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Backup Documents 07/09/2013 Item #16C 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 C 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 1(il(10 4. BCC Office Board of County G� `�" ' Commissioners /5/ ������ 5. Minutes and Records Clerk of Court's Office 1" PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff ` n�'��£ � _ P�� Phone Number Contact/ Department ,(gyp ga- Agenda Date Item was Agenda Item Number Approved by the BCC 7(q ao/3 �6?5 IU.0.5 Type of Document # Number of Original Attached t'NDiv(�reL? I,#Z"? ,3 Documents Attached /r 3 PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? C4A 2. Does the document need to be sent to another agency for additional signatures? If yes, /// provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the /,� document or the final negotiated contract date whichever is applicable. (�/� 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on (enter date)and all changes made during the meeting have been incorporated in t e attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made, and the document is ready for the Chairman's signature. 1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05, 'evised 2.24.05; '-vised 11/30/12 16C5 MEMORANDUM Date: July 15, 2013 To: Corrine Trtan, Project Manager Public Utilities Department From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Work Order #1, #2, and #3 for Contract #08-5011 w/Douglas N. Higgins, Inc. Attached is a copy of each document referenced above, (#16C5) approved by the Board of County Commissioners on Tuesday, July 9, 2013. The original will be held on file in the Minutes and Record's Department for the Board's Official Record. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment 16C5 MEMORANDUM Date: July 15, 2013 To: Evelyn Colon, Procurement Specialist Purchasing Department From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Work Order #1, #2, and #3 for Contract #08-5011 w/Douglas N. Higgins, Inc. Attached is a copy of each work order referenced above, (#16C5) approved by the Board of County Commissioners on Tuesday, July 9, 2013. The original will be held on file in the Minutes and Record's Department for the Board's Official Record. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment WORK ORDER Agreement for Fixed Term Underground Utilities Contract#08-5011 16 C 5 Contract Date: March 11, 2008 Fixed Term Contract Expires March 10, 2014 (RFQ #08-5011-96) BCC approval Date: July 9, 2013 Item#8695 This Work Order is for Underground Utility Construction services for work known as: Project Name: Project Area#1 —Force Main Technical Support—ARV Replacement Project No: 70044.2.3.1 The work is specified in the Proposal Page, dated June 10, 2013, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation #08-5011-96 dated May 31, 2013, attached hereto a part of this Work Order is assigned to: Douglas N. Higgins,Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I A. Demolish existing Air Release Valves and Vaults B. Demolish existing Air Release Valves and Vaults and install a new ARV in enclosure in same location C. Install New ARV in Enclosure D. Furnish and Install Pipe Bollards E. Pumper Trucks * Task II Owner Directed Allowance: to cover unanticipated costs including but not limited to relocating ARV, unallocated utilities, fill material, customize connection and additional offsets Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. Compensation: In accordance with Agreement #08-5011, the County will compensate the Firm in accordance with following method(s): Negotiated Lump Sum; Lump Sum Plus Reimbursable Costs; Time & Material (non-guaranteed, owner directed work); UCost Plus Fixed Fee, as provided in the attached proposal. Task I $168,311.00 (Lump Sum) Task II $ 40,000.00 (Time & Material) TOTAL COST FOR TASKS I & II $208,311.00 PREPARED BY: ea(--11-1A—C2-- hi/43 Corinne Trtan, PUPPMD Project Manager Date AI APPROVED BY: - �114f3 Craig P.42 E.,P. PUPPMD Principal Project Manager Date APPROVED BY: �� G/M/Z113 l To Chmelik, P.E., PUPPMD Director Date CA RFQ#08-5011-96 1 6 C 5 Page 2 APPROVED �j - /7 /3 Betl�Johnssen, I erim Director, WW Department Date Iii(6\A\) APPROVED BY: George Yilmaz, Public Utilities Division Administrator Date APPROVED BY: ti4�l(� 69//d /�3 Evelyn Colo , Pro (.01;2- Specialist,Purchasing Date ATTEST: ,a " : • can BOARD • 0 i TY ' OMMISSIONERS Dwigh E. Brck, Cl. k , + oll r aunty, Florida By: Deputy*fi �}, � nos es gia A. Hiller, Esq., Chairwoman signature only., Douglas N. Higgins, I c. By: I� N1Et N. 14I (S(311 (Print Name/Title) ATTEST: *-er--etA/2.—By: - Approved as to form and legality MILL Alt 441I (Print Name/Title) A .istant I ounty Attorney Item# / (10 CC Agenda lc, , Date 11 Date S l3 Recd a Deputy Clerk Cq 16C5 COLLIER COUNTY PUBLIC UTILITIES DIVISION ARV REPLACEMENT PROGRAM PHASE II Bid Package--Area 1 Collier County Project Number 70044.2.3 BID SCHEDULE ITEM PRICE ITEM DESCRIPTION UNITS QUANTITY NO. Per-Unit Extended 1 DEMOLISH existing Air Release EA 14 $ 2,302.00 $ 32,228.00 Valves and Vaults 2 REPLACE- Demolish existing Air Release Valves and Vaults EA 29 $ 2,308.00 $ 66,932.00 7nr# iwc+nun nn... A CAI in 3 NEW-Install New ARV in EA 13 $ 2,337.00 $ 30,381.00 Enclosure 4 Furnish and Install Pipe EA 10 $ 437.00 $ 4,370.00 Bollards 5 Pumper Truck(s) HR 100 $ 344.00 $ 34,400.00 *Owner Directed Allowance to cover unanticipated costs including but not limited to 6 relocating