Backup Documents 06/25/2013 Item #16A10 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SL
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO A Li
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW**ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office j 1,2S-1 6
4. BCC Office Board of County I�l
Commissioners (LA/ �,/t qt
5. Minutes and Records Clerk of Court's Office it I f 3
12:3cipm
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Reed Jarvi Phone Number 252-5849
Contact/ Department
Agenda Date Item was 06/25/13 Agenda Item Number 16.A.10
Approved by the BCC
Type of Document Agreement �-�l Number of Original 1
Attached toe. �� Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? RJ
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be RJ
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the RJ
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's RJ
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip RJ
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwardi to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aw of your deadlines!
8. The document was approved by the BCC on 06/2 13(enter date)and all changes RJ
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for th
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16Ai 0
MEMORANDUM
Date: July 8, 2013
To: Reed Jarvi, Planning Manager
Transportation Planning Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Construction, Maintenance and Escrow Agreement for
road and utility improvements for the Hacienda Lake
Planned Unit Development
Attached for your records is a copy of the document referenced above, (Item #16A10)
approved by the Board of County Commissioners on Tuesday, June 25, 2013.
The original will be held in our office until further notification.
If you have any questions, please call me at 252-8406.
Thank you.
16A
CONSTRUCTION, MAINTENANCE AND ESCROW AGREEMENT FOR IMPROVEMENTS WITHIN THE
COLLIER COUNTY RIGHT-OF-WAY
THIS CONSTRUCTION, MAINTENANCE AND ESCROW AGRiEMENT FOR IMPROVEMENTS WITHIN THE
COLLIER COUNTY RIGHT-OF-WAY entered into this as day of Jkui,Q_ ,2013 between Hacienda
Lakes of Naples,LLC hereinafter referred to as"Developer",the Board of County Commissioners of
Collier County, Florida, hereinafter referred to as the"Board"AND Coleman,Yovanovich&Koester, P.A.
(hereinafter"Escrow Agent").
RECITALS:
1) Developer is required to construct utility and road improvements at the Collier Boulevard
Rattlesnake Hammock Road intersection and an adjacent bridge over the Collier Boulevard
Canal in accordance with Ord. No. 11-41 (the Hacienda Lakes Planned Unit Development).
2) Developer has,simultaneously with the delivery of this Agreement,applied for the approval of
certain road and utility improvements at the Collier Boulevard and Rattlesnake Hammock Road
intersection and adjacent bridge over the Collier Boulevard canal in accordance to Ordinance
11-41. The required improvements as defined in the cost estimates attached as Exhibit A
(hereinafter"Required Improvements")shall be constructed in accordance with the plans and
specifications as approved by Collier County Right-of-Way Permits#PRROW2013040798201 and
#PRROW2012081809401.
3) Section 1. H of the Construction Standards Handbook for work within the Public Right-of-Way,
as well as Art. IV of the Code of Laws and Ordinances of Collier County, Florida requires the
Developer to provide appropriate guarantees for the construction and maintenance of the
Required Improvements.
4) Escrow Agent has entered into a construction escrow agreement with Developer(the"Escrow
Agreement")to fund the cost of the Required Improvements.
5) Developer and the Board have acknowledged that the amount Developer is required to
guarantee pursuant to this Agreement is$2,001,226.99,and this amount represents 110%of
the Developer's engineer's estimate of the construction costs for the Required Improvements.
NOW,THEREFORE,in consideration of the foregoing premises and mutual covenants hereinafter set
forth, Developer and the Board do hereby covenant and agree as follows:
1. Developer will cause to be constructed the Required Improvements pursuant to specifications
that have been approved in the above-referenced right-of-way permits within twelve(12)
months from the date of approval of this agreement.
2. Developer hereby authorizes Escrow Agent to hold in escrow$2,001,226.99 from the Escrow
Agreement,in escrow,pursuant to the terms of this Agreement.
CA
1641
0
3. Escrow Agent agrees to hold in escrow$2,001,226.99 from the Escrow Agreement,to be
disbursed only pursuant to this Agreement. Escrow Agent acknowledges that this Agreement
shall not constitute a draw against the Escrow Agreement fund, but that only such funds as are
actually disbursed,whether pursuant to this Agreement or a provision of the Escrow
Agreement,shall accrue interest.
