Backup Documents 03/26/2013 Item #11GORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG'�fA JUf
jj 0.
UNTY ATTORNEY PINK ROUTING SLOW
Routed by Purchasing Department to
Office
Initials
Date
the Following Addressee(s) (In routing order)
March 27, 2013
(Initial)
Applicable)
i P,4sk M ,,,,genie
i
Past
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2. County Attorney Office
County Attorney Office
Agenda Item Number
11. G
Approved by the BCC
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
,
3. BCC Office
Board of County
(ok b
2
Attached
Commissioners
Documents Attached
4 Z -�
4. Minutes and Records
Clerk of Court's Office
Solicitation / Contract
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5. Return to Purchasing Department
Purchasing
NumberNendor Name
Dorrill
Contact: Diana DeLeon
Office and all other parties except the BCC Chairman and the Clerk to the Board
PRIMARY CONTACT INFORMATION
Name of Primary
Diana DeLeon for Joanne Markiewicz,
Phone Number
252 -8375
Purchasing Staff
March 27, 2013
(Initial)
Applicable)
Contact and Date
Does the document require the chairman's original signature?
DD
Agenda Date Item was
March 26, 2013 V
Agenda Item Number
11. G
Approved by the BCC
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
Type of Document
Contract
Number of Original
2
Attached
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Documents Attached
PO number or account
N/A
Solicitation / Contract
09 -5174 Amend 42,
number if document is
All handwritten strike - through and revisions have been initialed by the County Attorney's
NumberNendor Name
Dorrill
to be recorded
Office and all other parties except the BCC Chairman and the Clerk to the Board
INSTRUCTIONS & CHECKLIST
lEM
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Does the document require the chairman's original signature?
DD
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
N/A
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
DD
signature and initials are required.
7.
In most cases (some contracts are an exception), an electronic copy of the document and
DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8.
The document was approved by the BCC on the date above and all changes made
DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
lEM
11G '�,;
MEMORANDUM
Date: April 3, 2013
To: Diana De Leon, Contract Technician
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #09 -5174 Amendment No. 2
"Management Services for Pelican Bay"
Contractor: Dorrill Management Group
Attached is an original copy of the document referenced above, (Item #11G)
approved by the Board of County Commissioners on March 26, 2013.
The second original document will be held on file in the Minutes and Record's
Department for the Board's Official Record.
If you have any questions, please contact me at 252 -8406.
Thank you.
Attachment
iic
EXHIBIT A -2 Contract Amendment No. 2 to
09 -5174 "Management Services for Pelican Bay Services"
This amendment, dated kaar U, 2013 to the referenced agreement shall be by and between the parties to
the original agreement, Dorrill Management Group, (to be referred to as "Consultant ") and Collier County,
Florida, (to be referred to as "County ").
Statement of Understanding
RE: Contract #09 -5174 "Management Services for Pelican Bay Services"
The following change to the above referenced Agreement has been mutually agreed to by the Consultant and the
County. The additions to the existing language in the Agreement are shown herein by underlining; deletions from the
Agreement are shown by st ikethfoughs
COMMENCEMENT. The Consultant shall commence the work upon execution of this agreement. The
seatFaet shall be for a period of (12) months. AdditienAy, by FRUWal agFeemofflt And fiffl-i-d-ing the eeatfaet may be r-enewed for- three (3) teFms of twelve (12) fneaths eaeh. in fie event, ineluding r-efiewal
options, shall the, eefflisfaet e-me-e-ed four- (4) yeafs. The County shall give the GensultantAT-iaea metiee of the
County's intention te- exte-nd- the Agreement term not less than ten (10) days prior- to the end of the
Agreement teFm then in effeet-. ,
The current contract shall be extended and run through June 30, 2014.
The Agreement shall additionally provide:
Commencing on February 1, 2013:
• The Consultant will provide 67 hours per month (804 hours per year) at a monthly rate of eight thousand,
two hundred and fifty ($8,250) dollars.
• Additional project manager services above and beyond property management services will be billed at a
rate of seventy ($70.00) dollars per hour.
• For that increase of hours the following additional services are added:
• The Administrator shall be responsible for the management of the Clam Bay Natural Resource
Protection Area (N.R.P.A.) and have an understanding of Federal, State and local permitting for or all
matters pertaining to the maintenance and dredging of Clam Pass and the adjacent estuary and
beach.
• The Administrator shall also be responsible to both develop and facilitate a long-range
management plan maintenance nermit(s) and strategy to engage all stakeholders.
• As part of meeting requirements the Service Division currently has committees formed that include
budget landscape /water management Clam Bay, pathways trees community improvement
planning and other responsibilities as outlined by the Pelican Ba Board.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized person or
agent, hereunder set their hands and seals on the date(s) indicated below.
CONSULT
Dorrill M
By.
and Title
ATTEST: E`
DWIGHT E. BROCK, Clerk
By:
s' ure on ,y ;
App ved A tp rrn• I sufficiency
61
By:
'Sc tt R. eac ,
Deputy County Attorney
11G
BOA ov C UNTY OMMISSIONERS,
COLLI R O T , LORIDA.
By:
Georgia k kifi&Jl , q., Chairwoman
Fitem =z
Agenda �-
Date
Date , A —13
Recd AT
_
Deputy Clerk
11G
(PLEASE PRINT CLEARLY) Agenda Item # // C—
MEETING DATE 2 Y ' `) (Circle Meeting Type) Regular Special Workshop Budget
AGENDA ITEM TITLE /J� .,� P J L )
NAME IS" S S )�j /� ' ADDRESS
Representing/ Petitioner: Other:
COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS
SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY
COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT.
YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR
PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD