Backup Documents 10/22/2013 Item #16D18ORIGINAL DOCUMENTS CHECKLIST & ROUTINGS P(� l
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO� V D 18
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to he forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting. * 1 j ✓t \
*NEW ** ROUTING SLIP �/ " / "-
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
- -ntin. nfthr rhalrman'C Ctvnahlrr draw a line thmngh muting lines 91 through 92 complete the checklist_ and forward to the County Attorney Office_
Route to Addressees (List in routing order)
Office
Initi is
Date
1. Kristi Sonntag
HHVS
(Initial )e
10/22/13
2. Jennifer Belpedio
County Attorney Office
C4. — _
10 A3 I !>
3. BCC Office
Board of County
Commissioners
4
S
`o y 5
4. Minutes and Records
Clerk of Court's Office
Number of Original
ko( 6is
t0:240tn
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees ahnve. may nerd to enntaet staff fnr additinnal nr miccina infnrmatinn
Name of Primary Staff
Kristi Sonnta
Phone Number
252 -2486
Contact / Department
appropriate.
(Initial )e
Applicable)
Agenda Date Item was
10/22/13 V
Agenda Item Number
16.13.18 V
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
NA
Type of Document
Amendment to Agreement
Number of Original
2 original �C-i-tepy-
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
NA
INSTRUCTIONS & CHECKLIST
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I: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 pf
ro ••L t-e-d d o c U IM. r, rit S,
=f" �A;.�S ✓�e� ale sa�'�1e as ACCa;.
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial )e
Applicable)
1.
Does the document require the chairman's original signature?
KS
2.
Does the document need to be sent to another agency for additional signatures? If yes,
NA
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
KS
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
KS
document or the final negotiated contract date whichever is applicable
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
KS
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 10/22/13 and all changes made during
KS
N/A is not
the meeting have been incorporated in the attached document. The County
an option for
Attorney's Office has reviewed the changes, if applicable.
this line.
9.
Initials of attorney verifying that the attached document is the version approved by the
KS
N/A is not
BCC, all changes directed by the BCC have been made, and the document is ready for the
an option for
Chairman's signature.
this line.
L7 NOTE- : SttibreclPie,n"" 5eci S�' J c� �J�e� Pc<�
- e
rvM jovloo ver-S;0-e) w�,iC�, �X w!-,y C19O b�jl
I: Forms/ County Forms/ BCC Forms / Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 pf
ro ••L t-e-d d o c U IM. r, rit S,
=f" �A;.�S ✓�e� ale sa�'�1e as ACCa;.
iboisk'
MEMORANDUM
Date: October 29, 2013
To: Naples Equestrian Challenge, Inc.
206 Ridge Drive
Naples, FL 34108
Cc: Kristi Sonntag, Grants Manager
Housing, Human & Veteran Services Department
From: Martha Vergara, Deputy Clerk
Minutes and Records Department
Re: Amendment #1 to Agreement between Collier County and the
Naples Equestrian Challenge, Inc.
Grant #B- 12 -UC -12 -0016
CFDA/CSFA #14.218
DUNS #060427072
FETI #0793008
FY End 12 -31
Monitoring Deadline: 1/31/19
Attached for your records are copies of the two recorded lien release documents
referenced above (Item #16D18) approved by the Board of County Commissioners on
October 22, 2013.
The originals will be kept by the Minutes and Records Department in the Board's
Official Records.
If you have any questions, please contact me at 252 -7240.
Thank you
Grant # - B-12-UC-12-0016 00W
CFDA/CSFA# - 14.218
Subreelpient — Naples Equestrian
Challenge, Inc.
DUNS # - 02940 0427072
FETI N -20- :3523— - 5-ii7 L3008
FY END 131 13 -12-31
Monitoring Deadline 9-30-2W 1-31-2019
ls'AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
NAPLES EQUESTRIAN CHALLENGE, INC.
j I I # I
t
This Amendment, is entered into this 22"day of October, 2013, by and between Naples Equestrian
Challenge, Inc. a private not-for-profit corporation existing under the laws of the State of Florida, herein after
referred to as SUBRECIPEENT and Collier County, Florida, herein after to be referred to as "COUNTY,"
collectively stated as the "Parties,"
WHEREAS, on May 14, 2013, the County entered into an agreement with Naples Equestrian
Challenge, Inc, for Community Development Block Grant Program funds to be used for Property Acquisition
(hereinafter referred to as the "Agreement"); and
WHEREAS, the Parties desire to amend the Agreement to make modifications throughout.
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree to
amend the Agreement as follows:
Words Stmek Threugh are deleted; Words Underlined are added
H. TIME OF PERFORMANCE
Services of the SUBRECIPIENT shall start on the 14th day of May, 2013 and end on the 34s4 day o
Oeteber 201a 31st day of Jauggry, 2014. The term of this Agreement and the provisions herein may be
extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in
control of CDBG ftinds or other CDBG assets, including program income.
NAPLES EQUESTRIAN CHALLENGE, TNC.