4. The escrowed funds shall be released to the developer only upon written approval of the County
Manager or his designee who shall approve the release of the funds on deposit not more than
once a month to the Developer, in amounts due for work done to date based on the percentage
completion of the work multiplied by the respective work costs less ten percent(10%);and
further,that upon completion of the work,the County Manager or his designee may approve
the release of any remainder of escrowed funds, less ten percent(10%)for a minimum period of
one(1)year pursuant to Paragraph 10 of the Agreement.
However, in the event that Developer shall fail to comply with the requirements of this
Agreement, then the Escrow Agent agrees to pay to the County immediately upon demand the
balance of the funds held in escrow by the Escrow Agent, as of the date of the demand, provided
that upon payment of such balance to the County,the County will have executed and delivered to
the Escrow Agent in exchange for such funds a statement to be signed by the County Manager or
his designee to the effect that:
(a) Developer for more than sixty (60) days after written notification of such failure
has failed to comply with the requirements of this Agreement;
(b) The County, or its authorized agent, will complete the work called for under the
terms of the above-mentioned contract or will complete such portion of such work
as the County, in its sole discretion shall deem necessary in the public interest to
the extent of the funds then held in escrow;
(c) The escrow funds drawn down by the County shall be used for construction of the
Required Improvements, engineering, legal and contingent costs and expenses,and
to offset any damages,either direct or consequential,which the County may sustain
on account of the failure of the Developer to carry out and execute the above-
mentioned development work;and
(d) The County will promptly repay to the Escrow Agent any portion of the funds drawn
down and not expended in completion of the said development work.
5. Written notice to the Escrow Agent by the County specifying what amounts are to be paid to
the Developer shall constitute authorization by the County to the Escrow Agent for release
of only those specified funds to the Developer. Payment by the Escrow Agent to the
Developer of the amounts specified in a letter of authorization by the County to the Escrow
Agent shall constitute a release by the County and Developer of the Escrow Agent for the
specified funds disbursed in accordance with the letter of authorization from the County.
6. The Required Improvements shall not be considered for preliminary approval until a
statement of substantial completion by Developer's engineer along with the final project
records have been furnished to be reviewed and approved by the County Manager or his
designee for compliance with the Construction Standards Handbook for work within the
Public Right-of-Way and Art. IV of the Code of Laws and Ordinances of Collier County.
CFO'
16Aj
0
7. The County Manager or his designee shall,within sixty (6O) days of receipt of the
statement of substantial completion, either: a) notify the Developer in writing of his
preliminary approval of the improvements; or b) notify the Developer in writing of his
refusal to approve the improvements, therewith specifying those conditions which the
Developer must fulfill in order to obtain the Director's approval of the Required
Improvements. However, in no County Manager or refuse
�
preliminary approval of the Required Improvements if they are in fact constructed and
submitted for approval in accordance with the requirements of this Agreement.
O. Should the funds held in escrow be insufficient to complete the Required
Improvements, the Board, after duly considering the public interest, may at its option
complete the Required Improvements and resort to any and all legal remedies against the
Developer.
9. Nothing in this Agreement shall make the Escrow Agent liable for any funds other than
those placed in deposit by the Developer in accordance with the foregoing provisions;
provided, that the Escrow Agent does not release any monies to the Developer or to any
other person except as stated in this Escrow Agreement to include closing the account,
or disbursing any funds from the account without first requesting and receiving written
approval from the County.
10. The Developer shall maintain all Required Improvements for one year after preliminary
approval by the County Manager or his designee.After the one year maintenance period by
the Developer and upon submission of a written request for inspection, the County
Manager or his designee shall inspect the Required Improvements and, if found to be still
in compliance with the Code as reflected by final approval by the Board, the Escrow
Agent's responsibility to the Board under this Agreement is terminated. The
Developer's responsibility for maintenance of the Required Improvements shall continue
unless or until the Board accepts maintenance responsibility for and by the County.
11. All of the terms, covenants and conditions herein contained are and shall be binding upon the
Developer and the respective successors and assigns of the Developer.
IN WITNESS WHEREOF, the Board and the Developer have caused this Agreement to be
executed by their duly authorized representatives this day of C, , 2013.
