Backup Documents 10/22/2013 Item #16D113'
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI1 6 0 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #I through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
..CA, a rti.,: I �: thrmwh #4 complete the checklist - and forward to Sue Filson (line #5).
Route to Addressee(s)
Office
Initials
Date
(List in routing order)
(Initial)
Applicable)
1. Rosa Munoz, Grant Coordinator
Housing, Human, Veterans Services
RM
10/29/13
Approved by the BCC
Department
2. Jennifer A. Belpedio, ACA
Office located within Housing, Human,
Number of Original
2 originals
Attached
Veterans Services Department
Documents Attached
3. County Attorney's Office
County Attorney's Office
Officials.)
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4. BCC Office
Board of County Commissioners
N/A
5. Minutes and Records
Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
Item 1
Name of Primary Staff
Rosa Muno , Grant Coordinator
Phone Number
239 - 252 -5713
Contact
(Initial)
Applicable)
Agenda Date Item was
10/22/13
Agenda Item Number
Approved by the BCC
Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
Type of Document
Subrecipient Amendment -David Lawrence
Number of Original
2 originals
Attached
Mental Health Center, Inc. (DLC)
Documents Attached
INSTRUCTIONS & CHECKLIST
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l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
c<matter number» /«document number»
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is appropriate.
Yes
N/A (Not
(Initial)
Applicable)
I .
Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the
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Chairman, with the exception of most letters, must be reviewed and signed by the Office of the
County Attorney. This includes signature pages from ordinances, resolutions, etc. signed by the
County Attorney's Office and signature pages from contracts, agreements, etc. that have been fully
executed by all parties except the BCC Chairman and Clerk to the Board and possibly State
Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's Office and
N/A
all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the document or
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the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and
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initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip should be
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provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and
require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be
aware of your deadlines!
6.
The document was approved by the BCC on 10/22/13 and all changes made during the
meeting have been incorporated in the attached document. The County Attorney's Office h
reviewed the changes, if applicable.
U
l: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
c<matter number» /«document number»
16D11
MEMORANDUM
Date: November 25, 2013
To: Rosa Munoz, Grants Coordinator
Housing, Human & Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment No. 1 to CDBG Agreement #- B- 12 -UC -12 -0016,
between Collier County and the David Lawrence Mental Health
Center to update language and extend the completion date
Attached is an original copy of the document referenced above, (Item #16D11)
approved by the Board of County Commissioners on October 22, 2013.
The second original will be held on file in the Minutes and Records Department for
the Board's Official Record.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
16011
Grant # - B- 12 -UC -12 -0016
CFDA /CSFA# - 14.218
Subreci Tent — David Lawrence Center
DUNS # - 096580782
FETI # - 59- 2206025
FY End 6/30
Monitoring Deadline 1/31/2017
FIRST AMENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY
AND
DAVID LAWRENCE CENTER
ACCESS 2 WELLNESS
This Amendment is entered into this z-Z N-•:�, day of Oc o�OCj� , 2013, by and
between the "David Lawrence Mental Health Center, Inc. d /b /a David Lawrence Center ", a
private not - for - profit corporation existing under the laws of the State of Florida, herein after referred to
as SUBRECIPIENT and Collier County, Florida, herein after to be referred to as "COUNTY,"
collectively stated as the "Parties."
RECITALS
WHEREAS, on November 13, 2012 the COUNTY entered into an Agreement providing for
Community Development Block Grant Program (CDBG) funds to be used to provide access to
intensive, residential care for adults with significant substance abuse problems and to construct an
Outdoor Recreation Center. (hereinafter referred to as the "Agreement "); and
WHEREAS, the Parties desire to amend the Agreement to include terms required by Chapter
2013 -154, Laws of Florida and make other modifications to the agreement
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties agree
to amend the Agreement as follows:
Words Struek Thr are deleted; Words Underlined are added
II. TIME OF PERFORMANCE
David Lawrence Center
2012 CDBG (CD 12-02)
Access 2 Wellness
Amendment # 1 Page 1 of 5
16011
Services of the SUBRECIPIENT shall start on the 13th day of November, 2012 and end on
the 13th dad of November-, 2013 31St day of January, 2014 . The term of this Agreement and the
provisions herein may be extended by amendment to cover any additional time period during which
the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program
income.
