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Backup Documents 10/22/2013 Item #16D 8ORIGINAL DOCUMENTS CHECKLIST & ROUTING IL 6 D $ TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the exception of the Chairman's signature. draw a line through routine lines # 1 through #2, complete the checklist, and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Lori Fisher HHVS 3 2. Jennifer Belpedio County Attorney Office "- 16D8 3. BCC Office Board of County Commissioners % 4. Minutes and Records Clerk of Court's Office �m (O(2e43 (0--Nam PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Lori Fisher Phone Number 239 - 252 -2995 Contact / Department provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. Agenda Date Item was October 22, 2013 Agenda Item Number 16D8 Approved by the BCC signed by the Chairman, with the exception of most letters, must be reviewed and signed % Type of Document Grant Modification DRI I Z Grant 49 Number of Original 3 Attached Grant 907DB -3 V- 09- 21 -01 -ZO l Documents Attached PO number or account Needs Grantor Signature (DEO) number if document is The Chairman's signature line date has been entered as the date of BCC approval of the r_ to be recorded document or the final negotiated contract date whichever is applicable. INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not nnnrnnrinta (Initial) Annlicable) 11. I Does the document require the chairman's original signature? I A 'F- A 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed % by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the r_ document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of zour deadlines! 8. The document was approved by the BCC on October 22" 2013 and all changes made during the meeting have been incorporated in the attached document. The County I Attorne 's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the Chairman's signature. 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 • 1 To: From: Date: Clerk's Minutes & Records Lori Fisher October 23, 2013 Memorandum Subject: Modification to Z Grant Agreement approval BCC meetinq 10/22/2013 item #16D8 Re: Collier County and DEO for Z grant #07DB- 3V- 09.21- 01 -Z01 Three modification forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. Included with this mailing should be the attached cover letter package which includes the cover letter, project narratives of service area # 2 with maps, executive summary, and a Request for Amendment form. Please Contact me when you have signed I will come over and put the packets together. This is Imperative I must put the packets together a certain way for Brenda at DEO A FedEx envelope has been pre- addressed and included for use. Please contact me if you have any questions at 252 -2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County 1 6 a i i .,...,s4i 4,44.T3'..ff',74.14.34,1f2AZ,44. .1 14,0-41164,114,*-4 .-tit _ ....._ 1 _........,.._.---- 1 i .. ,,„.....,‘„....#4,„44.....„, 1 ,. 4 1 1 1 1 . 1 (0 6 I .. 18 .1, 1 .., . 9 , - ,. , , .,,.... -...,.... :1° 10 .. .. fly' fi 7: .--' 'm,''' no._A 0 y;p1r,EA Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning District 1 District 2 District 3 October 22, 2013 Brenda Lovett, Government Operations Consultant II Florida Department of Economic Opportunity Caldwell Building 107 E. Madison Street, MSC -400 Tallahassee, FL 32399 • Fred W. Coyle Tim Nance District 4 District 5 Re: Disaster Recovery Initiative Grant Contract #07DB- 3V- 09- 21- 01 -ZO1 Modification #9 Dear Ms. Lovett: Please accept this modification to a grant agreement between the Department of Economic Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Grant Contract #07DB- 3V- 09- 21- 01 -Z01, signed by the Collier County Board of Commissioners on May 23, 2007, with an effective date of June 20, 2007. This modification will accommodate the following activities: • Reinstate the Agreement • Extend the grant agreement • Revise activity work plans • Revise the program budget and scope of work • Change number of accomplishments and beneficiaries Requested changes to the grant agreement will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on October 22, 2013; agenda item #16D8. Sincerely, Georgia A. Hiller, Esq Chairwoman, Board of Commissioners Collier County, Florida 3299 Tamiami Trail East. Suite 303 • Naples, Florida 34112. 5746.239- 252 -8097 • FAX 239 - 252 -3602 Mel • 0 , A,[J Memorandum To: Clerk's Minutes & Records From: Lori Fisher Date: October 23, 2013 Subject: Modification to Z Grant Agreement approval BCC meeting 10/22/2013 item #16D8 Re: Collier County and DEO for Z grant #07D&N- 09.21- 01 -Z01 Three modification forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. Included with this mailing should be the attached cover letter package which includes the cover letter, project narratives of service area # 2 with maps, executive summary, and a Request for Amendment form. A FedEx envelope has been pre- addressed and included for use. Please contact me if you have any questions at 252 -2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County i EXECUTIVE SUMMARY Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements between the Florida Department of Economic Opportunity (DEO) and Collier County and (2) approve one subrecipient agreement common to each grant and accept EASF's termination of a subrecipient agreement. (Net Fiscal Impact - SO) OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in order to fully expend available grant funding. CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each grant, terms within each agreement need to be changed. Below is a chart of the grant agreements presented for modification. Grant Contract BCC Approval Current Award Disaster Recovery Enhancement Grant July 26, 2011 $3,335,131.91 (DREF Grant) Item 16D 1 # 12DB- P5- 09- 21- 01 -K39 Disaster Recovery Initiative Grant May 14, 2008 $2,814,698.15 (DRI A Grant) Item 16D 17 #08DB-D3-09-2 1 -01 -A03 Disaster Recovery Initiative Grant May 23, 2007 $2,339,882.00 (DRI Z Grant) Item IOL 407DB -3 V- 09- 21- 01 -Z,O 1 Modifications "DREF Grant" On May 28, 2013, the Board of County Commissioners approved agenda item #16131 requesting grant modification 42; however Housing, Human and Veteran Services (HNVS) withdrew the modification submittal to the grantor agency as the modification includes a change in Service Area requiring an additional public hearing to be compliant with Florida Statute. The chart below shows the DREF grant modification that will accomplish cancelling a project at Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at Hatcher's Preserve, and making minor adjustments to one existing project agreement with the immokalee Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples and Big Cypress Housing Corporation (BCHC). This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier"DEO grant agreement. The contract modification will redirect the unused funds to benefit the George Washington Carver Area Storinwater Project and the Hatcher's Preserve project. ect Action Current Reallocated New Subrecipient BCC Approval Grant Amount Grant Agreement kRromelia Budget Bud et get Amount Granl $300,00000 - 5300,000.00 50000 N/A Approved May 28, 4odification/ 2013 Subrecipient agreement cancellation initiated by the Subrecipient as they do not have the adequate cash now to support the L project on a reimbursement basis City Of New Subrecipient 50 00 559,360.00 $59,360.00 $56,000.00 Approved May 281 Naples AgreementiGrant 2013 will be Stnnnwater Modification for a executed upon DEO G WCA area hurricane approval of the hardening project modification to make repairs and improvements to the stormwater system servicing the area of the GWCA. Big Cypress New subrecipient 5000 $240,640.00 (240,640.00 $221,388.80 Approval proposed Housing Agreement/Grant (DREF amount) as part of this item Corporation Modification To (BCHC) Construct low Hatcher's income housing to benefit storm victims. Immokalee AmendmcnuGrant 52,084,513.91 50.00 $2,064,513.91 $2,011,955.46 Approved May 28, CRA - Modificatinn 2013 but not routed, Stormwater Update work plan updated and part of to reflect the this item. project's actual Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC comhines three funding sources; $221,388.80 is allocated from the subject DREF Grant 412DB- P5- 09- 21- 01 -K39. The total amount of the suhrecipiew agreement will contain DREF funds plus additional funding from Disaster Recovery Initiative Grants #'s 07DR- W- 09 -21 -01 -701 (/- grant) and 08DB- D3- 09- 21- 01 -A03 (A grant). The steps taken to achieve these actions were as follows: I. Advertised for eligible projects on February 1 and June 28, 2013 to meet the needs of the community and help expend all awarded grant funds. Five applications were received on the first application solicitation and one on the second application solicitation. 2. Cunducted a public meeting for input and recommendation on July 22, 2013 for the two proposed projects. 3. Provided a presentation of the results of the process to the Affordable Housing Advisory Committee (AHAQ for their input on August 19, 2013. 160 81 "DRI A Grant" A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation (SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing projects by grant modification. The proposed modification will reallocate this unused SFR balance to a new I latcher's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. Tile contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project. Existing Project I Budget Unused Funds Reallocation Revised Subrecipient Agreement Budget Amount Countywide Single Family $1,594,264.67 $338,219.36 $- 338,219.36 $1,256,045.31 N/A Rehabilitation Preserve is $0.00 Preserve $0.00 $338,219.36 $338,219.36 $31 1,161.81 *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. "DRI Z Grant" On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at the request of EASF, they have chosen to not proceed with the project as previously Board approved. As such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement. Housing Human and Veteran's Services Department withdrew the submittal of the modification to the grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be cancclled and a new agreement will be initiated for Board approval with BCHC for this project. The reallocation of funds within the grant remains the same as the march 26`x' modification submittal. Hie funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66 currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00 currently unused from the Immokalee Infill project. The proposed modification will reallocate the unused SFR funds and the unused Immokalce Infill project funds to the Hatcher's Preserve project, update beneficiaries and work plans, reinstate and extend the grant. I'his modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served. •1 Project Existing Unused I Subrecipient North Budget Funds Reallocation i Revised Budget Agreement Amount Immokalee Mousing $371,260.57 0.00 I $115,924.66 $489,185.23' $106,650.69 Hatcher's ($115,924.66 +$2,000.00) Preserve Immokalee Infill flousin $293,300.00 52,000.00 $2,000.00 $291,300.00 N/A I Single Family Rehabilitation $53 2942.45 $1 15 924.66 , -$1 15 924.66 1 $417017.79 N/A *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. (2) Subrecipient Agreement Subrecipient - Big Cypress Housing `Corpo ratio n/Hatcher's Preserve Below are tile details of the associated Subrecipient agreement for the three aforementioned Disaster Recovery agreement modifications. i Grant Award Activity Total DREF FUNDS DRIL DRl A DEO FUNDS FUNDS FUNDS Project Component #1 r$6 5,201.30 $221,388.80 $106,650.69 $307,161.81 The construction cost and associated costs of fees and permits necessary to construct a minimum of five single I family homes at Hatcher's Preserve in Immokalee, Florida. Component 92 The cost of a HUD $4,000.00 $4,000.00 required Environmental Assessment for the I latcher's Preserve Communi . Total 5639,201.30 $ 221,388.80 1 $106,650.69 $ 311,161.81 FISCAL IMPACT; Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds are available within the Housing Grants Funds (705 and 121) Projects 33 19 1, 34540 and 34541. A total amount of $756,144.02 is being reallocated with three separate grant modifications. GROWTH MANAGEMENT IMPACT: Implementation of DREF and DR] will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth :Management Plan. LEGAL CONSIDHMAI'IONS: Agrcements that were approved by the Board, but not routed for signature, are not legally binding and may be replaced by agreements proposed in this item. Once the �001 160 e DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient agreements may be executed by the Board Chairwoman. This item has been approved for form and legality and requires a majority vote for BCC action. - JAB RECONEMENDATION: ro approve and authorize the Chairwoman to sign three grant modifications, the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept F11SF's termination of a subrecipient agreement. PREPARED BY: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services 16D 8 Collier County DRI #07DB- 3V- 09- 21- 01 -ZO1 Modification #9 SERVICE AREA #2 Disaster Recovery Initiative Collier County grant #07DB- 3V- 09- 21- 01 -Z01 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2005 storm season low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving in the 2005 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. DRI I Z Grant Funding $117,924.66 j Number of Units 1 housing units Number of Beneficiaries 1 households Location j Immokalee, Florida Supporting Photographs and Map on the next page Collier County DRI #07DB- 3V- 09- 21- 01 -ZO1 Modification 49 16O8 . Collier County DRI#07DB-3V-09-21-01-Z01 Modification#9 • ..- # .�, , ' -we -- --- ....-- ---:-.-._ ' „rz r A • ,.. .0/'l i 6111 M f. f.• : rte.€ `' i t - : *Nook., .'.4 t, '';':. , ,.,,j ', 1 *.t .. 4 L 4 ' 1,,,, ,:" _ • Alt I. [ f }` 1 ,z _ 1 t ► ,..,..'.r j Jl _ S ? •I ''i 'Z ¶' r ..- •1 * Nit , Collier County DRI #07DB-3V-09-21-01-Z01 Modification #9 Department of Economic Opportunity - Disaster Recovery Initiative 160 8 d Modification to Subgrant Agreement 6/1/2013 :MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This ;Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA Contract Number 07DB- 3V- 09- 21- 01 -ZO1, award dated June 20, 2007 ( "the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub -grant of $2,339,882.00 to Recipient under the Disaster Recovery Initiative Program ("DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ® Reinstate Agreement I . The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. 'The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. lJ p Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/1/2013 Modification Number: 9 DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOI Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ❑ Other: 0 Ad Department of Economic Opportunity — Disaster Recovery Initiative b Modification to Subgrant Agreement 6/1/2013 Modification Number: 9 DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOI Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in fitll force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development A: Name: William B. Killingsworth "Title: Director Division of Community Development Date: Recipiefit: Collier Co my By. Name: 'Georgt A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: to lz-x 1 i3 ATTES7%- 0,M,PAHT E. BAPK, Clark }/. _ _ Attest as to Chairman's signature only:4 Approved as to form and legality Ass'istant County omey ,o 1 \13 Department of Economic Opportunity - Disaster Recovery Initiative 6 a Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "'Fab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. tilove the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The (late must be handwritten. (The person signing the modification must have signature authority.) 11. 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U Z U E c 0 U- E c0 m O c c� Y U O m C O E CL O O > ++ N C D � Y E 7 O C) E cn Q +' L U o Co W U _T a' C (i f 0 Q Q _U E O C O U W O O � cD a 0 16D 8 In, N a� fl Zvi a� 7 O W N L O O cd O E O Q) m N N a� Ec0 O O �I �I C) E C O CCOI a` ° ?� o uz 7 y o > y a� co co C I n NI NI "Co C O � C y V � U 3 O O O � Q O N L N L ` c O �i TO O U U L C f9 N O y N O D O m m m 7 O C CO Q C O N U U �NQ cQ U U C 5 7 J 7 7 J O E E C C c c O O T >. t0 c�0 N O YC T FO- D N N N N N fl Collier County DRI 407DB- 3V- 09- 21- 01 -Z01 Modification #9 16D SERVICE AREA #2 Disaster Recovery Initiative Collier County grant #07DB- 3V- 09- 21- 01 -Z01 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2005 storm season low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving in the 2005 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 1 2005 Storms. DRI I Z Grant Funding $117,924.66 Number of Units 1 housing units Number of Beneficiaries 1 households Location Immokalee, Florida Supporting Photographs and Map on the next page Collier County DRI #07DB- 3V- 09- 21- 01 -Z01 Modification 49 E001 Collier County DRI #07DB-3V-09-21-01-Z01 Modification #9 1 6 0 8 is-.....,;--L,..--___,_ ;:4-,,„,,_, - 4 ,. . ,, _, . .... , I : , } '....� y a ■ 1 ;e7 . ►•q - ; tr:i4'‘f44'.. - X , _ , ' • . , .., ; • .4 ...vi• pl,11 --- 1 f_.:. s I. R i.z- Collier County DRI #07DB-3V-09-21-01-Z01 Modification#9 Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6„/2013 MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, (­the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA Contract Number 07DB- 3V- 09- 21- 01 -ZOI, award dated June 20, 2007 ("the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub -grant of 52,339,882.00 to Recipient under the Disaster Recovery Initiative Program ("DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ® Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised ,Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised .Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. (9" 16D 8 Department of Economic Opportunity — Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 9 DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZOl Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ❑ Other: C Department of Economic Opportunity - Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/1i2013 Modification Number: 9 DEO /DCA Contract dumber: 07DB -3 V -09 -2 l - 01 -Z01 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development RZA Name: William B. Killingsworth Title: Director Division of Community Development Date: A TTEST. 