
•vfqW� ire oa I o
M
Deputy County Attorney
FDOT
See attached Encumbrance Form for date of Funding':: • :. ' ,I�.
Approval by Comptroller i'"i'
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
16A 1U
725 -030.07
PUBLIC TRANSPORTATION
06111
Pipe 4 614
Financial Project No. 42677219401
Contract No. AP119
Agreement Date ►
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Collier County Board of County Commissioners
3301 East Tamiami Trail; Naples FL 34112
dated 1 aL 2-
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
We are adding $7,342.00 in FY 11/12 FTA 5311 ARRA funds to this contract (via FM 426772- 1 -94 -05) for the completion
of the Mobility Management project, which is FM 426772 -1 -94-04.
We are adding $18,000.00 In FY 11/12 FTA 5311 ARRA funds to this contract (via FM 426772 -1- 94-06) for the
completion of the Electronic Fare boxes (ITS package and vault) project, which is FM 426772- 1 -94 -01.
I. Project Cost:
As Approved
As Amended
Net
$415,090.00
$440,432.00
$25,342.00
Total Project Cost
$415,090.00
$440,432.00
$25,342.00
II. Fund
As Approved
As Amended
Net
Department:
$415,090.00
$440,432.00
$25,342.00
Agency.
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Project Cost
$415,090.00
$440,432.00
$25,342.00
Comments:
We are supplementing the funds as described above, and we are amending the agreement as follows:
1. Amending the contract to add the E -verify clause;
2. Amending the contract end date to December 31, 2013.
6A 10
O
Davis, Julia
From: The job F1989HLR
Sent: Monday, November 07, 2011 3:56 PM
To: Davis, Julia
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT AP119
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #API19 Contract Type: AH Method of Procurement: G
Vendor Name: COLLIER COUNTY B
Vendor ID: VF596000558004
Beginning date of this Agmt: 06/16/09
Ending date of this Agmt: 12/31/13
Contract Total /Budgetary Ceiling: ct = $440,432.00
Description:
FTA 5311 American Recovery and Reinvestment Act ARRA capital funds
***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
ORG -CODE *ED *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
Action: SUPPLEMENTAL Funds have been: APPROVED
55 012020129 *PT *563022 * 7342.00 *42677219405 *215 *20.509
2012 *55100100 *088825/12
5001 *00 * 12 A *0005/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 7,342.00 *
------------------------------------------------------------------------
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 11/07/2011
Davis, Julia
16A 10
From: The job F1989HLR
Sent: Monday, November 07, 2011 3:56 PM
To: Davis, Julia
Subject: FUNDS APPROVAL/REVIEWED FOR CONTRACT API19
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #API19 Contract Type: AH Method of Procurement: G
Vendor Name: COLLIER COUNTY B
Vendor ID: VF596000558004
Beginning date of this Agmt: 06/16/09
Ending date of this Agmt: 12/31/13
Contract Total /Budgetary Ceiling: ct = $440,432.88
s *sss *:ssssss *s * * * * *ss *s ssssss *ssssss *ss *ssssss* *sssss* *sssss * * * *ss *ss *•
Description:
FTA 5311 American Recovery and Reinvestment Act ARRA capital funds
** s*** ss********* ss*** s* ss********* s** s** ssssssssssss * * * * *ss * * * * * * *ss * *s
ORG -CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT *CFDA
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY /CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S) /STATUS
s sss * ** *sssss *ss :sss* :sss * *ss * ** *sss * *sssssssssssssssss *sss * * * ** *:ssssss
Action: SUPPLEMENTAL Funds have been: APPROVED
55 012020129 *PT *563022 * 18000.00 *42677219406 *215 *20.509
2012 *55100100 *088825/12
5802 *00 * 12 B *0006/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 18,800.00 *
------------------------------------------------------------------------
FUNDS APPROVED /REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 11/07/2011
A r -1) �
1
Ann P. Jennejohn
16A10
From: CarterGlama <GlamaCarter @colliergov.net>
Sent: Tuesday, January 24, 2012 5:53 PM
To: Ann P. Jennejohn; Cardeso, Yousi
Cc: Arnold, Michelle
Subject: RE: Agenda Item #16A10 (Supplemental JPA Agreement)
Importance: High
Hi Ann, thank you for following up. Yes we will be needing one. Yousi asked me today and I did not think about it, my
fault.
Yousi please work with Scott to get a Resolution for this JPA.
Thank you
From: Ann P. Jennejohn [ mailto: Ann.Jennejohn @collierclerk.com1
Sent: Tuesday, January 24, 2012 5:27 PM
To: CardesoYousi
Cc: CarterGlama; ArnoldMichelle
Subject: Agenda Item #16A10 (Supplemental JPA Agreement)
Hi there,
We're finalizing the recap for the Board meeting today and I had a quick question regarding the
Supplemental JPA Agreement Amendment; Agenda Item #16A10.
Will there be a Resolution sent to DOT with this item?
I'm asking because we would need to give that item a Resolution number before we finish up the Board's Recap.
We thought in the past that may have been required and in the (attached) letter from
DOTS Terry Beacham it looks like he mentions one.
No emergency, but if you could let me know what you decide to do at your
earliest convenience that would be fantastic.
I just want to make sure you're given a number if you need one!
Thank you for your help, and have a great evening O
Ann Jenne john, Deputy Clerk
Clerk of the Circuit Court
Clerk of the Value Adjustment Board
Collier County Minutes & Records Dept.
239 - 252 -8406
239 - 252 -8408 (Fax)
Please visit us on the web at www.collierclerk.com