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Backup Documents 11/12/2013 Item #16D14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING jItAP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T n THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG RE" Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. — 3. County Attorney Office County Attorney Office S\RT(6,-A 11/12/13 4. BCC Office Board of County Commissioners \`'‘4 5. Minutes and Records Clerk of Court's Office \AIAA3 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Trinity Scott,Alternative Transportation Phone Number 252-5832 Contact/ Department Modes PLEASE CO1]GTACT WHEN READY Agenda Date Item was 11/12/13 J Agenda Item Number 16-D-14 _Approved by the BCC Type of Document State Transit Block Grant-$295,600 Number of Original One Attached Documents Attached PO number or account number if document is N/A to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not _ appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? SRT 2. Does the document need to be sent to another agency for additional signatures? If yes, SRT SEE NOTE provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. ABOVE 3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. _ 4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT _ signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip SRT should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain _ time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/12/13 and all changes made during 71 ;711 meeting have been incorporated in the attached document. The County _ Attorney's Office has reviewed the changes,if applicable.9. Initials of attorney verifying that the attached document is the version approved by the SR BCC,all changes directed by the BCC have been made,and the document is ready for the 4�1 Chairman's signature. (:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16014 MEMORANDUM Date: November 21, 2013 To: Trinity Scott, Public Transit Manager Alternative Transportation Modes From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Notification of additional funding related to Contract #AQR01 for FTA Section 5311 Program FY13/14 Grant Funds Attached for further processing is the original notification of funds referenced above (Item #16D14) approved by the Board of County Commissioners on November 12, 2013. A copy will be held on file with the Minutes and Record's Department for the Board's Official Record. If you have any questions please call me at 252-8406. Thank you. Attachment _. . ----------,1=-,,-....„........= I 11 WA 16014 Florida ...-7-_,....._.. Department of'Transportation KICK Start NO I North tisoitdi ,tv tN%VIII I'R_vSAD.1'.r.. GOVERNOR tt;iflt,i�, 1 lit' a;l ? s��, SFUKr:TnRY November 4_ 1013 Michelle Edwards Arnold. Director Alternative Transportation Modes Department Public Services Division 3299 East Tamiami Trail. No, 103 Naples. Florida 34112 RE: Fiscal Year 2013/2014 FTA Section 5311 Formula Grants for Rural Areas Program Contract Number: AQR01 EPIC) Number: 410120-1-84-32 Notification of Funding Dear Ms. Arnold: Your agency has complied with all of the program requirements necessary to quality as a recipient of an annual allocation of Federal Transit Administration (ETA) Section 5311. Formula Grants fur Rural Areas Program finding. As you may recall. a multi-year Joint Participation Agreement (WA) fir the FTA Section 5311 Program was executed on November 13. 2012: hence. annual JPAs are no longer required. However. a Multi-Year WA Notification of Funding form is needed and is attached. The t ,rm has a space ti►r a required signature from the authorized agency representative as per the Resolution. Once signed, the fund should be returned to me for further processing. Should you have any questions. please feel free to contact me at debra.stephens'ir dot.state.11 us or 239- 46 1-4321. Sincerely. /,=..L.7,./at . ,, '/U ?V) Debi Stephens Transit Projects Coordinator Attachments cc: Richard P. Shine. Transit Programs Administrator. Modal Development Office. FDOT kv'w-w.tl01.St.,te.Ii us 6) ,.--F-_--..•...,_ __=.......... ._ .___.,......== 19091 4 16014 =-..._-=_..-. .... I/mid(' Department of lraii sp0rtutr0/i KICK S(Oil H, '.,,Iii: 11, -1, l‘:lot, A\111F1PR%SAD,P.F. (O'F R\OK Belt " ( j.,+Hcl, , ,,;r; SI-CRI"KAKI Fiscal Year 2013/2014 MULTI-YEAR JOINT PARTICIPATION AGREEMENT NOTIFICATION OF FUNDING In accordance with the terms of the Joint Participation Agreement between Collier County Board of County Commissioners, 2885 South Horseshoe Drive, Naples, Florida 34104 and the Department, FTA Section 5311 - Operating Funding identified by contract number AOR01 and project number 410120-1-84-32; the Department has encumbered $295,600 using project number 410120-1-84-32. Upon signature by your agency and the Department, eligible project costs may be incurred. Costs incurred prior to full execution of this form will not be eligible for reimbursement. DEPARTMENT REPRESENTATIVE AGENCY REPRESENTATIVE Terry W. Beacham Georgia A. Hill-r, Esq. Name: Typed or Printed N. e: i ype. or Prin .d C•.ai .l om:n, :•ard of Commissioners I i Signature Ste" r V Date Date AT'fE$T Approved as to form and legality DVVJGHT E. BROOK CLERK , - e „„„.„,„.statc.flus. ��� , , Scott R. Teach, Deputy ounty Attorney BY:•r... ...� signir Y. 1—) .