ARV, unlocated TM 1 $40,000 $40,000 utilities,fill material, customize connection and additional _riffs is TOTAL BID (FIGURES)= $ 208,311.00 *Note: Owner reserves these funds for owner-directed work. There is no guarantee that the contractor will receive any portion of these additional funds. Such unforeseen conditions include but are not limited to: conditions of the underground piping, installation of new ARV piping and valves, unforeseen connections involving excavation of existing ARVs to install new above ground ARVs, unforeseen conditions involving the proposed ARV demolition and sidewalk repairs, unforeseen conditions involving underground utility conflicts that are either not shown on record drawings, or are shown in the wrong place. CA 16C5 Co ler County , . . Adrr nistrattve Services Dtvlston Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011 "Annual Contract for Underground Utilities" Date: May 31, 2013 From: Evelyn Colon, Contract Specialist 239-252-2667, Telephone Number 239-252-6549, Fax Number Evelyncolon a(�colliergov.net To: Prospective Vendors Subject: RFQ #08-5011 Air Release Valve Replacement Program Phase II As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. Your response must be received in the Purchasing Department, 3327 E. Tamiami Trail Naples, Florida 34112 or via email to Evelyncolon(a�colliergov.net no later than the dates specified below. Any response received after that time shall not be considered. Due Dates for Individual ARV Projects: PROJECT AREA#1 June 7, 2013 at 2:30 pm. PROJECT AREA#2 June 7, 2013 at 2:30 pm. PROJECT AREA#3 June 7, 2013 at 2:30 pm. All quotations for individual projects shall be in accordance with the terms, conditions, and specifications stated herein and in accordance with the terms and conditions of Contract #08-5011 of which your firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT OR RECEIVE AN AWARD FOR THIS PROJECT. If you have any questions regarding the specifications or intended scope of work, you must make those inquiries no later than two (2) business days before the due date. For general questions, you may contact the Purchasing staff member noted above. Your quotation response for individual projects is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. We look forward to your participation in this request for information/quotation process. cc: Corinne Trtan, Project Manager RFQ_ContractD riven_Revised Septem be r2009 1 0 I. General Information 16 C 5 Each bid package generally consists of demolition of existing wastewater Air Release Valves (ARVs) and a portion of the existing concrete valve vaults, installation of new service saddles, plug for service saddle, magnetic locator ball and compacted fill material; installation of new ARVs in above-ground enclosures; and coordination of all work with the appropriate Home Owner's Association, and the County (Utility Division, Right of Way, and Landscaping). The proposed projects will be quoted and awarded to the contractor with the lowest cost. Each project will be awarded separately. A non-mandatory pre-bid meeting is scheduled for Monday June 3, 2013 at 3:00 PM at the Purchasing Conference Room A. Although this is not a mandatory meeting, it is advisable that all bidders attend. II. Specifications and Plans Specifications- See separate denoted downloadable file in PDF format. Plans — at the pre-quote meeting the data will be distributed on disk and will also be available at purchasing front desk. Ill. Schedule Days to substantial and final completion from notice to proceed for each individual stand-alone project: PROJECT AREA#1 305 days to Substantial + 60 days to Final = 365 Days Total PROJECT AREA#2 305 days to Substantial + 60 days to Final = 365 Days Total PROJECT AREA#3 305 days to Substantial + 60 days to Final = 365 Days Total IV. Instructions 1. Complete Vendor's name, sign and date on all pages where so indicated. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 2. Your quote may not be accepted unless all requested information is furnished. 3. The Collier County Purchasing Department reserves the right to reject any and all quotes. 4. All quotations for each individual stand-alone project must be made on the quotation form furnished by the County. No quote will be considered unless the quotation form is properly signed. 5. All work completed shall be under the terms and conditions of the above referenced contract. 6. Liquidated Damages Owner and Contractor recognize that, since time is of the essence for this agreement, Owner will suffer financial loss if the Work is not substantially completed within the time specified above. Should Contractor fail to substantially complete the Work within the number of calendar days for substantial completion established herein, Owner shall be entitled to assess, as liquidated damages, but not as a penalty, $1,002.50 for each calendar day thereafter until Substantial Completion is achieved. Further, in the event Substantial Completion is reached, but the contractor fails to reach Final Completion, Owner shall also be entitled to assess, as liquidated damages, but not as a penalty, a sum certain per day, in the amount of$501.25 for each day after the time set for Final Completion. 7. Performance and payment bonds shall be required if the lowest responsive quote exceeds $200,000. RFQ_ContractDriven_RevisedSeptember2009 2 CA . 16 C 5 Co ier County lip, Adninistrative Services Division Purchasing . COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION RFQ#08-5011-96 Air Release Valve Replacement Program Phase Il PROPOSAL PAGE DUE DATE: see paqe one of this RFQ The undersigned, as quoter, hereby declares that the firm has examined the specifications and is informed fully in regard to all terms and conditions pertaining to the project and, if this Proposal is occepted, to furnish same in fuU, according to the following: See separate Bid Schedules in Excel format This firm has submitted a quote for the individual stand-alone project(check all that applies) PROJECT AREA#1 PROJECT #2 --- --- PROJECT AREA /^J�`—~ '" IN WITNESS WHEREOF, WE have hereunto subscribed our names on this ,r;t- day of June . 2013 in the County of Collier . in the state of Florida Douglas N. Higgins, Inc. Firm's Complete Legal Name 239'774-3130 Telephone Number brandybRdnhigginn.com Email Address 4485 Enterprise Ave. Address _Naples City Florida State 34104 Zip 830666 _ _ _Florida Certificate of Authority r(wvpw.aunbizorg/searoh/hbn|) Signature Regional Manager Title ' Brandy Barto lone (�/ / Print Name Date RpQ_cvnoactommv_pevmoo8evtembor200e 3 0 1 6 C 5 Email: evelyncolon@colliergov.net Telephone: itzirrinistative Services Division FAX: 10 Purchasing ADDENDUM 1 Memorandum - Date: June 5, 2013 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum #1 Solicitation #08-5011-96 ARV REPLACEMENT PROGRAM PHASE II Please see the following attched documents: )� Revised Bid Schedule Below are the answers to the questions posed at the pre-bid meeting: As an outcome of the pre-bid meeting held at 3:00pm on June 3, 2013 for the ARV Replacement Program Phase 2, the following changes/clarifications to the bid documents are now in effect: PUD anticipates that force mains in this project will be either inactive or temporarily deactived by County staff prior to work commencing on the ARV Phase 2 p 'ect. y�opunnpe�tionsare anticipated to require a shut down. PUD anticipates thntvvaatevvot' r flow can be redirected. to other force mains. The County will provide pumper truck(s) at each ARV location (other than "hot tap" |onations\ to \/vx remove any residual pressure so that the ARorkcan beaccornp|iuhed vvithoutspillage o' wastewater or irrigation quality water. Contractors are expected to line the excavated area with plastic to prevent a spill. The 3 bid forms (one for Area 1, one for Area 2, and one for Area 3) have been modified to include a line item for pumper trucks. Use the attached revised bid forms. The additional line item for pumper truck(s) is intended to cover unintended spills or flows that may be encountered during the work. The use of pumper trucks will be solely at the discretion of the County on an as-needed basis. Operation of all isolation valves on the existing force mains and operation of all lift stations will be performed by County personnel only. All contractors must submit a contingency plan to the County prior to the contingency meeting for review by the County and Engineer. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information cc: Corinne Trtan, Senior Pr ject Manager 16C5 Tammy Ludwig From: ColonEvelyn [EvelynCalon @colliergov.net] Sent: Friday, June 07, 2013 2:54 PM To: belwell @haskinsinc.net; Igaudio @qe-usa.com; mcohen @qe-usa.com; kyleconstinc @aol.com; Tammy Ludwig; Brandy Bartolone; mwesthafer @mitchellstark.com; rmacphee @haskinsinc.net; bpenner @mitchellstark.com Cc: PajerCraig; TrtanCorinne Subject: Addendum 2-08-5011-96 Air Release Valve Replacement Program Phase II This Addendum 2 is extending the due date for these quote until Monday,June 10 at 3:00PM to allow time for additional information that will be provide on Addendum 3. Addendum 3 will be issued shortly!!! Thank you, G.G/ mil (.��d.4i-;•1 Evelyn ColOn Procurement Strategist Collier County Purchasing Department 3327 Tamiami Trail East, Bldg G Naples, Florida 34112 email: evelyncolon@colliergov.net Tel: (239)252-2667 Fax: (239)252-2810 Under Florida Law,e-mail addresses are public records It you do not want your e-marl address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing 1 C; 16C 5 Tammy Ludwig _ From: Colon Sent: To: belwell@haskinsinc.net; kyleconstinc@aol.com; Tammy Ludwig; Brandy Bart°Ione; mwesthafer@mitchellstark.com; Co: TrtanCorinne; PajerCraig Subject: Addendum 3 -08-5011-96 Air Release Valve Replacement Program Phase II Attachments: iGoodlette Frank Road 24 FMpdf; Att 5-4Vanderbilt Beach Rd CR 862. 7Pnopoaed FM, WM, &Sewage Treatment Facilities pdf; Att 5-5Sanitary Force Main Orange Blossom Dr to the Vineyards.pdf; Att 5 -6Santa Barbara Force Main.pdf Addendum 3 — Part 1 Please see all attachments! ! ! Thank you, Evelyn ColOn Procurement Strategist Collier County Purchasing Department 3327 Tamiami Tr il East, Bldg G Nap|em. Florida 34112 emai|: eve|ynco|un@coUierAov.net Tel: (239) 252-2667 Fax: (239)252-2810 ------ -- -------------------------------'------ - ------------------- ` -- ----- Under Florida Law,e-mail addresses are public records,If you do not want your e-mail mmmx released in response to a pubhc recmds request,do not send electronic Instead,contccl this office by tolophone or in writing. 