Backup Documents 07/09/2013 Item #16C 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO Rt."6 C 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
ROUTING SLIP FOR Regent Park SS Replacement WO
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office n ,,, 11I`0
2. BCC Office Board of County
Commissioners
"'‘)3. Minutes and Records Clerk of Court's Office
4. Public Utilities. Att: Zamira DelToro Building H- 3 rd Floor. PPM
Department
5.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Zamira Del Toro/Public Utilities PPMD Phone Number 252-6279
Contact/ Department
Agenda Date Item was 7/9/2013 Agenda Item Number 16C4
Approved by the BCC
Type of Document WO and Number of Original
Attached C t I b l u S Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column, whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? Y
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed Y
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's le Y
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Y
signature and initials are required. `! 1
7. In most cases(some contracts are an exception),the original document and this routing slip Y
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/9/2013 and all changes made during
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. x �
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the i ,
Chairman's signature. 4 0
I.Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revise' 2.24. 5;Revised 11/30/12
16C4
MEMORANDUM
Date: July 15, 2013
To: Zamira Del Toro, Project Manager
Public Utilities Engineering
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08-5011 w/Haskins, Inc.
Attached for your records is one (1) copy of the agreement referenced above, (Item
#16C4) approved by the Board of County Commissioners
on Tuesday, July 9, 2013.
The Minutes & Record's Department will place the original work order in the Board's
Official Records.
If you have questions or need further assistance please contact me at 252-8411.
Thank you.
Attachments
2604
MEMORANDUM
Date: July 15, 2013
To: Evelyn Colon, Procurement Specialist
Purchasing Department
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #08-5011w/Haskins Inc.
Attached is an copy of the work order referenced above, (#16C4) approved
by the Board of County Commissioners on Tuesday, July 9, 2013.
The original will be held on file in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
WORK ORDER 1 6 C 4
Agreement for Fixed Term Underground Utilities Contract#08-5011
Contract Date: March 11,2008
Fixed Term Contract Expires March 10,2014
(RFQ#08-5011-95)
BCC approval Date: July 9,2013 Item#16.C.4
This Work Order is for Underground Utility Construction services for work known as:
Project Name: Regent Park Sanitary Sewer Replacement
Project No: 70043
The work is specified in the Proposal Page, dated June 10, 2013, which is attached hereto and made a part of this Work
Order. In accordance with Terms and Conditions of the Agreement referenced above and Request for Quotation#08-5011-95
dated May 29,2013,attached hereto a part of this Work Order is assigned to: Haskins Inc.
Scope of Work: Per quote form attached and the following: To replace the sanitary sewer, manholes, and services
connections per plans. The Contractor is responsible for all required bypassing and shall provide sewer services to the
customer throughout construction,replacement of damaged/removed landscape material, and other necessary materials.
* Task I - From Item 1 to Item 24 of Quote with notes. Removing and abandoning/grouting the existing sanitary sewer
pipe;replace it with a new 8-inch gravity sewer main, new manholes, and new service connections. All roadways will be
resurfaced at the completion of all aspects of the underground work, and other necessary materials to complete the work
as intended by the plans.
* Task II- Item 25 of Quote. Owner—Directed Work for geological or Corrosion Unforeseen Conditions(Allowances)
Schedule of Work: A limited NTP will be issued to Contractor to purchase materials and obtain permits. Another NTP will
be issued to complete work within 140 days from the date of the Notice to Proceed.
Compensation: In accordance with Agreement#08-5011,the County will compensate the Firm in accordance with following
method(s): Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; Time & Material (non-guaranteed, owner
directed work); ❑Cost Plus Fixed Fee, as provided in the attached proposal.
Task 1 $429,026.50 (Lump Sum)
Task II $ 45,000.00 (Time& Material)
$474,026.50
TOTAL COST FOR TASKS I& II $474,026.50
PREPARED BY: .r `Q i f'//3
Zamira DelToro,Project Manager
Planning& Project Management Department
a A51(3
APPROVED BY:
Craig P.4'.E., Print*,al Project Manager Date
Plannin_ . 'roject Management Department
APPROVED BY:
x / 303
Tom Chmelik, P.E., Director Date
Planning& Project Management Department
�9
16C4
RFQ#08-5011-95
Page 2
APPROVED BY: _ - l� 3
Be ohnssen,I I erim Director Date
Wastewater D-.artment
`\ bb -
APPROVED BY: } / F/2013
George Yilmaz,Administrator Da
Public Utilities Division
APPROVED BY: / // (UY 131 i3 Yn ( l Q 1.3
Evel olon Procurement S ecialist ate
� P
Purchasing Department
ATTEST'': ? BOARD O1 tQ Y CO MISSIONERS
Dwig .Block,Clerk Collier Codnty, . da
% By:
�11 ]
u eS�r85 to C airman's Ge gla A. . ller,Esq.,Chairwoman
signature only.
