Backup Documents 05/14/2013 Item #16E 1ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO L6 E I
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
* *NEW ** ROUTING SLIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature. draw a line through routine lines #I through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate
(Initial)
Applicable)
2.
5/14/13
Agenda Item Number
16E1
3. County Attorney Office
County Attorney Office
g LA)
1
4. BCC Office
Board of County
Commissioners
GH
1
5. Minutes and Records
Clerk of Court's Office
-TM
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above_ may need to contact staff for additional or missing information.
Name of Primary Staff
Judy Scribner
Phone Number
252 -3600
Contact / Department
appropriate
(Initial)
Applicable)
Agenda Date Item was
5/14/13
Agenda Item Number
16E1
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
Type of Document
MOU
Number of Original
1
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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number if document is
by the Office of the County Attorney.
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
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INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
2.
Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
JAI
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
sip-nature and initials are required.
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7.
In most cases (some contracts are an exception), the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 2111 1 enter date) and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
aff
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16E1
MEMORANDUM
Date: May 20, 2013
To: Judy Scribner, Human Services Program Mgr.
Emergency Management Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Memorandum of Understanding between
Collier County and Amateur Radio Association of SWFL
Attached for your records is a copy of the document referenced above, (Item #16E1)
approved by the Board of County Commissioners on Tuesday May 14, 2013.
The original has been held in the Minutes & Records Department for the Board's
Official Record.
If you have any questions, please feel free to contact me at 252 -8406.
Thank you.
Attachment
16E1
Memorandum of Understanding
Between
Collier County Board of Commissioners
And
Amateur Radio Association of Southwest Florida
1L• Purpose: The purpose of this Memorandum of Understanding (MOU) is to set forth, define and
establish mutual agreements, understandings, and obligations by and between the Collier County Board of
County Commissioners, through its Emergency Management Department, and Amateur Radio
Association of Southwest Florida dba ARASWF.
II: Statement of Basic Responsibilities:
A. Collier County Board of County Commissioners, through its Emergency Management
Department, provides coordination of emergency services with Collier County, including
incorporated areas. This includes the selection and utilization of various resources and
organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, the
Board of County Commissioners, through its Emergency Management Department, also
coordinates the administration of relief activities of both public and private relief or
disaster assistance organizations which agree to volunteer their services under the
direction or guidance of Collier County authorities. In addition, Collier County may
utilize personnel and facilities of relief or disaster assistance organizations, churches,
temples and synagogues in the distribution of food, relief supplies, medicines or other
items and temporary sheltering as part of the restoration, rehabilitation or reconstruction
of community services and essential facilities whenever Collier County authorities deem
it necessary and the Organization signed below is in agreement.
B. Recognizing the increased demand for churches, temples, and synagogues to supplement
assistance and recovery to victims of both Presidentially declared or undeclared disasters
and the need to work in harmony with local governments and private relief agencies, the
ARASWF wishes to assist in rendering the most efficient service with a minimum of
duplication to the citizens and guests of Collier County.
III: Coordination of Effort: Cooperation and coordination between Collier County Government,
through its Emergency Management Department and ARASWF at a time of major disaster and during the
post- disaster recovery period should be maintained at efficient levels and is part of the purpose of this
Agreement. ARASWF will make a continuing effort to acquaint its members of this Agreement to assist
Collier County government in carrying out mutual responsibilities for disaster relief.
