Agenda 11/09/2010 Item #16E 5
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EXECtmVE SUMMARY
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Agenda Item ,
Novemb8l1.e~
P91
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Rec:ommMcIetIon to terminate the contract with EZ Lock Shutters & Glass Inc. and ......
bid 110-5411' for the purchase and installation of Roll Down Shutters for Collier ...
Transit (CAD Tl'llnsfer Station and other County Facilities to Storm Smart Bu~
SyateIM, .....rq.. amount of $198,311.
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OBJEC11Xlkto:hdan wind protection on three County facilities in accordance with the terms
and condlttUlil,.,.fEMA Hazard Mitigation Grant
CONSIDERATIONS: The Countyhes been awarded funding from FEMA for Hazard Mitigation
Grant Program (HMGP) to instaU wind protection on three facilities: Collier Area Transit (CAT)
transfer station located at 8300 Radio Road. Golden Gate Community Center at 4701 Golden
Gate Parkway, and the Immokalee Sports Complex at 505 Escambia Street in Imrnokalee. The
project ~ provision and installation of roll down shutters for every glass and entry way
coverage on al buildings '
Bid #10-5457 was posted on March3, 2010. Fifty-two notices were sent and six (6) bids were
received (threeW8le deemed non-responsive) on March 22.2010. The resuhs are listed below:
~,~rt
.;\ PI. ','
$ 84,733
$ 59,427
$ 54,151
$- 198,311
CAT Transfer Station $
Golden Gate Community Ctr $
Immokalee Sports Complex $
T~"'BId ,"$
On May 25, 2010, Item No 1684, the Board awarded this contract to the lowest bidder, EZ Lock
Shutters & Glass. 'The ~pany Was issued a notice to proceed to start work in August 2010.
After several meetings, delays in project startup and a request for an increase in contract price,
EZ Lock Shutters infonned County staff in October (see attached email) that it was unable to
proVide the materials to complete ,the$e projects without prepayment of the materials.
Prepayment was not part of the solicitation and/or agreement and the practice of counties
making prepayments is generally restricted under Rorida law. To date, no payments have been
made to EZ LOck Shutters and no wort< has been perfonnecJ. Staff recommends terminating the
contract with ,I:Z Lock Shutters and awarding a contract to the second lowest bidder, Storm
Smart. For future solicitation review, Staff will complete an evaluation of EZ Lock and note its
failure to comply with contract requirements in the County's Vendor performance database.
FISCAL IMPACT: Funds in the amount of $84,733 for the CAT Transfer Station are available in
project number 33068, Grant Funds 424 (CAT Grant) and 425 (CAT Match).' Funds in the
amount of $124,909 for the GOlden Gate Community Center and Immokalee Sports Complex
are available in project number 33072.1 and 33072.2 respectively, Grant Funds 709 (Public
Services Grant) and 710 (Public Services Match).
G~OWTH.JWtAG, "".",' ~ENT IMPACT: There is no growth management impact associated with
thls~mary.
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SIDERATIONS: This item has been reviewed and approved by the County /,
Office and is legally suftjcjent for Board action-SRT.
Attachments:
Brenda Brilhart, Purchasing Agent. Administrative Servk:li.,
Bid Tabulation
Email communication from EZ Lock Shutters & Glass, 100.
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Agenda Item No. 16E5
November 9, 2010
Page 3 of 10
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E5
Recommendation to terminate the contract with EZ Lock Shutters & Glass Inc, and award bid
#10-5457 for the purchase and installation of Roll Down Shutters for Collier Area Transit
(CAT) Transfer Station and other County Facilities to Storm Smart Building Systems, Inc, in
the amount of$198,311.
11/9/20109:00:00 AM
Meeting Date:
Prepared By
Brenda Brilhart Purchasing Agent Date
Administrative Services
Division Purchasing & General Services 10122/20102:34:17 PM
Approved By
Rhonda Cummings Contracts Specialist Date
Administrative Services
Division Purchasing & General Services 10122120105:24 PM
Approved By
Marla Ramsey Administrator - Public Services Date
. Public Services Division Public Services Division 1012512010 9:42 AM
Approved By
Y ousi Cardeso Administrative Assistant Date
Transportation Division Alternative Transportation Modes 1012512010 9:49 AM
Approved By
Michelle Edwards Arnold Director - Alt Transportation Modes Date
Transportation Division Alternative Transportation Modes 101251201011:31 AM
Approved By
Caroline Soto ManagementfBudget Analyst Date
Transportation Division Transportation Administration 10/2512010 11 :32 AM
Approved By
Vicky Ahmad Project Manager Date
Public Services Division Parks & Recreation 10126120108:38 AM
Approved By
Norm E. Feder, AICP Administrator - Transportation Date
Transportation Division Transportation Administration 101261201010:47 AM
. Approved By
Steve Carnell Director - PurchasinglGeneral Services Date
Agenda Item No, 16E5
November 9,2010
Page 4 of 10
Administrative Services
Division
Purchasing & General Services
10/26/20101 :02 PM
Approved By
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Len Golden Price
Administrator - Administrative Services
Date
Administrative Services
Division
Administrative Services Division
10/26/2010 3:36 PM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/28/201010:18 AM
Approved By
Therese Stanley
Manager - Operations Support - Trans
Date
Office of Management &
Budget
Office of Management & Budget
11/1/20108:58 AM
Approved By
Leo E, Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
11/2/20103:38 PM
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Agenda Item No, 16E5
November 9.2010
Page 10 of 10
From:
Sent:
To:
Cc:
Subject:
Robert Carson [bobecar@gmail.com]
Monday, October 18, 20103:47 PM
BrilhartBrenda
bca rson @ezlockshutters.com; aespinoza@ezlockshutters.com
Re: Strom Shutter Project
.
Brenda,
EZ Lock Shutters will need a prepayment on all material costs to complete this project. We
understand that this was not in the original solicitation. Due to the current economic conditions,
EZ Lock is not able to prepay for materials necessary, labor for fabrication and installation
without an offsetting deposit from the County. If this is not possible, we will ask that the
contract be terminated.
We apologize to Collier County for any inconvenience.
Bob Carson
On Mon, Oct 18,2010 at 8:45 AM, BrilhartBrenda <BrendaBrilhartlWcolliergov.net> wrote:
Bob. prepayment of materials was not part of the original solicitation. .Aue you referring to the $1,744?
From: Bob Carson [mailto:bcarsoDrti;ezlockshutters,com 1
Sent: Friday, October 15,201010:05 AM
To: BrilhartBrenda
Cc: aespinoza(i{,ez]ockshutters,com
Subject: Strom Shutter Project
.
Hello Brenda,
Thank you for your call yesterday,
Andres, EZ Lock Shutters, will accept the your offer to pay half of the additional material costs, However, EZ
Lock must receive a deposit or a partial prepayment to proceed. As you know, the total material costs for this
project is substantial. EZ Lock needs the deposit in order to purchase the material necessary to begin fabrication
and installation. If this can be arranged, we will gladly forward material invoices to you and The County may
make direct payments to the suppliers,
The Collier County project is the only significant project EZ Lock has at present. We will devote all resources to
complete this project in a timely manor.
Bob Carson,
Sales & Marketing Manager
bcarsonraezlockshutters. com
Under Flonda Law e-mail addresses are publiC records If you do not want your e-mail address released In response to a public records
request, do not send electronic mail to this entity, Instead, contact this office by telephone or in writing,
.
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