Backup Documents 06/25/2013 Item #16A15 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATtl6
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the ty tt rn O ce
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
er 7—A 7.a
4. BCC Office Board of County ,� �;
Commissioners G 1 j- Gf7✓S (:)(a�;/i3
5. Minutes and Records Clerk of Court's Office (c ((3 (2:34 fn,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Laurie Beard 7 `v .� Phone Number 252-5782
Contact/ Department
Agenda Date Item was 06/25/13 Agenda Item Number 16.A.15
Approved by the BCC
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? LB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip LB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/25/13(enter date)and all changes LB . , g
made during the meeting have been incorporated in the attached document. The �R
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the JAK
BCC,all changes directed by the BCC have been made,and the document is ready for e s,r 7t
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Ann P. Jennejohn
16A15
From: BeardLaurie <lauriebeard @colliergov.net>
Sent: Tuesday,July 09, 2013 9:46 AM
To: Ann P.Jennejohn
Subject: RE:Agreement w/Forest Glen HOA
Ann,
I wouldn't record this one.
Thanks.
Laurie Beard
Trans. Planner- PUD Monitoring
Growth Management Division
2800 N. Horseshoe Drive
Naples, FL 34104
239-252-5782
From: Ann P. Jennejohn [mailto:Ann.Jennejohr acollierclerk.com]
Sent: Tuesday, July 09, 2013 9:44 AM
To: BeardLaurie
Subject: Agreement w/Forest Glen HOA
Hi again Laurie,
Attached is a copy of Item #16A15 from the June 25th BCC Meeting.
I didn't see it referenced in the agreement Laurie, but thought
I'd better ask anyway; is this agreement to be recorded?
Thank you!
Ann Jennejohn, Deputy Clerk
Clerk of the Circuit Court
Clerk of the Value Adjustment Board
Collier County Minutes & Records Dept.
239-252-8406
239-252-8408 (Fax)
Please visit us on the web at www.collierclerk.com
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1
16A I ¢L
COST SHARE AGREEMENT BETWEEN
THE FOREST GLEN GOLF & COUNTRY CLUB AND COLLIER COUNTY
THIS AGREEMENT is made and entered into this a$aay of June, 2013, by and
between Collier County, a political subdivision of the State of Florida, by and through its Board
of County Commissioners (hereinafter referred to as the "County"), and FOREST GLEN GOLF
& COUNTRY CLUB HOA, with a principal address of 3855 Forest Glen Boulevard, Naples,
Florida 34114 (hereinafter referred to as "Forest Glen").
RECITALS:
WHEREAS, Forest Glen represents the collective interests of the Forest Glen
Community(Community) located at 3855 Forest Glen Boulevard, Naples, Florida; and
WHEREAS, the Community seeks to temporarily improve their access into their
development off of Collier Boulevard (CR-951); and
WHEREAS, Forest Glen and the County have reanalyzed the traffic conditions along
CR-951 and have collectively agreed that a modification to the northbound dual left turn lanes on
CR-951 into Business Circle will not adversely impact the health, safety and welfare of the
traveling public at this time; and the construction of a southbound single left turn lane directly
into the main entrance of the Community will temporarily improve access and enhance safety;
and
WHEREAS, Forest Glen and the County anticipate that these improvements should not
exceed $100,000 and have agreed to equally share in the construction cost; and also share in the
design and construction management with Forest Glen taking on the design and the County
taking on the construction management; and
WHEREAS, the County and Forest Glen agree that this modification to the CR-951
access may or may not be permanent but should last a reasonable amount of time to justify the
time and expense; and
WHEREAS, after reasoned consideration by the Board of Commissioners, the Board
finds that this Agreement will not adversely impact the proper function of the County's
transportation system; that this Agreement will not adversely impact the health, safety and
1
16A15
welfare of their citizens; and that these temporary improvements provide an overall public
benefit.
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
1. All of the above RECITALS are true and correct and are hereby expressly
incorporated herein by reference as if set forth fully below.
2. Forest Glen, at its sole cost and expense, shall design the modifications to the
northbound dual left turn lanes and the southbound single left as shown on Exhibit A (hereinafter
referred to as the "Project") consistent with Florida Department of Transportation standards.
3. County shall provide a timely review of the plans and upon approval prepare an
opinion of probable costs (OPC). If the OPC exceeds $110,000, either party may by written
notice unilaterally terminate this Agreement. The County will submit the OPC to Forest Glen for
its review, and upon its approval, Forest Glen will make payment to the County for 55% of the
OPC within 120 days. This payment shall be kept in a separate account. County will commence
construction of the Project within 180 days of receiving payment. Upon completion of the
Project, County shall provide Forest Glen with an accounting of the actual cost of the Project. If,
and only if, the actual costs exceed the OPC, Forest Glen shall have ten business days to dispute
this final accounting. Should no dispute be filed within this time frame, County shall deduct half
of the actual costs of the Project from this fund, and shall transmit the remaining balance to
Forest Glen. In no event will Forest Glen be responsible for more than its payment to the
County, and should actual costs exceed 110% of the OPC, County will bear the full cost of any
such excess. Any dispute will be submitted to the Board of County Commissioners for
adjudication. The decision of the Board shall be final.
4. In the future, should the County believe that the Project is adversely impacting the
functional operation of CR-951 at Business Circle, the County at its sole discretion and cost may
eliminate the southbound turn lane and return the dual northbound left turn lanes to its present
configuration. Prior to doing so, the County will provide Forest Glen with a 180 day notice of
such intent before commencing construction. Within this 180 day notice period, Forest Glen at
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16A15
its sole cost and expense may elect to modify the location of the southbound left turn lane further
south as shown on Exhibit B. Should Forest Glen choose this option, it will have 180 days after
noticing the County to commence construction.
IN WITNESS WHEREOF, the parties have caused this At Bement to be executed by
their appropriate representatives, as of the date first above written.
ATTEST: BOARD 0 CO Y COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLI I R i OUN 'Y, FLORIDA
By: ' . „° 4�. '� ' By �i
.-',' 'l putt' Clerk GEO'GIA • . HILLER, ESQ.
Att‘st .,� brairman s
CHAIRWOMAN
signature itri y
WITNESSES: Forest Glen Golf and Country Club HOA
/. _... By: �:.. _ � w
ri ame• .me: ',
itle:
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Print ame:Nk � . )c,cc
Appro -d as o orm
and le!:lity'1
NI ,
Jeffrey fk . .'?atzkow
County •t If rney Item# 14PAIS
Agenda /__ _13
Date l�1
Date
Recd r ��3
Deputy OriAl-a8-
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