1 WORK ORDER o/ Agreement for Fixed Term Underground Utilities Contract#08-5011 1 6 C 5 Contract Date: March 11,2008 Fixed Term Contract Expires March 10, 2014 (RFQ#08-5011-96) BCC approval Date: July 9, 2013 Item#8695 This Work Order is for Underground Utility Construction services for work known as: Project Name: Project Area#2—Force Main Technical Support—ARV Replacement Project No: 70044.2.3.1 The work is specified in the Proposal Page, dated June 10, 2013, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation #08-501 1-96 dated May 31, 2013, attached hereto a part of this Work Order is assigned to: Douglas N. Higgins,Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I A. Demolish existing Air Release Valves and Vaults B. Demolish existing Air Release Valves and Vaults and install a new ARV in enclosure in same location C. Install New ARV in Enclosure D. Furnish and Install Pipe Bollards E. Pumper Trucks * Task II Owner Directed Allowance: to cover unanticipated costs including but not limited to relocating ARV, unallocated utilities, fill material, customize connection and additional offsets Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. Compensation: In accordance with Agreement #08-5011, the County will compensate the Firm in accordance with following method(s): Negotiated Lump Sum; El Lump Sum Plus Reimbursable Costs; ®Time& Material (non-guaranteed, owner directed work); ❑Cost Plus Fixed Fee, as provided in the attached proposal. Task I $166,367.00 (Lump Sum) Task II $ 40,000.00 (Time & Material) TOTAL COST FOR TASKS I& II $206,367.00 PREPARED BY: a-44-. /f V/3 Corinne Trtan, PUPPMD Project Manager Date • APPROVED BY: — 6114' ! 1 Craig P. P.E., UPPMD Principal Project Manager Date APPROVED BY: T 73I Chmelik, P.E., PUPPMD Director Date A RFQ#08-5011-96 1 (�L C 5 Page 2 APPROVED . / �---' i 7 3 Bet ohnssen,Inte• m Director, WW Department Date 0\15 APPROVED BY: ��----f VI a/2 n3 George Yilmaz, Public Utilities Division Administrator Date .42/APPROVED BY: I_► . 1 / _AA Jr 691' 10 0//8/43 Eve yn Colo , Procurement Specialist, Purchasing Date er'YT,EST: BOARD OF • TY C M ISSIONERS rs:. ,1)Wii t E.'Brock rk Collier Ce n ,For' a $ i By: ■ Ie tyl cr Geor_'. A. Hiller, Esq., Chairwoman {t p,�as_o chairman s /,. �'tptr."r�'I Slpp. ' Douglas N. Higgins, c. /` � By: it �.,� Oita,,,•- N. I l t ,s , v, a, (Print Name/Title) ATTEST: By: J LLru-.Z. -.Gt Approved as to form and legality ) . Su.2_,4 C J-J4wkt2 SEC:/7GR-S. A,, _ ,, ��, (Print Name/Title) _�1/t `III As tant Co ty Attorney Item# _l`1' _ Agenda � q'f '(3 Date l Date �I( ) Rec'd Deputy Clerk Cq ' . 16C 5 COLLIER COUNTY PUBLIC UTILITIES DIVISION ARV REPLACEMENT PROGRAM PHASE II Bid Package—Area 2 Collier County P ject Number 70044.2.3 BID SCHEDULE ITEM PRICE ITEM DESCRIPTION UNITS QUANTITY NO. Per-Unit Extended DEMOLISH woiwdn0^4irRelease ` 1 EA 4 $ 27OD0O Valves and Vaults '425'OU $ 9' REPLACE- Demolish existing - Air Release Valves and Vaults EA 40 $ 2'3U2�O0 $ 92,080.00 and install xv una /�RVin enclosure in same location y�EW-|notaUNewARVin 3 EA 11 $ 2347OO $ 2� 817OU Enclosure ' ' � 4 Furnish and Install Pipe Bollards EA 10 $ 437.00 $ 4.370.00 5 Pumper Tumck(m) HR 100 $ 344.00 $ 34.400.00 *Owner Directed Allowance to cover unanticipated costs including but not limited to 5 relocating ARV, unlocated TM 1 $40.000 $40.000 utilities,fill material, customize connection and additional mfse+s TOTAL BID(FIGURES)= $ 206.3G7�OU *Note: Owner reserves these funds for owner dircctcd work. There is no guarantee that the contractor will receive any portion of these additiona funds. Such unforeseen conditions include but are not limited to: conditions of the underground piping, installation of new ARV piping and valves, unforeseen connections involving excavation of existing ARVs to install new above ground ARVs, unforeseen conditions involving the proposed ARV demo!ition and sidewalk repairs, unforeseen conditions involving underground utility conflicts that are either not shown on record drawings, or are shown in the wrong place. 16C5 CO Ter County Administrative Services Division Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT #08-5011 "Annual Contract for Underground Utilities" Date: May 31, 2013 From: Evelyn Colon, Contract Specialist 239-252-2667, Telephone Number 239-252-6549, Fax Number Evelyncolon@collierdov.net To: Prospective Vendors Subject: RFQ #08-5011 Air Release Valve Replacement Program Phase II As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. Your response must be received in the Purchasing Department, 3327 E. Tamiami Trail Naples, Florida 34112 or via email to Evelyncolon(a�colliergov.net no later than the dates specified below. Any response received after that time shall not be considered. Due Dates for Individual ARV Projects: PROJECT AREA#1 June 7, 2013 at 2:30 pm. PROJECT AREA#2 June 7, 2013 at 2:30 pm. PROJECT AREA#3 June 7, 2013 at 2:30 pm. All quotations for individual projects shall be in accordance with the terms, conditions, and specifications stated herein and in accordance with the terms and conditions of Contract #08-5011 of which your firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT OR RECEIVE AN AWARD FOR THIS PROJECT. If you have any questions regarding the specifications or intended scope of work, you must make those inquiries no later than two (2) business days before the due date. For general questions, you may contact the Purchasing staff member noted above. Your quotation response for individual projects is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. We look forward to your participation in this request for information/quotation process. cc: Corinne Trtan, Project Manager RFQ_ContractDriven_RevisedSeptember2009 1 M I. General Information 16 C 5 Each bid package generally consists of demolition of existing