Haski
By:
E I 1.4c hilarrayr
•
(Print Name/Title)
ATTEST:
Approved as to form and legality
- I � By:
Assis .t t 1 e",1 /4e6/ ./re f
Co ty Attorney Name/Title)
[ern# Tt
anda ��Date
Cote Cote 4 0113
16C4
Cotter County
Administrative Services Division
Purchasing
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ#08-5011-95
Regent Park Sanitary Sewer Replacement
PROPOSAL PAGE
DUE DATE: June 10, 2013 at 11:00 a.m.
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Bid Schedules
This firm has submitted a quote for Regent Park Sanitary Sewer Replacement:
RFQ_ContractDriven_RevisedS eptember2009
4
@)
1604
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this WI' day of
3"c.Ane. , 2013 in the County of Lc e. , in the state of 1~Ior'tc?&
Haskins
Firm's Complete Legal Name
A34- 9 q -1$Lim
Telephone Number
A34 -351
FAX Number
r mgcclnce_41h ask;ns'inc,
nt
Email Address
I095(p E.46rerY- Port,
Address
etHi-{o. SeC}cogs
City
FL
State
3H i 35
zip
159
Florida f�of Au hority Document Number(www.sunbiz.ora/search/html)
Signature
Es-14074411r
Title p
/274c T 4r, 0 i3
Print Name Date
RFQ_ContractDriven_RevisedSeptember2009
5
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Regent Park Sewer Replacement Collier County Project No.70043.16
Quote Form
16C4
Item No. Description Unit Quantity Unit Cost Cost
1 Mobilization LS 1 $ 9,000.00 $ 9,000.00
2 Maintenance of Traffic/Access LS 1 $ 5,565.00 $ 5,565.00
3 Maintenance of Sewer Service During Construction LS 1 $ 20,000.00 $ 20,000.00
4 Temporary Erosion Control/Inlet Protection LS 1 $ 8,000.00 $ 8,000.00
5 8" PVC Gravity Sewer, Open Cut,All Depths LF 1,724 $ 66.00 $ 113,784.00
6 8"PVC Jack and Bore with 16"Steel Casing LS 1 $ 11,500.00 $ 11,500.00
7 4' Dia. Precast Sanitary Manhole, <8' Deep EA 12 $ 4,825.00 $ 57,900.00
8 6"PVC Sanitary Sewer Lateral w/Cleanout EA 62 $ 1,000.00 $ 62,000.00
9 Replace Existing Cleanout EA 62 $ 385.00 $ 23,870.00
10 Connect to Existing Gravity Sewer EA 4 $ 1,085.00 $ 4,340.00
11 Core Bore Existing Manhole and Connect EA 2 $ 1,500.00 $ 3,000.00
12 Abandon/Grout Existing 6"Sanitary Sewer LF 1,650 $ 5.15 $ 8,497.50
13 Remove Existing 6" Sanitary Sewer LF 975 $ 20.00 $ 19,500.00
Remove Existing Wye, Sleeve Gravity Sewer, and
14 Restore Regent Circle per Detail G-2B EA 2 $ 5,690.00 $ 11,380.00
15 Road Restoration Queen Anne Lane SY 1,910 $ 4.00 $ 7,640.00
16 Road Restoration King George Lane SY 1,200 $ 4.00 $ 4,800.00
17 Road Restoration William Court SY 1,365 $ 4.00 $ 5,460.00
18 Road Restoration Henry Court SY 1,060 $ 4.00 $ 4,240.00
19 Remove and Replace 4"Thick Concrete Sidewalk SY 300 $ 35.00 $ 10,500.00
20 Sod Disturbed Areas (St.Augustine or Match Existing) SY 2,500 $ 3.50 $ 8,750.00
21 Landscape Removal LS 1 $ 5,000.00 $ 5,000.00
22 Landscape Restoration LS 1 $ 10,000.00 $ 10,000.00
23 Irrigation Repair/Restoration LS 1 $ 4,800.00 $ 4,800.00
24 8"Water Main Deflection EA 5 $ 1,900.00 $ 9,500.00
SUBTOTAL $ 429,026.50
Owner-Directed Work for Unforeseen Conditions
25 (geological, corrosion, etc.)-Allowances TM 1 $ 45,000 $ 45,000
*NOTE: Owner reserves these funds for owner-directed work. There is no guarantee TOTAL QUOTE $ 474,026.50
that the contractor will receive any portion of these additional funds.
