Backup Documents 12/10-11/2013 Item #16D24ORIGINAL DOCUMENTS CHECKLIST & ROUTING P r
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI A
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
PYrPntion of the Chairman's ci¢nature_ draw aline throueh routine lines #1 throueh #2_ complete the checklist. and forward to the Countv Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate.
Agenda Date Item as
12/10/13
2.
Approved b the B
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3. County Attorney Office
County Attorney Office
C y,n r'
V► l7
1
1004,
4. BCC Office
Board of County
Commissioners
s
,
5. Minutes and Records
Clerk of Court's Office
-it
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to cnntact staff for additional or missive information.
Name of Primary Staff
Paula Springs, University Extension
Phone Number 3534244
Contact / Department,
appropriate.
Agenda Date Item as
12/10/13
Agenda Item Number 16-D-24
Approved b the B
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Type of Document
MOU — Four H
Number of Original One
Attached
1
Documents Attached
PO number or account
3.
number if document is
N/A
to be recorded
signed by the Chairman, with the exception of most letters, must be reviewed and signed
6
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
1.
Does the document require the chairman's original signature?
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2.
Does the document need to be sent to another agency for additional signatures? If yes,
cW1 6-
1
provide the Contact Information(Name; Agency; Address; Phone on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
o / N
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
CM&
si ature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 12/10/13 and all changes made during
the meeting have been incorporated in the attached document. The County
li A
Attorney's Office has reviewed the changes, if applicable.
Initials of attorney verifying that the attached document is the version approved by the
9.
BCC, all changes directed by the BCC have been made, and the document is ready for
Chairman's signature.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Memorandum of Understanding
2014 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 4H Association. ("ASSOCIATION"), a Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 4H Youth Development Program of Collier County UF/IFAS Extension.
WHEREAS, the Collier County 4H Association agrees to provide grants funds to support the 4H
Youth Development Program of Collier County OF/IFAS Extension in the amount of $82,000.00
for the calendar year of January 1, 2014 through December 31, 2014 to the extent funds are
available; and
WHEREAS, the Collier County UF/IFAS Extension agrees to provide outreach services and
staff in support of the 4H Youth Development Program; and
WHEREAS, funds will be invoiced by Collier County and distributed quarterly by the
Association based on 2014 budgeted programs in January, April, July, and October with a
minimum distribution each quarter of $12,485.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year and be subject to three
additional one year renewals.
2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party.
3. The Associations' financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $82,000.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly. The minimum distribution each
quarter shall be $12,485.00 for salaries. For example, the I` invoice and distribution will
be for salary expenses, the 2"d quarter check would be for actual 1 s` quarter program
expenditures and 2"d quarter salary expenses, the 3`d quarter check would be for actual 2nd
quarter program expenditures and 3`d quarter salary expenses, and so on. The 4`h quarter
actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments/program re -allocations
will be reviewed and approved/denied at that time.
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8. Either party may request changes to this MOU. Any changes, modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the
laws of the State of Florida.
IN WITNESS WHEREOF, the parties have executed this MOU on the 10th day of
December, 2013.
Signature
Witness (2) Name
Signature
ATTEST:
.Dwight Ei��ock lerk/.
Attest as to R alrma
signature only: .,
9A oved as to form and legality:
een M. Greene
Assistant County Attorney
COLLIER COUNTY 4H ASSOCIATION
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By: 1i
Maryann Sp meralls, Treasurer
Date:
COLLIER COUNTYOARD OF
COUNTY FCOMMISSONERS
TOM HENNING, C TRMAN
Date: \Z\\o,\3
D