wastewater Air Release Valves (ARVs) and a portion of the existing concrete valve vaults, installation of new service saddles, plug for service saddle, magnetic locator ball and compacted fill material; installation of new ARVs in above-ground enclosures; and coordination of all work with the appropriate Home Owner's Association, and the County (Utility Division, Right of Way, and Landscaping). The proposed projects will be quoted and awarded to the contractor with the lowest cost. Each project will be awarded separately. A non-mandatory pre-bid meeting is scheduled for Monday June 3, 2013 at 3:00 PM at the Purchasing Conference Room A. Although this is not a mandatory meeting, it is advisable that all bidders attend. II. Specifications and Plans Specifications- See separate denoted downloadable file in PDF format. Plans — at the pre-quote meeting the data will be distributed on disk and will also be available at purchasing front desk. III. Schedule Days to substantial and final completion from notice to proceed for each individual stand-alone project: PROJECT AREA#1 305 days to Substantial + 60 days to Final = 365 Days Total PROJECT AREA#2 305 days to Substantial + 60 days to Final = 365 Days Total PROJECT AREA#3 305 days to Substantial + 60 days to Final = 365 Days Total IV. Instructions 1. Complete Vendor's name, sign and date on all pages where so indicated. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 2. Your quote may not be accepted unless all requested information is furnished. 3. The Collier County Purchasing Department reserves the right to reject any and all quotes. 4. All quotations for each individual stand-alone project must be made on the quotation form furnished by the County. No quote will be considered unless the quotation form is properly signed. 5. All work completed shall be under the terms and conditions of the above referenced contract. 6. Liquidated Damages Owner and Contractor recognize that, since time is of the essence for this agreement, Owner will suffer financial loss if the Work is not substantially completed within the time specified above. Should Contractor fail to substantially complete the Work within the number of calendar days for substantial completion established herein, Owner shall be entitled to assess, as liquidated damages, but not as a penalty, $1,002.50 for each calendar day thereafter until Substantial Completion is achieved. Further, in the event Substantial Completion is reached, but the contractor fails to reach Final Completion, Owner shall also be entitled to assess, as liquidated damages, but not as a penalty, a sum certain per day, in the amount of$501.25 for each day after the time set for Final Completion. 7. Performance and payment bonds shall be required if the lowest responsive quote exceeds $200,000. RFQ_C o ntra ctDrive n_RevisedSeptem ber2009 2 CA 16C5 Coley qty Administrative Services Division Purchasing COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION RFQ#08-5011-96 Air Release Valve Replacement Program Phase II PROPOSAL PAGE DUE DATE: see page one of this RFQ The undersigned, as quoter, hereby declares that the firm has examined the specifications and is informed fully in regard to all terms and conditions pertaining to the project and, if this Proposal is accepted, to furnish same in full, according to the following: See separate Bid Schedules in Excel format This firm has submitted a quote for the individual stand-alone project(check all that applies): PROJECT AREA#1 _ __----- --._._..._..._.-..-- PROJECT AREA#2 PROJECT AREA#3 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this ,day of June , 2013 in the County of Collier , in the state of Florida . Douglas N. Higgins, Inc. Firm's Complete Legal Name 239-774-3130 Telephone Number brandybc dnhiggins.com Email Address 4485 Enterprise Ave. Address _Naples City Florida State 34104 Zip 830666 .......... . <Etoridd-Certificate of Authority Document Number(www.sunbiz.org/search/html) Signature Regional Manager r Title t . / Brandy Bartolone _ !`i ,i /�° Print Name Date RFQ_C o ntra ctDriven_Revised Se ptem ber2009 3 C 16C5 [) Ter county Email: evelyncolon @colliergov.net Telephone: (239)252-2667 Adninistrative Services Division FAX: (239)252-2810 Purchasing ADDENDUM 1 Memorandum Date: June 5, 2013 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum #1 Solicitation #08-5011-96 ARV REPLACEMENT PROGRAM PHASE I I Please see the following attached documents: ➢ Revised Bid Schedule Below are the answers to the questions posed at the pre-bid meeting: As an outcome of the pre-bid meeting held at 3:00pm on June 3, 2013 for the ARV Replacement Program Phase 2, the following changes/clarifications to the bid documents are now in effect: PUD anticipates that force mains in this project will be either inactive or temporarily deactived by County staff prior to work commencing on the ARV Phase 2 project. No pump stations are anticipated to require a shut down. PUD anticipates that wastewater flow can be redirected. to other force mains. The County will provide pumper truck(s) at each ARV location (other than "hot tap" locations) to remove any residual pressure so that the ARV work can be accomplished without spillage of wastewater or irrigation quality water. Contractors are expected to line the excavated area with plastic to prevent a spill. The 3 bid forms (one for Area 1, one for Area 2, and one for Area 3) have been modified to include a line item for pumper trucks. Use the attached revised bid forms. The additional line item for pumper truck(s) is intended to cover unintended spills or flows that may be encountered during the work. The use of pumper trucks will be solely at the discretion of the County on an as-needed basis. Operation of all isolation valves on the existing force mains and operation of all lift stations will be performed by County personnel only. All contractors must submit a contingency plan to the County prior to the contingency meeting for review by the County and Engineer. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. cc: Corinne Trtan, Senior Project Manager 0 16C5 Tammy Ludwig From: ColonEvelyn [EvelynColon @colliergov.net] Sent: Friday, June 07, 2013 2:54 PM To: belwell @haskinsinc.net; Igaudio @qe-usa.com; mcohen @qe-usa.com; kyleconstinc @aol.com; Tammy Ludwig; Brandy Bartolone; mwesthafer @mitchellstark.com; rmacphee @haskinsinc.net; bpenner @mitchellstark.com Cc: PajerCraig; TrtanCorinne Subject: Addendum 2-08-5011-96 Air Release Valve Replacement Program Phase II This Addendum 2 is extending the due date for these quote until Monday,June 10 at 3:00PM to allow time for additional information that will be provide on Addendum 3. Addendum 3 will be issued shortly!!! Thank you, Evelyn Colon Procurement Strategist Collier County Purchasing Department 3327 Tamiami Trail East, Bldg G Naples, Florida 34112 email:evelyncolon @colliergov.net Tel: (239)252-2667 Fax: (239)252-2810 Under Florida Law,e-mail addresses are public records.If you do not want your e rnail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 n 16C5 Tammy Ludwig From: ColonEvelyn [EvelynColon @colliergov.net] Sent: Friday, June 07, 2013 3:05 PM To: belwell @haskinsinc.net; Igaudio @qe-usa.com; mcohen @qe-usa.com; kyleconstinc @aol.com; Tammy Ludwig; Brandy Bartolone; mwesthafer @mitchellstark.com; rmacphee @haskinsinc.net; bpenner @mitchellstark.com Cc: TrtanCorinne; PajerCraig Subject: Addendum 3 -08-5011-96 Air Release Valve Replacement Program Phase II Attachments: 1Goodlette Frank Road 24 FM.pdf; Att 5-4Vanderbilt Beach Rd CR 862.pdf; Att 5- 7Proposed FM, WM, & Sewage Treatment Facilities.pdf; Att 5-5Sanitary Force Main Orange Blossom Dr to the Vineyards.pdf; Att 5-6Santa Barbara Force Main.pdf Addendum 3 -- Part 1 Please see all attachments! !! Thank you, aeri,7 Evelyn Colon Procurement Strategist Collier County Purchasing Department 3327 Tamiami Trail East, Bldg G Naples, Florida 34112 email: evelyncolon @colliergov.net Tel: (239) 252-2667 Fax: (239)252-2810 Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 WORK ORDER Agreement for Fixed Term Underground Utilities Contract#08-5011 16C5 Contract Date: March 11, 2008 Fixed Term Contract Expires March 10, 2014 (RFQ#08-501 1-96) BCC approval Date: July 9, 2013 Item#8695 This Work Order is for Underground Utility Construction services for work known as: Project Name: Project Area#3 —Force Main Technical Support—ARV Replacement Project No: 70044.2.3.1 The work is specified in the Proposal Page, dated June 10, 2013, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation #08-5011-96 dated May 31, 2013, attached hereto a part of this Work Order is assigned to: Douglas N. Higgins,Inc. Scope of Work: As detailed in the attached proposal and the following: * Task I A. Demolish existing Air Release Valves and Vaults B. Demolish existing Air Release Valves and Vaults and install a new ARV in enclosure in same location C. Install New ARV in Enclosure D. Furnish and Install Pipe Bollards E. Pumper Trucks * Task II Owner Directed Allowance: to cover unanticipated costs including but not limited to relocating ARV, unallocated utilities, fill material, customize connection and additional offsets Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which is accompanying this Work Order. Compensation: In accordance with Agreement #08-5011, the County will compensate the Firm in accordance with following method(s): Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; Time & Material (non-guaranteed, owner directed work); ❑Cost Plus Fixed Fee, as provided in the attached proposal. Task I $ 61,361.00 (Lump Sum) Task II $ 24,000.00 (Time & Material) TOTAL COST FOR TASKS I & II $85,361.00 PREPARED BY: 64//3 Corinne Trtan, PUPPMD Project Manager Date APPROVED BY: • . 6/1110 Craig Pajedi.E., P gi'PMD Principal Project Manager Date APPROVED BY: 414 66 t r3 T m Chmelik, P.E., PUPPMD Director Date RFQ#08-5011-96 1 6 C 5 Page 2 APPROVED BY: / '� G-7 .4 �h Jo. ssen,Interim D. ector, W W Department / Date , p 4 , c V1V APPROVED BY: - --- 0/x/3 George Yilmaz, Public Utilities Division Administrator Date APPROVED BY: / // OR)kiff ''(ib l / /13 Evelyn Colo , Procurement Specialist, Purchasing ` Date ATE ' 'r,, BOARD • ■• TY OMMISSIONERS C u llie` e unty Florida twig• ;‘,,.BroE]�.0 - i •� -�.. _eL' - ,':1 By: •-p to Chairman s GeTia A. Hiller,Esq., Chairwoman ieI u: �Wp only, Douglas N. Higgins Inc. By: J OAA/tt N. 14 ic.,61s ; V. P, (Print Name/Title) ATTEST: By: D k .. k Approved as to form and legality / Sc�z,�`, NG 1M VJ�EIZ SAC T/2E�4-S, A i A �iI' ,I arl (Print Name/Title) Ass 1.tent C. ny Attomey IIIII ,em AgeJat 0 16C5 COLLIER COUNTY PUBLIC UTILITIES DIVISION ARV REPLACEMENT PROGRAM PHASE II Bid Package—Area 3 Collier County Project Number 70044.2.3 BID SCHEDULE ITEM PRICE ITEM DESCRIPTION UNITS QUANTITY - NO. Per-Unit Extended DEMOLISH existing Air EA 1 $ 2,941.00 $ 2,941.00 Release Valves and Vaults 2 REPLACE- Demolish existing Air Release