Backup Documents 05/28/2013 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6
D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. AU completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office .� S\Lck` `"
4. BCC Office Board of County SvcrNc\VsE-
Commissioners � �r 7,\L---AV-1>
5. Minutes and Records Clerk of Court's Office 512q 113
• VIP
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Betancur Phone Number 252-4059
Contact/ Department
Agenda Date Item was 5/28/13 V Agenda Item Number 16D6 .J
Approved by the BCC
Type of Document MOU Number of Original 1
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. TSc
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on.i3ftfa and all changes made during the
meeting have been incorporated in the attached dqcumeet. The C unty Attorney's
Office has reviewed the changes,if applicable. 5' z \\3
9. Initials of attorney verifying that the attached document is the version approved byte
BCC,all changes directed by the BCC have been made,and the document is ready i or the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Re .sed 2.24.0 t ti-1 130/
161) 6
MEMORANDUM
Date: May 30, 2013
To: Natali Betancur
Parks and Rec. Department
From: Teresa Cannon, Deputy Clerk
Board Minutes & Records Department
Re: Memorandum of Understanding between Collier County Parks
and Recreation Department and Gulf Coast Adult Soccer League,
Inc.
Attached for your records is a copy of the document referenced above, (Item #16D6)
adopted by the Board of County Commissioners on Tuesday, May 28, 2013.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
1606
MEMORANDUM OF UNDERSTANDING
between
GULF COAST ADULT SOCCER LEAGUE,INC.
and
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
FOR THE USE OF
NORTH COLLIER REGIONAL PARK-SOCCER COMPLEX
(AMATEUR SOCCER LEAGUE FOR ADULTS)
This Memorandum of Understanding is entered into between the Gulf Coast Adult Soccer
League, Inc. (hereinafter referred to as "GCASL"), and the Collier County Parks and Recreation
Department, by and through the Collier County Board of County Commissioners (hereinafter
referred to as the"County").
I. Purpose
The purpose of this Memorandum of Understanding is to memorialize the basic understanding of
terms of use of the North Collier Regional Park-Soccer Complex for an amateur adult soccer
league. Under this MOU, Gulf Coast and the County will work together to facilitate the
provision and operation of an amateur adult soccer league under the rules and regulations of the
Florida State Soccer Association and Collier County Government. Both parties agree to provide
flexibility, communication, and collaboration toward this purpose.
GCASL is affiliated with the Florida State Soccer Association ("FSSA"), which is one of the
largest of the 50 state associations comprising the Amateur Division of the United States
Amateur Soccer Association. The FSSA's purpose is to promote and administer the game of
soccer in all its United States Soccer Federation approved forms—be it outdoor or indoor, among
men and women eighteen (18) years of age and over within the State of Florida— and to manage
all intra-state games leading to National Cups.
There are currently over 22 affiliated leagues throughout the state that represent over 550 teams
and 12,000 players. The various leagues have divisions of competition which include: men's
open, women's open, men's over 30, women's over 30,men's over 40, coed, 7 v 7 and others.
Membership in FSSA includes:
• Player and team insurance
• Network of leagues and teams throughout the state
• Regular communication about programs and opportunities within the state and around the
nation
• Opportunity to participate in state and national cup competitions
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• Access to certified referee assignors and certified referees
• Assistance from FSSA board of directors and member leagues in reaching your league's
goals
II. Under this MOU, GCASL agrees to:
1. Provide proof that the GCASL is affiliated with the Florida State Soccer Association;
2. Establish the necessary fees required to maintain league status and eligibility;
3. Collect all seasonal team registration fees;
4. Establish a League Disciplinary Board;
5. Develop assignor and referee agreements in conjunction with County personnel;
6. Pay administrative and league fee per participant for each league season due to the
County on a seasonal league basis;
7. Submit an annual financial report, including revenues and expenditures to the Collier
County Parks and Recreation Department("CCPRD")by January 15th of the prior
year following the most recent facility request by the League;
8. Provide a list of Board of Directors and/or Organizational Officers with contact
information (annually);
9. Provide proof of liability insurance/certificate of insurance coverage: General
liability coverage of not less than$500,000 per occurrence(annually);
10. Include the Collier County Board of County Commissioners as a named additional
insured;
11. Prominently display the CCPRD logo on all brochures, flyers, registration forms, and
other advertising materials, including advertisements in the news media.
