Backup Documents 04/23/2013 Item #16C 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 c �}j'
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Routed by Purchasing Department to Office Initials Date
the Following Addressee(s) (In routing order)
1. 7f Maname/ 71s12
2. ounty Attorney Office Cdunty Attorney Office f�� ,,� ��
2S/� '7Jf Z'/
3. BCC Office Board of County G �./
Commissioners a/s/ �!����5
4. Minutes and Records Clerk of Court's Office q�/ gyp f(3
5. Return to Purchasing Department Purchasing
Contact: Diana DeLeon
PRIMARY CONTACT INFORMATION
Name of Primary Diana DeLeon for ereme Shaidle, April Phone Number 252-8375
Purchasing Staff 29,2013
Contact and Date
Agenda Date Item was April 23,2013 Agenda Item Number 16.C.4
Approved by the BCC
Type of Document Work Order Number of Original 1
Attached Documents Attached
PO number or account N/A Solicitation/Contract 08-5011-73 Quality
number if document is NumberNendor Name Enterprises USA
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A,(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed c` i I t
by the Office of the County Attorney. 0
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County Office has reviewed the changes, if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the l /�
BCC, all changes directed by the BCC have been made, and the document is ready for the p J�(
Chairman's signature. iII�' /
16C4
MEMORANDUM
Date: May 20, 2013
To: Diana DeLeon, Contract Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A Work Order under Contract #08-5011-73
Imperial Circle and Bentley Village
Fire Hydrant Replacement (Project #70023.2)
Contractor: Quality Enterprises USA, Inc.
Attached is a copy of the work order referenced above, (#16C4) approved by
the Board of County Commissioners on Tuesday, April 23, 2013.
The original will be held on file in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8406.
Thank you.
Attachment
WORK ORDER
Agreement for Fixed Term Underground Utility Contract#08-501 1 1 6 C 4
Contract Date: March 11,2008 4
Fixed Term Contract Expires March 19. 2014
(RFQ#08-501 1-73)
This Work Order is for Underground Utility Construction services for work known as:
Project Name: Fire Hydrant Replacement Imperial Circle and Bentley Village
Project No: 70023.2
The Work is specified in the Request for Quotation, dated October 11, 2012 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above This Work Order is assigned to:
Quality Enterprises USA, Inc.
Scope of Work: Per Quote Tabulation form attached and the following:
* Task 1 Remove and Replace Fire Hydrants and Gate Valve Assemblies
Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work
Order.
Compensation: In accordance with Section 2—Statement of Work for Agreement#08-501 1, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; Time&
Material; ❑Cost Plus Fixed Fee, as provided in the attached proposal.
Task 1 $ 93,009.60(TM)
TOTAL FEE $ 93,009.60
PREPARED BY: / //
Jer haidle, P.E., Pr sect Manager Date 111
anning and Project anagement Dept.
APPROVED BY: (3J13
Mark Sunyak, 1. 4 rincipal Project Manager Date
Planning and P oject Management Dept.
APPROVED BY: 3 413
To Chmelik, P.E., Director Date
Planning and Project Management Dept.
APPROVED BY:
�����j
aul Mattausch,
Department Director Date
APPROVED BY: 27)j4r/rL-- V;V8
Nicole Parker, Procurement Strategist Date
RFQ 408-5011-73
Page 1
WORK ORDER 16 C 4
Agreement for Fixed Term Underground Utility Contract#08-5011
Contract Date:March 11,2008
Fixed Term Contract Expires March 19,2014
(RFQ#08-5011-73)
APPROVED BY:
George Yilmaz, Public Utilities Administrator / /� Date
ATTEST: • " BOA' O• CI UNTY '•MMISSIONERS
Dwight E.Brock,eir~rk Collie Co ty Flo i.a
4
-•By.• , ;VIM, c ' By. --
r 1pputy ! Georgia A. Hiller, Esq.
est S Chairwoman
•
srgnatNT, bnIVI
WITNESS:
By: % �UC' Quality Enterprises USA, Inc.
Marcie Cohen, Executive Assistant B
(Print Name/Title)
Louis J. Gaudio, Vice President
(Print Name/Title)
Ap.roved as to For a d
Le_. Suffix n�,
MINIM EL '-
ounty Attorney
bept
Item# Le _
Agenda
Date
Date
IiP?iii .ii.' RFQ#08-5011-73
•pUty C y'7 Page 2
Count
1604
lministr +e Services Division
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: October 11, 2012
From: Nicole Parker, Contract Specialist
239-252-4270, Telephone Number
239-252-6549, Fax Number
nicoleparkeracolliergov.net
To: Prospective Vendors
Subject: RFQ #08-5011-73
Fire Hydrant Replacement Imperial Circle and Bentley Village
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: October 26,2012 at 3:00 P.M.
Pre-Quote Meeting Date/Time: October 19,2012 at 3:00 P.M.
Pre-Quote Meeting Location: Distribution Office-4425 Progress Ave _
Q&A Deadline: October 23, 2012 at 3:00 P.M.
Number of Days to Final Completion: 180
Plans and Specs: j See scope of work, maps and hydrant list
Description Quantity Price UOM Total
Remove and Replace
Fire Hydrants and Gate
Valve Assemblies 36 $2,583.60 EA $93,009.60
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Quality Enterprises USA, Inc.
