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Backup Documents 05/14/2013 Item #16F 2ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16F2 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the P ti„n „fthe Chairman's si nntnre dra— a tine thrniiah rooting lines 41 through #2. comnletc the checklist, and forward to the County Attornev Office. L G2 Route to Addressee(s) (List in routing order) Office Initials Date 1. appropriate. (Initial) Applicable) 2. 5/14/13 Agenda Item Number 16F 2. 3. County Attorney Office County Attorney Office PL 4. BCC Office Board of County Commissioners f-f s/ cj j -2113 5. Minutes and Records Clerk of Court's Office Documents Attached 5fjri ((3 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created /prepared the Executive Summary. Primary contact information is needed in the event one of the dd!- eSSeeS ahnve mnv d to rnntnrt staff fnr ndditinnal or missing information. Name of Primary Staff Pat Lehnhard, OMB Phone Number 252 -8973 Contact / Department appropriate. (Initial) Applicable) Agenda Date Item was 5/14/13 Agenda Item Number 16F 2. Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, PL Type of Document Resolution — Amend the Budget for the Number of Original One Attached 2012 -13 Fiscal Year Documents Attached PO number or account n/a number if document is 2F k9i Q to be recorded I PL INSTRUCTIONS & CHECKLIST I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? PL 2. Does the document need to be sent to another agency for additional signatures? If yes, PL provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed /initialed for legal sufficiency. (All documents to be PL signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's PL Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the PL document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's PL signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip PL should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 5/14/13 and all changes made during the PL meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. " ;e 9. Initials of attorney verifying that the attached document is the version approved by the &Z BCC, all changes directed by the BCC have been made, and the document is ready fo the Chairman's signature. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 16F2 MEMORANDUM Date: May 20, 2013 To: Pat Lehnhard, Operations Coordinator Office of Management & Budget From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Resolution 2013 -107: Amending the FY12 /13 Budget Attached for your records is a copy of the Resolution referenced above, (Item #16F2) adopted by the Board of County Commissioners on Tuesday, May 14, 2013 If you have any questions, please feel free to contact me at 252 -8406. Thank you. Attachment RESOLUTION NO. 13- 10 7 1 A RESOLUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES, TO AMEND THE BUDGET FOR THE 2012 -13 FISCAL YEAR. WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as "Board ") at any time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but are not limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose. WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for future construction and improvements are appropriated for the purposes for which the reserve was made; and WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2012 -13 by resolution pursuant to Section 129.06, Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the budget amendments to the FY 2012 -13 Budget described below are approved and hereby adopted and the FY 2012 -13 Budget is so amended. BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. BUDGET INCREASE INCREASE INCREASE AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION 081 13 -288 (4/23/13 -16 .13) $18.00 $18.00 To recognize interest earned on grant to provide additional funds Supervisor of Elections Grants for eLeaming, the poll worker training module 491 13 -347 (4/23/13 -16E]) $14,000.00 $14,000.00 To recognize miscellaneous revenue to establish FY 13 budget for EMS Grants Public Safety Authority 711 13 -348 (4/23/13- 16Al2) $400,000.00 $400,000.00 To recognize funds from JPA funding agreement for landscape Growth Management Grants project on I -75 and Immokalee Interchange 424 13 -349 (4/23/13 -16D4) $336,872.00 $336,872.00 To recognize CMS /lTS Box Funding through FTA and toll CATT Grant revenue credits as soft match from FDOT for the construction of additional CAT bus shelters 001 13 -361 (4/23/13 -16E3) $92,773.47 $92,773.47 To recognize funds from County Maintenance Revenue reimburse - General Fund ment accounts to reimburse Building Maintenance for expenses incurred in the maintenance for Special Services provided to all departments, as well as recognizing funds from miscellaneous projects and reimbursement for current year expenditures 711 13 -365 (4/23/13- 16A13) $12,051,849.00 $12,051,849.00 To recognize funds from the FDOT JPA funding agreement to be Growth Management Grants used for the US 41 SR/CR951 Intersection Project 121 13 -385 (3/26/13 -16D5) $403.58 $403.58 To recognize funds received as a result of a recipient refinancing Urban Improvement Grants their home and paying off the lien on the property BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. TW'Resohzt1A,#dopted this 14th day of May, 2013, after motio ATT6T DWIGHT E'.'BRQQY' Cfef By: Deput sign UM only., Approved s f and legal suffiAer1py:� T Jeffrey A. Kl' tz�o�unty Attorney n, second and majority vote,. 16F2 BOA OfIT-Y, T OMMISSIONERS COLL ORIDA By: Ge r ill r, Esq. Chairwoman item # "1-- Agenda Date --- -- Date Recd