Attest: BOARD TY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLIER C N
, ^
8y: uy
GE[>RGN\A!H1LLER, Cha|rmxznnan
'Qppiity Clerk
CLERK
16 A 1
SIGNED IN THE PRESENCE OF: Hacienda Lak,s/ONapitfes,
!If BY:
Printed Name / •4 5
Signature
Printed Name
Signature
SIGNED IN THE PRESENCE OF: Coleman,Yovanovich & Koester, P.A
. BY:
Printed Name Richard 0.Yovanovich
—i-
Signature Title
Printed Name ,-
Signature
Approved as to form
and legal sufficiency:
/ !
Assistant County Attorney
16AiQ
iu TA Im Protect Rattlesnake Water Main Replacement
I'l unttn€ Prod 4: 050116.06.03 Task 4
Vr,u rlir ruon Calculated L3}: DRN Late: 4-Apr-13
t`t)NSl" 1.,"I`IN(1 Civil engineering
,Z- t V V.A. 3 Surveying & Mapping Checked By: JAZ Date:
Preliminary Opinion of Probable Cost
Rattlesnake Crossing Water Main. R.eplacment
Based on revised plan"Off-site Water Main Relocation Plan&Profile"04-08-2013.
Item No. Description U nit Ouantitv Unit Price Extended Price
1 Mobilization LS 1 $2.500 $2.500
2 Maintenance of Traffic I,S 1 $1.500 81.500
3 Slaked Silt Pence(lncis.Maintenance) 1.,P 404) 82 $600
4 Connect to Existing 24"w;90'Bend(1 astsidej EA I $2,500 $2,500
5 Directional Drill 24"HDPE Without Casing U' 320 $180 $57.600
6 Install 24"HOPE/Open-Cut 1,1' 203 S84 $16.951
7 Fittings 90 Degree Bends EA 2 $3,280 $6,560
8 Fittings 2/45'Bends& Ir 1.1.25'Bend EA 3 $3,280 $9,840
9 Install 42"Casing Under Pavement'Open-cut L.P 20 S78 $1.560
10 Restraining Joints(24" PVC) EA 14 $540 $7.560
t I Abandon Existing 24" W.M. with Plowable Fill LP 433 811 84,547
12 ARV EA 2 $1,800 $3,600
13 Fine Grading SY 650 82 $975
14 Sodding(Regular)-Bahia SY 650 S2 8975
15 24"Gate Valve& Vault EA 1 $13,000 $13,000
16 Connect 24"IIDPE to 24"PVC zu Canal Bank) LF 24 $88 $2,112
17 Furnish,Drive&Pull Steel Sheeting(31)'x 10') SI' 2,400 S8 818,600
Sub-"Total x$150,979
Contingency 0.0%of Total) $15.098
"total $166,077
Disclaimer:
This document represents our opinion of the probable cost of the construction based on the referenced documents and nationally
published construction cost guidelines and available information on local markets conditions. this estimate can provide guidance for
your decision-making.however it is not intended to he a guarantee of the actual cost of a project. Frequent fluctuations in labor and
building material costs,as v veil as the local hid climate,can substantially alter the construction cost of an individual project."Ihe final
determination of building cost is made through the bidding process with a contractor.
K:\2005\050150.06.06 Hacienda Lakes Phl Intersection Grading\0002 Opinions of Probable Cost\2013-04-04 Water Main OPC
Revised\2013-04-08 Rattlesnake Water Main Replacement OPC.xls
EXHIBIT . page 1 of 8
16 A 10
TAINc
Planning
i in
Visualization
St it :r1N(3 Civil Engineering
JL. 116. V VA. -IL Surveying 8.: Mapping
HACIENDA LAKES PH 1 INTERSECTION
PHASE ONE
PRELIMINARY OPINION OF PROBABLE COST
SUMMARY
PAVING,CURB, SWK, SIGNALS AND SIGNING/MARKINGS 5377,529.68
STORM DRAINAGE 5.15,64800
SANITARY SEWER 573,380.00
BRIDGE 51,201,760.50
TOTAL S1,668,318.18
CONT1NCENCY (110%of TOTAL) SI,835,149.99
Disclaimer:
This document represents our opinion of the probable cost of the construction based on the
referenced documents and nationally published construction cost guidelines and available
information on local market conditions. This estimate can provide guidance for your decision-
making, however it is not intended to be a guarantee of the actual cost of a project. Frequent
fluctuations in labor and building material costs,as well as the local bid climate, can substantially
alter the construction cost of an individual project. The final determination of building cost is
made through the bidding process with a contractor.