Valves and Vaults EA 6 $ 2,399.00 $ 14,394.00 and install a new ARV in enclosure in same location 3 NEW-Install New ARV in EA 2 $ 2,628.00 $ 5,256.00 Enclosure 4 Furnish and Install Pipe - EA 10 $ 437.00 $ 4,370.00 Bollards 5 Pumper Truck(s) HR 100 $ 344.00 $ 34,400.00 *Owner Directed Allowance to cover unanticipated costs including but not limited to 6 relocating ARV, unlocated TM 1 $24,000 $24,000 utilities,fill material, customize connection and additional offnPts TOTAL BID(FIGURES)= $ 85,361.00 *Note: Owner reserves these funds for owner-directed work. There is no guarantee that the contractor will receive any portion of these additional funds. Such unforeseen conditions include but are not limited to: conditions of the underground piping, installation of new ARV piping and valves,unforeseen connections involving excavation of existing ARVs to install new above ground ARVs, unforeseen conditions involving the proposed ARV demolition and sidewalk repairs, unforeseen conditions involving underground utility conflicts that are either not shown on record drawings, or are shown in the wrong place. Coitrer County 16C5 Adair strative Services Dwision Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011 "Annual Contract for Underground Utilities" Date: May 31, 2013 From: Evelyn Colon, Contract Specialist 239-252-2667, Telephone Number 239-252-6549, Fax Number Evelyncolon(a colliergov.net To: Prospective Vendors Subject: RFQ #08-5011 Air Release Valve Replacement Program Phase II As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. Your response must be received in the Purchasing Department, 3327 E. Tamiami Trail Naples, Florida 34112 or via email to Evelyncolon @colliergov.net no later than the dates specified below. Any response received after that time shall not be considered. Due Dates for Individual ARV Projects: PROJECT AREA#1 June 7, 2013 at 2:30 pm. PROJECT AREA#2 June 7, 2013 at 2:30 pm. PROJECT AREA#3 June 7, 2013 at 2:30 pm. All quotations for individual projects shall be in accordance with the terms, conditions, and specifications stated herein and in accordance with the terms and conditions of Contract #08-5011 of which your firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT OR RECEIVE AN AWARD FOR THIS PROJECT. If you have any questions regarding the specifications or intended scope of work, you must make those inquiries no later than two (2) business days before the due date. For general questions, you may contact the Purchasing staff member noted above. Your quotation response for individual projects is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. We look forward to your participation in this request for information/quotation process. cc: Corinne Trtan, Project Manager RFQ_Co ntractD rive n_RevisedSeptem ber2009 1 ( ) 16C I. General Information Each bid package generally consists of demolition of existing wastewater Air Release Valves (ARVs) and a portion of the existing concrete valve vaults, installation of new service saddles, plug for service saddle, magnetic locator ball and compacted fill material; installation of new ARVs in above-ground enclosures; and coordination of all work with the appropriate Home Owner's Association, and the County (Utility Division, Right of Way, and Landscaping). The proposed projects will be quoted and awarded to the contractor with the lowest cost. Each project will be awarded separately. A non-mandatory pre-bid meeting is scheduled for Monday June 3, 2013 at 3:00 PM at the Purchasing Conference Room A. Although this is not a mandatory meeting, it is advisable that all bidders attend. II. Specifications and Plans Specifications - See separate denoted downloadable file in PDF format. Plans — at the pre-quote meeting the data will be distributed on disk and will also be available at purchasing front desk. Ill. Schedule Days to substantial and final completion from notice to proceed for each individual stand-alone project: PROJECT AREA#1 305 days to Substantial + 60 days to Final = 365 Days Total PROJECT AREA#2 305 days to Substantial + 60 days to Final = 365 Days Total PROJECT AREA#3 305 days to Substantial + 60 days to Final = 365 Days Total IV. Instructions 1. Complete Vendor's name, sign and date on all pages where so indicated. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 2. Your quote may not be accepted unless all requested information is furnished. 3. The Collier County Purchasing Department reserves the right to reject any and all quotes. 4. All quotations for each individual stand-alone project must be made on the quotation form furnished by the County. No quote will be considered unless the quotation form is properly signed. 5. All work completed shall be under the terms and conditions of the above referenced contract. 6. Liquidated Damages Owner and Contractor recognize that, since time is of the essence for this agreement, Owner will suffer financial loss if the Work is not substantially completed within the time specified above. Should Contractor fail to substantially complete the Work within the number of calendar days for substantial completion established herein, Owner shall be entitled to assess, as liquidated damages, but not as a penalty, $1,002.50 for each calendar day thereafter until Substantial Completion is achieved. Further, in the event Substantial Completion is reached, but the contractor fails to reach Final Completion, Owner shall also be entitled to assess, as liquidated damages, but not as a penalty, a sum certain per day, in the amount of$501.25 for each day after the time set for Final Completion. 