Backup Documents 12/10-11/2013 Item #16C 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 C4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #I through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate.
Initial)
Applicable)
2.
12/10/13
Agenda Item Number
16-C4
3. County Attorney Office
County Attorney Office
SRT
12/10/13
4. BCC Office
Board of County
Commissioners
Number of Original
One
5. Minutes and Records
Clerk of Court's Office
Attached
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees ahnve_ may need to contact staff for additional or missine information.
Name of Primary Staff
Teresa Riesen, Utilities Finance Operations
Phone Number
252-2362
Contact / Department
appropriate.
Initial)
Applicable)
Agenda Date Item was
12/10/13
Agenda Item Number
16-C4
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
SRT
Type of Document
Resolution — remove uncollectable accounts
Number of Original
One
Attached
o'2 O 3 ——Documents
Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
number if document is
N/a
to be recorded
All handwritten strike -through and revisions have been initialed by the County Attorney's
SRT
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial)
Applicable)
1.
Does the document require the chairman's original signature?
SRT
2.
Does the document need to be sent to another agency for additional signatures? If yes,
SRT
provide the Contact Information(Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SRT
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
SRT
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SRT
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 12/10/13 and all changes made during
SRT
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
Initials of attorney verifying that the attached document is the version approved by the
9.
S T
BCC, all changes directed by the BCC have been made, and the document is ready for e
Chairman's signature.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16 C4
MEMORANDUM
Date: December 16, 2013
To: Teresa Riesen, Revenue Manager
Utility Billing & Customer Service Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2013-272/Removal of Uncollectable Accounts
Enclosed please find one copy of the resolution referenced above,
(Agenda Item #17A6C4), adopted by the Board of County Commissioners
on Tuesday, December 10, 2013.
The original resolution will be kept in the Minutes and Records Department
as part of the Board's permanent record.
If you should have any questions, please call me at 252-8411.
Thank you.
Enclosures
16 C4
RESOLUTION NO. 2013— 2 7 2
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, AS EX -OFFICIO THE GOVERNING
BOARD OF THE COLLIER COUNTY WATER -SEWER DISTRICT, TO
REMOVE UNCOLLECTABLE ACCOUNTS RECEIVABLES FROM
ACTIVE ACCOUNTS RECEIVABLE FINDING THAT DILIGENT
EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND THE
ACCOUNTS ARE NOT COLLECTIBLE.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
has established a procedure to remove past due accounts from active accounts receivable by
Resolution where diligent efforts at collection have proved unsuccessful; and
WHEREAS, the Public Utilities Division has identified twenty-one (21) delinquent
accounts within Fund 408 (Water/Sewer) comprising a total amount of $25,919.47, which are
uncollectable as a result of a declaration of bankruptcy, an expiration of the statute of limitations
or because the accounts were not otherwise transferred upon a change of the ownership of the
property; and
WHEREAS, the Public Utilities Division has identified three (3) delinquent accounts in
Fund 473 (Solid Waste Mandatory Collections) in the total amount of $124.06 that are
uncollectable because the customers for those accounts are no longer doing business; and
WHEREAS, the Public Utilities Division has identified one (1) delinquent account in
Fund 470 (Solid Waste Disposal) in the total amount of $74.03 that is uncollectable resulting
from a customer payment by check that was returned by the bank for insufficient funds; and
WHEREAS, the County is unable to obtain reimbursement for payments owed under
those three funds despite its diligent collection efforts.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board finds that Collier County made diligent efforts to collect the following
accounts receivables:
a. Fund 408 (Water/Sewer) - $25,919.47
b. Fund 473 (Solid Waste) - $ 124.06
c. Fund 470 (SW Disposal - $ 74.03
$26,117.56
1
16 C4
2. The Board finds that the total amount of $26,117.56 may be removed from active
accounts receivable in accordance with generally accepted account procedures and
pursuant to law.
This Resolution adopted on this 10th day of December, 2013, after motion, second and
majority vote favoring adoption.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
DWIGHT E. BROCK, CLERK COLLIER, FLORIDA, AND AS EX OFFICIO THE
GOVERNING BOARD OF THE COLLIER
°' :, COUNTY WATER -SEWER DISTRICT
B
C y:
uty Clerk GEO IA . HILLER, ESQ.
atESt aS tQ, CHAIRWOMAN
Approved as to form
and legal sufficiency:
';'? L -
Scott R. Teach
Deputy County Attorney
item #
Agenda te I± t� 5
Date tdi 3 13
Recd