1020 13
Summary I of 7 3:16 P.M
EXH1BiT A page 2 of 8
16 A io
Dia TA INCE,Planning
Visualization
CI'ON S t.1 ;t11 N 6 Civil Engineering
V TA. Surveying & Mapping
HACIENDA LAKES PH 1 INTERSECTION
PRELIMINARY OPINION OF PROBABLE COST
Project#: 050150.06.06
Date: May 7,2013
Estimated By: Doyle Nichols& Mica Jackson
Checked By: Norm Trebilcock
SANITARY SEWER
DESCRIPTION UNIT QUANTITY UNIT EXTENDED
COST COST
10" DIP Force Main(Open Cut) LF 245 $52.00 $12,740.00
Tie-into Existing Force Main LS I $1500.00 $3,500.00
Flowable Fill Encasement CY 153 $180.00 $27,540.00
Utility Conflicts&Crossings 7 $3,200.00 $22,400.00
A.R.V. EA $1,800.00 $1,800.00
10" DIP Fittings EA 12 5450.00 $5,400.00
TOTAL $73,380.00
.):11111Zfl. 510/2013
3:161,N1
EXHIBIT A page 3 of 8
16 A 10
Du TA INC Planning
Visualization
C NS ( ! LTINC3 Civil Engineering
JIL Y TA. IL Surveying & Mapping
HACIENDA LAKES PH 1 INTERSECTION
PRELIMINARY OPINION OF PROBABLE COST
Project#: 050150.06.06
Date: May 7,2013
Estimated By: Doyle Nichols & Mica Jackson
Checked By: Norm Trebilcock
STORM DRAINAGE
DESCRIPTION UNIT QUANTITY UNIT EXTENDED
COST COST
15" RCP LF Si $48.00 $2,448.00
Curb Inlet FDOT Type 5 EA 2 $4.200.00 $8,400.00
FDOT Index 250 Headwalls EA 2 $2,400.00 $4.800.00
TOTAL 515,648.001
10 2013
Storm ftaititig,t A of 3:lf,PM
EXHIB=T A page 4' of
16 A 1 l'
D\1 TA Visualization
CO N S Ll I,T I N(. Civil Engineering
1 ■... V VA. -IL Surveying & Mapping
HACIENDA LAKES PH 1 INTERSECTION
PRELIMINARY OPINION OF PROBABLE COST
Project#: 050150.06.06
Date: May 10,2013
Estimated By: Doyle Nichols& Mica Jackson
Checked By: Norm Trebilcock I
INTERSECTION IMPROVEMENTS
DESCRIPTION UNIT QUANTITY UNIT
COST EXTENDED
COST
Mobilization for Intersection Work LS 1 515,000.00 $15.000.00
Remove Existing Curb LF 839 $2.25 $1,887,75
Replace Curb Type "F" LE 858 58.50 $7,293.00
Remove Existing Sidewalk SY 694 $3.50 $2,429.00
Replace Sidewalk SY 262 $34.00 $8,908,00
Saw Cut Existing LF 256 $5.00 $1,280.00
Remove Guardrail LF 370 53.50 51.295.00
Replace Guardrail LF 263 $15.80 $4.155.40
Remove& Relay Brick pavers SY 20 $8.40 $168.00
Embankment to Bridge Approach CY 284 $6.50 $1,846.00
Milling Existing Asphalt(1.5") SY 5,995 51.34 $8,033.30
New Limerock Adjacent to Bridge SY 226 $18.40 $4,158.40
51:)/2.013
Intersection improvemcnts 4 of 7 3:16 PM
EXHIBIT' A p%e 5 cii'8
16 A 10
Asphalt Overbuild wI Structural Course TN 267 $98/0 526,166.00
Asphalt 1.5" Superpave Course TN 422 $108.00 545,576.00
Asphalt 1 .5" Friction Course TN 422 $115.00 $40,530.00
3.5"New Asphalt AUacent to Bridge TN 65 $108.00 $7.020.00
1.5' Friction Course Adjacent to Bridge TN 77 $115.00 53.105.00
Temp. Pav't Marking During Paving LF 13,960 $0.15 $2,094.00
Final Pavement Marking& Signage LS 1 S27,440.08 $27,440.08
Flaridicap Ramps w/Truncated Domes SF 330 524.00 $7.920.00