7. Performance and payment bonds shall be required if the lowest responsive quote exceeds $200,000. R FQ_Co ntractDrive n_Rev ised S eptembe r2009 2 CA 16C5 i. ler Cor y Administrative Services Division Purchasing COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION RFQ#08-5011-96 Air Release Valve Replacement Program Phase II PROPOSAL PAGE DUE DATE: see page one of this RFQ The undersigned, as quoter, hereby declares that the firm has examined the specifications and is informed fully in regard to all terms and conditions pertaining to the project and, if this Proposal is accepted, to furnish same in full, according to the following: See separate Bid Schedules in Excel format This firm has submitted a quote for the individual stand-alone project(check all that applies): PROJECT AREA#1 _ PROJECT AREA#2 PROJECT AREA#3 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this ,,, day of June , 2013 in the County of Collier , in the state of Florida . Douglas N. Higgins, Inc. Firm's Complete Legal Name 239-774-3130 Telephone Number brandybadnhiggins.com Email Address 4485 Enterprise Ave. Address Naples City Florida State 34104 Zip 830666 ma� _FJorirfa Certificate of Authority Docu_meritNumber(www.sunbiz.orq/search/html) Signature Regional Manager Title Brandy Bartolone �!/ Print Name Date RFQ_Contra ctDriven_RevisedSeptem be r2009 3 CA 16C5 CoVjr County Email: evelyncolon @colliergov.net Telephoner(239)252-2667 A lrrinistrative Services lrsiort FAX: (239)252-2810 Purchasing ADDENDUM 1 Memorandum Date: June 5, 2013 From: Evelyn Colon, Procurement Strategist To: Interested Bidders Subject: Addendum #1 Solicitation #08-5011-96 ARV REPLACEMENT PROGRAM PHASE I I Please see the following attached documents: Y Revised Bid Schedule Below are the answers to the questions posed at the pre-bid meeting: As an outcome of the pre-bid meeting held at 3:00pm on June 3, 2013 for the ARV Replacement Program Phase 2, the following changes/clarifications to the bid documents are now in effect: PUD anticipates that force mains in this project will be either inactive or temporarily deactived by County staff prior to work commencing on the ARV Phase 2 project. No pump stations are anticipated to require a shut down. PUD anticipates that wastewater flow can be redirected. to other force mains. The County will provide pumper truck(s) at each ARV location (other than "hot tap" locations)to remove any residual pressure so that the ARV work can be accomplished without spillage of wastewater or irrigation quality water. Contractors are expected to line the excavated area with plastic to prevent a spill. The 3 bid forms (one for Area 1, one for Area 2, and one for Area 3) have been modified to include a line item for pumper trucks. Use the attached revised bid forms. The additional line item for pumper truck(s) is intended to cover unintended spills or flows that may be encountered during the work. The use of pumper trucks will be solely at the discretion of the County on an as-needed basis. Operation of all isolation valves on the existing force mains and operation of all lift stations will be performed by County personnel only. All contractors must submit a contingency plan to the County prior to the contingency meeting for review by the County and Engineer. If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. cc: Corinne Trtan, Senior Project Manager �`9n 16C5 Tammy Ludwig From: ColonEvelyn [EvelynColon @colliergov.netj Sent: Friday, June 07, 2013 2:54 PM To: belwell @haskinsinc.net; Igaudio @qe-usa.com; mcohen @qe-usa.corn; kyleconstinc @aol.com; Tammy Ludwig; Brandy Bartolone; mwesthafer @mitchellstark.com; rmacphee @haskinsinc.net; bpenner @mitchellstark.com Cc: PajerCraig; TrtanCorinne Subject: Addendum 2-08-5011-96 Air Release Valve Replacement Program Phase II This Addendum 2 is extending the due date for these quote until Monday,June 10 at 3:00PM to allow time for additional information that will be provide on Addendum 3. Addendum 3 will be issued shortly!!! Thank you,//�� G.rret r ea4;r • Evelyn Colbn Procurement Strategist Collier County Purchasing Department 3327 Tamiami Trail East, Bldg G Naples, Florida 34112 email: evelyncolon @colliergov.net Tel: (239)252-2667 Fax: (239)252-2810 Under Florida Law,e-mail addresses are public records. If you do not want your e mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing 1 CA 16C5 Tammy Ludwig From: ColonEvelyn [EvelynColon @colliergov.netj Sent: Friday, June 07, 2013 3:05 PM To: belwell @haskinsinc.net; Igaudio @qe-usa.com; mcohen @qe-usa.com; kyleconstinc @aol.com; Tammy Ludwig; Brandy Bartolone; mwesthafer @mitchellstark.com; rmacphee @haskinsinc.net; bpenner @mitchellstark.com Cc: TrtanCorinne; PajerCraig Subject: Addendum 3-08-5011-96 Air Release Valve Replacement Program Phase II Attachments: 1Goodlette Frank Road 24 FM.pdf; Att 5-4Vanderbilt Beach Rd CR 862.pdf; Aft 5- 7Proposed FM, WM, & Sewage Treatment Facilities.pdf; Att 5 -5Sanitary Force Main Orange Blossom Dr to the Vineyards.pdf; Att 5-6Santa Barbara Force Main.pdf Addendum 3 — Part 1 Please see all attachments! !! Thank you, Evelyn Colon Procurement Strategist Collier County Purchasing Department 3327 Tamiami Trail East, Bldg G Naples, Florida 34112 email: evelyncolon@colliergov.net Tel: (239)252-2667 Fax: (239)252-2810 Under Florida Law e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1