Loading...
Backup Documents 05/28/2013 Item #16D 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 Ij 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and o,!; ,a:' locuments r re to be forwarded ro the County Attorney Office at the time the item is placed on the agenda. :A11 completed r uting slips and original da eu: ents must I e received in the County Attorney Office no later than Honda;preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Barbetta Hutchinson HHVS .67f 5/28/13 2. Jennifer B. White,ACA Office located in HHVS ' ll County Attorney Office Department ��w S �3�� l3 3. BCC Office Board of County SAr, sk'n`'\ Commissioners If-,.._g_ e \r 5,3\`∎,. 4. Minutes and Records Clerk of Court's Office 1 sI31 l -j' r PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Lisa Oien Phone Number 252-6141 Contact/ Department Agenda Date Item was 5/28/13 Agenda Item Number , I(DS J Approved by the BCC Type of Document Amendment S Number of Original ---tarnenclmenL Attached Documents Attached 3 Ca rne41C,ltIAct".S PO number or account (. �Q� number if document is ,����y,� to be recorded L,�, 3 of f _- " _A, INSTRUCTIONS & CHECKLIST b� ���d� Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? YES 2. Does the document need to be sent to another agency for additional signatures? If yes, NO provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed YES by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's . N\A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the YES document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's YES signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip YES should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware your deadlines! 8. The document was approved by the BCC on 5/28/13 (enter date)and all changes YES i/ t(;artii made during the meeting have been incorporated in the attached document. The ,, Oli ra,, f of County Attorney's Office has reviewed the changes,if applicable. 11i,.J;, , 9. Initials of attorney verifying that the attached document is the version approved by the l,;' .i',t,r BCC,all changes directed by the BCC have been made,and the document is ready for the 60 ii c,i,i ir,,,Jo _ Chairman's signature. d ,„t ,.i 16135 MEMORANDUM Date: June 3, 2013 To: Lisa Oien, Grants Coordinator Housing, Human &Veteran Services From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Amendment #1 to Agreements w/St. Matthews House, Shelter for Abused Women and Children and Catholic Charities of Collier County Attached, is a copy of each agreement referenced above, (Item #16D5) approved by the Collier County Board of County Commissioners May 28, 2013. The original agreementw will be held in the Minutes and Records Department as part of the Boar'd Official Records. Thank you. 16fl5 Grant#-E-12-UC-12-0024E CFDA/CSFA#- 14.231 Subrecipient—St. Matthews House DUNS #-831093653 FETI#-65-1110501 FISCAL YEAR END: June 30th AMENDMENT NO. 1 TO AGREEMENT BETWEEN COLLIER COUNTY AND ST. MATTHEWS HOUSE,INC. THIS AMENDMENT, made and entered into on this pcg day of May,to the subject agreement shall be by and between the parties to the original Agreement, St. Matthews House, Inc., hereinafter called the"Subrecipient") authorized to do business in the State of Florida, whose business address is 2001 Airport Road, South,Naples, FL 34112, and Collier County, a political subdivision of the State of Florida, Collier County, Naples (hereinafter called the "County")having its principal address as 3339 E. Tamiami Trail,Naples FL 34112. Statement of Understanding RE: EMERGENCY SOLUTIONS GRANT In order to continue the services provided for in the original Agreement document referenced above, the parties agree to amend the Agreement as follows: Words Str-uei(Through are deleted; Words Underlined are added: (Dollar amounts have original underlines) WITNESSETH: WHEREAS, on March 12, 2013, Agenda Item No. 16.D.2, the County approved an agreement between the Subrecipient and County to use UTILITIES FOR PROGRAMS funds; WHEREAS, the Agreement requires modification to rename the funding source to EMERGENCY SOLUTIONS GRANT PROJECT in order to correct a scrivener's error, reference match, and adds new standard purchasing and invoice language; and NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing ESG funds, as determined by Collier County Housing, Human and Veteran Services(HHVS),perform the tasks necessary to conduct the program as follows: Project Component 1,11: Emergency Shelter Activities The FY2012-2013 Action Plan identified and approved the project to utilize funds for homeless shelter operations. The funding will assist with emergency I 6 El 5 shelter utilities. III. AGREEMENT AMOUNT The COUNTY agrees to make available FORTY-SIX THOUSAND EIGHT HUNDRED DOLLARS ($46,800) for the use by the SUBRECIPIENT during the Term of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included thereto as a result of a subsequent amendment(s)to the Agreement, shall be referred to as the "Funds"). The budget identified for the Emergency Solutions Grant Project shall be as follows: ESG ESG Match Line Item Description Funds Funds (1:1) Project Component: Emergency Shelter Activities $ 46,800 $--46,800 Shelter Utilities ESG eligible matching funds including but not limited to $ 46,800 the Subrecipient's Utilities _ TOTAL $ 46,800 $ 46,800 All services/activities specified in Section I. Scope of Services shall be performed by SUBRECIPIENT employees or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and that meets Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder as further set for the in Section IX.D. of this Agreement. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. The COUNTY shall reimburse the SUBRECIPIENT for the performance of this Agreement upon submittal of quarterly progress reports. Payments shall be made to the SUBRECIPIENT when requested as The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of quarterly progress reports. Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." 'r 16135 The following project work plan is in effect for program monitoring requirements only, and as such,not intended to be used as a payment schedule: Deliverable Payment Schedule Project Component: Emergency Shelter Upon monthly invoicing of allowable Activities expenses to include supporting Reimburse Utility Invoices documentation as evidenced by but not limited to canceled checks, project activity logs, check registry. Final 10%($4,680)released upon documentation of 600 clients served Documentation of 600 clients served as evidenced by submission of Exhibit D on a quarterly basis by the 10th day after the end NA of the quarter * * IX. ADMINISTRATIVE REQUIREMENTS D. PURCHASING All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in compliance with thresholds of the Collier County Purchasing Policy, as shown below. Should there be a conflict; the Purchasing Policy Thresholds will prevail. Dollar Range($) Quotes Under$3K 1 Written Quote Above $3K to $10K 3 Written Quotes Above$10K to $50K 3 Written Quotes Request for Proposal (RFP) Above$50K Invitation for Bid(IFB) * * SIGNATURE PAGE TO FOLLOW 16D5 IN WITNESS WHEREOF, the GRANTEE and SUBRECIPIENT, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Bro k,Clerk of Courts COLLIER COUNTY, FLORIDA ' .\ ++ Q B • < L_ £1 St ' ; affil ‘ri.q \per C�r��r1�10.v1 ,- ass ,.._ ST. MATTHEWS HOUSE, INC. First Witness /4/ 66-5.26C6� By: 6°2'i- 7/' -' . TType/print witness namel' Print: 144,Li" •'. &Z,L 1J'a4� Title: (531G( 7 Second Witness ri Approved as to form and legal sufficiency: TType/pr` ' witness namet • a. G � � Jennif6r B. White Assistant County Attorney iit; 1 6 0 5 Grant#-E-12-UC-12-0024E CFDA/CSFA#- 14.231 Subrecipient—The Shelter for Abused Women and Children,Inc. DUNS#-836680769 FETI #- 59-2752895 FISCAL YEAR END; June 30th AMENDMENT NO. 1 TO AGREEMENT BETWEEN COLLIER COUNTY AND THE SHELTER FOR ABUSED WOMEN AND CHILDREN, INC. 4-h THIS AMENDMENT, made and entered into on this o( D day of May, to the subject agreement shall be by and between the parties to the original Agreement, The Shelter for Abused Women and Children, Inc., (hereinafter called the "Subrecipient") authorized to do business in the State of Florida, whose business address is P.O. Box 10102, Naples, FL 34101, and Collier County, a political subdivision of the State of Florida, Collier County, Naples (hereinafter called the "County") having its principal address as 3339 E. Tamiami Trail, Naples FL 34112. Statement of Understanding RE: EMERGENCY SOLUTIONS GRANT In order to continue the services provided for in the original Agreement document referenced above, the parties agree to amend the Agreement as follows: Words Struck Through are deleted; Words Underlined are added: (Dollar amounts have original underlines) WITNESSETH: WHEREAS, on March 12, 2013, Agenda Item No. 16.D.2, the County approved an agreement between the Subrecipient and County to use EMERGENCY SHELTER UTILITY AND SECURITY FOR HOMELESS FAMILIES funds; WHEREAS, the Agreement requires modification to rename the funding source to EMERGENCY SOLUTIONS GRANT PROJECT in order to correct a scrivener's error, reference match, and adds new standard purchasing and invoice language; and NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: I. SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing ESG funds, as determined by Collier County Housing, Human and Veteran Services(HHVS),perform the tasks necessary to conduct the program as follows: 1605 Project Component#1: Emergency Shelter Activities The FY2012-2013 Action Plan identified and approved the project to utilize funds for homeless shelter operations. The funding will assist with emergency shelter utilities and personnel and partial taxes for a Security Coordinator for thirty (30) hours per week. III. AGREEMENT AMOUNT The COUNTY agrees to make available FORTY-SIX THOUSAND EIGHT HUNDRED DOLLARS ($46,800) for the use by the SUBRECIPIENT