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Backup Documents 04/09/2013 Item #16F 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 ';�, TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 �' 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office ZqK\c-L\ ` 4. BCC Office Board of County G .k b ,,\rt.r Commissioners /J-/' A\\.7-\\zD 5. Minutes and Records Clerk of Court's Office �rn ', ,/�_ /�3 rn PRIMARY CONTACT INFORMATION {( �J Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Pat Lehnhard,OMB Phone Number 252-8973 Contact/ Department Agenda Date Item was 4/9/13 j Agenda Item Number 16F 1 Approved by the BCC Type of Document Resolution—Amend the Budget for the Number of Original One Attached 2012-13 Fiscal Year Documents Attached PO number or account n/a number if document is 30/ .3� to be recorded h INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column, whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? PL 2. Does the document need to be sent to another agency for additional signatures? If yes, PL provide the Contact Information(Name; Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be PL signed by the Chairman, with the exception of most letters,must be reviewed and signed , by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's PL Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the PL document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PL signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip PL should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forw rding to Tallahassee within a certain time frame or the BCC's actions are nullified. B ware of your deadlines! 8. The document was approved by the BCC on 4/9/13 and all changes made during the PL meeting have been incorporated in the attached document. The County Attorney's `ei jol' Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by thy' °� ` A , BCC,all changes directed by the BCC have been made, and the document is ready fo the ��K 2ta' a Chairman's signature. �! „ , L:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 l6Fj MEMORANDUM Date: April 12, 2013 To: Pat Lehnhard, Operations Coordinator Office of Management & Budget From: Teresa Cannon, Deputy Clerk Minutes & Records Department Re: Resolution 2013-84: Amending the FY12/13 Adopted Budget Attached for your records is a copy of the Resolution referenced above, (Item #16F1) adopted by the Board of County Commissioners on Tuesday, April 9, 2013. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment RESOLUTION NO. 13- 16 F I 84 A RESOLUTION PURSUANT TO SECTION 129.06(2),FLORIDA STATUTES, TO AMEND THE BUDGET FOR THE 2012-13 FISCAL YEAR. WHEREAS,Section 129.06(2),Florida Statutes,provides that the Board of County Commissioners(hereinafter also referred to as"Board")at any time within a fiscal year may amend a budget for that year,and provides the procedures therefore;and WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments which provide for but are not limited to: revenue from grants,donations or contributions,or insurance proceeds for a designated purpose;and WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where increased receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose. WHEREAS,the Board of County Commissioners of Collier County,Florida,has received copies of budget amendments where reserve for future construction and improvements are appropriated for the purposes for which the reserve was made;and WHEREAS,the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2012-13 by resolution pursuant to Section 129.06,Florida Statutes. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that the budget amendments to the FY 2012-13 Budget described below are approved and hereby adopted and the FY 2012-13 Budget is so amended. BUDGET INCREASE INCREASE INCREASE AMENDMENT (DECREASE) (DECREASE) (DECREASE) EXPLANATION FOR FUND NUMBER RECEIPT EXPENDITURE RESERVES APPROPRIATION 715 13-199(3/26/13-16D6) $61,087.00 $61,087.00 To recognize funds from Community Development Block Grant Immokalee CRA Grant for the Immokalee Business Development Center 709 13-258(3/26/13-16D1) $115,290.00 $115,290.00 To recognize funds from Dept.of Agriculture FY 13 Summer Public Services Grant Food Program Grant to provide food for children at Parks& Recreation summer programs 713 13-266(3/26/13-16E5) $1,260.00 $1,260.00 To recognize funds from 2013 Volunteer Fire Assistance Grant County Manager Grants to purchase Class A Foam for fire suppression at the Isles of Capri Fire Department 121 13-269(3/26/13-16D3) $49,822.16 $49,822.16 To recognize income from sale of property to redeposit into NSP Urban Improvement Grants program to continue activities through 2015 121 13-270(3/26/13-16D3) $15,000.00 $15,000.00 To recognize income from rent receipts from Gilchrist property Urban Improvement Grants to redeposit into NSP program to continue activities through 2015 BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes of this meeting for permanent record in his office. This Resolution adopted this 9th day of April,2013, after motion, second and majority vote. ATTEST:— B• • ' • IF OUN. Y COMMISSIONERS DW ' E._BRQC . Clerk -= C S LLIE, •• A ,FLORIDA By li Deputy Clerk y .rgia A. Hiller,Esq. Attest as to Chairlran S Chairwoman Slt natUro only. i I 6 F 1 Approved as to form a�I �� legal sufficiency: 1 i Jeffrey A. Klatzkow,Co' ey I ryltem# 1 b C---k Agenda r y:k I k_.5 ' Date of Date Ck `2'l) Rec'e Deputy Clerk