4 HT E 13f�(?PK� Clerk t- -T,� Attest as to Chairman's signature only. i Recipient,�Co lier{County i 'I 1 By: Name: Georgia A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: 10 120 113 Approved as to form and legality CA ,(�_ AssMistant County omey Jo II \15 l�l 160 8. Department of Economic Opportunity — Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "'Fab" key to move from one field to the next. "Shift Tab" lets you move backwards. Type in the Modification dumber in the three fields %N here it asks for the number. type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left ..click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before -Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification must have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 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O N M v .N- .N- N ti 'LV O O N LL w d CU CU CU N O C O a� w w C fC CL N CyCI 'a rn O N V m c rn w O m O O U cv = x a' N O O C y C m O m c a co m ]? a i Z Q aci : -j °� rn E � ?� a� a� a� a� O _� co `v ?` E U v U v !n O Of 4l <L = _ _ _ 7 c�c E E °a cVO u 7 7 7 7 E E 7 E O 7 c 'c 'c c O In (n 3 2 tT a. � H T O YD N O >� > 0 :. O M O !j 00 N Cl) O O O O O w v U � O Q CD m NN N N N N rl Collier County DRI #07DB- 3V- 09- 21- 01 -Z01 Modification #9 160 SERVICE AREA #2 Disaster Recovery Initiative Collier County grant #07DB- 3V- 09- 21- 01 -Z01 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2005 storm season low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving in the 2005 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. DRI I Z Grant Funding j $117,924.66 Number of Units 1 housing units I Number of Beneficiaries 1 households Location Immokalee, Florida Supporting Photographs and Map on the next page Collier County DRI #07DB- 3V- 09- 21- 01 -ZO1 Modification #9 Collier County DRI #07DB-3V-09-21-01-Z01 Modification#9 1 6 81 1) ..%''fir.: . ,,�� - . re i ' 4 - 4 P. t � 45 v%+ J N. f :�1rr4.:: ► ; • L. I pui ► `:ins -- -� . 1,� . _ ' ' I : ; -.E, E.E. t - ;, it`r•• Collier County DRI #07DB-3V-09-21-01-Z01 Modification #9 160 8. Department of Economic Opportunity - Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 9 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY Mis Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA Contract Number 07DB- 3V- 09- 21- 01 -ZO1, award dated June 20, 2007 ( "the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub -grant of $2,339,882.00 to Recipient under the Disaster Recovery Initiative Program ( "DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011-142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ® Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. fhe Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Department of Economic Opportunity - Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/11/2013 Modification Number: 9 DEOIDCA Contract dumber: 07DB- 3V- 09- 21- 01 -ZO1 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ❑ Other: Department of Economic Opportunity - Disaster Recovery Initiative 160 t ,� �Y Modification to Subgrant Agreement si,/zoy, Modification dumber: 9 DEO /DCA Contract Number: 07DB- 3V- 09- 21- 01 -ZO1 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Name: William B. Killingsworth Title: Director Division of Community Development Date: ATTEST ,P1 ,VIGHT E: BfIOCK. Clerk Attest as to Chairman sianaturp rnl�J, �. Recipienf: ollier County By: I Name: Georgia -. Hi /r, Esq Title: Chairwoman, BCC Commissioners Date: IolAa)i3 Approved as to form and legality — ss tart County omey ,o /1 \15 Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "Tab" key to move from one field to the next. "Shin Tab" lets you move backwards. 2. "Type in the Modification Number in the three fields where it asks for the number. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Leh "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an `'X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification inust have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 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E U v`° c`o O Z E rt v L� in D D y rn y LL =_ E U 7 7 7 3 t m o E y a a� n ° c c c c cv O p 0 in 3 S > > # Y N N O { > 'Z O 7 M M O M t- - F- L) •- o 0 0 Q N N N N N r ORIGINAL DOCUMENTS CHECKLIST & ROUTING L6 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUR Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and /or information needed. Ifthe document is already complete with the excention of the Chairman's signature. draw a line through routing lines # 1 through #2, complete the checklist, and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Lori Fisher HHVS appropriate. (Initial) 2. Jennifer Belpedio County Attorney Office Agenda Item Number 16D8 3. BCC Office Board of County Commissioners Does the document need to be sent to another agency for additional signatures? If yes, 4. Minutes and Records Clerk of Court's Office 741y\ t0(2&1(3 to-21(a&-v PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above, may need to contact staff for additional r missing information. Name of Primary Staff Lori Fisher Phone Number 239 - 252 -2995 Contact / Department appropriate. (Initial) Agenda Date Item was October 22, 2013 Agenda Item Number 16D8 Approved by the BCC 2. Does the document need to be sent to another agency for additional signatures? If yes, Type of Document Grant Modification DRI III A Grant Number of Original 3 Attached Grant #08DB- D3- 09- 21- 01 -A03 / Documents Attached PO number or account Needs Grantor Signature (DEO) signed by the Chairman, with the exception of most letters, must be reviewed and signed number if document is by the Office of the County Attorney. to be recorded 4. All handwritten strike - through and revisions have been initialed by the County Attorney's INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? -- 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's � Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. J Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on October 22" 2013 and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the �-C � Chairman's signature. C, �. I : Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 v L .. 1 To: Clerk's Minutes & Records From: Lori Fisher Date: October 23, 2013 Memorandum Subject: Modification to A Grant Agreement approval BCC meeting 10/22/2013 item #16D8 Re: Collier County and DEO for A grant #08DB- D3- 09- 21.01 -A03 Three modification forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. Included with this mailing should be the attached cover letter package which includes the cover letter, project narratives of service area # 7 with maps, executive summary, and a Request for Amendment form. Please Contact me when you have signed. I will come over and put the packets together. This is Imperative. I must put the packets together a certain way for Brenda at DEO. A FedEx envelope has been pre- addressed and included for use. Please contact me if you have any questions at 252.2995. Thanks- < LLL Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County 16D 8 Memorandum To: Clerk's Minutes & Records From: Lori Fisher Date: October 23, 2013 Subject: Modification to DREF A & Z Grant Agreement approval BCC meeting 10/22/2013 item #16D8 Re: Collier County and DEO for DREF A & Z grant #12DB- P5.09.21.01 -K39, A Grant #08- DB- D3- 09.21 -A03 & Z Grant #07136.3V- 09.21 - 01201 Two Agreements forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. A FedEx envelope has been pre- addressed and included for use. Please Contact me when you have signed. I will come over and put the packets together. This is Imperative. I must put the packets together a certain way for Brenda at DEO. Please contact me if you have any questions at 252 -2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County 1 6 a i i .,...,s4i 4,44.T3'..ff',74.14.34,1f2AZ,44. .1 14,0-41164,114,*-4 .-tit _ ....._ 1 _........,.._.---- 1 i .. ,,„.....,‘„....#4,„44.....„, 1 ,. 4 1 1 1 1 . 1 (0 6 I .. 18 .1, 1 .., . 9 , - ,. , , .,,.... -...,.... :1° 10 .. .. fly' fi 7: .--' 'm,''' no._A 0 y;p1r,EA 160 8,4 Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning District 1 District 2 District 3 October 22, 2013 Brenda Lovett, Government Operations Consultant II Florida Department of Economic Opportunity Caldwell Building 107 E. Madison Street, MSC -400 Tallahassee, FL 32399 Fred W. Coyle Tim Nance District 4 District 5 Re: Disaster Recovery Initiative Grant Contract #08DB- D3- 09- 21- 01 -A03 Modification #7 Dear Ms. Lovett: Please accept this modification to a grant agreement between the Department of Economic Opportunity and Collier County. This modification is for the Disaster Recovery Initiative Grant Contract #08DB- D3- 09- 21- 01 -A03, signed by the Collier County Board of Commissioners on April 8, 2008, with an effective date of May 14, 2008. This modification will accommodate the following activities: • Reinstate the Agreement • Extend the grant agreement • Revise activity work plans • Revise the program budget • Change number of accomplishments and beneficiaries • Add a new Service Area Requested changes to the grant agreement will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on October 22, 2013; agenda item #16D8. Sincerely, Georgia A. Hiller, Esq Chairwoman, Board of Commissioners Collier County, Florida 3299 Tamiami Trail East, Suite 303 • Naples, Florida 34112 - 5746.239- 252.8097 • FAX 239 - 252 -3602 16D 8, EXECUTIVE SUMMARY Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements between the Florida Department of Economic Opportunity (DEO) and Collier County and (2) approve one subrecipient agreement common to each grant and accept EASF's termination of a subrecipient agreement. (Net Fiscal Impact - SO) OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in order to fully expend available grant funding. CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each grant, terms within each agreement need to be changed. Below is a chart of the grant agreements presented for modification. Grant Contract BCC Approval Current Award Disaster Recovery Enhancement Grant July 26, 2011 $3,335,131.91 (DRI;F Grant) Item 16D I #12DB- P5- 09- 21- 01 -K39 Disaster Recovery Initiative Grant May 14, 2008 $2,814,698.15 (DRI A Grant) Item 16D 17 #08DB-D3-09-2 1 -01 -A03 Disaster Recovery Initiative Grant May 23, 2007 $2,339,882.00 (DRI Z Grant) Item l OL #07DB -3 V- 09- 21 -01 -ZO l (1) Modifications "DREF Grant" On May 28, 2013, the Board of County Commissioners approved agenda item #16131 requesting grant modification #2; however Housing, Human and Veteran Services (HHVS) withdrew the modification submittal to the grantor agency as the modification includes a change in Service Area requiring an additional public hearing to be compliant with Florida Statute. The chart below shows the DREF grant modification that will accomplish cancelling a project at Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at Hatcher's Preserve, and making minor adjustments to one existing project agreement with the Immokalee Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples and Big Cypress Housing Corporation (BCHC), This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract modification will redirect the unused funds to benefit the George Washington Carver Area Stormwater Project and the Hatcher's Preserve project. Project action Current Reallocated New Subrecipient BCC Approval Grant Amount Grant Agreement Budget Budget Amount Bromelia Grant 5300,00000 - $300,000.00 500.00 N/A Approved May 28, Place Modification/ 2013 Subrecipient agreement cancellation initiated by the Subrecipient as they do not have the adequate cash Flow to support the project on a reimbursement basis City of New subrecipient $0.00 $59,360.00 $59,36000 S56,00000 Approved May 28, Naples Agreement/Grant 2013 will be Stormwnicr Modification for a executed upon DEO G WCA area hurricane approval of the hardening project modification to make repairs and improvements to the stormwater system servicing the area of the G W CA. Big Cypress New subrecipient 30.00 $240,640.00 $240,64000 $221,388.80 Approval proposed Housing Agreement/Grant (DREF amount) as part of this item Corporation Modification To (BCHC) Construct low Hatcher's income housing to benefit storm victims. hnmokalee Amendment,/Grant 52,084,513.91 $0.00 52,084,513.91 $2,011,955.46 Approved May 28, CRA - Modification 2013 but not routed, Stormwater Update work plan updated and part of to reflect the this item. project's actual progress. Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC combines three funding sources; $221,388.80 is allocated from the subject DREF Grant tl12DB- P5- 09- 21- 01 -K39. The total amount of the subrecipient agreement will contain DRF;F funds plus additional funding from Disaster Recovery Initiative Grants d's 07DB- 3V- 09- 21- 01 -Z.01 (% grant) and 08DB- D3- 09- 21- 01 -A03 (A grant). The steps taken to achieve these actions were as follows: 1. Advertised for eligible projects on February I and June 28, 2013 to meet the needs of the community and help expend all awarded grant funds. Five applications were received on the first application solicitation and one on the second application solicitation. 2. Conducted a public meeting for input and recommendation on July 22, 2013 for the two proposed projects. 3. Provided a presentation of the results of the process to the Affordable Housing Advisory Committee (AHAQ for their input on August 19, 2013. 160 s4, "DRI A Grant" A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation (SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing projects by grant modification. The proposed modification will reallocate this unused SFR balance to a new I [atelier's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project. Project Existing Unused Reallocation Revised Subrecipient Agreement Budget Funds Budget Amount Countywide Single Family $1,594,264.67 $338,219.36 $- 338,219.36 $1,256,045.31 N/A Rehabilitation Hatcher's Preserve $0.00 $0.00 $338,219.36 $338,219.36 $311,161.81 *Note: 'The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. "DRI Z Grant" On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at the request of EASF, they have chosen to not proceed with the project as previously Board approved. As such EASE has submitted a letter notifying the County of the termination of its subrecipient agreement. Housing Human and Veteran's Services Department withdrew the submittal of the modification to the grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will build affordable rental homes at the site. 'The subrecipient agreement with EASF for this project will be cancelled and a new agreement will be initiated for Board approval with BCHC for this project. The reallocation of funds within the grant remains the same as the march 260' modification submittal. The funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66 currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00 currently unused from the Immokalee Infill project. The proposed modification will reallocate the unused SFR funds and the unused Immokalee Infill project funds to the Hatcher's Preserve project, update beneficiaries and work plans, reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served. *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. (2) Subrecipient Agreement Subrecipient - Big Cypress Housing Corporation/Hatcher's Preserve Below are the details of the associated Subrecipient agreement for the three aforementioned Disaster Recovery agreement modifications. Grant Award Activity Existing Unused DRI Z DR1 A Subrecipient Project Budget Funds Reallocation Revised Budget Agreement Project Component #1 $635,201.30 Amount North $307,161.81 The construction cost and associated lnunokalee costs of fees and pen-nits necessary to $489, 185.23* Housing $371,260.57 0.00 $115,924.66 ($115,924.66 +$2,000.00) $106,650.69 Hatcher's lmmokalee, Florida. Preserve Component #2 The cost of a HUD $4,000.00 _ lmmokalee $293,300.00 S2,000.00 42,000.00 $291,300.00 N/A Infill Housin the Hatcher's Preserve Community. Single Family $532,942.45 $115,924.66 -$115,924.66 $417,017.79 N/A Rehabilitation *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. (2) Subrecipient Agreement Subrecipient - Big Cypress Housing Corporation/Hatcher's Preserve Below are the details of the associated Subrecipient agreement for the three aforementioned Disaster Recovery agreement modifications. Grant Award Activity Total DREF FUNDS DRI Z DR1 A DEO FUNDS FUNDS FUNDS Project Component #1 $635,201.30 $221,388.80 $106,650.69 $307,161.81 The construction cost and associated costs of fees and pen-nits necessary to construct a minimum of five single family homes at Hatcher's Preserve in lmmokalee, Florida. Component #2 The cost of a HUD $4,000.00 _ $4,000.00 required Environmental Assessment for the Hatcher's Preserve Community. Total S639,201.30 A221,388.80 $106,650.69 $ 311,161.81 FISCAL IMPACT: Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds are available within the Housing Grants Funds (705 and 121) Projects 33191, 34540 and 34541, A total amount of 5756,144.02 is being reallocated with three separate grant modifications. GROWTH MANAGEMENT IMPACT: Implementation of DREF and DR1 will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth "vianagement Plan. LEGAL CONSIDERATIONS: Agreements that were approved by the Board, but not routed for signature, are not legally binding and may be replaced by agreements proposed in this item. Once the 160 84 DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient agreements may be executed by the Board Chairwoman. "This item has been approved for form and legality and requires a majority vote for BCC action. - JAB RECOMMENDATION: To approve and authorize the Chairwoman to sign three grant modifications, the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept EASF's termination of a subrecipient agreement. PREPARED BY: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification #7 SERVICE AREA #7 Disaster Recovery Initiative Collier County grant #08DB- D3- 09- 21- 01 -A03 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2005 storm season low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving the 2005 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. DRI II A Grant Funding ! $338,219.36 Number of Units 2 housing units Number of Beneficiaries 2 households Location Immokalee, Florida Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification #7 Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 160 8 Supporting Photographs and map on next page .- yam:... - f• - iicka t Ilt . ,, it ill .i .� ■ � j. ►.� `, `..r i ''f�L" ate r t e r "1i L a i t. - i f 4..11* _ , r . : _ _ 1 - - ►mo t - - ' - . U. c, y t ` L t - g , R . 