CDBG (CDs 13-08)
Amendment #I
Property Acquisition I of 9
C�7
Iii. AGREEMENT AMOUNT
� s
All improvements specified in Section I. Scope of Services shall be performed by SUBRECIPIENT employees, or
shall be put out to competitive bidding under a procedure acceptable to the COUNTY and Federal requirements. The
SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder.
Contract administration shall be handled by the SU13RECIPTENT and monitored by HHVS, which shall have access
to all records and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial
completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of quarterly progress
reports. Invoices for work performed are required every month. SJMRECIPIENT mgy s=ndd &Ws only for
3hl1 costs resulting from obligations incurred during the term of this agreement. If no work has been performed
during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be
required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be
made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month.
Reimbursement ill not occur if SUBRECIPIENT ils rm minim lee f rvi i b is
Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the
term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not
be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and
all applicable local, state or Federal requirements Payment will be made upon receipt of a properly completed
invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act."
The following table details the project deliverables and payment schedule
Deliverable
Payment and/or Deliverable
Schedule
Property Acquisition
Reimbursement, wire transfer or
direct pay via check for allowable
expenses for property acquisition.
Supporting documentation
including but not limited to closing
documents, appraisal, survey, tie
commitment, Exhibit B and HUD -
1 settlement statement must be
submitted for pament
A JgW minimum of 200 low and
Uuarterlx„gntil ball oygaent
moderate income (LM persons c►r
made and anntiaily thereafter until
1/31/2019
Vaaagd clientele peep once the
construction Ls coWlete as evidenced
by submission of the Exhibit D
Income qualification activities for
WhViles maintained for 5 years
participants who will be LMI person s
and reviewed dgdna moni
NAPLES EQUESTRIAN CHALLENGE, INC.
CDBG (CDS 1348)
Amardment # 1
Property Acquisition 2 of 9
or Presumed Clientele; 5144 e€
80446 ef AMI
property insurance
Financial and Compliance Audit;
stied aamWly 190 days eAef the
the fiscal Year
Any reference to reimbursement on the original Subrecipient agreement shall allow for reimbursement, direct
payment via check or wire transfer to a trust account
IX. ADW41STRATIYE REQUIREMENTS
B. DOCUMENTATION AND RECORDKEEPINC
2. All records that ordinarily and necessarily would be required by the COUNTY to Rgrform !he,
servi
34. Upon completion of all work contemplated under this Agreement copies of all documents and
records relating to this Agreement shall be surrendered to HHVS if requested. In any event the
SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible,
permanent and secured location for four (4) years after expiration of this Agreement with the
following exception: if any litigation, claim or audit is started before the expiration date of the four
(4) year period, the records will be maintained until all litigation, claim or audit findings involving
these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist
after closeout of this Agreement of the address where the records are to be kept as outlined in 24
CFR 85.42. Meet all Mguir
ements rataini:ng public, no
R r t 4 • s 1 ;� tt •® •• •. s a
NAPLES EQUESTRIAN CHALLENGE, INC.
CDBG (CDs 13-08)
AmmdMent #I
Property Acquisition
3 of 9
U
16D18
Provide the public with access to public records on the same terms And conditions that the public
amy would Mvide the records and 19 a cost that does not exceed the cost ,provided in this ghgpter
or as otherwise provided b w Ensure that pjLblic that or f 1 and
exempt from public records disclosure mquirements are W dimlosed except as authorized bylaw
SUBR.ECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed.
Activities during this closeout period shall include, but not be limited to: making final payments, disposing of
program assets (including the return of all unused materials, equipment, unspent cash advances, program income
balances, and receivable accounts to the COUNTY), and determining the custodianship of records. Any bAlEce of
which have bgm advanced or IMid tho-Coun1y. Any funds 12aid in -Imss of
amount the to which the `t de n lCions of. this. must bc re&Wgd
to the COUNTY. In addition to the records retention outlined in Section X.B.3, the SUBRECiPIENT shall comply
with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SIMRECIPIENT
shall also rod rds and information the cgmglies with Sectign. 215.97. Audit
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
NAPLES EQUES'TfEtAN CHALLENGE, INC.
CDBG (CDS 13.08)
Amagiment
Property Acquisition 4 of 9
E911
16018�
IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or agent, hereunder set
their hands and seals on the date first written above.
ATTEST
BOARD Of tQVNTy COMMISSIONERS OF
DWIGHT .Bkt(dQK, CLE COLLIER C( 1 TY, LORIDA
B
epu 1 y
rk GEORip A A LLER, ESQ., CHAIRWOMAN
Dated; �� FVA +-j
Attest a�40 '
signature oniy.
NAPLES EQUESTRIAN CHALLENGE, INC.
By: v
M MINARICH
Kim Minarich Executive Director
Naples Equestrian Challenge, Inc.
Approved as to form and legality:
Jennifer A. Belpedio
Assistant County Atto y o+.N�
NAPLES EQUESTRIAN CHALLENGE, INC.
