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Backup Documents 03/12/2013 Item #16D 4ORIGINAL TOACCOMPANY ALL ORIGINAL�DOCUMENNTO SENT TO LIP 160 4 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines 41 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature. draw a line through routine lines # 1 through #2, complete the checklist, and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Geoffrey Magon HHVS (Initial) 3/12/13 2. Jennifer B. White, ACA County Attorney Office Office located in HHVS Department 31 I -a X13 3. BCC Office Board of County Commissioners No ✓ (S 4. Minutes and Records Clerk of Court's Office Number of Original 1 document with 1, 1 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Geoffrey Magon Phone Number 252 -2336 Contact / Department appropriat e. (Initial) Applicable) Agenda Date Item was 3/12/2013 V Agenda Item Number 16D4 Approved by the BCC Does the document need to be sent to another agency for additional signatures? If yes, No ✓ Type of Document Application for Grant Funding Number of Original 1 document with Attached Original document has been signed/initialed for legal sufficiency. (All documents to be Documents Attached 5 pages PO number or account A r t Yes number if document is ` to be recorded All handwritten strike - through and revisions have been initialed by the County Attorney's Yes' N INSTRUCTIONS & CHECKLIST L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriat e. (Initial) Applicable) 1. Does the document require the chairman's original signature? Yes 2. Does the document need to be sent to another agency for additional signatures? If yes, No ✓ provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be ✓ signed by the Chairman, with the exception of most letters, must be reviewed and signed Yes by the Office of the County Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's Yes' N Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the Yes document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's Yes signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip Yes should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 3/12/13 and all changes made during the Yes meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the Yes IF BCC, all changes directed by the BCC have been made, and the document is ready for the W Chairman's signature. L Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 16D 4 MEMORANDUM Date: March 18, 2013 To: Geoffrey Magon, Grants Coordinator Housing, Human & Veteran Services Department From: Martha Vergara, Deputy Clerk , Minutes and Records Department Re: Grant Funding Application Attached for your records is one (1) original document as referenced above, (Item #16D4) approved by the Board of County Commissioners March 12, 2013. Please return the fully executed document to the Minutes and Records Department where it will be kept as a part of the Board's Official Record. If you have any questions, please contact me at 252 -7240. Thank you 160 a -, CRIMINAL JUSTICE MENTAL HEALTH-AND SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM GRANTEE APPLICATION FOR ADVANCE FUNDING ------ .- ..._---- ._....__------ . - - - -- A, GRANTEE INFORMAT ION_._..._...._.._.___4...._._ Government Contact Grantee Type: Agency Person Geoffrey Magon Phone (239) 252 -2556 Grantee Collier County Board of MOU M Name County Commissioners DCF MOU # LNZ25 Amt. I $548,490.00 _.__..........__...._ _..,.._.. w l._.__._..._._..._.I -- - 1.._... w - _..._.....I Attention: Clerk's Finance Office Address 3299 Tamiaml Trail East, MOU Period 02/24/2011 to 02/23/2014 Suite 700 ........... .._._....._.......- Naples,..Fl- 34112 .............____.- _....... _.. Grantee FFID 59- 6000558 Requested advance scheduie,and payment amount B. _..._ ....................._.................... ADVANCE REQUEST Fiscal Year ._..._.__........,._.__�...r... Amount _.._.._.._..._..._..... Release bate ........_-..._..__._...__..__ -- - Notes Prior fiscal year advance 2011 $182,830.00 06117/11 1 was approved and _. „•- __.,__. __.. _.__.__._...._...._.__ - .released Junes 2011, Prior fiscal year advance 2012 182,655.68 04/26/12 was approved and released April, 2012._ -_. •_ 2013. ^�1.� $182,216.27 -•j ..This Request .� This R_ guest_...