IV: Responsibilities:
A. Collier County Emergency Management Department agrees to the following:
1. Notify ARASWF of the potential need to
assist in activities following a disaster; and
2. Participate in and develop training in disaster response for the members of
ARASWF; and
3. Assist in the development plans for ARASWF; and
4. Schedule periodic meetings and /or exercises to familiarize members of
disaster preparedness or recovery initiatives; and
16E1
5. Utilize, when and as appropriate, the services of ARASWF for disaster relief and
recovery projects; and
6. Whenever members of ARASWF are
rendering aid to Collier County Government under this Agreement,
they shall have the same powers, duties, rights, privileges and
immunities as if they were performing their duties for Collier County,
and Collier County shall be liable for their acts and actions as if they
were performing their duties for Collier County; and
7. Collier County shall be liable for any loss or damages to any facility or equipment
utilized pursuant to this Agreement and shall pay any expenses in the repair thereof;
and
8. Collier County agrees to be responsible, to the extent provided under Florida Statues
768.28, for its negligent acts, however, this responsibility shall not serve as a waiver
of Collier County's Sovereign Immunity limits.
B. ARASWF agrees to:
Provide facilities and/or staff to Collier County at no charge during
the disaster recovery period; and
Provide a 24 hour contact person and alternates; and
Provide a representative to attend periodic meetings of any Collier Emergency
Response Working Group; and
Participate in exercises developed by the Emergency Management Department; and
Provide the Emergency Management Department with an update of facility and
manpower capabilities at least annually prior to June of each year.
C. Both of the above named parties agreed to the following:
1. No modifications or changes will be made to the facility /property by
the Collier County Representative without the express written
approval of the owner /operator.
2. Prior to occupancy, representatives of both parties will inspect the facility /property
and will note any discrepancies on the inspection form, and /or this agreement.
3. Prior to occupancy, representatives of both parties will again inspect the
facility /property to note any discrepancies on the release form. Normal wear and
tear is considered to the responsibility of the organization /owner /operator.
4. The facility /property will be returned to the organization /owner /operator in the
same condition as it was when occupied /acquired.
5. Other provisions as follow: None
V. Effective Date, Automatic Renewal, and Modification: This Agreement presents the general and
some specific guidelines by which Collier County, through its Emergency Management Department
and ARASWF will cooperate to aid victims at the time of disaster. In witness thereof, the parties
have executed this agreement on the date indicated. The provisions of the Agreement will be
effective from the date approved by the Board of County Commissioners for a period of three (3)
years. At the end of the three year (3) period, this Agreement will automatically renew for an
additional term of one year unless terminated as provided in Paragraph VI of this Agreement. At the
end of the one (1) year renewal period, this Agreement will renew for an additional term of one (1)
year unless terminated as provided in Paragraph VI. of this Agreement. This Agreement may only be
automatically renewed two times. Both parties have the authority to amend provisions of this
Memorandum of Understanding upon mutual consent and by written instrument executed by the
Parties.
FA
16E1
VI. Termination: Either party may terminate this Agreement by providing the other party with notice of
its intent to terminate with 30 days written notice. The Agreement may be immediately and
automatically terminated by the County without providing such notice, should the County reasonably
believe that the spirit or intent of Chapter 252, Florida Statutes is not being effectuated by this
Agreement.
AS TO COUNTY:
Attest: �% . ; ,F BOARD OF %NTY C MISSIONERS
DWIGHT. BROKClerk COLLIE TY, F RIDA,
By: By:
r3e man's � 6C�V- gib l ES� , Chairwoman
signatlra Ty
WITNF,$SES:... • .� '~ '
Print Name: /T1� i�T. /� //G�6�j
_ ennet J. hills
ARAS F ecretary
Print Name: 56ndr4
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing instrument was acknowledged before me this 261h day of March, 2013, by Kenneth J. Bills,
as the Secretary of the Amateur Radio Association of Southwest Florida, Inc. (ARASWF), a not for profit
service club. He is personally known to me, and has produced Florida Driver's License, number
B420- 510 -51 -361 -0 as identification.
OTARY y
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Name: tar7vp�� a �. �A (mu Y �
My Commission Expires: C)9- 1 '� -C20 �
Approved as to form and legal sufficiency:
9 � PAMELA J. CANNON
NOTARY PUBLIC
I(D I
_STATE OF FLORIDA
a Comm# EE095912
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El Expires 9/18/2015
Je fer White
Assistant County Attorney
Date
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