Backup Documents 09/10/2013 Item #16A23 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO A 2 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**`ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 9/10/13
4. BCC Office Board of County G lc
Commissioners /Z./
5. Minutes and Records Clerk of Court's Office P 2
49 pi
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Daniel Hall,Transportation Engineering Phone Number 252-6077
Contact/ Department J
Agenda Date Item was 9/10/13 V Agenda Item Number 16-A-23
Approved by the BCC
Type of Document Resolution-Post Project Maintenance Number of Original One of each
Attached Agreement Documents Attached
PO number or account N/a
number if document is
to be recorded 0. - s
"
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, SRT See Para 2
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. of Reso
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/10/13 and all changes made during the SRT
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by th SRT (a
BCC,all changes directed by the BCC have been made,and the document is ready r the
Chairman's signature.
I;Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revise . . ;Revised 11/30/12
6 A2 3
MEMORANDUM
Date: September 16, 2013
To: Dan Hall, Sr. Project Manager
Transportation Engineering & Construction Mgmt.
From: Martha Vergara, Deputy Clerk
Minutes & Records Department
Re: Resolution 2013-169: Authorizing an LAP Agreement
with FDOT for sidewalks as part of the "Safe Route to School"
Program at Shadowlawn Elementary
Attached per your request is a certified copy of the Resolution and accompanying
LAP Agreement (Agenda Item #16A23) referenced above, adopted by the Board of
County Commissioners Tuesday, September 10, 2013.
Please forward a fully executed original to the Minutes and Records Department to
be kept as part of the Boards Official Records.
If you have any questions, please call me at 252-7240.
Thank you.
Attachment
16A23
RESOLUTION NO. 2013 - 1 6 9
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA, APPROVING A POST PROJECT MAINTENANCE
AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
FOR THE MAINTENANCE OF SIDEWALKS CONSTRUCTED AS PART OF THE
"SAFE ROUTE TO SCHOOL" PROGRAM AT SHADOWLAWN ELEMENTARY.
WHEREAS, FDOT has undertaken a project and obtained federal participation
on the Safe Route to School sidewalk construction on Shadowlawn Elementary School
on Andrew Drive from U.S. 41 to School Drive and Francis Avenue from Shadowlawn
Drive to Pineland Street (Financial Project#428254 1 52 01); and
WHEREAS, FDOT and the Board of County Commissioners (County) wish to
enter into a Transportation Post Project Maintenance Agreement that would require the
County to maintain the sidewalks after they are constructed by FDOT; and
WHEREAS, the County finds that the construction and future maintenance of the
sidewalks built as part of the "Safe Route to School" project is in the public interest.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board of County Commissioners approves, and authorizes its Chairwoman
to sign, the attached Post Project Maintenance Agreement for Financial Project
#428254 1 52 01.
2. The Collier County Clerk will forward a certified copy of this Resolution to FDOT
along with the attached Post Project Maintenance Agreement for execution by
FDOT.
3. This Resolution shall take effect immediately upon adoption.
16A23 -4
This resolution adopted after motion, second, and majority vote favoring same this
«,k day of September, 2013.zpp
ATTFer: --- BOARD OF C UNTY COMMISSIONERS,
DWAHT : BROC1 Clerk COL I •IINTY, FLORIDA.
r
By.— A lit • '.01002) By:
Wepu .CI-�'"
Georgia A. Hiller, Es Chairwoman
g� q•,
Attest as tb Clai is rn1ati's.
signature only,
Approved as to form and legality:
By: Se. fej..64)
Scott R. Teach
Deputy County Attorney
2
(6)
16A23
FPID #428254 1 52 01
TRANSPORTATION POST PROJECT MAINTENANCE AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF TRANSPORTATION
AND
COLLIER COUNTY
This is an Agreement, by and between the STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION (hereinafter, the "DEPARTMENT') and COLLIER COUNTY (hereinafter,
"LOCAL AGENCY") for the maintenance of post-project transportation enhancements
described below.
WITNESSETH
1. WHEREAS, pursuant to Fla. Stat. §339.08, and the Intermodal Surface Transportation
Efficiency Act of 1991, the DEPARTMENT is authorized to undertake a project within the
LOCAL AGENCY geographical limits; and
2. WHEREAS, said project is identified and known to the parties as Financial Project# 428254 1
52 01, FAP# , which will benefit the LOCAL AGENCY; and
3. WHEREAS, in accordance with Title 23, U.S. Code, Section 116 and Federal Highway
Administration regulations issued pursuant thereto, there must be an agreement from the
LOCAL AGENCY to maintain the project; and
4. WHEREAS, the LOCAL AGENCY by Resolution No. , dated , a
copy of which is attached hereto and made a part hereof, has consented to and approved the
Agreement and has authorized its Chairman or designee to execute said Agreement.
NOW, THEREFORE, in consideration of the premises, the parties agree as follows:
1. The DEPARTMENT has undertaken the project and obtained approval for federal participation
on the Safe Route to School sidewalk construction on Shadowlawn Elementary on Andrew
Drive from US 41 to School Drive and Francis Avenue from Shadowlawn Drive to Pineland
Street.
2. It is understood and agreed by the parties that upon completion of the project, the LOCAL
AGENCY shall be responsible, at its costs, for maintenance of said project in accordance with
the following federally accepted state standards: (a) Manual of Uniform Minimum Standards
for Design, Construction and Maintenance for Streets and Highways (2005), as amended.
3. This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements or understandings applicable to the matters contained herein and
the parties agree that there are no commitments, agreements or understanding concerning
the subject matter of this Agreement that are not contained in this document. Accordingly, it is
agreed that no deviation from the terms hereof shall be predicated upon any prior
representation or agreements whether oral or written.
4. This Agreement shall be governed, interpreted and construed according to the laws of the
State of Florida.
(1)
16A23
FPID#428254 1 52 01
POST-PROJECT MAINTENANCE AGREEMENT: COLLIER COUNTY
Page 2 of 2
IN WITNESS WHEREOF,COLLIER COUNTY has caused this Agreement to be
executed in its behalf through its Chairman or designee, and THE FLORIDA
DEPARTMENTOF TANSPORTATION has caused this Agreement to be executed in its behalf
through its District Secretary for District One, as indicated below. This Agreement shall
become effective on:
Department to enter date.
, , 01 --•• C_ OLLIER COUNTY, F LORIDA
ATT - ^
BY: BY:
Attest as to Chairman's CHAT R DESIGNEE
si ature ' :
g try, GEORGIA A. HILLER ESQ.
PRINT NAME •.. PRINT NAME
1 pu 1 .020(3 September 10, 2013
TIT E I 1 BATE DATE
COLLI(Ej4 OUNTY G L REVIEW:
BY: .c« 1 7),29113
_
t� p / A �lL, _-_DATE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
ATTEST
BY: BY:
DISTRICT ONE SECRETARY
OR DESIGNEE
PRINT NAME PRINT NAME
TITLE DATE TITLE DATE
PROJECT MANAGER APPROVED: FLA. DEPT. OF TRANS. LEGAL REVIEW:
BY: BY:
�O