M.O.T. for Intersection Work ES | $55,808.08 $55,800.00
Signalization for Intersection LS 1 S58.142.75 g58.142J5
Staked Silt Fence LF 2,200 $1.50 $3,300.00
Floating Turbidity Barrier LF 100 $12.50 $1.250.00
Construction Staking i.S l $5,500.00 $5,500.00
Remove Existing&Realign 10 Pathway SY 222 $26.00 $5,772.00
Alum. Ped.!Bicycle Picket Railing LF 120 $58.00 S6,960.00
Street Lighting System Modifications
(Poles 85 thru 88) LS 1 $12,500.00 312,500.00
Valve, MH and Box Adjustments(20
count estimate) ES 1 84'000.00 $4,000.00
TOTAL 8377,529.68
u/ocms
l==,u,~lm*ro` .�� 5m'? /.mru
EX.-'i|B\TA p z!g e 6 of 8
16 A 10
Bid Item Description Unit Quantity Unit Price Total
101 1 Mobilization LS 1 $5.615.00 $5,615,00
555-1-1 Directional Bore LF 135 521.45 $2.895.75
630-1-12 Conduit Underground LF 900 $5.85 $5.265.00
632-7-1 Signal Cable Pi 1 $3,462.00 $3,462.00
635-1-11 Pull Box EA 10 $331.00 $3,310.00
635-1-40 Pull Box.Relocate EA 4 $208.00 S832.00
650-51-31'Traffic Signal3 section 1 Way AS 2 $1,000.00 52.000.00
653-191 Pedestrian Signal 1 Way AS 2 $846.00 S1,692.00
653-192 Pedestrian Signal 2 Way AS 3 $1,638.00 $4,914.00
659-1-02 Back Plate EA 18 $192.00 $3,456.00.
659-1-07 Aluminum Pedestal EA 6 $1,108.00 $6,648.00,
663-74-14 Vehicle Detector Pre Empt . EA - 4 $3,338.00 $13,352.00
665 11 Pedestrian Button EA 8 $177.00 $1,416.00
.6705-410 Controller Modify AS 1 $2,346.00 $2,346.00
690-10 _Remove Signal Head EA 2 $54.00 $108.00
690-100 Remove Miscellaneous PI 1 5215.00 S215.00
700-48-12 Sign Panel Mast Arm Mount EA 1 $400.00 S400.00
700-48-60 Sign Panel Removal EA 2 $108.00 S216 001
..
$58,142.751
6
16 A 10
ENGINEERS ESTIMATE-RATTLESNAKE HAMMOCK ROAD(CR 864)AND COWER BLVD(CR 951)
INTERSECTION PLANS
41402
ITEM NO. QTY UNIT :TEM DESRIPTION UNIT PRICE COST EST
CATEGORY I-SIGNING AND PAVEMENT MARKINGS
700-20-11 6 AS SINGLE POST SIGN(LESS THAN 12 SF) S 253.75 5 1,522.50
706-3 73 EA ERETER0 REFLECTIVE PAVEMENT MARKERS 5 3.25 5 237.25
0711 1111' 3717 NM THERMOPLASTIC,STANDARD,YELLOW,SOLID,6" S 1.42 5 5,276.14
0711 1111' 7061 LF THERMOPLASTIC,STANDARD,WHITE,SOLID,6" S 1.69 5 11,933.09
0711 1112: 1030 LF THERMOPLASTIC,STANDARD,WHITE,SOLID,12" S 1.59 5 1,740.70
0711 11121 129 LP' THERMOPLASTIC.STANDARD.WHITE,SOLID,18" 5 2.47 S 318.63
0711 1112) 1135 IF THERMOPLASTIC,STANDARD,WHITE,SOLID,24" 5 3.44 $ 3.904.40
0711 1113' 0.53 GM THERMOPLASTIC,STANDARD,WHITE,SKIP,6",10-30 SKIP OR 3-9 LANE DROP 5 1,080.84 5 572.85
0711 1115' 1544 LF THERMOPLASTIC,STANDARD,WHITE,DOTTED/GUIDELINE/6-10 GAP EXTENSION, 6" $ 0.77 5 1.186.88
0710 11161 12 E4 PAINTED PAVEMENT MARKINGS,STANDARD,WHITE,MESSAGE $ 31.57 0 383.64
0711 111:1 6 EA THERMOPLASTIC,STANDARD,WHITE,ARROW $ 60.00 $ 360.07
CATEGORY I-SIGNING 8 PAVEMENT MARKINGS TOTAL $ 27,440:55
`TOTAL S 27:440.16
7
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