1 i - 11 .1 , 1 , fr. -..-r" **V . _ •- _ • _f, e, _ Collier County DRI #08BD-D3-09-21-01-A03 Modification#7 Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department "), and Collier County, ( "the Recipient "), to modify DEO /DCA Contract Number 08DB- D3- 09 -21 -01 A03, award dated March 7, 2012 ("the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub -grant of 52,814,698.15 to Recipient under the Disaster Recovery Initiative Program ( "DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: M Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. c� Department of Economic Opportunity - Disaster Recove ry Initiat�ive 160 it Modification to Subgrant Agreement 6/1/2013 Modification Number: 7 DEO /DCA Contract Number: 08DB- D3- 09 -21 -01 A03 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Adding a new service area # 7, Hatcher's Preserve GY Department of Economic Opportunity - Disaster Recovery , nitiativel b D 8 Modification to Subgrant Agreement 6/112013 Modification :Number: 7 DEO/DCA Contract Number: 08DB-D3-09-2 1 -01 A03 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this :Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development i Name: William B. Killingsworth Title: Director Division of Community Development Date: ,ATTr=s..r D"'GHT E. 8 OCK Clerk ;3y: Attest as to Chairma 's signature only. Reci Name: Georgia A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: IoLaa /3 Approved as to form and legality saistant C,6u Attorney M-6 I � 01 �,3 1 �9 160 7 Department of Economic Opportunity - Disaster Recovery In;6ative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification must have signature authority.) 11. 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Q CL ro >� U U J Q Q C, I M M M C`! �O y n n n •1 00 01 N 00 a, d' x �aj _Ln ON 1-O 00 O NLO Lo o °o v o r CL CL 160 8! x O z 5 v N c 11 00 r I� M N O U) LU µ �a } cl- N U 7 0 0 CL L O O U m 0 0 a. u O # O O rn O m O 3 N ^' cu 0 J N E O U N c c0 o o _ E > o L _N CL N C_ CL N O c C U w cv Q O U U d) ` O CL (j) � L y W :5 (Up T � o � N ` 0 c^^`` O } � ^^O,, Q L W c W c N cu O N m m = N > � o -i a 0 a U ac) p i, Lo c � a a a a g > > > > E c c c O c > CU 0 U3 N n >. N W 0 O ' O w f0 C: m 0 U O Cl. N N N N M Q) c N (U m � o +, J cm .` O it 'D N 0 C # NO M o0 O N V) � N 0 M N M N V1 CL cu U N 7 # M 00 O N V) �D m U M N M N U1 0 O N I:t H V [ U a t5 1 n x cn a. N 0 U `f c`1 O O O NLO Lo o °o v o r CL CL 160 8! x O z 5 v N c 11 00 r I� M N O U) LU } cl- N U 7 0 L O O U O O O rn m O _N N cu N E O U N c 0 U- o o _ E > o L _N CL N CL N O c C U w cv Q O U U d) ` O CL (j) � L y W :5 (Up T � o � N ` 0 c^^`` O } � ^^O,, Q L W c W c N cu O N m m = N > ECL CO -i a 0 a U ac) p -ca c � a a a a g > > > > E c c c O c > CU 0 >. N W 0 O O O w f0 N N N N N I r ') Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification #7 SERVICE AREA #7 Disaster Recovery Initiative Collier County grant #08DB- D3- 09- 21- 01 -A03 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: 160 8 During the 2005 storm season low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving the 2005 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. i DRI II A Grant Funding $338,219.36 Number of Units 2 housing units Number of Beneficiaries 2 households Location Immokalee, Florida Collier County DRI #088D- D3- 09- 21- 01 -A03 Modification #7 Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 1 6 0 a , Supporting Photographs and map on next page . , . . , • - '-. ' % • - . - 4 ti; , '''''T" . k . -- . . . . . .., ........ ,,,,-: • ....- --.. . r.„... _ ---.71§Isi• t • ...,.._ --... - . •._ _..._ 2,--.:-.9*- vi --,....--- ., . • .• • t."-7-'''''.'* -- .Alb •■• ■ - l' ■ .0 p, lt",, i -- I I •• ., -440016%;''..--7- -- : ; 401,...1 --.._ • : ,. . ... . 1 ' 1111.1"r11".11-i? '14"Fratati . , 4,* w,..., • ./.. - --.1-- t __,,S. , I ..... ...7 mt•.....- ..,4 _,, . - - . ...f., - , • N. ' ' i e sr,,-' d .44. 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Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 i Department of Economic Opportunity - Disaster Recovery Inilb D Modification to Subgrant Agreement 6/1/2013 ODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA Contract Number 08DB- D3- 09 -21 -01 A03, award dated March 7, 2012 ("the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub -grant of $2,814,698.15 to Recipient under the Disaster Recovery Initiative Program (`DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ® Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. Department of Economic Opportunity — Disaster Recovery Initiati1 6 0 8 Modification to Subgrant Agreement 6/1/2013 Modification Number: 7 DEO /DCA Contract Number: OSDB-D3-09-2 1 -01 A03 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Adding a new service area # 7, Hatcher's Preserve �9 Department of Economic Opportunity - Disaster Recovery Initi jeb D 80 Modification to Subgrant Agreement 6/1/2013 Modification Number: 7 DEO /DCA Contract Number: 08DB-D3-09-2 1 -01 A03 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this :Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development I Name: William B. Killingsworth Title: Director Division of Community Development Date: :ATTEST: ?AVpgHT E. a, Ciett� %i Attest as to Chairman's ! � signature only. i Recipinn6Collier Co my By: Name: Georgia A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: 113 Approved as to form and legality Assistant Coun ttomey 13 ,o Ole- Department of Economic Opportunity — Disaster Recovery initiati 6 A, Modification to Subgrant Agreement 61/2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an -V will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an " V in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification must have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 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E E a , a , U N CO 5 0 ;, 0 od 0 0 c �F L a y 0 M N M N Ln "4 y 0_ Te- c > N M M 00 O N N M n N m U o_ rn it O � �O O N v1 v1 0 N M N .O N Q Z ', r .. 3 C J J J Ij > U Q _ 7 C! r M O M M a L O CL o o o U') IT o r- •- X CL O Z c0 d' N C 1l 00 r h M �'M N O V) U N O N m � U V w O C O U O C N m m m > U U U CL a a J 7 7 0 0 0 it it j u c}d � � H N N N U) w } N L 7 O AL, W L O O _O E O N rn cLII m _N cv a E UO N >, a N 7 C O U- a) _ E o L N acn a (n :) a a c U .z- CCO Q V O 7 Q O L N L_ m _a O = O } M L Z a N Q O V N _ m O d J L O C: U C � CL �g 7 7 cv # i � w } N N r1i Collier County DRI 408BD- D3- 09- 21- 01 -A03 Modification #7 160 SERVICE AREA #7 Disaster Recovery Initiative Collier County grant #08DB- D3- 09- 21- 01 -A03 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2005 storm season low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving the 2005 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. DRI II A Grant Funding $338,219.36 Number of Units 2 housing units Number of Beneficiaries 12 households Location Immokalee, Florida Collier County DRI #08BD- D3- 09- 21- 01 -A03 Modification 47 'ESP Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 1 6 0 8 4 . . ... .......... , . ., ...AT• . .... . . .--- ., . - --; *447t ' ,.:'.... • . . .....r.---.- ,......"......anssior ---,......... .-..,..— ..._ ... , ,11 ....; ,„7:,g'.......-.........:-.... , , 1 .. A 1' ,- - 't ' • • t 4 t• er,t1? ., --." ,-4 ' ' • , ''' . i s ' • . ,.•....,„ .,- ,, ,44,,, _ ... .1 -...... .....- '..... ,.....r, 1,-- ., .,,, / , -/tx:. • TT- I - , -- ., . i ,..... - - • .p kiri9r.,40. ki-, ; - . • - _. , • : , .. .. .. 7"1"* ... ..) . ......_ . ,1/4. , -I „t:lit.,111,,... . •t_1:14: ... - , --. ,•,*.d.il . ir I ..'. r•1.=f t i ..:: 1% ,1‘ .. 1 ; ' ' • 7 L !... O ;.7,7,. . ., '-v• -4 ......4 ,, .., ' . .. r - , - • ---- . I - - r • ! ri ...,' . - ' .4 : 4.....0.4 ------- 1.., .. , -- 1 li ' t. ..II, ma.--1••.•;:f 4 •- ''...•." 1 ..... .7. r______1:, :::47-'- - ''" !....I.j.. 4 ... ....; g •-- - . , 4,.. .-.., ... • .. t • = _g on, ii ,,... . . • "It.. e.-•.. ..--! ' ea .. . -16:1117 '7 •.'—''.07 ,.... lit .tar.,---= .....,......—......----- —. ...... •_—ops,,,:•„.,s= . ./ -—- —'----- • ., . 1-4 ; • .41 ...a a f4.. ...4 Collier County DRI #08BD-D3-09-21-01-A03 Modification #7 Department of Economic Opportunity - Disaster Recovery Initiative I&D 8 n4 Modification to Subgrant Agreement 6 „2013 .MODIFICATION NUMBER 7 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ("the Department "), and Collier County, ("the Recipient "), to modify DEO /DCA Contract Number 08DB- D3- 09 -21 -01 A03, award dated :March 7, 2012 ( "the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a sub -grant of 52,814,698.15 to Recipient under the Disaster Recovery Initiative Program ( "DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: ® Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment B, Project Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. MIVAI Department of Economic Opportunity - Disaster Recovery Initiative" Modification to Subgrant Agreement si o,s Modilication Number: 7 DEO /DCA Contract dumber: 08DB- D3- 09 -21 -01 A03 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with '`(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Adding a new service area # 7, Hatcher's Preserve Department of Economic Opportunity - Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/1/2013 Modification Number: 7 DEO /DCA Contract Number: 08DB-D3-09-2 1 -01 A03 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. PV WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Name: William B. Killingsworth Title: Director Division of Community Development Date ATTSST: DWIGHT E. B OC Clerk Attest as to Chairman's \ signature only. r Recipient:,Col 'er 7ty By. � �i Name: Georgia A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: lO % Q -), 113 Approved as to form and legality istant Count homey 13 �o 01Y Department of Economic Opportunity — Disaster Recovery Initiative X60 8 Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 'Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. "Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification must have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 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K q ? a 2 (D n q n q q _ \ »: ° 0 c q q C) z o ® 6 q q IT ') / J CL m \`� ] « m - a) 'B z� q E § d Q g o § o J 2 Z o = 7 / ) _ = I \ / z \ § ca -j > / k « 2 2 3 2 7 ) 2 ° / 2 / m 2 -3 -3 :3 E J >� 2 / Lo « £ C6 \ d d k 0 �& J- 7 A o/ @ e e @ a q * « w 2 q q q\ % \ q % % . \� ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLID .6 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. Atl completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the ..f H,a ON ;r,,,an'r r n fin ,ir—, a li— thrnnah rontino line, # 1 through 42. comnlete the checklist, and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Lori Fisher HHVS (Initial) /p -00 t' 2. Jennifer Belpedio County Attorney Office Agenda Item Number 16D8 3. BCC Office Board of County Commissioners �S o S lul 4. Minutes and Records Clerk of Court's Office T(r a, J MO :2�M PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the aa- ............ .. �.,..,e .., ooA r.. .....,ta �t ruff fnr additinnal nr mi—ina infnrmation auuiwacw aver.,, ,„ay „w., ,., Name of Primary Staff w ........ ..........,. »........,......,. .....,.,...a ._.__ Lori Fisher Phone Number 239 -252- 995 Contact / Department appropriate. (Initial) licable) Agenda Date Item was October 22, 2013 V Agenda Item Number 16D8 Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, - Type of Document Grant Modification DREF, Z & A Grants Number of Original a, J Attached Grant #12DB- P5- 09- 21- 01 -K39 3V- 09- 21- O1 �'y� Documents Attached S�b42clele4-f' I Grant #07DB- -ZO1 �j �} (' Grant # 08DB-D3-09-2 1 -0-A03 n PO number or account Needs Grantor Signature (DEO) f� number if document is Office and all other parties except the BCC Chairman and the Clerk to the Board" P L to be recorded The Chairman's signature line date has been entered as the date of BCC approval of the - P,U .S ' 0 V1 e— v INSTRUCTIONS & CHECKLIST 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 I Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) licable) 1. Does the document require the chairman's original signature? 2. Does the document need to be sent to another agency for additional signatures? If yes, - provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. c'7� 3. Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed �} (' by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board" 5. The Chairman's signature line date has been entered as the date of BCC approval of the - document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on October 22 d 2013 and all changes made - during the meeting have been incorporated in the attached document. The County 'r Attorney's Office has reviewed the changes, if applicable. { 1pj 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for e �f Chairman's signature. fJ 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 I 1 6 a i i .,...,s4i 4,44.T3'..ff',74.14.34,1f2AZ,44. .1 14,0-41164,114,*-4 .-tit _ ....._ 1 _........,.._.---- 1 i .. ,,„.....,‘„....#4,„44.....„, 1 ,. 4 1 1 1 1 . 1 (0 6 I .. 18 .1, 1 .., . 9 , - ,. , , .,,.... -...,.... :1° 10 .. .. fly' fi 7: .--' 'm,''' no._A 0 y;p1r,EA 16D 8 Memorandum To: Clerk's Minutes & Records From: Lori Fisher Date: October 23, 2013 Subject: Modification to DREF A & Z Grant Agreement approval BCC meeting 10/22/2013 item #16D8 Re: Collier County and DEO for DREF A & Z grant #12DB- P5.09.21.01 -K39, A Grant #08- DB- D3- 09.21 -A03 & Z Grant #07136.3V- 09.21 - 01201 Two Agreements forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. A FedEx envelope has been pre- addressed and included for use. Please Contact me when you have signed. I will come over and put the packets together. This is Imperative. I must put the packets together a certain way for Brenda at DEO. Please contact me if you have any questions at 252 -2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County 4i Grants # 12DB- PS- 09- 21- 01 -K39 # 07DB- 3V- 09 -21- 01 -ZO1 # 08DB- D3- 09- 21- 01 -AO3 CFDA/CSFA # 14.228 Subrecipient - Big Cypress Housing Corporation DUNS # 064723252 FETI # 65- 1067124 FY End -12/30 AGREEMENT BETWEEN COLLIER COUNTY AND Big Cypress Housing Corporation Hatcher's Preserve, Affordable Rental Housing THIS AGREEMENT is made and entered into this 2216 day of October, 2013, by and between Collier County, a political subdivision of the State of Florida, ( "COUNTY" or "Grantee'l having its principal address as 3339 E. Tamiami Trail, Naples FL 34112, and "Big Cypress Housing Corporation." a not for profit existing under the laws of the State of Florida, having its principal office at 19308 SW 380th Street Florida City, Florida 33034. WHEREAS, the COUNTY has entered into an agreement with the State of Florida, Department of Economic Opportunity; and WHEREAS, pursuant to the aforesaid agreement, COUNTY is undertaking certain activities to primarily benefit low and moderate income by addressing hurricane impacted housing, storm mitigation, public facility and community development needs; and WHEREAS, The Board of Commissioners of Collier County approved the Collier County Agreements with the Florida Department of Economic Opportunity(DEO) for grant #12DB- P5- 09- 21- 01 -K39 in the amount of $3,335,131.91 in Community Development Block Grant(CDBG) Disaster Recovery Enhancement Funds (DREF) on January 24, 2012, item #161) 8, grant #07DB- 3V- 09- 21- 01 -ZO1 ( in the amount of $2,339,882 in CDBG Disaster Recovery Initiative (DRI) funds on May 22, 2007, item #101, and grant #08DB-D3-09-21-01- A03 in the amount of $2,814,698.15 in CDBG DRI funds on May 14, 2008,item #16DI7. WHEREAS, the County and the Subrecipient desire to provide the activities specified in exhibit A of this agreement, in accord with the approved Disaster Recovery Enhancement Fund and Disaster Recovery Initiative Subgrant Agreements, approved by the County; and WHEREAS, the County desires to engage the subrecipient to implement such undertakings of the Disaster Recovery Enhancement Fund Program as a valid and worthwhile County purposes. NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DR] 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 1 of 33 Rffllro Parties as follows: I. SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG/DREF/DRI Funds, as determined by Collier County Housing, Human and Veteran Services (HHVS), perform the tasks necessary to conduct the program as follows: Project Component 1: The construction cost and associated costs of fees and permits necessary to construct a minimum of five single family rental homes at Hatcher's Preserve in Immokalee, Florida. Project Component 2: The cost of the HUD required Environmental Assessment for the Hatcher's Preserve Community. The detailed project scope will be contained in the schedule of values awarded in the project's construction contract. The project's construction contract will include details sufficient to document the number, amount and costs associated with all activities for payment. Should there be any variation between the initial proposed construction and the eventual award for the construction and the associated construction agreement, the construction agreement will prevail for reimbursement. The project may accomplish constructing a minimum of five single family rental homes. All activities funded with CDBG funds must meet one of the CDBG program's National Objectives: benefit low- and moderate - income persons; aid in the prevention or elimination of slums or blight; or meet community development needs having a particular urgency, as defined in 24 CFR 570.208 II. TIME OF PERFORMANCE Services of the SUBRECIPIENT shall start on the effective date of Modification #2 of DREF Subgrant Agreement # 12DB-P5-09-2 1-01 -K39 (incorporated by reference) and end by October 22, of 2014. The term of this Agreement and the provisions herein may be extended by amendment to cover any additional time period during which the SUBRECIPIENT remains in control of CDBG funds or other CDBG assets, including program income. Any funds not obligated by the expiration date of this agreement shall automatically revert to the County. III. AGREEMENT AMOUNT The COUNTY agrees to make available Six Hundred Thirty Nine Thousand Two Hundred One Dollars and Thirty Cents ($639,201.30) for the use by the SUBRECIPIENT during the Term of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included thereto as a result of a subsequent amendment(s) to the Agreement, shall be referred to as the "Funds "). All improvements specified in Section 1. Scope of Services shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. The budget identified for all improvements is as follows: Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 2 of 33 V Line Item Description Total DREF DRI DRI DREF /DRI FUNDS FUNDS FUNDS FUNDS Z grant A ant NOTE* Activities/items/services may include but not be limited to: BCHC, Hatcher's Preserve, Affordable Rental Housing Project Component #1 $635,201.30 $221,388.80 $106,650.69 $307,161.81 The construction cost and associated costs of fees and permits necessary to construct a minimum of five single family rental homes at Hatcher's Preserve in Immokalee, Florida. Component #2 The cost of a HUD required $4,000.00 $4,000.00 Environmental Assessment for the Hatcher's Preserve Community. Total 1 $ 639,201.30 $ 221,388.80 $106,650.69 $ 311,161.81 Modifications to the budget and scope may only be made if approved in advance. Budgeted fund shifts between project components shall not be more than 10% and does not signify a change in scope. Fund shifts that exceed 10% of a cost category and activity shall only be made with board approval. The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of monthlyprogress reports. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Big Cypress Housing Corporation DREF 08 -06, DR105 -06 and DRI 05 -11 Itatcher's Preserve, Affordable Rental Housing Page 3 of 33 1611\ HE IWO The following table details the project deliverables, documents and submission schedule. IV. ,'NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Lisa Oien, Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Lisaoien .colliergov.net 239- 252 -6141 Big Cypress Housing Corporation DREF 08 -06, DRI 05.06 and DRI 05 -11 Hatcher's Preserve. Affordable Rental Housing Page 4 of 33 Deliverable Supporting Documents Exhibit Submission Date Project Component #1 Construction: Submission of Exhibit Monthly The construction cost and supporting documents must "B" using invoicing associated costs of fees be provided as back up as Exhibit and permits necessary to evidenced by, but not limited "C" if construct a minimum of to, signed A1A G702 -1992 applicable. five rental single family form (attached as Exhibit homes at Hatcher's "G ") or equivalent document Preserve in Immokalee, accompanied by the Florida contractor's Schedule of Values and associated photos. Project Component #2 Assessment document Exhibit One time The cost of a HUD provided to HHVS and an "B" before required Environmental invoice from Environmental construction Assessment for the Assessment consultant: contract Hatcher's Preserve Community, Program compliance Submission of Annual Exhibit At project documents Certificate of Insurance, "E" for the initiation Annual Audit, Fair Housing annual Plan and Fair Housing Audit Marketing Plan Monthly Reporting for Submission of applicable Exhibits Monthly Progress, beneficiaries reports "D -1 ", "D- and contracts 211, "D -3" and "D -4" IV. ,'NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Lisa Oien, Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Lisaoien .colliergov.net 239- 252 -6141 Big Cypress Housing Corporation DREF 08 -06, DRI 05.06 and DRI 05 -11 Hatcher's Preserve. Affordable Rental Housing Page 4 of 33 SUBRECIPIENT ATTENTION: Steven Kirk, Executive Director Big Cypress Housing Corporation 19308 SW 380'4 Street Florida City, Florida 33034 kirknet(a. yahoo.com 305 -242 -2143 V. ADDITIONAL CONDITIONS AND COMPENSATION The parties acknowledge that the Funds originate from CDBG grant funds from HUD and must be implemented in full compliance with all of HUD's rules and regulations and any agreement between COUNTY and HUD governing CDBG funds pertaining to this Agreement. In the event of curtailment or non - production of said federal funds, the financial sources necessary to continue to pay the SUBRECIPIENT all or any portions of the funds will not be available. In that event, the COUNTY may terminate this Agreement, which termination shall be effective as of the date that it is determined by the County Manager or designee, in his -her sole discretion and judgment, that the Funds are no longer available. In the event of such termination, the SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of the County Commissioners and /or County Administration, personally liable for the performance of this Agreement, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms of this Agreement. VI. GENERAL CONDITIONS A. SUBCONTRACTS No part of this Agreement may be assigned or subcontracted without the written consent of the COUNTY, which consent, if given at all, shall be at the COUNTY's sole discretion and judgment. B. GENERAL COMPLIANCE The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. The SUBRECIPIENT also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract. The SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. C. INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer /employee between the parties. The SUBRECIPIENT shall at all times Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05-11 Hatcher's Preserve, Affordable Rental Housing Page 5 of 33 fir-, I remain an "independent contractor" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor. D. AMENDMENTS The COUNTY or SUBRECIPIENT may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the Grantee's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the Grantee or SUBRECIPIENT from its obligations under this Agreement. The COUNTY may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. if such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both Grantee and SUBRECIPIENT. Expiration of Agreement. If the SUBRECIPIENT does not complete the project within the time period, the COUNTY Manager or designee may grant a cumulative time extension of no more than 180 days and modify any subsequent project work plans to reflect the extension. The request must be submitted no later than ninety (90) days prior to end date of this Agreement. E. INDEMNIFICATION To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold harmless Collier County, its officers, agents and employees from any and all claims, liabilities, damages, losses, costs, and causes of action which may arise out of an act, omission, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and shall pay all costs (including attorney's fees) and judgments which may issue thereon. This Indemnification shall survive the termination and/or expiration of this Agreement. This section does not pertain to any incident arising from the sole negligence of Collier County. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes, F. GRANTEE RECOGNITION /SPONSORSHIPS The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorships of the Program, research reports and similar public notices prepared and released by the SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement: Dig Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 6 of 33 160 s "FINANCED BY U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES DEPARTMENT" and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is intended to disseminate key information regarding the development team as well as Equal Housing Opportunity to the general public. Construction signs shall comply with applicable COUNTY codes. G. TERMINATION In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the SUBRECIPIENT materially fails to comply with any terms of this Agreement, which include (but are not limited to), the following: 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; 2. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this Agreement; 3. Ineffective or improper use of funds provided under this Agreement; or 4. Submission by the SUBRECIPIENT to the Grantee reports that are incorrect or incomplete in any material respect. In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety. VII. REVERSION OF ASSETS In the event of a termination of this Agreement or upon expiration of the Agreement and in addition to any and all other remedies available to the COUNTY (whether under this Agreement or at law or in equity) the SUBRECIPIENT shall immediately transfer to the COUNTY any funds on hand at the time of termination (or expiration) and any accounts receivable attributable to the use of CDBG funds. The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECEIPIENT's obligation) to recoup all or any portion of the funds, as the COUNTY may dccm necessary. Any real property under the SUBRECIPIENT's control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the SUBRECIPIENT in the form of a loan) in excess of $25,000 as outlined in 24 CFR 570.505 must either: Big Cypress Housing Corporation DREF 08 -06, DRI 05.06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 7 of 33 TOT, W-K, a. Be used to meet one of the national objectives in 24 CFR 570.208 (formerly section 570.901) until five (5) years after expiration of the term of this Agreement or for such longer period of time as determined to be appropriate by the COUNTY and as memorialized by the COUNTY and the SUBRECIPIENT in an amendment to this Agreement or such instrument as the COUNTY at its discretion determines appropriate; or b. If not used in accordance with the above subsection (a) the SUBRECIPIENT shall pay to the COUNTY an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non -CDBG funds for the acquisition of or improvements to, the property. No payment is required after the period of time specified in subsection (a). c. The County will enforce affordability for the property through deed restrictions upon completion of the project. VIII. INSURANCE SUBRECIPIENT shall not commence any work and/or services pursuant to this Agreement until all insurance required under this Section and outlined in Exhibit "A" has been obtained, and carried, at all times during its performance. 1X. ADMINISTRATIVE REQUIREMENTS A. EXAMINATION OF RECORDS The SUBRECIPIENT shall maintain sufficient records in accordance with 24 CFR 570.502 and 570.506 to determine compliance with the requirements of this Agreement, the CDBG Program and all other applicable laws and regulations. This documentation shall include, but not be limited to, the following: B. DOCUMENTATION AND RECORDKEEPING All records required by CDBG /HUD/DRUDREF/DEO. 2. All records that ordinarily and necessarily would be required by the COUNTY to perform the service. All reports, plans, surveys, information, documents, maps, books, records and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles, procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. 4. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested In any event the SUBRECIPIENT shall keep all documents and records in an orderly fashion in a readily accessible, permanent and secured location for (6) years after expiration of this Agreement, as Big Cypress Housing Corporation DREF 08 -06. DR] 05.06 and DRI 05 -11 Hatchcr's Preserve, Affordable Rental Housing Page 8 of 33 G 16D 8 required by the CDBG supplemental conditions provided by the Department of Economic Opportunity with the following exception: if any litigation, claim or audit is started before the expiration date of the for six (6) year period, the records will be maintained until all litigation, claim or audit findings involving these records are resolved. The COUNTY shall be informed in writing if an agency ceases to exist after closeout of this Agreement of the address where the records are to be kept as outlined in 24 CFR 85.42. SUBRECIPIENT must meet all requirements for retaining public records and transfer, at no cost, to COUNTY all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. 5. The SUBRECIPIENT shall maintain records showing compliance with the Davis -Bacon Law, including files containing contractor payrolls, employee interviews, Davis -Bacon wage rates, and administrative cross- referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation. 6. The SUBRECIPIENT will be responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines. The SUBRECIPIENT agrees that HHVS shall be the final arbiter on the SUBRECIPIENT's compliance. 7. The SUBRECIPIENT shall document how the National Objective(s) as defined in 24 CFR 570.208 and the eligibility requirement(s) under which funding has been received, have been met. These also include special requirements such as necessary and appropriate determinations as defined in 24 CFR 570.209, income certification, and written Agreements with beneficiaries, where applicable. SUBRECIPIENT must provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. The sub - recipient qualifies as a Community Housing Development Organization (CHDO) according to 24 CFR 92.2. As such, sub - recipient is authorized to retain all of the proceeds generated from this activity as allowed by (24 CFR 92.300(a) (2). Such proceeds are not considered program Income for this project. C. REPORTS AND EVALUATIONS (MONITORING) Big Cypress Housing Corporation DREF 08 -06, DRI 03.06 and DR105 -1 1 Hatcher's Preserve, Affordable Rental Housing Page 9 of 33 � Mel I E*6 � Reimbursement may be contingent on the timely receipt of complete and accurate reports required by this Agreement, and on the resolution of monitoring findings identified pursuant to this Agreement as deemed necessary by the County Manager or designee. During the term, SUBRECIPIENT shall submit monthly progress reports to the COUNTY on the 26'h day of each month for the month reported. Monthly reporting includes comprehensive information in regards to progress, beneficiaries, accomplishments and contract information. Exhibits D -1, D -2, D -3 and D -4 are provided for monthly reporting. Other reporting requirements may be required by the County Manager or their designee in the event of Program changes; the need for additional information or documentation arises; and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this Agreement. During the term, SUBRECIPIENT shall submit an annual audit monitoring report (Exhibit E) to the COUNTY no later than 180 days after the SUBRECIPIENT's fiscal year end. The SUBRECIPIENT agrees that HHVS will carry out no less than one (1) annual on -site monitoring visit and evaluation activities as determined necessary. At the COUNTY's discretion, a desk top review of the activities may be conducted in lieu of an on -site visit. The continuation of this Agreement is dependent upon satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHVS, submit information and status reports required by HHVS, DEO or HUD to enable HHVS to evaluate said progress and to allow for completion of reports required. The SUBRECIPIENT shall allow HHVS, DEO or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as determined by HHVS, DEO or HUD. D. ADDITIONAL HOUSING, HUMAN AND VETERAN SERVICES, COUNTY, DEO AND HUD REQUIREMENTS The SUBRECIPIENT agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available for specified activities. All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in compliance with thresholds of the Collier County Purchasing Policy, as shown below. Should there be a conflict; the Purchasing Policy Thresholds will prevail. Dollar Range $ Quotes Under $3K 1 Written Quote Above $3K to $ l OK 3 Written Quotes Above $I OK to $50K 3 Written Quotes Above $50K Request for Proposal (RFP) Invitation To Bid ITB F. AUDITS AND INSPECTIONS At any time during normal business hours and as often as the COUNTY (and/or its representatives) may deem necessary, the SUBRECIPIENT shall make available all records, documentation and any other data relating to all matters covered by the Agreement for review, inspection or audit. G. PROGRAM- GENERATED INCOME Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DR] 05 -11 Hatchcr's Preserve, Affordable Rental Housing Page 10 of 33 C` o Any "Program Income" (as such term is defined under applicable Federal regulations) gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the COUNTY, utilized by the SUBRECIPIENT and shall be in compliance with 24 CFR 570.504(c) in the operation of the Program. H. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. Any balance of unoblisated funds which have been advanced or paid must be returned to the County. Any funds paid in excess of the amount to which the Subrecioient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. In addition to the records retention outlined in Section X.B.3, the SUBRECIPIENT shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation and retention. SUBRECIPIEN_T_ shall also droduce records and information that complies with Section 215 97 Florida Single Audit Act. X. OTHER PROGRAM REQUIREMENTS A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subjected to, discrimination under any activity carried out by the performance of this Agreement on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this Agreement. To the greatest extent feasible, lower- income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project. The SUBRECIPIENT shall comply with Section 3 of the Housing and Community Development Act of 1968. B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN -OWNED BUSINESS ENTERPRISES The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least fifty -one (5 1) percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro- Americans, Spanish - speaking, Spanish surnamed or Spanish- heritage Americans, Asian - Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. C. PROGRAM BENEFICIARIES At least fifty -one percent (51 %) of the beneficiaries of a project funded through this Agreement must be Dig Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05 -11 Hatcher's Preserve, AYfordablc Rental Housing Page 11 of 33 C we "I • ,- low- and moderate- income (LMI) persons. This specific project must benefit a minimum of three (3) LMI persons. If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries countywide, more than thirty percent (30 %) of the beneficiaries directly assisted under this Agreement must reside in unincorporated Collier County or in municipalities participating in the County's Urban County Qualification Program. D. AFFIRMATIVE ACTION PLAN The SUBRECIPIENT agrees that it shall be committed to cant' out pursuant to the COUNTY's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The COUNTY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. E. CONFLICT OF INTEREST The SUBRECIPIENT covenants that no person under its employ who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this Agreement and that no person having any conflict of interest shall be employed by or subcontracted by the SUBRECIPIENT. The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict of Interest ", and the State and County statutes, regulations, ordinance or resolutions governing conflicts of interest. Any possible conflict of interest on the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHVS provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low and moderate- income residents of the project target area. XI. CONDITIONS FOR RELIGIOUS ORGANIZATIONS CDBG funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set in Section 24 CFR 570.2000). The SUBRECIPIENT shall comply with First Amendment Church/State principles as follows; a. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion b. It will not discriminate against any person applying for public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion c. It will retain its independence from Federal, State and local governments and may continue to carry out its mission, including the definition, practice and expression of its religious beliefs, provided that it does not use direct CDBG funds to support any inherently religious activities, such as worship, religious instruction or proselytizing d. The funds shall not be used for the acquisition, construction or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, CDBG funds may not exceed the cost of those portions of the acquisition, construction or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to CDBG funds in this part. Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal place of worship, however, are ineligible for CDBG funded improvements. Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DR[ 05-11 Hatcher's Preserve, Affordable Rental Housing Page 12 of 33 Du XII. SEVERABILITY Should any provision of the Agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof. IN WITNESS WHEREOF, the Sub recipient and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on this 22nd day of October, 2013. ATTEST: DWIGHT E, B'R1 WK, CLERK Deputy Clerk Dated. Attest as to Chairr>�L� signature only. Iiig ( \press I lousing Corporation DRI: 08 -06. DRI 05 -06 and DRI 05 -11 1latcher's Preserve, Affordable Rental Housing BOARD OF COUN Y COMMISSIONERS OF COLLIER �OUNT , FLORIDA f GEOMj A. HILLER, ESQ. C XIRWOMAN Big Cypress Housing orporation By: Subrecip nt 1 ature ve rk, Presi ent Approved as to form and legality �) cka-& -0 -,.-A �,')k Jennifer A. Belpedio Assistant County Attorney Page 13 of 33 EXHIBIT "A" INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County, c/o Housing, Human and Veteran Services Department, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: Workers' Compensation as required by Chapter 440, Florida Statutes. 2. Commercial General Liability including products and completed operations insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this contract in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage, Collier County shall be named as an additional insured. DESIGN STAGE (IF APPLICABLE) In addition to the insurance required in I — 3 above, a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT in an amount not less than $1,000,000 per occurrence/$ 1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this contract. This insurance shall be maintained for a period of two (2) years after the certificate of Occupancy is issued. Collier County shall be named as an additional insured. CONSTRUCTION PHASE (IF APPLICABLE) In addition to the insurance required in 1 — 4 above, the SUBRECIPEINT shall provide or cause its Subcontractors to provide original certificates indicating the following types of insurance coverage prior to any construction: Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount not less than one hundred (100 %) percent of the insurable value of the building(s) or structure(s). The policy shall be in the name of Collier County and the SUBRECIPIENT. 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05-11 1latcher's Preserve, Affordable Rental Housing Page 14 of 33 �I + Y OPERATION/MANAGEMENT PHASE (IF APPLICABLE) After the Construction Phase is completed and occupancy begins, the following insurance must be kept in force throughout the duration of the loan and/or contract: 10. Workers' Compensation as required by Chapter 440, Florida Statutes. 11. Commercial General Liability including products and completed operations insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 12. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this contract in an amount not less that $1,000,000 combined single limit for combined Bodily Injury and Property Damage. Collier County as an additional insured. 13. Property Insurance coverage on an "All Risk" basis in an amount not less than one hundred (100 %) of the replacement cost of the property. Collier County must be shown as a Loss payee with respect to this coverage as their interest may appear (A.T.I.M.A.) 14. Flood Insurance coverage for those properties found to be within a flood hazard zone for the full replacement values of the structure(s) or the maximum amount of coverage available through the National Flood Insurance Program (NFIP). The policy must show Collier County as a Loss Payee A.T.I.M.A. Big Cypress Housing Corporation DREF 08 -06. DRI 05 -06 and DR105 -11 Hatcher's Preserve, Affordable Rental Housing Page 15 of 33 cll EXHIBIT "B" COLLIER COUNTY HOUSING, HUMAN AND VETERAN SERVICES REQUEST FOR PAYMENT SECTION 1: REQUEST FOR PAYMENT Sub recipient Name: Big Cypress Housing Corporation Sub recipient Address: 19308 SW 380'b Street Florida City Florida 33034 Project Name: Hatcher's Preserve, Affordable Rental Housing Project No: DREF 08 -6. DRI 05 -06 and DRI 05 -11 Payment Request # (lffo.00 invoice enter N/A) Amount Requested: $639,201.30 Date: SECTION II: STATUS OF FUNDS 1. Grant Amount Awarded 2. Sum of Past Claims Paid on this Account 3. Total Grant Amount Awarded Less Sum Of Past Claims Paid on this Account 4. Amount of Previous Unpaid Requests 5. Amount of Today's Request 6, Current Grant Balance (Initial Grant Amount Awarded Less Sum of all requests) $ $639,201.30 $ I certify that this request for payment has been made in accordance with the terms and conditions of the Agreement between the COUNTY and us. To the best of my knowledge and belief, all grant requirements have been followed. Signature Title Authorizing Grant Coordinator Supervisor. Dept Director Date (approval authority under $14,999) (approval required $15,000 and above) Big Cypress Housing Corporation DREF 08 -06, DR] 05-06 and DRI 05.11 Hatcher's Preserve, Affordable Rental Housing Page 16 of 33 0 EXHIBIT "C" 168 RELEASE AND AFFIDAVIT FORM The SUBRECIPIENT certifies for itself and its contractors, subcontractors, vendors, successors and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for which COL NI TY might be sued or for which a lien or a demand against any payment bond might be tiled, have been satisfied and paid. This Release and Affidavit is given in connection with the SUBRECIPIENT's (progressional) Request for Payment. Witness: Im Print name and title STATE OF COUN'T'Y OF Big Cypress Housing Corporation BY: ITS: Project Manager DATE: The foregoing instrument was acknowledged before me this day of 20_, by as of A Choose Not- For - Profit, or Corporation or Municipality on behalf of Choose X01-For-Profit, Corporation or .Vlunicipality He /She is personally known to me OR has produced as identification and who did (did not) take an oath. My Commission Expires: (Signature) Name: _ (Legibly Printed) (AFFIX OFFICIAL SEAL) Big Opre,,; Housing Corporation DR1::1 oPA DRI o� -u6 and DRI 0-11 Ilatcher's Presme, Affordable Rental Housing Notary Public, State of: Page 17 of 33 Commission No.: EXHIBIT "D" Exhibit "D" contains four (4) monthly reporting forms Big Cypress Housing Corporation DREF OS -06, DR105 -06 and DR105 -11 Hatcher's Preserve, Affordable Rental dousing Page 18 of 33 f GP D -1 CDBG /DISASTER RECOVERY MONTHLY PROGRESS REPORT Complete form for the current month and submit to Housing &Human Service's staff by the 26h of each month. Status Report for Month of Submittal Date: Project Name Hatcher's Preserve, Affordable Rental Housing Project Number: DREF 08 -06, DRI 05 -06 and DRI 05 -11 Activity Number: Replacement Housing 12 Subrecipient: Big Cypress Housing Incorporated Contact Person Steven Kirk Telephone: 305-242-2143 E -mail: kirknetQyahoo coin 1. Activity Status /Milestones (describe any action taken, relating to this project, during the month): 2. What events /actions are scheduled for the next two months? 3. Describe any affirmative marketing you have implemented regarding this project. Please list and attach any recent media coverage of your organization relating to this project. 4. List any additional data relevant to the outcome measures listed on the application for this project. 5. identify any potential Issues that may cause delay. Big Cypress Housing Corporation DREF 08 -06, DRI 05-06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 19 of 33 G 1 1 D -2 Accomplishments and Benificiaries Monthly Reports Subrecipient: Big Cypress Housing Corporation, Hatcher's Preserve Actompihhmena TOTAL beneficiaries for each month In Total Units Projected Units Completed / Month June July 6 Housing units January February March Apra the top box. LMI May June July August TOTAL of beneficiaries in the lower box — September September October November December November December TOTAL: LMI Beneficiaries Total Beneficiaries Projected Beneficiaries Completed / Month TOTAL 6 LMI January February I March April LMI: LMI Arl1 I w Please list the total LMI TOTAL beneficiaries for each month In May June July August the top box. LMI While listing the total amount TOTAL of beneficiaries in the lower box — September October November December LMI TOTAL «:? LMI: M :d u TOTAL: 'LMI - low to Moderate income Persons Households Total Households Projected Households Served/ Month 6 Households January February March April May June July August Subreciplent Signature: September October November December tDATE: TOTAL: - Big Cypress Housing Corporation DREF 08 -06, DRI 05.06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 20 of 33 -Q' 160 06 -m o-1 Su ,f .(All 111-11d•rl*ii by Rai• m-thly ftpon Sufflonailo of AN 6011411141 SrWibV R&A is frOPOnAd lei FsIrHousind and 90 ourposeeL Race Is detirrNned by hoa4 othousohald�- Aral Co '7 I-rwqjll"Mowl SorVOd* Oslo. IPAdel d - Rav v wrtut (11y, ua� 4,;.. i.. 7. AfIWM,OA 77, 7 77 01 Amm: I pg---� vg- AMWI Now- W-1- ftaft �.J d AIAWR - It- am 5E ad a Adn"IWI•■ ttjj,: 117 - AA;;=. thaw C* Nomm xw» 11 VVT 01, Ma_ m ?"Mod A Novo* INIffloculsimomi (m'. 4&bw "Dw."m Pkcft U&&Aw its) r" 7 7-, 3 M t•nifflft'"w IM • bv Itso Trovarlad for Fair Wousing-and so buroos"). 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MA m ft Ud a 4F Nrm "WALOM ftcft khm .. =- - WWI ::Fm AM•Una hdia0i or AISSIMS Pbftqll 14Q hilliolt'iW AhWN Shmooll How~ Pacok uwrww M-A-1, VVT ............ ........... hP w•1. %s ..:�- oFrAAVrft J..FAO W-W �R la 04% iO , -:K. - IIZRY 1 wl"M 0 -.i 1 ft" "di, IROMS1 Geow IOA 1AIlkwAIIIAMI oi M&N-04 10 coop. wise, It J 7 as 77, 7 77 01 Amm: I W.M a. 4jjW D WWWhft fie 7 M EW oat! MA m ft Ud a Nrm "WALOM ftcft khm .. =- - WWI ::Fm AM•Una hdia0i or AISSIMS Pbftqll 14Q hP w•1. %s ..:�- oFrAAVrft J..FAO W-W �R la 04% iO , -:K. - IIZRY 1 wl"M 0 -.i 1 i and EO u os s i Raos Is cf•tonnMilid by head ifiviloselia, IROMS1 Geow IOA YAM (t jr-, oi M&N-04 10 coop. wise, It J 7 as 77, 7 77 01 Amm: I 4 _IMP 4jjW D WWWhft fie 7 7 ft Ud a Nrm "WALOM ftcft khm M nmfd M AM•Una hdia0i or AISSIMS Pbftqll 14Q summa ;V- DIAN NOR010INUO VVIU001 fro ported for, falffiftalm i and EO u os s i Raos Is cf•tonnMilid by head ifiviloselia, IROMS1 Geow IOA 601"dllloftfto�.. IV Ai-4 �Z� whm. (11), M&N-04 10 coop. wise, It J 7 as OJAOM and wft 4 _IMP 4jjW D WWWhft fie 7 7 lAa,if Nm" t%*&Nw ftd* ulmdar ftsll� - AM•Una hdia0i or AISSIMS Pbftqll 14Q hilliolt'iW AhWN Shmooll How~ Pacok uwrww M-A-1, 11■464ift DWI Summa of As I•aftlarks by Rase fro ported for, falffiftalm i and EO u os s i Raos Is cf•tonnMilid by head ifiviloselia, serf" a" Alen* IOA Some ob lot"" $*me Dow whm. (11), p"em .&Www* ju)r-w- - AfAcM Mw•rk•n (12) OJAOM and wft 4jjW D WWWhft fie 7 Nm" t%*&Nw ftd* ulmdar ftsll� - oso ,dw: 0 a v s s c 0 c .Q 'u M t s =�3 s �a fill I 16D 8/ EXHIBIT "E" ANNUAL AUDIT MONITORING REPORT OMB Circular A -133 Audits of States, Local Governments, and Non - Profit Organizations requires the Collier County Housing, Human and Veterans Services Department. to monitor our sub recipients of federal, awards and determine whether they have met the audit requirements of the circular and whether they are in compliance with federal laws and regulations. Accordingly, we, are requiring that you check one. of the following, provide all appropriate documentation regarding your organization's . compliance with the audit requirements, sign and date this form. Sub recipient Name - Big Cypress Housing Corporation, Fiscal Year Penod Ending Dec. 30, 2013 Total State Financial Assistance Expended during most recently completed fiscal Year,$ ` Total Federal Financial Assistance Expended during most recently corn Ieted Fiscal Year:.: Check Appropriate Boxes We have exceeded the $500,000 federal /state expenditure threshold for our fiscal year ending ❑ as indicated above and have completed our Circular A -133 audit. A copy of the audit report and management letter is attached. We exceeded the $500,000 federal /state expenditure threshold for our fiscal year ending as Indicated above and expect to complete our Circular A -133 audit by . Within 30 days of completion of the A -133 audit, we will provide a copy of the audit report and management letter. We are not subject to the requirements of OMB Circular A -133 because we: ❑ Did not exceed the $500,000 federal /state expenditure threshold for the fiscal year indicated above 11 Are a for - profit organization ❑ Are exempt for other reasons — explain An audited financial statement is attached and if applicable, the independent auditor's management letter. tr nnutn s were nozea piease enclose a COPY OT the responses and corrective action Ian. Certification Statement hereby certify that the above information is true and accurate. Signature Date nt Name and Title Big Cypress Housing Corporation DREF 08 -06, DR 105-06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Mousing Page 23 of 33 : 1E*Jflrr EXHIBIT "F" LOCAL, STATE AND FEDERAL RULES, REGULATIONS AND LAWS 24 CFR 570, as amended - The regulations governing the expenditure of Community Development Block Grant (CDBG) funds. 2. 24 CFR 58 - The regulations prescribing the Environmental Review procedure. 3. Section 104(b) and Section 109 of Title 1 of the Housing and Community Development Act of 1974 as amended 4. Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended 5. 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing, 6. Executive Order 11246 ( "Equal Employment Opportunity "), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. 7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972, 42 USC § 2000e, et, seq, The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. 8. 24 CFR 135 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub - recipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub - recipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low- income residents of the project area, and that contracts for work in connection with the project Big Cypres3 Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05 -11 1latcher's Preserve, Affordable Rcntal Housing Page 24 of 33 J 810 be awarded to business concerns that provide economic opportunities for low- and very low- income persons residing in the metropolitan area in which the project is located." The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project are given to low- and very low - income persons residing within the metropolitan area in which the CDBG- funded project is located; where feasible, priority should be given to low- and very low- income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low - income persons residing within the metropolitan area in which the CDBG - funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low- income residents within the service area or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs. The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 9. Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. 10. Contract Work Hours and Safety Standards Act, 40 USC 327 -332. 11. Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K. 12, The Americans with Disabilities Act of 1990 13. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. 14. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects as mandated by the Davis -Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 13 5.11(c)). 15. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted projects. 16. Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79 -45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. 17. The SUBRECIPIENT agrees to comply with the non- discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non - discrimination provisions in Section 109 of the HCDA are still applicable. Big Cypress Housing Corporation DREF 08 -06, DRI 05.06 and DR105.11 Hatcher's Preserve, Affordable Rental Housing Page 25 of 33 ( rf, Mel k 18. Public Law 100 -430 - the Fair Housing Amendments Act of 1988. 19. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non - Profit Organizations and specified by the following subsections: Subpart A — General; Subpart B — Pre -Award Requirements, except for 84.12, Forms for Applying for Federal Assistance; Subpart C — Post -Award Requirements, except for: • Section 84.22, Payment Requirements- Grantees shall follow the standards of 85.20(b)(7) and 85.21 in making payments to SUBRECIPIENTs; • Section 84.23, Cost Sharing and Matching; • Section 84.24, Program Income — in lieu of 84.24 CDBG SUBRECIPIENTs shall follow 570.504; • Section 84.25, Revision of Budget and Program Plans; • Section 84.32, Real Property — In lieu of 84.32, CDBG SUBRECIPIENTs shall follow 570.505; • Section 84.34(8), Equipment — In lieu of the disposition provisions of 84.34(8) the following applies: • In all cases in which equipment is sold, the proceeds shall be program income (pro- rated to reflect the extent to which CDBG funds were used to acquire the equipment); and • Equipment not needed by the SUBRECIPIENT for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; • Section 84.5I(b), (c), (d), (e), (f) and (h), Monitoring and Reporting Program Performance; • Section 84.52, Financial Reporting; • Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies with the following exceptions: ■ The retention period referenced in 84.53(b) pertaining to individual CDBG activities shall be four years; and ■ The retention period starts from the date of submission of the annual performance an d evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is reported on for the final time rather than from the date of submission of the final expenditure report for the award; • Section 84.61, Termination - In lieu of the provisions of 84.61, CDBG SUBRECIPIENTs shall comply with 570.503(b)(7); and Subpart D — After - the -Award Requirements — except for 84.71, Closeout Procedures 20. 