Backup Documents 02/26/2013 Item #16F 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO OF3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original documents are to be
forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and /or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routine lines #1 through #4. corrvlete the checklist. and forward to Sue Filson !line 451.
Route to Addressee(s)
List in routing order)
Office
Initials
Date
1.
appropriate.
(Initial)
Applicable)
2.
2/26/13 7013 —TS
T
Agenda Item Number
1613
3.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
4. Jeffrey A. Klatzkow
County Attorney
A
1
5. Commissioner Hiller
Board of County Commissioners
Documents Attached
3 3
6. Minutes and Records
Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created /prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Pat Lehnhard
Phone Number
252 -8973
Contact
appropriate.
(Initial)
Applicable)
Agenda Date Item was
2/26/13 7013 —TS
T
Agenda Item Number
1613
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Resolution to Amend the Budget for the
Number of Original
1
Attached
2012 -13 Fiscal Year
Documents Attached
INSTRUCTIONS & CHECKLIST
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
Yes
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
Yes
document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
Yes
signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
Yes
should be provided to Ian Mitchell in the BCC office 'thin 24 hours of BCC approval.
Some documents are time sensitive and require forw ing to Tallahassee within a certain
time frame or the BCC's actions are nullified. Bea a of your deadlines!
6.
The document was approved by the BCC 2/26/13 and all changes made during the
Ye
meeting have been incorporated in the attached document. The County Attorne s
Office has reviewed the changes, if applicable.
1: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.
MEMORANDUM 16F3
Date: March 1, 2013
To: Pat Lehnhard, Administrative Assistant
County Manager's Office
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Resolution 2013- 45/FY2012 -13 Budget Amendment
Attached for your records is a copy of the Resolution referenced above, (Item #16F3)
adopted by the Board of County Commissioners on Tuesday, February 26, 2013.
The original has been kept by the Board's Minutes and Records Department and
will be kept as part of the Boards Official Record.
If you have any questions, please feel free to contact me at 252 -8411.
Thank you
RESOLUTION NO. 13- 4 5 16F3
A RESOLUTION S LUTION PURSUANT TO SECTION 129.06(2), FLORIDA STATUTES,
TO AMEND THE BUDGET FOR THE 2012 -13 FISCAL YEAR.
WHEREAS, Section 129.06(2), Florida Statutes, provides that the Board of County Commissioners (hereinafter also referred to as "Board ") at
any time within a fiscal year may amend a budget for that year, and provides the procedures therefore; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments which provide for but
are not limited to: revenue from grants, donations or contributions, or insurance proceeds for a designated purpose; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where increased
receipts for enterprise or proprietary funds received for a particular purpose may be appropriated and expended for that purpose.
WHEREAS, the Board of County Commissioners of Collier County, Florida, has received copies of budget amendments where reserve for
future construction and improvements are appropriated for the purposes for which the reserve was made; and
WHEREAS, the Board has determined that it is appropriate to amend the Budget for Fiscal Year 2012 -13 by resolution pursuant to Section
129.06, Florida Statutes.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that
the budget amendments to the FY 2012 -13 Budget described below are approved and hereby adopted and the FY 2012 -13 Budget is so amended.
BUDGET
INCREASE
INCREASE INCREASE
AMENDMENT
(DECREASE)
(DECREASE) (DECREASE)
EXPLANATION FOR
FUND NUMBER
RECEIPT
EXPENDITURE RESERVES
APPROPRIATION
313 13 -201 (2/12/13- 16Al2)
$17,380.00
$17,380.00
To recognize funds available within Road Construction Gas Tax
Road Construction Gas Tax
projects to fund future operating and capital projects
711 13 -207 (2/12/13- 16A11)
$600,000.00
$600,000.00
To recognize funds from SFWMD for LASIP Outfalls 3 & 4
Growth Management Grants
project
BE IT FURTHER RESOLVED that the Clerk is hereby ordered and directed to spread this Resolution in full among the minutes
of this meeting for permanent record in his office.
This Resolution adopted this 26th day of February, 2013, after motion, second and majority
;err.
ATTEST: BOARD OUNTY CC
DWIGHT E.. BROCK, Clerk COLLIE C TY, FL
B Y1/�'� -dh By:
U. + an's Geor is . t 1 , sq.
i= Chai man
�� tare only.
Approved j to and
legal suffic _
Jeffrey A. KIOT4w, County Attorney
SIONERS
Item #!_�
Agerda o2 026 (�
Date
Dote 2
Recd I �
Deputy C;erk