Notes:
1 ABANDONED GRAVITY SEWER TO BE CUT AND CAPPED AT ROW/EASEMENT LINE.
2 ABANDONED ABOVE GROUND SANITARY SEWER IMPROVEMENTS(CLEANOUTS,ETC.)TO BE REMOVED AND THE AREA RESTORED
3 GRAVITY SEWER ABANDONED IN PLACE SHALL BE FILLED WITH GROUT IN ACCORDANCE WITH SECTION 033100 OF THE COLLIER
COUNTY UTILITY TECHNICAL SPECIFICATIONS
4 ASPHALT PAVEMENT RESTORATION FOR SEWER LATERALS IS INCLUDED IN THE SEWER LATERAL UNIT COST.
5 ALL PAVEMENT WILL BE RESTORED TO THE SAME SLOPE AND ELEVATION AS THE EXISTING CONDITIONS.CONTRACTOR WILL MILL
AND OVERLAY THE FULL WIDTH OF THE DISTURBED ROADS TO PROVIDE A CLEAN FINISHED PROJECT
6 CONTRACTOR RESPONSIBLE FOR REPAIR OF ANY DAMAGE TO IRRIGATION,LIGHTING,DRAINAGE,ETC DURING THE CONTRACT
PERIOD.
7 CONTRACTOR RESPONSIBLE FOR REPLACEMENT OF DAMAGED/REMOVED LANDSCAPE MATERIAL.
8 ALL LANDSCAPING&.IRRIGATION RESTORATION WORK SHALL BE PERFORMED BY A SPECIALTY CONTRACTOR.
9 CONTRACTOR SHALL REPLACE ALL PAVEMENT,CURBS,DRIVEWAYS,SIDEWALKS,FENCES,ETC,WITH THE SAME TYPE OF MATERIAL
THAT WAS REMOVED DURING CONSTRUCTION OR AS DIRECTED BY THE ENGINEER.THE CONTRACTOR SHALL RESTORE ALL AREAS
AFFECTED BY THE CONSTRUCTION TO ITS ORIGINAL CONDITION,OR BETTER
10 THE COST OF ROCK REMOVAL,DEWATERING,A DEWATERING PERMIT AND REMOVAL OF ANY UNSUITABLE MATERIAL IS TO BE
INCLUDED WITHIN THE COST OF THE INDIVIDUAL ITEM THAT MAY REQUIRE IT FOR PROPER INSTALLATION
C
Regent Park Sewer Replacement Collier County Project No.70043.16
Quote Form
16 c 4
ADDITIONAL NOTES ON FOLLOWING PAGE
11 CONTRACTOR IS RESPONSIBLE TO PURCHASE ALL JOB MATERIALS AND EQUIPMENT,FOR RECEIVING,UNLOADING,VERIFYING
CONDITION,PROTECTING AND INSTALLING THESE MATERIALS AND EQUIPMENT.THE CONTRACTOR WILL BE RESPONSIBLE FOR THE
WARRANTY OF THE INSTALLATION.
12 THE CONTRACTOR IS RESPONSIBLE FOR ALL REQUIRED BYPASSING AND SHALL PROVIDE SEWER SERVICES TO THE CUSTOMER
THROUGHOUT CONSTRUCTION.CONTRACTOR TO SUBMIT BYPASS PUMPING PLAN TO COUNTY AND ENGINEER FOR APPROVAL.
13 WEEKLY PROGRESS MEETINGS WILL BE HELD FOR THE PROJECT.THE CONTRACTOR SHALL HAVE HIS PROJECT MANAGER AND JOB
SUPERINTENDENT AT ALL PROGRESS MEETINGS.THE CONTRACTOR SHALL PROVIDE AN UPDATE OF ALL WORK IN THE PAST WEEK
AND A TWO(2)WEEK LOOK AHEAD.THE CONTRACTOR ON A WEEKLY BASIS SHALL PROVIDE AN UPDATED PROJECT SCHEDULE.THE
CONTRACTOR WILL NEED TO SUPPLEMENT WITH ADDITIONAL CREWS AS NECESSARY TO REMAIN ON SCHEDULE FOR TIMELY
COMPLETION.
