Backup Documents 12/10-11/2013 Item #16A13ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16A13
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Routedby Purchasing Department to
Office
Initials
Date
the Following Addressees (In routing order)
December 10, 2013
Initial
Applicable)
1 Risk Manageme
Risk
DD
2. County Attorney Office
County Attorney Office
Agenda Item Number
16.A.13 i/
Approved by the BCC
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
!o
3. BCC Office
Board of County
Number of Original
2
Attached
Commissioners
Documents Attached
4. Minutes and Records
Clerk of Court's Office
Solicitation / Contract
12-5857R Neal's Lawn
number if document is
All handwritten strike -through and revisions have been initialed by the County Attorney's
NumberNendor Name
N/A
5. Return to Purchasing Department
Purchasing
Contact: Diana DeLeon
The Chairman's signature line date has been entered as the date of BCC approval of the
N/A
PRIMARY CONTACT INFORMATION
Name of Primary
Diana DeLeon for Kelsey Ward,
Phone Number
252-8375
Purchasing Staff
December 10, 2013
Initial
Applicable)
Contact and Date
Does the document require the chairman's original signature?
DD
Agenda Date Item was
December 10, 2013
Agenda Item Number
16.A.13 i/
Approved by the BCC
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
Type of Document
Contract Amendment
Number of Original
2
Attached
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Documents Attached
PO number or account
N/A
Solicitation / Contract
12-5857R Neal's Lawn
number if document is
All handwritten strike -through and revisions have been initialed by the County Attorney's
NumberNendor Name
N/A
to be recorded
Office and all other parties except the BCC Chairman and the Clerk to the Board
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
1.
Does the document require the chairman's original signature?
DD
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
N/A
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
DD
signature and initials are required.
7.
In most cases (some contracts are an exception), an electronic copy of the document and
DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8.
The document was approved by the BCC on the date above and all changes made
DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for e
Chairman's signature.
16A13
MEMORANDUM
Date: December 13, 2013
To: Diana De Leon, Contracts Technician
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Amendment to Contract #13-5857R "Nuisance Abatement"
Contractor: Neal's Lawn
Attached is an original copy of the contract referenced above, (Item #16A13) approved
by the Board of County Commissioners on December 10, 2013.
The second original will be held on file in the Minutes and Records Department for
the Board's Official Record.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16g13
EXHIBIT A-1 Contract Amendment #1 to Contract #12-5857R
"Nuisance Abatement"
This amendment, datedD � _ j p , 201a to the referenced agreement shall be by and between the
parties to the original Agreement, Neal's Lawn and Landscaping Maintenance, Inc. (to be referred to as
"Contractor") and Collier County, Florida, (to be referred to as "Owner").
Statement of Understanding
RE: Contract # 12-5857R "Nuisance Abatement"
In order to continue the services provided for in the original Agreement document referenced above, the
Contractor agrees to amend the Agreement as provided herein.
Note: Language deleted has been strxslglt. New language has been underlined.
Change # 1: Page One of Contract #12-5857R is hereby amended as follows:
AGREEMENT 12-5857R
For
Nuisance Abatement
THIS AGREEMENT is made and entered into this 1(44' day of _J;,, n , 2013, by and
between the Board of County Commissioners for Collier County, Florida, a political subdivision of the
State of Florida (hereinafter referred to as the "County" or "Owner") and Neal's Lawn and Landscaping
Maintenance, Inc., as the Primary Seee Contractor, authorized to do business in the State of Florida,
whose business address is 363 Altamont Avenue, Fort Myers, Florida 33905 (hereinafter referred to as the
"Contractor").
WITNESSETH:
1***1
2. STATEMENT OF WORK: The Board of County Commissioners deemed thfee a Primary
Contractor to be qualified and awarded a Contract to eaeh fifm for services, as identified in Exhibit B,
hereby attached and incorporated by reference. The County has divided the two (2) categories of
work into two (2) districts (North and South) with the dividing line between being Golden Gate Blvd,
extending from the Gulf of Mexico to the Broward County line. The County has awarded a Primary
Contractor for both the North and South districts within Category 1: Mowing,• and Category 2: Litter
and Debris Removal.
Removal. In
Gencruvicer:
€LaelrThe awardee will enter into an Agreement to provide services for Nuisance Abatement on a
Primary/Seeendaf.-y—basis as may be required by the Owner in accordance with the terms and
conditions of ITB #12-5857R, the Contractor's proposal, and Exhibit A, Scope of Services which are
incorporated by reference and made an integral part of this Agreement. The execution of this
Agreement shall not be a commitment to the Contractor that any work will be awarded to the
Contractor. Rather, this Agreement governs the rights and obligations for all work undertaken by
Note: Language deleted has been str-uek thfougk. New language has been underlined.
0
16A13
Contractor for Owner pursuant to this Agreement and during the term and any extension of the term
of this Agreement.