III. Under this MOU, the County agrees to:
1. Provide required field and lighting for League and State Tournaments;
2. Develop schedules and statistics in conjunction with league requirements;
3. Provide state player database registration;
4. Provide league meeting rooms;
5. Provide field and game hotline;
6. Provide access to Park personnel for security and league play activities;
7. Provide administrative support for seasonal team registration;
8. Make available the following forms:
a. Team Individual Information sheet
b. Official GCASL &CCPRD Team Roster
c. FSSA and GCASL release and disclaimer
d. Team payment and fee worksheet
9. Observe a"League Season"as follows:
a. 2 seasons- Fall (Sept through Dec) & Spring(February—May)both 14 weeks
b. Summer- 9 weeks
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IV. General Conditions
Fee Structure:
Annual State Fee—FSSA Sept 1st to Aug 31st $35.00 (annually)per player
per season subject to change
per FSSA
Dual Registration Fee $15.00
Referee Fees $25.00 per game per team
League and Administrative Fee-per player
Fall & Spring $45.00 per player per season
Summer $35.00 per player per season
League Exhibits and Publications:
• Exhibit A-CAUTIONABLE(YELLOW CARD) AND SEND OFF(RED CARD)
OFFENCES
• FIFA-RULES AND REGULATIONS & SODE OF CONDUCT
• 7V7 RULES OF PLAY
• League Structure-Divisions
• League Registration Periods
League Meetings:
Monthly meetings will be held with members of the GCASL Board of Directors and Collier
County Parks and Recreation personnel. Together, this team will ensure that wholesome, healthy
and enjoyable recreation activities are available to Amateur Adults in the County. While the
County Administration does not get closely involved with the structure, organization or
administration of Organization operations, the County Recreation Department must remain
accountable and responsible to citizens for any actions taken on its behalf by any affiliate
organization, including Amateur Adult Sports Organizations. Since the County provides
valuable assets that are funded by taxpaying citizens and the County allows use of these assets
to the Organizations, Organizations must be prepared to provide their services in consonance
with existing County policies, ordinances and good business practices. In addition, there may be
times when the County is asked to become involved in issues related to Organization operations.
In these instances, the Organization must be prepared to cooperate with the CCPRD or The
Board of County Commissioners to resolve issues in cases not specifically covered by this
Memorandum of Understanding MOU.
V.Duration of Memorandum of Understanding
This MOU covers the 3 year period from June 1St, 2013 to December 31st, 2016 with a one(1)
one year renewal option.
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VI. Geographic Scope of Memorandum of Understanding
This MOU will apply to all approved park sites, as well as CCPRD approved school sites.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and
agreements made herein upon no less than 30 (thirty) days advance notice to each of the other
party. In the event of termination by either party, payment will be made by the League to the
County for services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the parties affix their
signatures in the spaces provided. This Memorandum of Understanding is signed and agreed by
the parties and shall become effective upon execution by both parties.
AS TO COUNTY:
Dated: S\vn��?>
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGI T`E.'BROCK/cifrk COLLIER COUN Y, FL• IDA
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Attest a, 9y,s TClerk -• , _ . . �. • . .
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slanature erty.
AS TO GCASL:
Dated: P 'b- \L . 2Z'13
GULF COAST ADULT SOCCER LEAGUE, INC.,
BY: Olt _
GUY HA'Mprillwident
Approved as to form
and 1-: sufficiency:
ath Item# qD N.,
Agenda
Je right S �$C g ate 1(3
Assnt County Attorney
Hate
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Deputy Clerk