Backup Documents 05/28/2013 Item #16D 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 6 Li 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
Stg 9))3
4. BCC Office Board of County
Commissioners YCc .kv-- S t tk
5. Minutes and Records Clerk of Court's Office 5(k1(3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Natali Beta ur Phone Number 252-4059
Contact/ Department
Agenda Date Item was 5/28/13 Agenda Item Number 16D3 .�
Approved by the BCC
Type of Document MOU Number of Original
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 9 ay`)
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be r
signed by the Chairman,with the exception of most letters,must be reviewed and signed �16
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board �-�
5. The Chairman's signature line date has been entered as the date of BCC approval of the b
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC oniIll(J3 and all changes made during the ` ,,
meeting have been incorporated in the attached document. The County Attorney's c(�W
Office has reviewed the changes,if applicable. S \a$\■• ✓
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the '6
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1613
MEMORANDUM
Date: May 30, 2013
To: Natali Betancur
Parks and Rec. Department
From: Teresa Cannon, Deputy Clerk
Board Minutes & Records Department
Re: Memorandum of Understanding between Collier County Parks
and Recreation Department and The Southwest Florida
Workforce Development Board, Inc.
Attached for your records is a copy of the document referenced above, (Item #16D3)
adopted by the Board of County Commissioners on Tuesday, May 28, 2013.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
1 D3
„'I'I:71.I/I'<trksRecr ,ationSummerj)13
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC.
and
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
FOR THE DELIVERY OF
2013 SUMMER CAMP
IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the"Workforce Board") and Collier County, a political subdivision of the
state of Florida through its Collier County Parks and Recreation Department (hereinafter referred to as the
"Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the Naples Children
and Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS
(Guidance Programs for Success), in Collier County, Florida, in a 2013 Summer Project to provide up to eighty
(80) students with summer camp and tutoring experience. The project is funded by the Naples Children and
Education Foundation for Summer 2013.
II. Services to be Provided by Parks and Recreation
The Parks and Recreation agrees to:
A. Provide up to eighty (80) students with a 9-week (5 days a week) summer program at a cost of
$13.33/per student/per day and to include appropriate snacks/meals and field trips;
B. Collaborate with IOSTP to include IOSTP provided academic tutoring in student schedules;
C. Collaborate with IOSTP to provide transportation for students in need, on the 9 Fridays throughout
the summer at a cost of$60.00/day;
D. Maintain usual and customary records to be available upon request;
E. Participate in Advisory Council to provide reports and updates and to offer programmatic
suggestions;
F. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation;
G. Submit to the Workforce Board invoices for its services rendered to include materials/supplies,
personnel. Such invoices may be computer-generated and may be in electronic, facsimile, or paper
format; and,
H. Submit final invoice no later than September 15, 2013. Failure to submit final invoice and
report by September 15, 2013, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
Page 1 of 3
W1 DBjParksRecreatjonSu it ? 3
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2013 Summer IOSTP;
B. Provide fund reimbursement within thirty (30) days of receipt of invoice; funding is not to exceed
the total amount of $48,540. The total amount is direct toward 48,000.00 for tuition and
transportation $540.00 during Summer 2013; and,
C. Provide one Project Coordinator to assist Parks and Recreation in the full implementation of the
IOSTP 2013 Summer Project.
IV. General Conditions
A. Collier County and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including,but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work collaboratively with the
other if any changes, adjustments, or improvements to this arrangement become necessary or
desirable.
Page 2 of 3
W'I"I 1.3/ParksRecreationSu -f , 3
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on September 30, 2013,
except as provided in Article VI ("Termination") of this Memorandum of Understanding. It is understood that
this agreement may be amended during the program year at the direction of the GPS Leadership or Naples
Children and Education Foundation or as a result of programmatic need. Any such revisions shall be in writing
and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty(30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in
the spaces provided.
, /
. I aC‹ 113
Date
Collier County Board of Count Commissioners
Tor`- V"\cx hlrr _. Vice,-G ∎rr+,aNn
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m D ` -X07 .-1
3
Joe Pat- o, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
ATTEST:
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Page 3 of 3 Rd � bi13
Deputy Clerk