Agenda 10/26/2010 Item #16D 1Agenda Item No. 16D1
October 26, 2010
Page 1 of 15
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign four (4) change orders
for contract extensions to provide additional time to complete grant - related residential
rehabilitation activities being funded by the Collier County Neighborhood Stabilization
Program.
OBJECTIVE: Approve and authorize the Chairman to sign four (4) change orders for contract
extensions to provide additional time to complete grant - related residential rehabilitation activities
being funded by the Collier County Neighborhood Stabilization Program.
CONSIDERATIONS: On March 24, 2009, agenda item 10F, the Board of County
Commissioners approved the Administrative Plan for operation of the Neighborhood
Stabilization Program (NSP). The Plan was subsequently amended on October 27, 2009 under
agenda item 16D8. The purpose of the Administrative Plan is to provide guidelines on areas
such as acquisition and rehabilitation when purchasing properties under the Neighborhood
Stabilization Program.
Section X(ii)(a) of the Administrative Plan states that "all purchases, excluding real property,
under the NSP shall be procured in accordance with the County's Purchasing Policy and the
County's Procurement Administration Procedures." Section XV(D) of the County Purchasing
Policy states that "any extension(s) that exceed six months (cumulatively) shall be approved by
the Board of County Commissioners."
The following projects were competitively procured and awarded to the lowest, qualified and
responsive bidder. Due to unforeseen delays in the rehabilitation process, cumulative extensions
greater than six (6) months are required in order to complete the necessary work. In
conformance with the County's Purchasing Policy, staff recommends approval of the following
contract extensions:
Vendor
Site Address
Contract
Current
Contract
Extended
Contract
Start Date
End Date
End Date
The Triad Group, Inc.
3120 Wilson Blvd N
11/16/2009
9/30/2010
12/31/2010
Michael R Carpentry
Contractingg, , Inc. In
4818 30t" Place SW
02/01/2010
11/15/2010
03/01/2011
Vincent Ra mer
5410 26 Ave SW
03/19/2010
12/01/2010
05/01/2011
Heatherwood Construction Co. 1
5271 24h Ave SW
01/06/2010
10/30/2010
03/01/2011
Approval of this item will extend the above referenced contracts and authorize payment of all
eligible invoices received up to the new date listed above as "Extended Contract End Date ".
FISCAL IMPACT: NSP funding is being utilized for these projects and no additional funding
is required. No general funds are associated with these projects.
GROWTH MANAGEMENT IMPACT: Operation of the NSP will further the goals,
objectives and policies of the Growth Management Plan's Housing Element.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office
and is legally sufficient for Board action. — CMG
Agenda Item No. 16D1
October 26, 2010
Page 2 of 15
STAFF RECOMMENDATION: Approve and authorize the Chairman to sign four (4) change
orders for contract extensions to provide additional time to complete grant- related residential
rehabilitation activities being funded by the Collier County Neighborhood Stabilization Program.
PREPARED BY: Frank Ramsey, Housing Manager, Housing, Human and Veteran Services
Agenda Item No. 16D1
October 26, 2010
Page 3 of 15
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D1
Item Summary: Recommendation to approve and authorize the Chairman to sign four (4) change orders for
contract extensions to provide additional time to complete grant - related residential rehabilitation
activities being funded by the Collier County Neighborhood Stabilization Program.
Meeting Date: 10/26/2010 9:00:00 AM
Prepared By
Frank Ramsey
Manager - Housing Development
Date
Public Services Division
Human Services
10/1212010 2:51:12 PM
Approved By
Marcy Krumbine
Director - Housing & Human Services
Date
Public Services Division
Human Services
10/12/2010 4:55 PM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
10/18/2010 10:33 AM
Approved By
Jeff Klatzkow
County Attorney
Date
10/18/2010 10:42 AM
Approved By
Lyn Wood
Contracts Specialist
Date
Administrative Services
Division
Purchasing & General Services
10/18/2010 10:45 AM
Approved By
Steve Carnell
Director - Purchasing /General Services
Date
Administrative Services
Division
Purchasing & General Services
10/18/2010 1:26 PM
Approved By
Barry Williams
Director - Parks & Recreation
Date
Public Services Division
Parks & Recreation
10118/2010 4:52 PM
Approved By
Sherry Pryor
Management/ Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
10/1912010 10:57 AM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
10/191201011:58 AM
��� fC, n�d&e2 dal 11
Oct , 2010
CONTRACTIWORK ORDER MODIFICATION Page 4 of 15
CHECKLIST FORM
PROJECT NAME: 5271 24th Avenue SW, Naples, FL 34116 PROJECT #: NSP 11.01 PROJECT MANAGER: Frank Ramsey
BIDIRFP #: 09 -5248 MOD #: 5 PO#: 4500117754 WORK ORDER #: N/A
Original Contract Amount: $ 26.209.50 (Unit A) $_ 25.047.50 (Unit B)
(Starting Point)
Current BCC Approved Amount., $ NIA
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 37.374.77 (Unit A) $ 36.363.79 (Unit B)
(Including All Changes Prior To This Modification)
Change Amount: $ 0.00
Revised Contract/Work Order Amount: $ 37.374.77 (Unit A) $ 36,363.79 (Unit B)
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ 11.165.27 (Unit A) $11.316.52 (Unit B)
Date of Last BCC Approval N/A Agenda Item # N/A
Percentage of the change over /under current contract amount %
Formula: (Revised Amount / Last BCC approved amount)•l
CURRENT COMPLETION DATE (S): ORIGINAL: 4 -6 -2010 CURRENT: 10 -30 -2010
This change order will: ❑ Add a new Task for $ ❑ Increase Task Number by $
Other
Describe the change(s): Zero dollar change /time extension
Specify the reasons for the change(s) 1. Planned or Elective E 2. Unforeseen Conditions 3. Quantity
Adjustments 1: 4. Correction of Errors (Plans, Specifications or Scope of Work) 1: 5. Value Added
C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Grant related residential
rehabilitation Work WO 1d -not be completed-
This change was requested by: FIContractor /Consultant M Owner n Using Department 1 CDES
!Design Professional f-IRegulatory Agency (Specify) I-Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: F Yes I✓ No
This form is to be signed and dated.