14 ALL CONTRACTOR PERSONNEL(INCLUDING SUBCONTRACTORS)SHALL COMPLETE A COLLIER COUNTY FACILITIES CONTRACTOR
BACKGROUND CHECK.ONLY THOSE PERSONNEL PASSING THIS SECURITY CHECK SHALL BE ALLOWED ON THE PROJECT SITE.ALL
PERSONNEL SHALL WEAR THE ISSUED BADGE AT ALL TIMES WHILE ON THE PROJECT.THE CONTRACTOR SHALL BE RESPONSIBLE FOR
ALL COSTS OF OBTAINING THE BACKGROUND CHECKS AND ISSUED IDENTIFICATION BADGE.BADGES SHALL BE REISSUED ANNUALLY
AS REQUIRED.
15 ALL EXCAVATION SHALL BE UNCLASSIFIED WITH NO ADDITIONAL PAYMENT TO BE MADE FOR ROCK,MUCK OR OTHER MATERIALS.
CONTRACTOR WILL BE RESPONSIBLE FOR ALL REPLACEMENT FILL MATERIAL.CONTRACTOR SHALL OBTAIN ALL NECESSARY PERMITS-
TREE REMOVAL PERMIT,ETC.
16 PRE-CONSTRUCTION AND POST CONSTRUCTION VIDEO RECORDING IN ACCORDANCE WITH THE COUNTY SPECIFICATION(022200)
SHALL BE COMPLETED.COST TO BE INCLUDED IN MOBILIZATION LINE ITEM
17 THE CONTRACTOR SHALL DESIGNATE A REPRESENTATIVE,SUCH AS THEIR SUPERINTENDENT WHO WILL BE ON-SITE DURING ALL
WORK TO ASSIST THE COUNTY IN RESPONDING TO CUSTOMER QUESTIONS OR NEEDS.
18 THE CONTRACTOR IS RESPONSIBLE TO PROVIDE A WORK PLAN PRIOR CONSTRUCTION.THE PLAN SHOULD STATED HOW THE
PARKING ARRANGEMENTS AND CONSTRUCTION PROJECT WILL BE PHASED.PLAN TO BE REVIEWED AND APPROVED BY ENGINEER.
19 ENGINEER,PM AND CONTRACTOR TO MEET WITH RESIDENTS PRIOR TO COMMENCEMENT OF THE PROJECT WORK TO DISCUSS THE
WORK PLAN FOR THE PROJECT.WORK PLAN WILL BE PRESENTED BY THE CONTRACTOR TO THE HOA AND PROPERTY OWNERS.
20 THE CONTRACTOR IS RESPONSIBLE TO KEEP RESIDENTS FREQUENTLY UPDATED AS TO CHANGES IN PARKING ARRANGEMENTS AND
CONTRACTOR STAGING AREA(S)
21 THE CONTRACTOR IS RESPONSIBLE FOR PREPARATION OF A SAFETY PROGRAM/RISK MANAGEMENT PROGRAM.THIS DOCUMENT
SHOULD NOT ONLY ADDRESS DAILY ACTIVITIES BUT ALSO REQUIRED ACTIONS FOR TROPICAL STORMS AND HURRICANES.
23 Go to http://www.colliergov.net/ppmd for the latest revisions to the Utilities Standards Manual and Utilities Detail Drawings
24 Go to http://www.dot.state.fl.us/rddesign/DS/12/STDs.shtm for the FDOT Design Standards eBooklet FY2012-2013
Cq
Co Yom- County 16C4
.Achnnistrative Services .sip,
ur chasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: May 29, 2013
From: Evelyn Colon, Contract Specialist
239-252-2667, Telephone Number
239-252-6549, Fax Number
evelyncolon(a�colliergov.net
To: Prospective Vendors
Subject: RFQ #08-5011-95
Regent Park Sanitary Sewer Replacement Project
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
Your response must be received in the Purchasing Department, 3327 E. Tamiami Trail Naples,
Florida 34112 or via email to evelyncolon(cr�colliergov.net no later than 11:00 a.m. on June 10,
2013. Any response received after that time shall not be considered.
All quotations for this project shall be in accordance with the terms, conditions, and specifications
stated herein and in accordance with the terms and conditions of Contract #08-5011 of which your
firm was an awardee. NO OTHER FIRMS ARE ELIGIBLE TO SUBMIT OR RECEIVE AN AWARD
FOR THIS PROJECT.
If you have any questions regarding the specifications or intended scope of work, you must make
those inquiries by 3:00 p.m. June 5, 2013. For general questions, you may contact the Purchasing
staff member noted above.
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. No late quotation
responses will be accepted.
We look forward to your participation in this request for information/quotation process.
cc: Zamira DelToro, Project Manager
RFQ_ContractDriven_RevisedSeptember2009
1 +