III. AGREEMENT AMOUNT
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon
completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the
submittal of mealy quarterly progress reports. Invoices for work performed are required every
month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations
incurred during the term of this agreement. If no work has been performed during that month or if the
SUBRECIPIENT is not yet prepared to send the required backup a $0 invoice will be required.
Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall
be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than
once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level
of service required by this Agreement. Final invoices are due no later than 90 days after the end of the
agreement. Work performed during the term of the program but not invoiced within 90 days without
written exception from the Grant Coordinator will not be reimbursed. No payment will be made until
approved by HHVS for grant compliance and adherence to any and all applicable local state or
Federal requirements Payment will be made upon receipt of a properly completed invoice and in
compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." No payments will be made until approved by HHVS.
IX. ADMINISTRATIVE REQUIREMENTS
B. DOCUMENTATION AND RECORDKEEPING
2. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily
would be required by COUNTY in order to perform the service.
34. Upon completion of all work contemplated under this Agreement copies of all
documents and records relating to this Agreement shall be surrendered to HHVS if
requested. In any event the SUBRECIPIENT shall keep all documents and records in an
orderly fashion in a readily accessible, permanent and secured location for four (4)
years after expiration of this Agreement with the following exception: if any litigation,
claim or audit is started before the expiration date of the four (4) year period, the
records will be maintained until all litigation, claim or audit findings involving these
records are resolved. The COUNTY shall be informed in writing if an agency ceases to
David Lawrence Center
2012 CDBG (CD 12 -02)
Access 2 Wellness
Amendment # 1 Page 2 of 5
16011
exist after closeout of this Agreement of the address where the records are to be kept as
outlined in 24 CFR 85.42. Subrecipient must meet all requirements for retaining public
records and transfer, at no cost, to COUNTY, all public records in possession of the
SUBRECIPIENT upon termination of the contract and destroy and duplicate up blic
records that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the COUNTY in a
format that is compatible with the information technology systems of the public agency
7. SUBRECIPIENT must provide the public with access to public records on the same
terms and conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this chapter or as otherwise provided bylaw
SUBRECIPIENT must ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as
authorized bylaw.
E. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by purchase
order or by a written contract and in conformity with the thresholds of Collier County Purchasing
Policy.
Purchasing Threshold Policy
Dollar Range $
Quotes
Under$3K
1 Written Quote
Above $3K to $IBIS $50K
3 Written Quotes
n i oye $1 OK to $5O
Above $50K
Request for Proposal (RFP)
Invitation for Bid (IFB)
r1l
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but not be limited to: making final
payments, disposing of program assets (including the return of all unused materials, equipment,
unspent cash advances, program income balances, and receivable accounts to the COUNTY), and
determining the custodianship of records. Any balance of unobligated funds which have been advanced
or paid must be returned to the County. Any funds paid_ in excess of the amount to which the
Subrecipient is entitled under the terms and conditions of this Agreement must be refunded to the
COUNTY. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT shall
comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and
retention. SUBRECIPIENT shall also produce records and information that complies with Section
215.97, Florida Single Audit Act.
David Lawrence Center
2012 CDBG (CD 12 -02)
Access 2 Wellness
Amendment # I Page 3 of 5
16011
EXHIBIT "F"
LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
40. Florida Statutes, 119.071 Contracts and Public Records
David Lawrence Center
2012 CDBG (CD12 -02)
Access 2 Wellness
Amendment # 1 Page 4 of 5
16011
IN WITNESS WHEREOF, the Parties have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date first written above.
ATTEg BOARD O KFLIDA TY CO ISSIONERS OF COLLIER
DWIGHT E, BROC.K, CLERK COUNTY
Jc By:
A e >aS{ �•', }Clerk GEORG A. HILLER, ESQ., CHAIRWOMAN
signatrurevn
Dated: ^�_ (3 Dim
(SEAL)
David Lawrence Mental Health Center, Inc.
d /b /a David Lawrence Center, a private not - for - profit corporation
existing under the laws of the State of Florida
By:
Subrecipient Signature
Subrecipient Name and Title
Approved as to form and legality:
Jennifer A. Belpedio sistant County Attorney
ltem # l(C
?genda
Date t
Date
Rec d
David Lawrence Center
2012 CDBG (CD 12-02)
Access 2 Wellness
Amendment 41 Page 5 of 5