CDBG (CDS 13 -08)
Amendment # I
Property Acquisition 5 of 9
GP
1 6 0 1 8
EXHIBIT"I)"
PROGRESS REPORT
Sub-reciplents:Please fill In the following shaQdUedAaRreTasEoRf
QUARTERLY RrepPort
Agency Name: Date:
Project Title:
Program Contact: IIIIIIIIIIIIINIMIIIMII Alternate
Contact: MN
Telephone Number: IIIIIIIIIIIIIIIIIIIIIIIIII
'REPORT FOR QUARTER ENDING:(check one that applies to the
corresponding grant period): 7/31/13 10/31/13 00100/00 00/00/00 g
Please take note: Each quarterly report needs to include cumulative data beginning from the start of agreement date of May 14,2013.
1.
A.Outcome Goals: — ' ° ...- ° hen • . • •. a.•lication&sub- •lent-°reef-neat.
I
B.Goal P •• •:Indicate the • ..ress to date In ■ •each outcome•• L
NAPLES EQUESTRIAN CHALLENGE,INC,
CDBO(CDS 13-08)
Amendment#1
Property Acquisition 6 of 9
1 6 0 1 8
. 4
FIIIIIIIIIIIIIMIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIMIMIIIIIIIIIMIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
2.
_ .
Yes MN NO NM
It no -0 aln:
. , w'- - ;.--..Ii.,:ive„,ti-e,t,,,:,;...a:-;
„.44." ,., . ,,g" „; ,,*, ,, -,-...; •-, .' .-T r,t 4-..4,4,,, 4-°Ir..'''.11.,.....• r"Ir.,.....:.4 ii.,,, -,7",--',„:,,.., 4 ....,, . .
3. iiattws•-• e...- ,I ;•Arj ,• •11151100010kr *-t"iiiir':,:;„'"
a. . now have new access(continuing)to this service or benefit?
b. now has improved access to this service or benefit?
c. ...now receive a service or benefit that is no longer substandard?
_, . ....,. TOTAL: 0
4
• .. +
Section 108 Loan Guarantee
HOPWA
Other Consolidated Plan Funds
COM
Other Federal Funds
ESG
State/Local Funds
HOME
Total
$ Entitlement $
Total Other Funds - Funds -
NAPLES EQUESTRIAN CHALLENGE,INC.
CDBG(CDS 13-08)
Amendment#1
Property Acquisition 7 of 9
S..,
160181 1
EXHIBIT"D"
• a - Z. • i _. ! '
ail
a. TOW No.Of roll fernela saves* sew No.or%males served under 18
b. Total No,of adult melee served: Total Ne,ar threes served=der I&
TOTAL: 0 TOTAL: 0
a. Taw Na of faatliss wait
olsl %Mo lt
a
a Totes cumber of adult remains served *tat Amber detonates served under Ilk
0. Total number Of adult males served; Total nuriber of males served under 1&
TOTAL: 0 TOTAL:
a. Total No a Whites served: TOW No,at tame*head or howelokt
C4mp%te EITHEg question s7 OR es,Compete IXxstbne Y yo=program serves clients in One or more or the aided HUD Presumed
Benefit calagories COmpiate quesport t arty Clam in your program does rot tel into a Presumed Benefit c*sgoty.
DO NOT COMPLETE BOTH QUESTION 7 AND i,
indicate the tow mintier d 1IND,tot r den
persons served since October t*to tall into total number a d/xOUrrLX`.A7EQ persons
oath presumed benefit category pro total served since October 1 vn4a fell Into each income
ahouid equal rune total in Question e81:
category(then kcal should squad the total to washy,i►6):
Report as: Report es:
Abused Children be Mr:me(0.30%)
Homilies*Person 11:ely
ame(31.30%)
8aatered Spouses te Income(51 to%)
Persons wf HNuMA17S ebderate Income(>80%)
Eldsriy Persons
are
CtssSruc.lyt hearsay a
Physically Disabled Adults
Oeter•Ydub1
TOTAL: 0 TOTAL 0
R
Please Indicate how many I jj M alir clonal**Ned> 100"Qcab.r WD awls moo atego y,01
to each race category,please Indicate how marry persons In each rate category costder themselves HispliniC
(Total Race column should equal the total ce0).
RACE ETHNICITY
:et whom,Crow many we Hopes ec7
8iecitlNrkan American ;a whom,how marry we lispanic?
Asian ;d whom,trove many are Almelo 7
American rxkar/Abake ;d whom,how many are Hispanic'?
Native it awwiarvOther PactC blander `Of whom,hoe many are l4spane?
American tesaVAdaswn Noteve s While ,at whom,tow many are tbpwec?
elecwAtrican American It White ;d whom,how many are Hispanic?
urn,hdier'Ataska dative a 8Isd Afikan ern. ;d whom,how many are thparlc?
Other ;d whom,how many are Hispanic?
Other ;et whom.tow many are Hispanic?
TOTAL: 0 0 TOTAL HISPANIC
Name
Signature-
Taw Vou typed name mars represents u your e*cironc
signature
NAPLES EQUESTRIAN CHALLENGE,INC.
CDBG(CDS 13-08)
Amendment#1
Property Acquisition 8 of 9
C,q
EXMff "F"
A #-1llaTMUUw-W
NAPLES EQUESTRIAN CHALLENGE, INC.
CDBG (CDS 13-08)
AmmdmsnL#1
Property Acquisition 9 of 9
G