__.. - _ _,..I C. JUSTIFICATION Provide DETAILED explanation of why advance funding is necessary The Collier County Board of County Commissioners is entering the third year of a 3 -year Criminal Justice, Mental Health and Substance Abuse Implementation Grant. This project was approved In compliance with the grant award process created in section 394,656, F.S. This project is a county Initiative to increase public safety, avert increased spending on criminal justice, and Improve the accessibility and effectiveness of treatment services for adults and juveniles who have a mental illness, substance abuse disorder, or co- occurring mental health and substance abuse disorders and who are in, or at risk of entering, the criminal or juvenile justice systems. This project Is an expansion of activities and services by Collier County Board of County Commissioners to the target populations and requires a 100% County match, as provided by the Collier Forensic Intensive Reintegration Support Team (FIRST). Under these circumstances, the Grantee does not have the capacity to undertake the grant supported costs of this project out of its own revenue. The grantee was approved and received $188,830.00 for the first project year and $182,655.68 for the second project year. Based on the Semi - Annual and Supplemental Financial Report, Collier County Board of County Commissioners reported $127,486.34 in actual expenses and $108,458.45 In encumbered expenses as of November 30, 2012, for a total of $235,944.79 In grant funded expenses. This advance request Is based on the third year project budget approved In the Collier County Board County Commissioners grant application and will give the Grantee the capacity to establish and maintain alljgrant-related activities without Interruptions Attach documentation in support of this request such as audited financial statements Identifying all organization assets, Ilabilitfes, etc. - -- -. -- _.._._ ........ __. _.___._...---._._._.._..__._--_--..__._._.. _--- ..._._.._-- •-- _.._... -.__.1 160 u ...._...,_._ ...... ._.__..____ 1) A Summary Financial Report for the Collier County Board of Commissioners project supported by these funds is attached. 2) The most recent county audit available covers the county Fiscal Year ending September 30, 2011. (March 13, 2012) A copy of Independent auditors report with details of the Federal Awards Programs and State Financial Assistance Projects is attached_ Explain how advanced funds are tc be used The Collier County Criminal Justice Advisory Council will Implement the first phase of the Collier Grant Memorandum of Understanding. Examples of service dellverables that Collier County plans to accomplish with this grant are: • Implement jail and community -based transitional support for adults with serious mental illnesses and co•occuring substance abuse disorders • Establish the Forensic Intensive Reintegration Support Team (FIRST) • Provide reintegration and transitional support through an Interagency multidimensional team • Prevent recidivism for this high risk group and promote public safety • Provide an Intensive case management tool Activities of the program include screenings, risk assessment, primary and psychiatric care, competency restoration, housing guidance, counseling, peer support, transitional planning, livN and vocational skills evaluation Do you plat to make advance payments, using any portion of these funds, to subcontractors who are other than not-for- rofit corporations . or governmental agencles7____ -_ If es lease tdenti those cor o .. _...- ..... Will advanced funds be placed In Interest bearing account(s). pending disbursement? ` Yes ® No [] Interest accrued on advanced funds Is to be reported semi-annually to the Department. Interest earnings are being used to reduce the amount due for second and third project year advances, as an offset to approved project expenses. Unapplied Interest, unexpended advances or unmatched funding will be returned to the State of Florida upon expiration of this MOU on 02123114.___ Ifno leaseex lain .. .•, •. ..... •..,•..:.. : •...: .:..,..•.t. .,, NIA D. 'HISTORY OF ADVANCE PAYMENTS CASH ADVANCES INTEREST _SIF DATE I . CONTRACT # J _$ AMOUNT_ f $ EARNED —�� $RETURNED _ 2011 06117/11 $182,830.00 1 $788.05 as of LHZ25 Pending, please see below 2012 1 04/26/12 -- – _ ^ 1 _$182,655.68_ _ 11/30/12 _._. _ -- .___._......._.__ ...___— PI qj explain each In where interest returned to the department is less than the interest earned: Under this MOU, interest accrued on the first two advances Is being used to offset the total amount due to the county for the second and third project year. The Collier County Board of County Commissioners will apply the unreturned Interest accrued to project expenses. Interest accrued on the third year advance will continue to be reported and that amount will be returned to the State upon expiration of this MOU. All unspent grant funds, unmatched grant funds, and unapplied interest will be returned to the State upon expiration of this MOUE E FUTURE ADVANCES Please provide a brief summary of your plans showing what actions will be taken to minimf7,e or eliminate the need for future advances from the department: Collier County Board of County Commissioners and the Department of Children and Families anticlpate_ that _this Is the third and final annual release of funds for this program, in com�ttance_with 160 4 the grant award period established In section 394.656, F.S., and the terms of MOU #LHIZ26. Future funding Is contingent on annual Legislative appropriations. Collier County Is solely responsible for sec.u_r_i ,��anyjj�q�!ir d funding for Poec after Fobruary,��,?IL. F. CERTIFICATION I hereby certify that I hpve veriffie.d:t,he Jnformatio.n: provld.e.d.ln this. G� APPLICATION 1" '* " ' ' .. .. GRANTEE AP FOR V VNV Nq.�f ING tq,be.ac.pprate.anO-foinplete:ind thAt,it represQnts.the.minImurn for which adva ncq 'PAr being r6q tpr.thpr,certify t at receiv i use or approve :purpopp1jr) aaAq r with applicable. fede. .1 Wstate ws, rules,' 99!0ions, po cies.and Memorandum of und qrp tan d1ni glt e rms and o 0 Georgia A. Hiller, Esq. Chairwoman SIGNATURE TITLE .......... . .... .. FOR.DEPARTMENT,U$E,:'ONLY THIS. SECTION TO BE COW Date, Appliqp(Ign GRANT MANAGER Recelv;ed:!' PRIOR CONTRACT PERFORMANCE: Does the GRANTEE have . q E history ... y of coiltFpcting with the . jqpa[tment? Yes ............... . ... 'have there been any instances of unsatisfacto f9rmance? 1,* ...... _p."L Yes El No [:1 if RECOMMENDATIONS Do Not Aperove_For Advance fR Recom''mend For Advance Funding Please provide rationale su ortln yr.dlsapp�q�Latke ��9!12rnendat!66, .:�'SIGNATURE__ TITLE DATE . .......... . .... ---- ------- THIS SECTION TO BE COMPLETED .BY-CONTRACT ADMINISTRATION AND.BUDGET CONTRACT ADMINISTRATION.- BUDGET MANAGER Based on the. Information presented.in thq.a bo e The subject budget appropriatlon Js.Ejs not ❑ appIlca tion, advance payments are.0,.qre not - authorized:(QRANTSAND AIDS) for advance �ayn' at allowabie Pursuant to section 216,181, F.S. and's"61ficlentfunds are /are notavallable. Signed Date Signed Date AppmV*d as to torn, & legal sufficlency ATTr2ST - for ay' A3sistant County Attorney �J A-v A) I F-tt 6. (-M) 7j 31 iS Attest as to Chairman's signature only.. 16D 4 CRIMINAL JUSTICE MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT PROGRAM SUMMARY FINANCIAL REPORT County Collier MOU# LHZ25 MOU Begin Date 02/24/2011 End Date 02/23/2014 County Grant Manager Kim Grant Title and Agency Director, Collier County Housing, Human and Veteran Services County Lead Agency HHVS Grant Type Implementation Report Prepared By Kathy Larsen Report Date 10/25/12 Report Period: From 04101/2012 To: 09/30/12 CJMHSA Expense Category Total CJMHSA Approved Bud et Grant Award I County Match Total DIRECT EXPENSES Salaries: $0.00 $0.00 $0.00 Fringe Benefits: $0.00 $0,00 $0.00 Equipment: $0.00 $0.00 $0.00 Travel: $0.00 $0.00 $0.00 Supplies: $0.00 $0.00 Rent/Utilities: $0.00 $0.00 $0.00 Other Expenses: $99,300.00 $0.00 $99,300.00 SUBTOTAL DIRECT $99,300.00 $0,00 $99,300.00 CONTRACTUAL EXPENSES Consultant Fees: $319,200.00 $230,802.00 $550,002.00 Fringe Benefits: $66,933.00 $0.00 $66933.00 Equipment: 0.00 $0.00 $0.00 Travel: $7,692.00 $0.00 Su Iles: $1,365.00 $1,365.00 $2,730.00 Rent/Ulllltles: $0.00 $19,584.00 $19,584.00 Other Expenses: $0.00 $296,796.00 $296,796.00 SUBTOTAL CONTRACTUAL $395,190.00 $548,547.00 $943,737.00 ADMINISTRATIVE S 1 $64,000.00 $0.00 $64,000.00 ADMINISTRATIVE % 9.8% 0.0% 4.9% TOTAL ALL COSTS $548 490.00 $548,547.00 $1,097,037.00 STATE ADVANCES AND INTEREST CJMHSA Funds vane $365 485.68 Date Funds 04/26/12 Accrued Interest on Advances $788.05 3 Interest Accrued As Of Date 11/30/12 ' Next Semi - Annual Report Is due May 1, 2013, 2 As approved In the county CJMHSA Memorandum of Understanding on file with the Department of Children and Families or as revised with written approval of the Department of Children and Families, Interest reported in the Semi - annual Financial Report and Supplemental Financial Report. CJMHSA Expense Category CJMHSA Expenses CJMHSA Expenses CJMHSA Total This Period Prior Perlods Expenses to Date DIRECT EXPENSES Salaries: Fringe Benefits: ui E ment: $0,00 $0.00 $0100 $0,00 $0.00 $0.00 $0,00 $0.00 $0.00 Travel: $0.00 $0.00 $0,00 Supplies: $0.00 $0.00 $0.00 Rent/Utllltles: $0,00 $0.00 $0.00 Other Ex erases: SUBTOTAL DIRECT $0.00 $0.00 $3,593.40 $3,593.40 $3,593.40 $3,583.40 4 Grant funded expenses only from 10/01/12 through 11/30/12, as reported in the Supplemental Financial Report submitted to the Department of Children and Families. e Grant funded expenses only from date of MOU execution through 09/30112, as reported In the Semt- Annual Financial Report submitted to the Department of Children and Families. a In addition to the expenses shown, Collier reported $108,468.45 in encumbered grant funded expenses from 10101112 through 11/30/12, for a total of $235,944.79 In actual and encumbered expenses, The available fund balance with the Inclusion of the encumbered expenses would be $129,540.86.