Backup Documents 11/12/2013 Item #12B ORIGINAL DOCUMENTS CHECKLIST & ROUTIN
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN T la
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR S TURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
_exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
_Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK ..\ 11/12/13
`
4. BCC Office Board of County G"�v ,V i
Commissioners LZJ k rL 9\\--1-
5. Minutes and Records Clerk of Court's Office X.\
PRIMARY CONTACT INFORMATION '
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
_addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jeffrey A. Klat kow, County Attorney Phone Number 252-8490
Contact/ Department
Agenda Date Item was 11/12/13 Agenda Item Number 12-B(formerly 16-K-3)
_Approved by the BCC
Type of Document Resolution—BCC Policy re:Travel and Number of Original One
Attached Expenses Documents Attached
PO number or account
number if document is N/A �'���
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? JAK
2. Does the document need to be sent to another agency for additional signatures? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
_ by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
_ document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAK
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
_ time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/12/13 and all changes made during JAK
the meeting have been incorporated in the attached document. The County
_ Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by JAK
BCC,all changes directed by the BCC have been made,and the document is ready fo the
Chairman's signature. xc\ :- .
I: Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
12B
Ann P. Jennejohn
From: Ann P.Jennejohn
Sent: Monday, November 25, 2013 2:41 PM
To: Neet,Virginia
Subject: November 12 Adopted Resolutions
Attachments: Resolution 2013-262.pdf; Resolution 2013-263.pdf; Resolution 2013-267.pdf
Hi Dinny
I have a few things for you from the last meeting:
Resolution 2013-262: Immokalee Beautification Advisory Appointment
Resolution 2013-263:CAC Appointment
Resolution 2013-267: Commissioner(s) Travel & Expense Policy
If I don't see you until afterwards, have a wonderful Thanksgiving!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk of the Value Adjustment Board
Collier County Minutes & Records Dept.
239-252-8406
239-252-8408 (Fax)
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12B
RESOLUTION NO. 2013- 2 6 7
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, REAFFIRMING WHAT CONSTITUTES
REIMBURSEABLE COMMISSIONER TRAVEL AND EXPENSES AS
SET FORTH IN RESOLUTION NOS. 93-43 AND 99-410; ADOPTING A
SIMPLIFIED PROCEDURE FOR REIMBURSEMENT OF TRAVEL AND
EXPENSES OF COUNTY COMMISSIONERS; ESTABLISHING
SEPARATE BUDGETS FOR REIMBURSABLE TRAVEL AND
EXPENSES DEPENDENT UPON WHETHER THEY WERE
GENERATED BY THE COMMISSIONER IN THEIR INDIVIDUAL
CAPACITY OR AS AN APPOINTED REPRESENTATIVE OF THE
BOARD OF COUNTY COMMISSIONERS; AND REPEALING
RESOLUTION NOS. 93-43 AND 99-410.
WHEREAS, for reimbursement purposes, all travel for public officials and county staff
must be in accordance with Florida Statutes Section 112.061; and
WHEREAS, Resolution No. 93-43 defined in-county travel for which the Board of
County Commissioners may seek payment and reimbursement; and
WHEREAS, Resolution No. 99-410 authorized as serving a valid public purpose
expenditures of funds for County Commissioners to attend community functions in order to
gather information about County issues and receive input from the public; and
WHEREAS, the Board wishes to reaffirm what constitutes reimbursable travel and
expenses as set forth in these resolutions, adopt a simplified procedure for reimbursement of
such expenses, and establish separate budgets for reimbursable travel and expenses dependent
upon whether they were generated by the Commissioner in their individual capacity or as an
appointed representative of the Board of County Commissioners.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA,that:
1. The Board hereby finds that it serves a valid public purpose for members of the
Board of County Commissioners to attend community functions in order to gather information
about County issues and receive input from the public; and
2. The Board of County Commissioners hereby defines the following in-county and
out-of-county travel for"County Business" as serving a valid public purpose:
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128
a. Travel to the site of County property, a County facility or a site subject to
future action by the County.
b. Travel to a meeting with staff, constituents, organizations, or business
groups or entities which is held at a location other than the government
complex property.
c. Travel for participation in a radio, television or other media related
activity.
d. Other travel which is justifiable as occurring in the normal course of
County Business and which is clearly being conducted for public business
purposes.
e. Travel to attend a board, committee or commission meeting to which the
Commissioner has been appointed by the Board of County Commissioners
or to meet with lobbyists and legislatures related to County business.
3. A Board member may seek reimbursement for the payment of expenses incurred
by that Board member for participation in any of the functions or matters set forth above and the
Board hereby establishes the following procedures for reimbursement of such expenditures:
a. Each Commissioner shall be given an annual budget for reimbursement of
travel and other expenses incurred by the Commissioner or their aide
related to their attendance at community functions and for County
Business as defined above.
b. The Board shall establish a separate budget to be used by any
Commissioner for reimbursement of expenses incurred by the
Commissioner or their aide related to travel, County Business and/or
attending community functions when a Commissioner has been appointed
by the Board to represent the Board on a regional or state board or
committee or to represent the Board at a meeting with any local, state or
federal agency or special interest group.
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12B
c. All requests for reimbursement shall be by the standard form used by the
County Manager's Agency, shall contain an attestation by the
Commissioner that such expenses served a valid public purpose, and shall
be made directly to Finance. Board approval of any such expense shall
not be required.
4. Board Resolutions Nos. 93-43 and 99-410 are hereby repealed.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same this t Z-)-\ day of 'd`re.`M\oc�" , 2013.
ATTEST: , ,,r '' . BOARD OF COUNTY COMMISSIONERS
DWIGHT E.`BROCK CLERK COLLIER OUNTY, FLORIDA
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tiy. (,(... �' ,A,, ?
By
f . Clerk GEM IA A. HILLER, ESQ.
Att @s �'` ��s° '' ' CHAIRWOMAN
ignattire illy.
Appr. el 44fo ! egality:
Jeffrey . ., latzk:- , County Attorney
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Item# .LS1._1.1.
Agenda t v_ a.i.
Date
Date v
Recd \,3b.-13
Deputy
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