24 CFR 85 - Administrative Requirements for Grants and Agreements to State and Local Governments shall be followed for sub recipients that are governmental entities. 21. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq. and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws referenced herein shall constitute a breach of this agreement, and the County shall have the discretion to unilaterally terminate this agreement immediately. 22. Prohibition Of Gifts To County Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Big Cypress Housing Corporation DREF 08 -06, DRI 05-06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Housing Page 26 of 33 G MMFT:� Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and County Administrative Procedure 5311. 23. Order of Precedence - In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 24. Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision - making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The litigation arising out of this Agreement shall be Collier County, Florida, if in state court and the US District Court, 20`h Judicial Court of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 25, The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act, 41 USC 7401, et seq. b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended. 26. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said flood insurance. 27. The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to HUD Lead -Based Paint Poisoning Prevention Act found at 24 CFR 570.608, Subpart K. 28. The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state or local historic property list. Big Cypress Housing Corporation DREF 08 -06, DR 105-06 and DR105 -11 Hatchcr's Preserve, Affordable Rental Housing Page 27 of 33 CD Mn, we 29. The SUBRECIPIENT must certify that it will provide drug -free workplaces in accordance with the Drug - Free Workplace Act of 1988 (41 USC 701). 30. The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction as outlined in 24 CFR 570.609, Subpart K. 31. The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable, and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. States, local governments and Indian Tribes follow: • A -87 for Cost Principles • A -102 for Administrative Requirements Educational Institutions (even if part of a State or local government) follow • A -21 for Cost Principles • A -110 for Administrative Requirements Non -Profit Organizations follow: • A -122 for Cost Principles • A -110 for Administrative Requirements 32. Audits shall be conducted annually and shall be submitted to the COUNTY one hundred eighty (180) days after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of OMB A -133, Audits of States, Local Governments, and Non -Profit Organizations. If this Agreement is closed out prior to the receipt of an audit report, the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. 33. Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of CDBG including, but not limited to, the provisions on use and disposition of property. Any real property within the SUBRECIPIENT control, which is acquired or improved in whole or part with CDBG funds in excess of $25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. In accordance with the DRI Administrative PIan, a ten (10) year depreciating lien for the homeowner will be filed as a security instrument for the work performed and funded with the grant. 34. As provided in § 287.133, Florida Statutes by entering into this Agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes. 35. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05 -11 Hatcher's Preserve, Affordable Rental Hcusing Page 28 of 33 J'/ entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, sub - grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. 36. Travel reimbursement will be based on the U.S. General Services Administration (GSA) per diem rates in effect at the time of travel. 37. Any rule or regulation determined to be applicable by HUD/DEO. 38. Florida Statutes 713.20, Part 1, Construction Liens 39. Florida Statutes 119.021, Records Retention. 40. The Disaster Recovery Enhancement Fund Agreement # 12DB- P5- 09- 21- 01 -K39 and Disaster Recovery Initiative Grant Agreements #'s 07DB- 3V- 09- 21- 01 -ZO1 and 08DB- D3- 09- 21- 01 -A03 between Collier County and the Florida Department of Economic Opportunity by reference are incorporated into this agreement. 41. Florida Statutes, 119.071, Contracts and Public Records. Big Cypress Housing Corporation DREF 08 -06, DRI 0" and DRI 05-11 1lalcher's Preserve, Affordable Rental Housing Page 29 of 33 i 160 s EXHIBIT "G" AIA G702 -1992 Form A form signiflicantly resembling the AIA document in this EXHIBIT shall be used for Contractor Payment and subsequent Subrecipient reimbursement f3ig Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DR105 -11 1 latcher's Preserve, Affordable Rental Housing Page 30 of 33 k) preI -AIA Document G702' "- 1992 Instructions Application and Certificate for Payment GENERAL INFORMATION Purpose and Related Documents AIA Documcnt G702. Application and C'ertiticnle for Payment, iS to be Used in conjunction with AIA Document (-,7f)i, Continuation Sheet. These documents are dcsizncd to he tuctil tun a Proiect where u Cuntrnclor has u direct Agrceownt %vflh the Owner. Procedures for their use are covered in AIA Documcnt A201. Grnerul Conditions of ille Contract for C'onstructimt. Use of Current Documcnt Prior to using any AIA Contract Documcnt, u,CI% should consult www.afumrg or a local AIA component ill veri fv the rrincl rb.vnl edition. Reproductions This ducumcnt is ;t copyrighted work and may not he reproduced or excerpted frurtl wilhout rile expres written permission of die AIA. There is nu implied penni.ssion to reproduce this document, nor does uwmhership in The American fnslitute of Architects confer ;my lifnher rights to reproduce this document. The AIA helchy glanfx the purchaser;t limited license w reproduce n maximum often copies ul'a cuntple(ed 0702, but only for use in connection with n particular plojecl. The AIA will not Perron IYpIi duvlioll outside of (he limited license for reproduction granted ahtwc. cxccpl upon written request told receipt of written perutission from the AIA. Rights to reprlxluce the ducumcnt play vary fur uscr% of AIA software. Licensed AIA sortware users should consult fix End [Jser License Agrecltx:nt (E[1LA). To report copyright violations of•AIA Cnntruct Docuulculs. a -mail The Amcrictm Institute of Architects'' legal counsel, copyright (,Paia.nrg. COMPLETING THE G702 FORM After the Contractor has completed AIA Documcnt 03703, Continuation Sheet. summary intbnmnfion should be transferred to AIA Document G702, Application and Certificate lie Payment. The C'unti -actor should sign 0702, have it notarized• and submit it- logelher with (1703, to the Architkt. 71)a Architect should review G702 find C703 and, if they err aca'cpluble, complete dic Archliect's Certificate Ile payment on 0702. The Architect may certify a different amount than that applied roe, pursuant to Sections 9.5 and 9.6 of A201. The Architect should then initial all fiFtw•es on 0702 and G703 that have been changed to coriforin ul the amount certified and attach an explanation. Tlx completed 0702 and 070.1 should be Ibrwurded to the Owner. MAKING PAYMENT Ap Owner should make payment clircctly Im the Contt•actor based on the amount certified by the Architect On AIA Doeunxnt 0702, Applicaliort and Certificate for Paynxnt. The completed form conutins the Wane and address of the Contractor. payment should not he made to any other patty unless speoifically indicale Ion 0702. EXECUTION OF THE DOCUMENT Persons executing the document should indieafc the capacity in which they are acting (i.e., president, scerelary, partner, etc.) and the authority under which they are executing the document. Where appruprime, ;t copy of the resolution authorizing the individual to act fin bchall' of U1c firm or cntil,V should he auoched. AIA. pcwrrenl 07021- - 1992. Cooyrt0ht 0 1991. 1969. 1909, 1971, 1978, 1983 and 1901 by The Amedcon Instnule o1 Arcwtecla. An rf0hts raasrved. WARNING: This AIA Docum Mt la P"0400 4411 by U.S. Copyrfphl Law and International'eraalim Unauthorized reproduction or distribution of this AIA'Document, crony portion of 1t, may resull In severe civil and criminal penalties. and will be prosaaled to the mexinitaa estent Possible under the law. Puruhsaera are laarmiltad b reproduce Ism 1 f 01 coryea el .or docl,n�snl when con•deted. To report copyri0ry vblstlona of AIA COntfeet Do=M0,116. Pmail The Amarrean InattlWe of Arcldrsclr regal t:ounsel, e10) loM�ara.No Big Cypress Housing Corporation DREF 08 -06, DR[ 05 -06 and DRI 05 -11 Hatchcr's Preserve, Affordable Rental Housing Page 31 of 33 JJ .�16, e► Document G702 Ttt —1992 Application and Certificate for Payment TO OWNER., PROJECT: APPUCATION NO: Dlsiributioa to PER)00 T0: OWNER 0 FROM CONTRACTOR: WIARCN)TECT, CONTRACTOR'S APPLICATION FOR PAYMENT Appliealion is mask for fwncnl, as +lutes n Wow, in connection wish the Coviracl. Cunlinwiflirn Shcel, AIA Dnntmrul 67111, is.flathed. I. ORIGINAL CONTRACT SUM .............................. 1 Nel change by Change Orders ........... ............................... $ 7. CONTRACT SUM TO DATE (Liec I t 21...... _ _ .......... .... _.... - $ 4. TOTAL COMPLETED a STORED TO DATE (Culunm G on 670.11 ............ S 5. RETAINAGE. a _':l ofC'uotpidcd Work (Culmnir D + F, on (;1(1.7) S It. _ °. of Slored Maleriat iCohmm F on 670j) S Total Retairvage (Lines 5a +541 trTomi in Colman I of G7egi....... $ 6 TOTAL EARNED LESS RETAINAGE ..... ............................... $ (Line 4 lixs I..ine S Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ..................... $ (Line G froin priorCcnilirde) II CURRENT PAYMENT DUE .............. ............................... S CONTRACT FOR: CONTRACT DATE PROJECT NOS: ARCHTECT 0 CONTRACTOR 0 FIELD 0 OTHER ❑ The urNknigned Cudraelor certifies that to the hest of the Cuglrator s knot, ledge, infirmtiion uvl hclief the WrNk covered by this Applic jinn for Payi nit Inn been taNtpleled in at%x4rite with the Ctnim Ikacilulents, that all An x,unis have Iwo paid by the Contractor for Work for whiff prerimgs ('rnificatcs AT Payowal were kwed anti paynkNV recaved fivsm the Owner, and that curt. nt payment shnt+n herein is nnw due. CONTRACTOR: BY: U;de Sl;dc ol`. County of Suhscri ted and cwom to before utethis day of Notary IluNk% Aty Commission expires: ARCHITECT'S CERTIFICATE FOR PAYMENT In a-conl nce with the Contract Docvmests, hoist on un -silt r>ftseryarions and the dicta cnniprising Ihn alipinMN,q, the Arehikct cClUfks t0 the llwlkr that W the hcd of the Archhccl's knowlcdg infoincdim mid belief the Work has pro agressrd at indicated, the quality of the Work is in acronlagce with the Contract Documents, and the Cunlratr is oanilkd to paynent of the AMOUNT LTJiTIMED, 9. BALANCE TO KNISH, (NCLUDING RETAINAGE AMOUNT CERTFIED ......... .._........................... (Line t khs Line 4) S (Alrrtrh eypGunlriun if dutuimf reeifred diiferr fnm ibe (rnrgwN nlgalied. Inhird riff fignret rut rfn's AM i -fokin u!Irl on ITN' Co rtlingrrliutr Siket /)Jim rrre rikM(r d w muf rrnr mild the (Pno rl reilif ed) WC NGF. ORDER SUMMARY ,SMAONS I DeDI.C110NS ARCHITECT: Taal changc'a apprutl rl in previtnr, nrarlhs by Owne_i C is Dy. Desk: Total approved Ihis Month Is Is fOTALS Is This Certificate is not twStNiabk, Tlx AMOUNT CERTIFIFD k fmyahk rrtly to Ilse Cormxlur owned herein. I,wance, paynvni and accep woe orpayinul are wilhoul prejudice In any rights of NF7 CHANtiI S h Clwi^r Ihdc7 S the fluter or Conrrulur miler this coulm AIA OpeumeN G7p2"- 1392 CopytIo 0' W, 19&1, 1%5 1971-19711, 1999ard 1992 by Tho IUner ran kstih to of A011ads. Al t*ts resenN. WARkIRG.' This AIA` Ootument 1, prolected by U 3 Capyto Law xal International t,a:riky. U"autbarlred rep- Ruction or distribution N Ink WA' O.rcurwni, or any portion at 11, rnyresuit h sevme chin ardedminal penahies, and hit be prosecuted (a the msyigwm etic'rit pas :;ble under the tar. Pu 3tasns a» perm tact b reprcdr a ten 1 t 9) =ties d Ihis does mert won mmpepd. To reron ca z00 vdaticne of A M Cawtrael Oonanmis, a mad rife Amman frzVule d ArdesCie Meat m0181. wpy&Ad@ay.aQ Big Cypress Housing Corporation DREF 08 -06, DRI 05 -06 and DRI 05-11 Hatcher's Preserve, Affordable Rental Housing Page 32 of 33 A,) CONTINUATION SHEET ,era DOCUMENT G,'o3 ilns1;ucri0as on rcqrsc side) 1 PiGE DF {IA Dowrxm G-02, AMICATION AND CERTIFICATE FOR ?AYME \T. APPLICATION KO.: conaining Contnctot's signed CcrtiPution, is vuchcd. .APPLICATION DATE: In ubuhtions bcloa; =kun;s are sated io the nm�est doilu PERIOD To- Cse Column ; on cor'i rxu, ahcre i -362hlc (CULn1`(se (oc line it;ms mas apply. aFCIiiT:CT S f RQrCCT NO., i B C D E F G H i I WORE COMPLETED to .iTERLALS TOTAL 1TLiS iCHEDI'LED I DESCRIPTION Qi'X031t FRO,I P;_2"0,5 �0 i`A:tE PRE,: -'TL }' SFGRED COMPLETED AND STORED BALASCc" TO RET.IL \.AGE APPL!CAZK7Y THJ5 PERIOD I ! (NOT:.\ TO (LATE tG _ q FLMSH 'IF VARLABLEi 0 3 E) D OR E) ID -E -F) (C - G) WE) AIA MMIMENT (7W , Co.v r.\ukmN SK T ." S.' � 159- MOTION . .iI. 1 .r: � 7,`r N 31rX rtTITLTE (k .s X aTEL-- R , 7�W 2i;RF I • 4:V E. N c, MHITGTON, DC 240.5.V - WARNIFC: U..*ffsd phoPo=P&q iowf US M*A''in and w1$40 the rbytor b epd pmsea4ion G703.1992 CAUTION.-You should use en original AIA doeiment +vhich has this caution printed In red, An oegIrW assures that charges wM not be obscured as may occur when documents are reproduced Big Cypress Housing Corporation DREF 08 -06, DRI 05-06 and DRI 05-11 Hatcher's Preserve, Affordable Rental Housing Page 33 of 33 �,J ORIGINAL DOCUMENTS CHECKLIST & ROUTING I D 81 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #I through #2 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines #I through #2, complete the checklist, and forward to the County Attorney Office. Route to Addressee(S) (List in routing order) Office Initials Date 1. Lori Fisher HHVS t Applicable) 2. Jennifer Belpedio County Attorney Office Agenda Item Number 10 a y ) 3. BCC Office Board of County Commissioners -x `"z 4. Minutes and Records Clerk of Court's Office -RK 10(28fi3 to- Naa, PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above_ may need to contact staff for additional or missine information. Name of Primary Staff Lori Fisher Phone Number 239 - 252 -2995 Contact / Department appropriate, (Initial) Applicable) Agenda Date Item was October 22, 2013 Agenda Item Number 16D8 Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, Type of Document Grant Modification DREF Number of Original Attached Grant #12DB- P5- 09- 21- 01 -K39 Documents Attached PO number or account Needs Grantor Signature (DEO) J " number if document is by the Office of the County Attorney. to be recorded All handwritten strike - through and revisions have been initialed by the County Attorney's - J" INSTRUCTIONS & CHECKLIST 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate, (Initial) Applicable) 1. Does the document require the chairman's original signature? 2. Does the document need to be sent to another agency for additional signatures? If yes, provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. - 3. Original document has been signed /initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed J " by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's - J" Office and all other parties except the BCC Chairman and the Clerk to the Board t 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's _. signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip J should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain U time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on October 22" 2013 and all changes made during the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for e � Chairman's signature. t 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 5111 To: From: Date: Subject: Re: Memorandum Clerk's Minutes & Records Lori Fisher October 23, 2013 Modification to DREF Grant Agreement approval BCC meeting 10/22/2013 item #16D8 Collier County and DEO for DREF grant #12DB- P5- 09.21- 01 -K39 Three modification forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. Included with this mailing should be the attached cover letter package which includes the cover letter, project narratives of service area # 5 & 6 with maps, executive summary, and a Request for Amendment form. Please Contact me when you have signed. I will come over and put the packets together. This is Imperative. I must put the packets together a certain way for Brenda at DEO. A FedEx envelope has been pre- addressed and included for use. Please contact me if you have any questions at 252 -2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County ' 160 8 Board of Collier County Commissioners Donna Fiala Georgia A. Hiller, Esq. Tom Henning Fred W. Coyle Tim Nance District 1 District 2 District 3 District 4 District 5 October 22, 2013 Brenda Lovett, Government Operations Consultant II Florida Department of Economic Opportunity Caldwell Building 107 E. Madison Street, MSC -400 Tallahassee, FL 32399 Re: Disaster Recovery Enhancement Funds Contract #12DB- P5- 09- 21- 01 -K39 Modification #2 Dear Ms. Lovett: Please accept this modification to a grant agreement between the Department of Economic Opportunity and Collier County. This modification is for the Disaster Recovery Enhancement Funds contract #12DB- 09 -21 -01 -K39, signed by the Collier County Board of Commissioners on January 24, 2012, with an effective date of March 7, 2012. This modification will accommodate the following activities: • Extend the grant agreement • Revise activity work plans • Revise the program budget • Change number of accomplishments and beneficiaries • Cancel one Service area and add two new Service Areas Requested changes to the grant agreement will facilitate expending the grant funds and allow Collier County to address certain Disaster Recovery needs in the Community. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on October 22, 2013; agenda item #16D8. Sincerely, Georgia A. Hiller, Esq Chairwoman, Board of Commissioners Collier County, Florida 3299 Tamiami Trail East, Suite 303 • Naples, Florida 34112 - 5746.239- 252 -8097 • FAX 239 - 252 -3602 16U 84 EXECUTIVE SUMMARY Recommendation to (1) approve three modifications to Disaster Recovery Grant Agreements between the Florida Department of Economic Opportunity (DEO) and Collier County and (2) approve one subrecipient agreement common to each grant and accept EASF's termination of a subrecipient agreement. (Net Fiscal Impact - $0) OBJECTIVE: Allow for modification of Disaster Recovery projects and extend grant time periods, in order to fully expend available grant funding. CONSIDERATIONS: Collier County has three Disaster Recovery Grants agreements with the Florida Department of Economic Opportunity (DEO) that need to be modified. Each grant agreement allocates funds to specific hurricane hardening projects. To accommodate the expending of all the funds in each grant, terms within each agreement need to be changed. Below is a chart of the grant agreements presented for modification. Grant Contract BCC Approval Current Award Disaster Recovery Enhancement Grant July 26, 2011 $3,335,131.91 (DREF Grant) Item 16D 1 #12DB- P5- 09- 21- 01 -K39 Disaster Recovery Initiative Grant May 14, 2008 $2,814,698.15 (DRI A Grant) Item 16D 17 #08DB-D3-09-21 -01 -A03 Disaster Recovery Initiative Grant May 23, 2007 $2,339,882.00 (DRI Z Grant) Item IOL #07DB -3 V- 09- 21- 01 -Z01 (1) Modifications "DREF Grant" On May 28, 2013, the Board of County Commissioners approved agenda item #16D1 requesting grant modification 42; however Housing, Human and Veteran Services (HHVS) withdrew the modification submittal to the grantor agency as the modification includes a change in Service Area requiring an additional public hearing to be compliant with Florida Statute. The chart below shows the DREF grant modification that will accomplish cancelling a project at Bromelia Place, adding two projects; one at the George Washington Carver Apartments (GWCA), one at Hatcher's Preserve, and making minor adjustments to one existing project agreement with the Immokalee Community Redevelopment Agency (CRA). New subrecipient agreements are with the City of Naples and Big Cypress Housing Corporation (BCHC). This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract modification will redirect the unused t ! funds to benefit the George Washington Carver Area Stormwater Project and the Hatcher's Preserve project. Project Action Current Reallocated New Subrecipient BCC Approval Grant Amount Grant Agreement Budget Budget Amount Bromelia Grant $300,00000 - $300,000.00 $00.00 N/A Approved May 28, Place Modification/ 2013 Subrecipient agreement cancellation initiated by the Subrecipient as they do not have the adequate cash flow to support the project on a reimbursement basis City Of New Subrecipient $0.00 $59,360.00 $59,360.00 $56,000.00 Approved May 28, Naples Agreement/Grani 2013 will be Storrnwaler Modification for a executed upon DEO G WCA area hurricane approval of the hardening project modification to make repairs and improvements to the stormwater system servicing the area of the G W CA. Big Cypress New subrecipient $0.00 $240,640.00 $240,640.00 $221,388.80 Approval proposed Housing Agreement/Grant (DREF amount) as part of this item Corporation Modification To (BCHC) Construct low Hatcher's income housing to benefit storm victims. hnmokalee Amendmcm/Grant $2,084,513.91 $0.00 $2,084,513.91 $2,011,955.46 Approved May 28, CRA - Modification 2013 but not routed, Stormwater Update work plan updated and part of to reflect the this item, project's actual progress. Note: The difference between the amounts of the grant budget for each project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. In addition the associated subrecipient agreement with BCHC combines three funding sources; $221,388.80 is allocated from the subject DREF Grant #12DB- P5- 09- 21- 01 -K39. The total amount of the subrecipient agreement will contain DREF funds plus additional funding from Disaster Recovery Initiative Grants #'s 07DB- 3V- 09- 21- 01 -Z01 (Z grant) and 08DB- D3- 09- 21- 01 -A03 (A grant). The steps taken to achieve these actions were as follows: 1. Advertised for eligible projects on February 1 and June 28, 2013 to meet the needs of the community and help expend all awarded grant funds. Five applications were received on the first application solicitation and'one on the second application solicitation. 2. Conducted a public meeting for input and recommendation on July 22, 2013 for the two proposed projects. 3. Provided a presentation of the results of the process to the Affordable Housing Advisory Committee (AHAQ for their input on August 19, 2013. 0 "DRI A Grant" A balance of $338,219.36 remains unused with the grant's Countywide Single Family Rehabilitation (SFR) project. The DEO allows counties the opportunity to reinstate grants and complete new or existing projects by grant modification. The proposed modification will reallocate this unused SFR balance to a new Hatcher's Preserve project in Immokalee, update beneficiaries, work plans and reinstate and extend the grant, This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project. *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. "DRI Z Grant" On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at the request of EASF, they have chosen to not proceed with the project as previously Board approved. As such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement. Housing Human and Veteran's Services Department withdrew the submittal of the modification to the grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be cancelled and a new agreement will be initiated for Board approval with BCHC for this project. The reallocation of funds within the grant remains the same as the march 260' modification submittal. 'File funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66 currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00 currently unused from the ]rn►nokalee Infill project. The proposed modification will reallocate the unused SFR funds and the unused Immokalee Infrll project funds to the Hatcher's Preserve project, update beneficiaries and work plans, reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served. Existing Unused Revised Subrecipient Project Budget Funds Reallocation Budget Agreement Amount Countywide Single Family $1,594,264.67 $338,219.36 $- 338,219.36 $1,256,045.31 N/A Rehabilitation Hatcher's $0.00 $0.00 $338,219.36 $338,219.36 $311,161.81* Preserve *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. "DRI Z Grant" On March 26, 2013 consent item #16D5, the Board of County Commissioners approved Disaster Recovery Initiative Grant Agreement modification #9 and initiated approval of an associated subrecipient agreement with Empowerment Alliance of Southwest Florida (EASF). The EASF subrecipient agreement facilitated the construction of owner occupied housing at Hatcher's Preserve in Immokalee. However at the request of EASF, they have chosen to not proceed with the project as previously Board approved. As such EASF has submitted a letter notifying the County of the termination of its subrecipient agreement. Housing Human and Veteran's Services Department withdrew the submittal of the modification to the grantor agency. With this revised modification the subrecipient for the Hatcher's Preserve Housing project will now be Big Cypress Housing Corporation (BCHC). Big Cypress Housing Corporation will build affordable rental homes at the site. The subrecipient agreement with EASF for this project will be cancelled and a new agreement will be initiated for Board approval with BCHC for this project. The reallocation of funds within the grant remains the same as the march 260' modification submittal. 'File funding portion from the subject grant for the Hatcher's project will utilize a balance of $115,924.66 currently unused with the grant's Countywide Single Family Rehabilitation (SFR) project and $2,000.00 currently unused from the ]rn►nokalee Infill project. The proposed modification will reallocate the unused SFR funds and the unused Immokalee Infrll project funds to the Hatcher's Preserve project, update beneficiaries and work plans, reinstate and extend the grant. This modification as illustrated in the following table does not change the overall funding amount awarded under the Collier /DEO grant agreement. The contract amendment will redirect the unused funds to benefit the Hatcher's Preserve project and update the number of beneficiaries to be served. s Project Existing Budget Unused Funds Reallocation Revised Budget Subrecipient Agreement DEO FUNDS FUNDS Amount North Project Component #1 $635,201.30 $221,388.80 lmmokalee $307,161.81 The construction cost and associated Housing $371,260.57 0.00 $115,924.66 $489,185.23* $106,650.69 Hatcher's ($115,924.66 +$2,000.00) family homes at Hatcher's Preserve in Preserve Immokalee, Florida. lmmokalee Infill Housing $293,300.00 $2,000.00 - $2,000.00 $291,300.00 N/A Single Family Rehabilitation $532,942.45 $115,924.66 -$115,924.66 $417,017.79 N/A *Note: The difference between the amounts of the grant funds budgeted for the project and the amount of the corresponding subrecipient agreement is the amount of project delivery funds available. (2) Subrecipient Agreement Subrecipient - Bi2 Cypress Housing Corporation/Hatcher's Preserve Below are the details of the associated Subrecipient agreement for the three aforementioned Disaster Recovery agreement modifications. Grant Award Activity Total DREF FUNDS DRI Z DRI A DEO FUNDS FUNDS FUNDS Project Component #1 $635,201.30 $221,388.80 $106,650.69 $307,161.81 The construction cost and associated costs of fees and pen-nits necessary to construct a minimum of five single family homes at Hatcher's Preserve in Immokalee, Florida. Component #2 The cost of a HUD $4,000.00 $4,000.00 required Environmental Assessment for the Hatcher's Preserve Community. Total $ 639,201.30 $ 221,388.80 $106,650.69 $ 311,161.81 FISCAL IMPACT; Disaster Recovery Enhancement Funds and Disaster Recovery Initiative grant funds are available within the Housing Grants Funds (705 and 121) Projects 33191, 34540 and 345.41. A total amount of $756,144.02 is being reallocated with three separate grant modifications. GROWTH MANAGEMENT IMPACT: Implementation of DREF and DRI will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. LEGAL CONSIDERATIONS: Agreements that were approved by the Board, but not routed for signature, are not legally binding and may be replaced by agreements proposed in this item. Once the W 6 O DEO has provided approvals for the modifications to the grant agreements, the associated subrecipient agreements may be executed by the Board Chairwoman. This item has been approved for form and legality and requires a majority vote for BCC action. - JAB RECOMMENDATION: To approve and authorize the Chairwoman to sign three grant modifications, the BCHC subrecipient agreement, and Immokalee CRA subrecipient agreement amendment; accept EASF's termination of a subrecipient agreement. PREPARED BV: Lisa Oien, Grants Coordinator, Housing, Human and Veteran Services 9MArGIF "A' Department of Economic Opportunity — Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ( "the Department "), and Collier County, ( "the Recipient "), to modify DEO/DCA Contract Number 12DB-P5-09-2 1 -0 1 -K39, award dated March 7, 2012 ( "the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative Program ( "DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: F] Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment I, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. W Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6/1/2013 Modification Number: 2 DEO/DCA Contract Number: 12DB- P5- 09- 21- 01 -K39 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the George Washington Carver Apartments in the City of Naples. Service Area #6 will be an affordable rental housing project at Hatcher's Preserve in Immokalee. ;yam Department of Economic Opportunity — Disaster Recovery Initiative 160 Modification to Subgrant Agreement 61,Q/1 s Modification Number: 2 DEO/DCA Contract Number: 12DB- P5- 09- 21- 01 -K39 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development Name: William B. Killingsworth Title: Director Division of Community Development Date: D JT� . BROCK. clerk By: Attest as to Cha'lrr aq' signature only...*; 1 Recipien • Co ier ounty By: Name: Georgia A. Hiller, Esq �0�22/2C'/ 3 Title: Chairwoman, BCC Commissioners Date: /0 /A a 113 Approved as to form and legality Asstatant Coin ttorney Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. Type in the Modification Number in the three fields where it asks for the number. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification must have signature authority.) 11. 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E E k k k k@ 0 £ 2 5 5 e 0 / / 0 k � ci \ \ q \ % m J e% m J e% Department of Economic Opportunity — Disaster Recovery Initiative Modification to Subgrant Agreement s/,rzots MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ( "the Department "), and Collier County, ( "the Recipient "), to modify DEO/DCA Contract Number 12DB-P5-09-21 -0 1 -K39, award dated March 7, 2012 ( "the Agreement"). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative Program ( "DRI ") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2, Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment I, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. !' Department of Economic Opportunity — Disaster Recovery Initiative 160 8 Modification to Subgrant Agreement 6i1«013 Modification Number: 2 DEO/DCA Contract Number: 12DB- P5- 09- 21- 01 -K39 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the George Washington Carver Apartments in the City of Naples. Service Area #6 will be an affordable rental housing project at Hatcher's Preserve in Immokalee. ��J Department of Economic Opportunity — Disaster Recovery Initiative ;Q Modification to Subgrant Agreement 6/17013 Modification Number: 2 DEO /DCA Contract Number: 12DB- P5- 09- 21- 01 -K39 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development A Name: William B. Killingsworth Title: Director Division of Community Development Date: ATTEST: DWIGHT E.-8 OC . Clerk N\lj 0A Attest as to Chairman's signature only. Recipient�'Co ier Cou ty By: _ Name: Georgia A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: % %1a a7 /� Approved as to form and legality 0, A.4 t�CL� Ass stant County A rney Instructions for Completing the Modification to Subgrant Agreement Form. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be hand written. (The person signing the modification must have signature authority.) 11. Submit three originals of the modification along with the required supporting documentation. 160 Department of Economic Opportunity — Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. 8. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. 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N U (U Y cU a) O O U U U U C 7 a > 'D > "d > 'a > N n 7 T c�U cYU coo coo N m d A O N M 4 N N N N N N 7 f it Department of Economic Opportunity - Disaster Recovery Initiative Modification to Subgrant Agreement 611n013 MODIFICATION NUMBER 2 TO SUBGRANT AGREEMENT BETWEEN THE DEPARTMENT OF ECONOMIC OPPORTUNITY AND COLLIER COUNTY This Modification is made and entered into by and between the State of Florida, Department of Economic Opportunity, ( "the Department "), and Collier County, ( "the Recipient "), to modify DEO/DCA Contract Number 12DB-P5-09-21 -01 -K39, award dated March 7, 2012 ( "the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a Subgrant of $3,335,131.91 to Recipient under the Disaster Recovery Initiative Program ("DR]") as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; WHEREAS, pursuant to the provisions of Chapter 2011 -142, Laws of Florida, the DCA Division of Housing and Community Development was transferred to the Department of Economic Opportunity effective October 1, 2011; and the parties wish to reflect the new name. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: E] Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. ® Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of 10/22/2014. ® Revise Activity Work Plan 3. The Attachment I, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment I, Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. as Department of Economic Opportunity — Disaster Recovery Initiative 16,13 4 Modification to Subgrant Agreement 6/1/2013 Modification Number: 2 DEO /DCA Contract Number: 12DB- P5- 09- 21- 01 -K39 Recipient: Collier County Page 2 ❑ Change in Participating Parties 5. The Attachment A, Program Budget section, is hereby modified to delete all references to "(Type in name, if applicable.)," as the Participating Party, and replace them with "(Type in name, if applicable.)" as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. ❑ Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. 7. The Attachment , Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment , Activity Work Plan section, which is attached hereto and incorporated herein by reference. ® Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget, which is attached hereto and incorporated herein by reference. ❑ Reflect Change in Agency from DCA to DEO 9. This modification to the Subgrant Agreement hereby replaces "Department of Community Affairs" with "Department of Economic Opportunity" where appropriate in context. ® Other: Change in Service Area. The project for Service Area #3 (Bromelia Place) will be cancelled and the funds will be reallocated to two new Service Areas. The two new Service Areas are numbered #5 and #6. Service Area #5 will be a storm water improvement project near the George Washington Carver Apartments in the City of Naples. Service Area #6 will be an affordable rental housing project at Hatcher's Preserve in Immokalee. Department of Economic Opportunity — Disaster Recovery Initiative Modification to Subgrant Agreement 6/1/2013 Modification Number: 2 DEO /DCA Contract Number: 12DB- P5- 09- 21- 01 -K39 Recipient: Collier County Page 3 All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Economic Development am Name: William B. Killingsworth Title: Director Division of Community Development Date: ,ATTEST: D GHT E. OCK,CI k By: Attest as to Chai an 's signawre'On(y..- Reci Name: Georgia A. Hiller, Esq Title: Chairwoman, BCC Commissioners Date: lD ;to 13 Approved as to form and legality ✓ `2 Assistant County ttomcy -v Department of Economic Opportunity — Disaster Recovery Initiative 81 Modification to Subgrant Agreement 6/1/2013 Instructions for Completing the Modification to Subgrant Agreement Form. 1. Use the "Tab" key to move from one field to the next. "Shift Tab" lets you move backwards. 