Backup Documents 03/26/2013 Item #16A 4ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
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THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
Complete routing lines #I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
ex tion of the Chairman's sianature, draw a line through routing lines # 1 through #2, complete the checklist, and forward to the Coun Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1.
appropriate.
Initial
Applicable)
2.
March 26, 2013
Agenda Item Number
16 -A4
3. County Attorney Office
County Attorney Office
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4. BCC Office
Board of County
Commissioners
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1
5. Minutes and Records
Clerk of Court's Office
Documents Attached
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missinp, information.
Name of Primary Staff
John Houldsworth -
Phone Number
x -5757
Contact/ Department
appropriate.
Initial
Applicable)
Agenda Date Item was
March 26, 2013
Agenda Item Number
16 -A4
Approved by the BCC
Does the document need to be sent to another agency for additional signatures? If yes,
JIT
Type of Document
Resolution
Number of Original
1
Attached
Original document has been signed/initialed for legal sufficiency. (All documents to be
Documents Attached
PO number or account
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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number if document is
�1
1m
to be recorded
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
INSTRUCTIONS & CHECKLIST
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
1.
Does the document require the chairman's original signature?
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2.
Does the document need to be sent to another agency for additional signatures? If yes,
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provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
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b the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
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should be provided to the County Attorney Office at the time the ' em is input into SIRE.
Some documents are time sensitive and require forwarding to T ahassee within a certain
time frame or the BCC's actions are nullified. Be aware of o deadlines!
8.
The document was approved by the BCC on March 26,2013 and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
Irl
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for th
Chairman's signature.
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I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
16 A41
MEMORANDUM
Date: April 3, 2013
To: John Houldsworth, Senior Engineer
Engineering Services Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Resolution 2013 -71: Final approval of private
roadway and drainage improvements for Heritage Bay
Commons Final Plat
Attached for your records is a copy of the document referenced above
(Agenda Item #16A4) adopted by the Board of County Commissioners
Tuesday, Martch 26, 2013.
If you have any questions, please feel free to contact me at 252 -8406.
Thank you.
Attachment
RESOLUTION NO. 13- 71
16A4
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA
AUTHORIZING FINAL ACCEPTANCE OF CERTAIN ROADWAY
AND DRAINAGE IMPROVEMENTS IN HERITAGE BAY
COMMONS, ACCORDING TO THE PLAT THEREOF
RECORDED IN PLAT BOOK 43, PAGES 46 THROUGH 54;
RELEASE OF THE MAINTENANCE SECURITY; AND
ACCEPTANCE OF THE PLAT DEDICATIONS
WHEREAS, the Board of County Commissioners of Collier County, Florida, on January
11, 2005, approved the plat of Heritage Bay Commons for recording; and
WHEREAS, the Developer has constructed and maintained the roadway and drainage
improvements in accordance with the approved plans and specifications as required by the Land
Development Code (Collier County Ordinance No. 04 -41, as amended); and
WHEREAS, the Developer is requesting final acceptance of the roadway and drainage
improvements and release of his maintenance security; and
WHEREAS, the Engineering Services Department has inspected the roadway and
drainage improvements, and is recommending acceptance of said facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance is hereby
granted for those roadway and drainage improvements in Heritage Bay Commons, pursuant to
the plat thereof recorded in Plat Book 43, Pages 46 through 54, and the Clerk is hereby
authorized to release the maintenance security.
BE IT FURTHER RESOLVED AND ORDERED that the roadway and drainage
improvements within Heritage Bay Commons will be maintained by the Heritage Bay
Community Development District and will not be the responsibility of Collier County.
This Resolution adopted after motion, second and majority vote favoring same, this
a� day of NA a V (,V , 2013.
ATTEST:
DWIGHT E. BA CLERK
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BOARD OF COUNTY COMMISSIONERS
COLLIEHIC AUNTY, FLORIDA
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GEOI�GVAVHILLER, ESQ.
Approved as to form and legal sufficiency:
Emily R. PelRn
Assistant County Attorney
CP \13- EIS - 02397\2
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16A4