Prior to the issuance of a Purchase Order, all work will be sent to the Primary Contractor and the
Primary Contractor must respond that thev accent the work within (24) twentv-four hours from the
date sent to Contractor. , the Fr-ifnai=y
eentfaetef must r-espend &A they aeeept the werk by end of business oft Wednesday. Fer- work se
on Throsday, the Pfifnafy eentfae4ef must fespend that the), aeeept the werk by end of business on
Gentr-aeter- will be seat the list efjes weekly on Menday.
Chance # 2: Exhibit A "Scope of Services" has been amended to read as follows:
[***]
The County has divided the two (2) categories of work into two (2) districts (north and south) with the
dividing line between being Golden Gate Blvd, extending from the Gulf of Mexico to the Broward
County line. The County has awar-ded a primary and seeefidar-y Gentmeter for- eaeh of the flef4h and soil
distr-iets within Gategefy 1: Mowing; and a different pr-ifnar-y and seeendar-y Gef4faeter- for- eaeh of the
nori-mouth distfiets- within -Eategery 2: T Wer- and Debris Removal. The County has awarded a
primary Contractor for both the north and south districts within Category 1: Mowing; and Category 2:
Litter and Debris Removal.
[***]
Chane # 3: Exhibit B "Fee Schedule" has been superseded and replaced in its entirety by the attached
Exhibit Al -A.
All other terms and conditions of the agreement shall remain in force.
[The rest of this page intentionally left blank.]
2
CP
16A13
IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, have
executed this Amendment on the date(s) indicated below.
Dwi `E. Brock,'-
Y.
rock;:Y•
F A ,QS 'S
Contractorj�
By.. L'z�
Lk�
Print Name
Contractor Second
Print
/Approved as to form and legality:
4Asi&s-tLan�t C my Atto ey
OWNER:
BOA O O TY COMMISSIONERS
OF CO L T , FLORIDA
By:
Georgi Hiller, ffsq., Chairwoman Date: PA olLA
CONTRACTOR:
Lears Lawn and Lands pig Maintenance, Inc.
D te:
Print N e and Title
Deputy Clerk
"Exhibit Ai -A"
EXHIBIT B
Fee Schedule
12-5857R Nuisance Abatement
Primary Contractor
16A13
NORTH DISTRICT
SOUTH
DISTRICT ;
Index
Category 1
bescrlption
Count.Price Per
y
County Price
Farrel ;
Per Parcel
1
MowingUp
to and including twenty-four (24) inches
high and up to one-half (.5) acres.
$35.00
$35.00
2
Mowing
Up to and including twenty-four (24) inches
$40.00
$40.00
and up to one-half (.5) to one (1) acre
3
MowingUp
to and including twenty-four (24) inches
$45.00
$45.00
and from one (1) — two (2) acres
4
Mowing
Up to and including twenty-four (24) inches
$35.00
$35.00
per acre (for lots greater than two (2) acres)
5
Mowing
Twenty-four (24) inches and including thirty-
$40.00
$40.00
six (36) inches and up to one-half (.5) acres
6
Mowing
Twenty-four (24) inches and including thirty-
$45.00
$45.00
six (36) inches and one-half (.5) to one (1) acre
Twenty-four (24) inches and including thirty -
7
Mowing
six (36) inches and from one (1) to two (2)
$50.00
$50.00
acres
Twenty-four (24) inches and including thirty -
8
Mowing
six (36) inches per acre (for lots greater than
$40.00
$40.00
two (2) acres)
9
MowingOver
thirty-six (36) inches and up to one-half
$40.00
$40.00
(.5) acre
10
MowingOver
thirty-six (36) inches and up to one-half
$45.00
$45.00
(.5) to one (1) acre
11
Mowing
Over thirty-six (36) inches per acre (for lots
$40.00
$40.00
greater than one (1) acre)
Additional mark-up for supplies and
12
Mowing
equipment for items not identified in the
0
0
scope of work (expressed as .xx)
Hourly Labor rate for additional
unanticipated work not outlined in the
$30.00
$30.00
13
solicitation (i.e. hazardous waste
abatement, etc.)
16g13
"Exhibit Al -A"
EXHIBIT B
Fee Schedule
12-5857R Nuisance Abatement
Primary Contractor
Index
Category 2
Description
NORTH DISTRICT
SOUTH
DISTRICT
County Price
County Price
Litter and Debris Removal: which may
include, and not be limited to abatement of
1
Litter and Debris
White goods, cars, trucks, grills, tires, scrap
metal, or any other item large item as
$18.00
$18.00
Removal
defined by the Department (inclusive of
dumpster and disposal/tipping fees per
cubic yard)
2
Litter and Debris
Litter and Debris Removal Fill Dirt (per
$20.00
$20.00
Removal
cubic yard)
Additional mark-up for supplies and
Litter and Debris
equipment for items not identified in
$0.00
$0.00
3
th e scope of work (expressed as .xx)
Removal
plus cost over the vendor's invoice
provided to the County
Litter and
$350.00 Per
$350.00 Per
4
Debris
Additional debris removal
Dumpster
Dumpster
Removal
Hourly labor rate for additional
unanticipated work not outlined in the
$30.00
$30.00
5
solicitation (i.e. hazardous waste
abatement, etc.)