during the Term of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included thereto as a result of a subsequent amendment(s)to the Agreement, shall be referred to as the "Funds"). The budget identified for the . • • • • • • . - • • • . •• • Emergency Solutions Grant Project shall be as follows: ESG Line Item Description ESG Match Funds Funds (1:1) Personnel: Security Coordinator $15.50/hour for 30 h k $-24,180 $-21,140 FICA $ 1,820 $ 1,820 Utilities $ 20,800 $- 800 Project Component: Emergency Shelter Activities (a) Personnel: Security Coordinator- $15.50/hour for $24,180 30 hours per week (b) FICA $1,820 (c) Utilities $20,800 ESG eligible matching funds including but not limited to the Subrecipient's utilities and telephone expenses. $46,800 TOTAL $ 46,800 $ 46,800 All services/activities specified in Section I. Scope of Services shall be performed by SUBRECIPIENT employees or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and that meets Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder as further set for the in Section IX.D. of this Agreement. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. . submittal of quarterly progress reports. Payments shall be made to the SUBRECIPIENT when requested as I 6 D5 :•:: .4 . ..: .. ": "" • . .•: . ." • • The County shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of quarterly progress reports. Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." The following project work plan is in effect for program monitoring requirements only, and as such, not intended to be used as a payment schedule: Deliverable Payment Schedule Coordinator expenscs Project Component: Emergency Shelter Upon monthly invoicing of allowable Activities: expenses to include supporting Reimburse salary and taxes for Security documentation but not limited to Coordinator timesheets,payroll, canceled checks, and project activity logs. Reimburse utilities cost Documentation of 500 clients served as . t°. ,::! . -: NA evidenced by submission of Exhibit D on a quarterly basis by the 10th day after the end of the quarter IX. ADMINISTRATIVE REQUIREMENTS D. PURCHASING All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in compliance with thresholds of the Collier County Purchasing Policy, as shown below. Should there be a conflict; the Purchasing Policy Thresholds will prevail. Dollar Range($) Quotes Under$3K Ne--Quote Required 1 Written Quote Above$3K to $10K 3 Written Quotes Above $10K to $50K 3 Written Quotes Request for Proposal (RFP) Above $50K Invitation for Bid(IFB) c ,. 16135 * * * IN WITNESS WHEREOF, the GRANTEE and SUBRECIPIENT, have each, respectively, by an authorized person or agent&hereunder set their hands and seals on the date and year first above written. ATTEST BOARD OF COUNTY COMMISSIONERS Dwight:,/rock,Clerk of Courts COLLIER COUNTY FLORIDA ^: cc_ By. 'k-- Dated: f ifte`% :•a to Chairman's re, vNr1Vrl-1 ‘C\� M.t\ THE SHELTER FOR ABUSED WOMEN AND CHILDREN,INC. First Witness �or t \I\kThr rt S By: �� ! 'Type/print witness namel' Print: L 1K)DA CBE/24-1,9 tt 5 Title: E vf=c:u-r, Vk DIE Ec;i c Second Witness mA,2.L' 1 .,ct Approved as to form and legal sufficiency: TType/print witness nameT -13 Jennifer B. White Assistant County Attorney � � -t" `'?' rf 16Q5 Grant#-E-12-UC-12-0024E CFDA/CSFA#- 14.231 Subrecipient—Catholic Charities of Collier County,Diocese of Venice,Inc. DUNS#-877646501 FETI #-59-2473176 FISCAL YEAR END: June 30th AMENDMENT NO. 1 TO AGREEMENT BETWEEN COLLIER COUNTY AND CATHOLIC CHARITIES OF COLLIER COUNTY,DIOCESE OF VENICE,INC. -1-h THIS AMENDMENT,made and entered into on thiso4- day of May, to the subject agreement shall be by and between the parties to the original Agreement, Catholic Charities of Collier County, Diocese of Venice, Inc., (hereinafter called the "Subrecipient") authorized to do business in the State of Florida, whose business address is 2210 Santa Barbara Boulevard, Naples, FL 34116, and Collier County, a political subdivision of the State of Florida, Collier County, Naples (hereinafter called the "County") having its principal address as 3339 E. Tamiami Trail,Naples FL 34112. Statement of Understanding RE: EMERGENCY SOLUTIONS GRANT In order to continue the services provided for in the original Agreement document referenced above, the parties agree to amend the Agreement as follows: Words Struck Through are deleted; Words Underlined are added: (Dollar amounts have original underlines) WITNESSETH: WHEREAS, on March 12, 2013, Agenda Item No. 16.D.2, the County approved an agreement between the Subrecipient and County to use EMERGENCY STABILIZATION PROJECT funds; WHEREAS, the Agreement requires modification to rename the funding source to EMERGENCY SOLUTIONS GRANT PROJECT in order to correct a scrivener's error, reference match, and adds new standard purchasing and invoice language; and NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: t. SCOPE OF SERVICES The SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing ESG funds, as determined by Collier County Housing, Human and Veteran Services(HHVS),perform the tasks necessary to conduct the program as follows: GA 1605 Project Component: Homelessness Prevention and Rapid Re-Housing The FY2012 2013 Action Plan identified and approve Assist 66 low income households with rental assistance to avoid homelessness. Households will receive up to three(3)months of rental assistance. HI. AGREEMENT AMOUNT The COUNTY agrees to make available SIXTY-TWO THOUSAND FOUR HUNDRED NINETY DOLLARS ($62,490) for the use by the SUBRECIPIENT during the Term of the Agreement (hereinafter, the aforestated amount including, without limitation, any additional amounts included thereto as a result of a subsequent amendment(s)to the Agreement, shall be referred to as the"Funds"). The budget identified for the Emergency Stabilization Solutions Grant Project shall be as follows: ESG Line Item Description ESG Match Funds Funds (1:1) Project Component: $ 62,490 $ 62,490 Direct Household Assistance for Rental Assistance ESG eligible matching funds including but not limited to the Subrecipient's rent, staff salaries,direct household rental assistance to clients,direct household utility assistance to clients, and HOS inspections for ESG $ 62,490 eligible families. TOTAL $ 62,490 _ $ 62,490 All services/activities specified in Section I. Scope of Services shall be performed by SUBRECIPIENT employees or shall be put out to competitive bidding under a procedure acceptable to the COUNTY and that meets Federal requirements. The SUBRECIPIENT shall enter into contract for improvements with the lowest, responsive and qualified bidder as further set for the in Section IX.D. of this Agreement. Contract administration shall be handled by the SUBRECIPIENT and monitored by HHVS, which shall have access to all records and documents related to the project. -- a _L •- ... -- . :.. completion or :.. . .6; -- . _ . .. . . .. . , . - - .. . . . -- . t, - •:. . : . - , - . . - . . . . . - - ' orx • . .. •-- .. . - . .. The COUNTY shall reimburse the SUBRECIPIENT for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by HHVS pursuant to the submittal of quarterly progress reports. Invoices for work performed are required every month. If no work has. been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations will be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT when requested as work progresses but, not more frequently than once per month. Final invoices are due no later than 90 days after the end of the agreement. CJ 1 fi Work performed during the term of the program but not invoiced within 90 days without written exception from the Grant Coordinator will not be reimbursed. No payment will be made until approved by HHVS for grant compliance and adherence to any and all applicable local, state or Federal requirements. Payment will be made upon receipt of a properly completed invoice and in compliance with $218.70, Florida Statutes, otherwise known as the"Local Government Prompt Payment Act." The following project work plan is in effect for program monitoring requirements only,and as such, not intended to be used as a payment schedule: Deliverable Payment Schedule Project Component: Direct Household Rental Assistance Submission of a properly completed invoice to include but not limited to timesheets,payroll,canceled checks, and project activity logs. Request for Payment Final 10%($6,249)released upon documentation of 66 clients served. Provide 66 households with short term rental assistance as evidenced by quarterly NA reports(Exhibit D)submitted by the 10t''of — the following month after the end of the quarter. * * IX. ADMINISTRATIVE REQUIREMENTS D. PURCHASING All purchasing for services and goods, including capital equipment, shall be made by purchase order or by a written contract and in compliance with thresholds of the Collier County Purchasing Policy, as shown below. Should there be a conflict; the Purchasing Policy Thresholds will prevail. Dollar Range($) Quotes Under$3K No-Quote-Reed 1 Written Quote Above$3K to$10K 3 Written Quotes Above$10K to$50K 3 Written Quotes Request for Proposal (RFP) Above$50K Invitation for Bid(IFB) * * * SIGNITURE PAGE TO FOLLOW C . . 1605 IN WITNESS WHEREOF, the GRANTEE and SUBRECIPIENT, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight 4:::Bipiclk,Clerk of Courts COLLIER COUNTY, FLORIDA , (-- • a. 411.A.46.6.,.. 8 ' a 411r itit ' ' ''' . 13 : wri...... ........ . _ Dates: — IIP -- _ ..: .;, :- . . - : , -,.. 2 , _•_ 2". • , 4' q -.6 to Chairman' (SE s ,----,- . ,-, . , -To NINA\AC-X-0r%.V1-1.5:: or l c_c__-Circk■r-Rtcn1/4)11 7. C..s.-1.A.R CATHOLIC G4A-lbar=f4hIS OF COLLIER COUNTY, DIOCESE OF VENICE, INC. First Witness , 2 ._ By:4:z.,..„....__ iva.. A e „41.--- ---- TType/print witness nameT Print: / „ Title: Secotjd cd.i i Lill-911 t- Witness Approved as to form and legal sufficiency: TType/print witness nameT Jenni er B. White Assistant County Attorney