2. Type in the Modification Number in the three fields where it asks for the number. 3. Type in the Contract Number in the three fields where it asks for the number. 4. Type in the Local Government Name in the five fields where it asks for the Recipient. 5. Type in the Date and Subgrant Amount in the fields on the first page where it asks for the information. 6. Move the cursor to the appropriate box(es) to indicate the modification(s) being requested. Left "click" on the box and an "X" will appear, indicating that the section is being modified. 7. If the modification seeks to extend the end of the subgrant, type in the new date on the appropriate line. If the modification makes changes to the "Participating Parties," type in the names where indicated. 9. If the reason for the modification is not one of the seven common reasons, put an "X" in the check box before "Other" at the bottom of the second page and then tab to the form field and type in the reason. 10. On page 3, type in the name of the person signing the modification and the person's title. The date must be handwritten. (The person signing the modification must have signature authority.) 11. 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C p C 0 c E t U N (0 a a) O j E c c c c O O c0 (D (0 it cp y as O - N c'7 N N N N N (`l V Collier County DREF #12DB- P5- 09- 21- 01 -K39 Modification #2 PROJECT NAME: ACTIVITY: DESCRIPTION: NATIONAL OBJECTIVE: GENERAL NARRATIVE: SERVICE AREA #5 Disaster Recovery Enhancement Funds (DREF) Collier County grant #12DB- P5- 09 -21 -01 -K39 GEORGE WASHINTON CARVER APARTMENTS AREA STORMWATER PROJECT FLOOD AND DRAINAGE IMPROVEMENTS STORMWATER IMPROVEMENTS PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS During the 2008 storm season the storm water retention /detention system serving the George Washington Carver Apartments area operated insufficiently. Storm conditions left a substantial amount of standing water for long periods of time throughout the community. The area continues to flood during substantial rainfall conditions. The retention /detention section of the storm water system is in need of improvement to adequately drain the area. Improvements to the existing underground system serving the area will improve the health and safety of the residents, while providing the county their national objective of benefitting low to moderate income persons. Grant funds will be justified. The area of the George Washington Apartments is located in the city of Naples, Florida. The 2010 Census information identifies the area as being made up of 1246 residents of which 869 are low income. This community is one of the most vibrant and active neighborhoods in the city, with a cultural and historic background preserved by the residents with a mix of apartments, single family homes, businesses churches and the River Park Community Center. It is imperative to help maintain the community and help encourage both urban development growth and improvements while keeping the community safe. SUMMARY INFORMATION Purpose: Improve & Repair storm water retention system in area of George Washington Carver Apartments DREF Funding $59,360 Number of Units 400 linear feet Number of Beneficiaries 1246 total 869 LMI Location Naples, Florida George Washington Carver Apartments Area DREF - Stormwater Improvements Service Area #5 Collier County DREF#12DB-P5-09-21-01-K39 Modification#2 16 El 0.i Supporting Photographs and Map lilt - ' ' - " r -y fir: ' F . -., M'• AN . Y Y i mss. a . 04 itip u+.nr.r t 4 , We* 11 ~c 1 till s s • d i ; � g it - c George Washington Carver Apartments Area DREF-Stormwater Improvements Service Area #5 Collier County DREF #12DB- P5- 09- 21- 01 -K39 Modification #2 SERVICE AREA #6 Disaster Recovery Enhancement Funds (DREF) Collier County grant #12DB- PS- 09 -21 -01 -K39 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: 1 1 r,, During the 2008 storm seasons low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing, providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization (CHDO) to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving the 2008 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. DREF Funding $240,640 Number of Units Up to 2 housing units Number of Beneficiaries _ Up to 2 households Location Immokalee, Florida Collier County DREF #12DB- P5- 09 -21 -01 -K39 Modification #2 N 16h1 • Collier County DREF#12DB P5 09 21 01 K39 Modification#2 (,) Supporting Photographs and map r -, / , r' It 1(s�L � t -1---(-17:::" -7-t,, 4 e,„st , . * - 4, i .... . ., , _. , ••, .'"_11.. '-— . I. ^s 1 p _ 4 • 4 t� !, a t 1 ; L t ' c Lk...c,L., ( i • R N7'r e [ .r„r„,............ .....„ 4 i . ,.r*---'-. l „, A-1 _. e F °I ',I 1'+ 14 ,tit. w. , •.s•. , •, •.1)3 ' ' Collier County DREF#12DB-P5-09-21-01-K39 Modification #2 Collier County DREF #12DB- P5- 09- 21- 01 -K39 Modification #2 160 SERVICE AREA #5 Disaster Recovery Enhancement Funds (DREF) Collier County grant #12DB- P5- 09 -21 -01 -K39 PROJECT NAME: GEORGE WASHINTON CARVER APARTMENTS AREA STORMWATER PROJECT ACTIVITY: FLOOD AND DRAINAGE IMPROVEMENTS DESCRIPTION: STORMWATER IMPROVEMENTS NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2008 storm season the storm water retention /detention system serving the George Washington Carver Apartments area operated insufficiently. Storm conditions left a substantial amount of standing water for long periods of time throughout the community. The area continues to flood during substantial rainfall conditions. The retention /detention section of the storm water system is in need of improvement to adequately drain the area. Improvements to the existing underground system serving the area will improve the health and safety of the residents, while providing the county their national objective of benefitting low to moderate income persons. Grant funds will be justified. The area of the George Washington Apartments is located in the city of Naples, Florida. The 2010 Census information identifies the area as being made up of 1246 residents of which 869 are low income. This community is one of the most vibrant and active neighborhoods in the city, with a cultural and historic background preserved by the residents with a mix of apartments, single family homes, businesses churches and the River Park Community Center. It is imperative to help maintain the community and help encourage both urban development growth and improvements while keeping the community safe. SUMMARY INFORMATION Purpose: Improve & Repair storm water retention system in area of George Washington Carver Apartments DREF Funding $59,360 Number of Units 400 linear feet Number of Beneficiaries 1246 total 869 LMI Location Naples, Florida HEI George Washington Carver Apartments Area DREF - Stormwater Improvements Service Area #5 1 Collier County DREF#12DB-P5-09-21-01-K39 Modification#2 (,) i 16 Supporting Photographs and Map ii - '- 1 1 00, ' 11 201 �q r loo • k ,\ art ,,414 illik 7sfine. .:......... "' NO. - , -i 4 I I . 1 I 1 ` h3 Iii 'i. II •--it'''''..-1 'e...,;(-5.it 1 II. i t• d t_----' J. f."4 , 4. 6iAw Ir s I I ti Ili#i j i E George Washington Carver Apartments Area DREF-Stormwater Improvements Service Area#5 Collier County DREF #121)6- P5- 09- 21- 01 -K39 Modification #2 SERVICE AREA #6 Disaster Recovery Enhancement Funds (DREF) Collier County grant #12DB- PS- 09 -21 -01 -K39 PROJECT NAME: Hatcher's Preserve ACTIVITY: Replacement Housing DESCRIPTION: Single Family Rental Housing NATIONAL OBJECTIVE: PRIMARILY BENEFIT LOW TO MODERATE INCOME (LMI) PERSONS GENERAL NARRATIVE: During the 2008 storm seasons low and moderate - income persons in the Immokalee area resided in housing structures at significant risk from wind and rain damage. This is due in part due to the substantial number of local households who continue to live in older mobile homes and substandard housing. Constructing replacement housing offers a more resilient rental housing alternative to these residents. The construction of rental homes at Hatcher's preserve in Immokalee serves as replacement housing, providing a survivable housing alternate for area residents. By building survivable housing for the 2005 storm victims the county will not only be helping those in great need; the county will meet their national objective of benefitting low to moderate income persons with the requirement of fifty one percent, and grant funds will be justified. Hatchers Preserve will be a completed project in our goal to satisfy the national objective. Hatcher's Preserve is a plotted subdivision in which the infrastructure was put in place with the combination of Disaster Recovery and Community Development Block grant funds. At this time no homes are in place. The nonprofit owner is cooperating with another non - profit Community Housing Development Organization (CHDO) to facilitate the construction of single family homes designated for rental units to low income families. Completed homes will be leased to low to moderate income Immokalee residents that resided in substandard housing while surviving the 2008 Storm season. The nearest rental housing to the Hatcher's site is the 92 unit Reserve at Eden Gardens. The Reserve at Eden Gardens has 100% occupancy as of June 1, 2013 indicating the pressure for affordable rentals in the area. SUMMARY INFORMATION Purpose: To build low to moderate income housing for persons affected by the 2005 Storms. DREF Funding $240,640 Number of Units Up to 2 housing units Number of Beneficiaries Up to 2 households Location Immokalee, Florida Collier County DREF #12DB- P5- 09 -21 -01 -K39 Modification #2 -.6 #,- Collier County DREF#12DB-P5-09-21-01-K39 Modification#2 160B Supporting Photographs and map , .. . . . 1.4-t...._ ,. , • ' . --,,,,W'Poi4 , .... I" At 1 . ....„. ....,..., ..,... . • '1 I .- t t - _ • ...-..,...... - . ...,, _..• , , --......v. ....&4ti.. 1' - II ■ ail .."'• 4 —... . i 4.• — . 1 Ve,.^.- --e.... ..4.• t I * .• ^ gt 1 '.I r:r i'l .I. 4, i i . . . ; -,-----„ !4 trI ! • /.. ''. ' 1 1 I, .. .L...'7., . v . ... 1%a.1r277: __ — Pri 1 ' i g , ,,, I i 1 e ,.' t & 4. t 1 i 1, i – -- - .. --, 1 1 1 `I k 1.1 i''' .4 ••-r— .•Si ,r. ...-, -t•-,• v,`II* .= - - ___ i' '• Collier County DREF#12DB-P5-09-21-01-K39 Modification#2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLID b Q 8 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the Comity Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the Potion of the Chairman's 6anahnr draw a line through routine lines 41 through #2- complete the checklist, and forward to the County Attorney Office. ,,,- .,,.r...,.. - ,...._ ,...................-a-- - ---� -- -_ - - - - -- Route to Addressee(s) (List in routing order) Office Initials Date 1. Lori Fisher HHVS (Initial) /Applicable) 2. Jennifer Belpedio County Attorney Office Number Da Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, r 12,f 3. BCC Office Board of County Number of Original 2 Attached Commissioners Documents Attached 4. Minutes and Records Clerk of Court's Office �(3 3 l I *am PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above, may need to contact staff for addition 1 or missing information. Name of Primary Staff Lori Fisher Phone Number 239- 252 -2995 Contact / Department 's ) Agenda Date Item was October 22, 2013 ti Agenda Item INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) /Applicable) 1. Does the document require the chairman's original signature? Number Da Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, r Type of Document Grant Amendment DREF Number of Original 2 Attached Grant #12DB- P5- 09- 21- 01 -K39 Documents Attached PO number or account Needs Grantor Signature (DEO) number if document is by the Office of the County Attorney. to be recorded All handwritten strike - through and revisions have been initialed by the County Attorney's INSTRUCTIONS & CHECKLIST 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 IJ Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) /Applicable) 1. Does the document require the chairman's original signature? 1, �- 2. Does the document need to be sent to another agency for additional signatures? If yes, r provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. )" Some documents are time sensitive and require forwarding to Tallahassee within a certain I time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on October 22nd 2013 and all changes made during the meeting have been incorporated in the attached document. The County Attorney' Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the �� I Chairman's signature. 1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 IJ .... 160 8 I .,.,.: : ,.... . .... ... : • ., 4 • I 111 6 gill I 1 I a :: •.1- ''''' 9 0 , ri. AVERY' REA DY i NDF 160 8,4 Memorandum r, To: Clerk's Minutes & Records From: Lori Fisher Date: October 23, 2013 Subject: Amendment to DREF Agreement approval BCC meeting 10/22/2013 item #16049 I� V Re: Collier County and DEO for DREF grant #12DB- P5.09.21- 01 -K39 Two Agreement forms each with the Chairwoman's original signature needs to be sent to the Department of Economic Opportunity. Please Contact me when you have signed. I will come over and put the packets together. This is Imperative. I must put the packets together a certain way for Brenda at DEO. A FedEx envelope has been pre- addressed and included for use. Please contact me if you have any questions at 252 -2995. Thanks, Lori Fisher Grants Support Specialist Housing, Human and Veteran Services Department of Housing, Human and Veteran Services Collier County EXHIBIT A -1 Contract Amendment #1 Immokalee Area Community Redevelopment Agency DREF /CDBG 2008 This amendment, dated October 8, 2013 to the referenced agreement shall be by and between the parties to the original Agreement, the "Collier County Community Redevelopment Agency — Immokalee Area (CRA), (to be referred to as Subrecipient) and Collier County, Florida, (to be referred to as "COUNTY "). RE: Contract # 12DB- P5- 09- 21- 01 -K39 CFDA #14.228 Emergency Rule 9BER 09 -2 "Immokalee Area Community Redevelopment Agency" DREF /CDBG- Immokalee Stormwater Improvements Words Sk Through are deleted; Words Underlined are added: THE SUBRECIPIENT AGREES TO: III. TIME OF PERFORMANCE The effective date of the Agreement between Immokalee Area Community Redevelopment Agency and Collier County shall be May 22, 2012. The services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this Agreement. All services required hereunder shall be completed by the SUBRECIPIENT prior to FT 2814- September 30, 2014. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY. IV. CONSIDERATION AND LIMITATION OF COSTS The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD /DREF funding for allowable costs, determined by COUNTY, in an amount not to exceed Two Million Eleven Thousand Nine Hundred Fifty Five Dollars and 46/100 ($2,011,955.46) in U.S. Dollars for the services described in Exhibit "A." All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. Immokalee CRA 2008 DREF 08 -01 Stormwater Improvements Contract Amendment #1 Page 1 of 4 The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of monthly progress reports. Payments shall be made to the SUBRECIPIENT when fequested as work pr-ogf!esses bttt not more freqtteiWy than onee Pef month. Payment will be made "on rveeipt of )iee and in eemplianee with § 218.70-, ., other-wise known as the "hoeal Gove mineent. -P-r-o-mpt Payment Aet." No payment will be made untie approved by H14VS. Invoices for work performed are required every month. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Reimbursement will not occur if SUBRECIPIENT fails to perform the minimum levelof service required by this Agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes otherwise known as the "Local Government Prompt Payment Act." VI. GENERAL CONDITIONS C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS 26. The Disaster Recovery Enhancement Fund Agreement #12DB- P5- 09- 21- 01 -K39 and Disaster Recovery Initiative Grant Agreements #'s 07DB- 3V- 09- 21- 01 -ZO1 and 08DB- D3- 09- 21- 01 -A03 between Collier County and the Florida Department of Economic Opportunity by reference are incorporated into this agreement. 27. Florida Statutes, 119.071, Contracts and Public Records. VII. ADMINISTRATIVE REQUIREMENTS B. DOCUMENTATION AND RECORDKEEPING Immokalee CRA 2008 DREF 08 -01 Stormwater Improvements Contract Amendment #I Page 2 of 4 • 2. SUBRECIPIENT shall maintain all records that ordinarily and necessarily would be required by the COUNTY to perform the service. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHVS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHVS if requested. In any event the SUBRECIPIENT shall keep all documents and records for six (6) years after expiration of this Agreement. GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and receivable accounts to the COUNTY), and determining the custodianship of records. Any balance of unobligated funds which have been advanced or paid must be returned to the County. Any funds paid in excess of the amount to which the Sub - recipient is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. Immokalee CRA 2008 DREF 08 -01 Stormwater Improvements Contract Amendment # l 7C �C Page 3 of 4 z .1 EXHIBIT "A" SCOPE OF SERVICES COLLIER COUNTY COMMUNITYREDEVELOPMENTAGENCY (CRA) IMMOKALEE Immokalee Stormwater Improvements C. PROJECT WORK PLAN: The following Project Work Plan is in effect for program monitoring requirements only and as such, is not intended to be used as a payment schedule. Date Start Date End Work Plan 5/20129/2013 10/201211/2013 Prepare project plans and specifications X201211/2013 2/201312/2013 Procure eligible Contractor(s) 3/20131/2014 5,1203/2014 Begin Construction 6/2013 8,12013 !'onstruetie 339 . ptote 9/20134/2014 11/236/2014 Construction 6650% complete 12/201-7/2014 2/20449/2014 Construction 100% complete and project close out IN WITNESS WHEREOF, the parties have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: DWIGHT E BROM qERK est as to Cha6an's 6 ut Clerk signature only,.. Dated: Nt)V'e*b It 2a-3 (SEAL) ATTEST: n WIGHT \ 'Crm "C,LE Z7 Attest as to Chairma s ^ian Iyeo!n ly. Dated: (SEAL) Immokalee Immokalee CRA 2008 DREF 08 -01 Stormwater Improvements Contract Amendment # 1 BOARD OF COLLIER C li Georgia A. Hiller, Esq Chairwoman ISSIONERS OF A Collier County Community Redevelopment Agency (CRA) - Immokalee Area By: J""- C yt ,- Tim Nance, Chairman, Collier County Community Redevelopment Agency Approved as to form and legality Page 4 of 4 AssisVnt County