Firm's Complete Legal Name
239-435-7200 / 239-435-7202
Telephon x Number
Signature
Vice President
Title
Louis J. Gaudio 10/26/12
Print Name Date
RFQ_ContractDriven_RevisedSeptem ber2009
1
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO Rj. 6 C4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATU
Routed by Purchasing Department to Office Initials Date
the Following Addressee(s)(In routing order)
1. 7kMtnaymep
2. County Attorney Office County Attorney Office 8g/ if/Z943
3. BCC Office Board of County 7
Commissioners h (of N 5If 7//3
4. Minutes and Records Clerk of Court's Office 1)01 5 � 3
5. Return to Purchasing Department Purchasing 1 'l
Contact: Diana DeLeon
PRIMARY CONTACT INFORMATION
Name of Primary Diana DeLeon for Jereme Shaidle, April Phone Number 252-8375
Purchasing Staff 29,2013
Contact and Date
Agenda Date Item was April 23,2013 Agenda Item Number 16.C.4
Approved by the BCC
Type of Document Work Order Number of Original 1
Attached Documents Attached
PO number or account N/A Solicitation/Contract 08-5011-79 Haskins
number if document is Number/Vendor Name
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception), an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made, and the document is ready for th
Chairman's signature.
16C4
MEMORANDUM
Date: May 20, 2013
To: Diana DeLeon, Contract Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A Work Order under Contract #08-5011-79
Bay Forest Fire Hydrant Replacement
(Project #70023.3)
Contractor: Haskins, Inc.
Attached is a copy of the work order referenced above, (#16C4) approved by
the Board of County Commissioners on Tuesday, April 23, 2013.
The original will be held on file in the Minutes and Record's Department for the
Board's Official Record.
If you have any questions, please feel free to contact me at 252-8406.
Thank you.
Attachment
WORK ORDER
Agreement for Fixed Term Underground Utility Contract#08-501 1 16 C 4
Contract Date: March 11,2008
Fixed Term Contract Expires March 19,2014
(RFQ#08-5011-79)
This Work Order is for Underground Utility Construction services for work known as:
Project Name: Fire Hydrant Replacement Bay Forest
Project No: 70023.3
The Work is specified in the Request for Quotation, dated Febniary 13, 2013 which is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above This Work Order is assigned to:
Haskins, Inc.
Scope of Work: Per Quote Tabulation form attached and the following:
* Task I Remove and Replace Fire Hydrants and Gate Valve Assemblies
Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work
Order.
Compensation: In accordance with Section 2 —Statement of Work for Agreement#08-501 1,the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum; ❑Lump Sum Plus Reimbursable Costs; Time&
Material; ['Cost Plus Fixed Fee,as provided in the attached proposal.
Task I $ 46,440.00(TM)
TOTAL FEE $ 46,440.00
PREPARED BY: / / �,3
//V
tJe Shaidle, P.E., Project Manager Date
anning and Project M.nagement Dept.
l3 /13 APPROVED BY:
Mark Sunyak, P.1, i incipal Project Manager Date
Planning and Project Management Dept.
APPROVED BY: J /
om Chmelik, P.E., Director Date
Tanning and Project Management Dept.
/
APPROVED BY: ��'+ I "90,7
Paul Mattausch, Water Department Director Date
RFQ#08-5011-79
Page 1
WORK ORDER 16 C 4
Agreement for Fixed Term Underground Utility Contract#08-5011
Contract Date:March 11,2008
Fixed Term Contract Expires March 19,2014
(RFQ#08-5011-79)
APPROVED BY: 77_ a�%' � .- � I �/Nicole arker,Procurement Strategist Date
APPROVED BY:
4`/.3
George Yilmaz,Public Utilities Administrator Date
ititVitP
ATTEST BOARD 0 C 0, TY C MMISSIONERS
Dwight E Brock,Clerk Collier Co'nty,l 1. 'da
Georgia A.rr mr, 7.
Attest as, » Chairwoman
signature'Nt ;
ATTEST:
By: Haskins, c.
.4.✓ de& Igragi By: ' ,
(Print Name/Title)
&2n Ekar ( 4 �t 5 1Y a)1)c
(Print Name/Title)
A..
•ved as to Form and
-gal Su i ien .
INN d�
••. ounty&VA/
Item# tsJG�—L
Agenda Lba--C
Date
Date
Rec'd
yep I� RFQ#08-501 1-79
Page 2
16C4
CO le r County
Administrative Services Division
Purchasing
REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#08-5011
"Annual Contract for Underground Utilities"
Date: February 13, 2013
From: Nicole Parker, Procurement Strategist
239-252-4270, Telephone Number
239-252-6549, Fax Number
nicoleparkere,coiliergov.net
To: Prospective Vendors
Subject: RFQ#08-5011-79
FY13 Bay Forest Fire Hydrant Replacement
As provided in the referenced contract, the Collier County Purchasing Department Is soliciting
quotes for the referenced project.
RFQ Due Date: March 1, 2013 at 3:00 P.M.
Pre-Quote Meeting Date/Time: February 21, 2013 at 3:00 P.M.
Pre-Quote Meeting Location: Distribution Office 4425 Progress Ave
Q&A Deadline: February 26, 2013 at 3:00 P.M.
Number of Days to Final Completion: 180
Plans and Specs: See scope of work, maps and hydrant list
**This price does not include the removal of large trees surrounding hydrants**
Description Quantity Price UOM Total
Remove and Replace
Fire Hydrants and Gate _
Valve Assemblies 24 $1,935 EA $46,440
Your quotation response for this project is due no later than the date and time specified above. We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Haskins Inc.
Firm's Complete Legal Name
239-947-1846 /239-947-3857
- TelephoJ n�Number/Fax FnbeL,_.
Signature
Estimator
Title
Ryan MacPhee
Print Name Date
RFQ_ContractDriven_Revised September2009
1