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Backup Documents 09/24/2013 Item #16F 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 P 3 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's si nature draw a line through routing lines #1 through #2 com lete the the kli t d f d th C Route to Addressees (List in routing order) I s , an Office orwar to a oun Initials Attorne Office. Date 1. a ro riate. (Initial) Applicable) 2. 9/24/13 V Agenda Item Number 16F3 V 3. County Attorney Office County Attorney Office�"R�. b� PL Type of Document Resolution — Amend the Budget for the Number of Original One 4. BCC Office Board of County G PO number or account Commissioners Z 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above, may need to contact staff for additional nr missing information Name of Primary Staff Pat Lehnhard, OMB Phone Number 252 -8973 Contact / Department a ro riate. (Initial) Applicable) Agenda Date Item was 9/24/13 V Agenda Item Number 16F3 V Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, PL Type of Document Resolution — Amend the Budget for the Number of Original One Attached 2012 -13 Fiscal Year Documents Attached PO number or account n/a number if document is be �,c L 3 to recorded V u PL INSTRUCTIONS &CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not a ro riate. (Initial) Applicable) 1. Does the document require the chairman's original signature? PL 2. Does the document need to be sent to another agency for additional signatures? If yes, PL provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be PL signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's PL Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the PL document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's PL signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip PL should be provided to the County Attorney Office at the ti e the item is input into SIRE. Some documents are time sensitive and require forwardin to Tallahassee within a certain time frame or the BCC's actions are nullified. Be awMplof your deadlines! 8. The document was approved by the BCC on 9/24/1 and all changes made during the PL meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for th Chairman's signature. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 16F3' MEMORANDUM Date: October 2, 2013 To: Pat Lehnhard, Operations Coordinator Office of Management & Budget From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Resolution 2013 -209: Amending the FY12 /13 Adopted Budget Attached for your records is a copy of the Resolution referenced above, (Item #16F3) adopted by the Board of County Commissioners on Tuesday, September 24, 2013. If you have any questions, please feel free to contact me at 252 -8406. Thank you. Attachment RESOLUTION NO. 13- 2 0 9 16FJ A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES, TO AMEND THE BUDGET FOR THE 2012 -13 FISCAL YEAR. WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as 'Board ") at any time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but are not limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose. WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for future construction and improvements are appropriated for the purposes for which the reserve was made; and WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2012 -13 by resolution pursuant to Section 129.06, Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the budget amendments to the FY 2012 -13 Budget described below are approved and hereby adopted and the FY 2012 -13 Budget is so amended. BUDGET AMENDMENT FUND NUMBER INCREASE (DECREASE) RECEIPT INCREASE (DECREASE) EXPENDITURE INCREASE (DECREASE) RESERVES EXPLANATION FOR APPROPRIATION 708 13 -548 (9/10/13 -16D1) Human Services Match $500.00 $500.00 To recognize funds to provide support services to grant operations and meet grant co- payment collection requirements. 707 13 -549 (9/10/13 -16D1) $10,242.00 $10,242.00 To recognize funds from State Revenue Grant to provide Human Services Grant support services to qualified Collier County seniors to allow them to maintain their independence. 707 13 -550 (9/10/13 -16D1) Human Services Grant $55,845.00 $55,845.00 To recognize funds from State Revenue Grant to provide support services to qualified Collier County seniors to allow them to maintain their independence. 707 13 -5 52 (9/10/13 -16D1) Human Services Grant ($8,050.00) ($8,050.00) Reduction of funds to match funding agreement. Actual award lower than anticipated. 313 13 -604 (9/10/13 -16A7) $47,780.50 $47,780.50 To recognize funds for future operating and various capital Road Construction Gas Tax projects 791 13 -611 (9/10/13 -16D7) SHIP Grant $397,676.54 $397,676.54 To recognize income generated from program activities to continue State Housing Initiative Partnership (SHIP) program. 711 13 -612 (9/10/13- 16A44) Growth Management Grants $711,254.00 $711,254.00 To recognize FY 14 FHWA (PL) Grant Funds for MPO operations. 470 13 -614 (9/10/13 -16C9) Solid Waste Disposal $65,000.00 $130,000.00 ($65,000.00) To recognize funds to meet increased FY 2013 landfill operating expenses 713 13 -619 (9/10/13- 16E17) County Manager Grants $7,129.00 $7,129.00 To recognize funds from state grant for funds needed to evaluate and prepare reports on 29 hazardous sites in Collier County. 493 13 -620 (9/10/13 -16E3) EMS Grant $72,335.00 $72,335.00 To recognize and appropriate grant funds from the State of Florida DOH/EMS. BUDGET INCREASE INCREASE INCREASE AMENDMENT (DECREASE) (DECREASE) (DECREASE) FUND NUMBER RECEIPT EXPENDITURE RESERVES 493 13 -621 (9/10/13 -16E2) EMS Grant 493 13 -624 (9/10/13 -16E1) EMS Grant $250.00 $250.00 $15,000.00 $15,000.00 424 13 -629 (9/10/13- 16D13) $2,875,005.00 $2,875,005.00 CATT Grant 121 13 -632 (9/10/13- 16D12) $6,333.33 $6,333.33 Urban Improvement Grants 498 13 -636 (9/10/13 -16G5) $257,333.00 $257,333.00 Airport Grant 705 13 -654 (9/10/13- 16D10) $2,092,307.00 $2,092,307.00 Housing Grants 705 13 -655 (9/10/13- 16D10) Housing Grants 705 13 -656 (9/10/13- 16D10) Housing Grants $132,640.00 $132,640.00 $474,031.00 $474,031.00 16F3 EXPLANATION FOR APPROPRIATION To recognize funds from Walmart Community Foundation Grant to fund SAR Hug -A -Tree Program. To recognize funds to purchase Bariatric Equipment. To recognize funds from 5307 Federal Transit Capital Investment FTA and asset sale proceeds for Collier Area Transit operations. To recognize funds from payback of loan proceeds to right size the HUD CDBG Program Year 2009. To recognize funds from Airport Improvement Grant to improve runways at Everglades Airpark. To recognize funds from HUD to administer the CDBG Entitlement program and FY14 projects. To recognize funds from HUD to administer the Emergency Solutions Grant Entitlement program and FY14 projects. To recognize funds from HUD to administer the HOME Entitlement Program and FY14 projects. BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. This Resolution adopted this 24th day of September, 2013, after motion, second and majority ATTEST: DWIGHT E.,rBROCr.�Clerk Lo Item # Agenda (/raq l Date Date 0 (_� 1-30 Deputy erk