APPROVED BY: -#--__ �` Date:
Project M nag�,r }� )
REVIEWED BY: 11 / J f 614 Date:
Contract S arinIiet
Revised 6 18 09
CHANGE ORDER
CHANGE ORDER NO.
TO: Heatherwood Construction Company
8880 Terrene Court
Bonita Springs, FL 34135
DATE: October 14.2010
PROJECT NAME: 5271 24d' Avenue SW Naples FL 34116
PROJECT NO.: NS I 1 -01
Under our AGREEMENT dated January, 2010.
Agenda Item No. 16D1
October 26, 2010
Page 5 of 15
CONTRACT NO. 09-5249
BCC Date: 9` 15 —_
Agenda item: Il0 I7
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Zero dollar change /time extension.
FOR THE (Additive) (Deductive) Sum of: Zero Dollars 00/100
($0.00 %
Original Agreement Amount
Sum of Previous Changes
This Change Order add
Present Agreement Amount
$_ 26.209.50
(Unit Al
$ 25 047.50
(Unit B1
$ 11.165.27
(I1nit Al
$ 11.316.52
(Unit Bl
$_ 37.374.77
(Unit A)
36.363.79 (Unit B1
The time for completion shall be increased by 122 calendar days due to this Change Order. Accordingly, the
Contract Time is now Four Hundred Nineteen 419 calendar days. The substantial completion date is March 1.
2011 and the final completion date is March 1, 2011. Your acceptance of this Change Order shall constitute a
modification to our Agreement and will be performed subject to all the same terms and conditions as contained
in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if
any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising
out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted: C> �--� 1 , 200
—.-- ... OWNER:
HEATHER OOD CONSTRUCTION C OMPANY BOARD OF COUNTY COMMISSIONERS
OF COLLIER TY, FLORIDA
By: By:
WXter Crawford f Frank Rams y, I� ing Manager
Date:
ATTEST:
Dwight E. Brock, Clerk
BY:
l
Agenda Item No. 16D1
October 26, 2010
Page 6 of 15
1
DEPAR ' ENT DIRECT R
By:
c Krumbine
CONTRACT SPECIALIST
By: %
Lyn W
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
Fred W. Coyle, Chairman
Applcvq As. To Form _...
Lgg Sufficiency:
Print Name:
Assistant County Attorney
gen(d��tee�n
October 26, 2010
Page 7 of 15
CONTRACTMORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: 5410 26th Avenue SW, Naples, FL 34116 PROJECT #: NSP 09 -33 PROJECT MANAGER: Frank Ramsev
BID /RFP M 09 -5248 MOD #: 4 PO#: 4500117162 WORK ORDER #: N/A
DEPARTMENT: Housina. Human. and Veteran Services CONTRACTOR/FIRM NAME: Vincent f
Original Contract Amount: $ _ 31.686.00
(Starting Point)
Current BCC Approved Amount: $ N/A
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 38.822.00
(Including All Changes Prior To This Modification)
Change Amount: $_-0.00
Revised ContractlWork Order Amount: $ 38.822.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contract/Work Order: $ 7,136.00
Date of Last BCC Approval N/A Agenda Item # N/A
Percentage of the change over/under current contract amount
Formula: (Revised Amount / Last BCC approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: 6 -17 -2010 CURRENT: 12 -1 -2010
This change order will: ❑ Add a new Task for $ ❑ Increase Task Number by $
Other
Describe the change(s): Zero dollar change /time extension
Specify the reasons for the change(s) r] 1. Planned or Elective E 2. Unforeseen Conditions C 3. Quantity
Adjustments u 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
U 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: grant re.1 a1-ed r ai d ntial
rehabilitation work would not be cnmaleted
This change was requested by: C1Contractor /Consultant Fi Owner T-1 Using Department r- CDES
I—Design Professional I (Regulatory Agency (Specify) I—Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: Yes No
This form is to be signed and date
APPROVED BY: Date: t1l
Project Man er A
REVIEWED BY: = Date:
Con #ta*tec ial ' t
Revised 6 18 09
Agenda Item No. 16D1
October 26, 2010
Page 8 of 15
CHANGE ORDER
CHANGE ORDER NO.4 CONTRACT NO. 09-5248
BCC Date: q l 2C5°I
Agenda Item: i U D 3
TO: Vincent Raymer, G.C.
P.O. Box 8291
Naples, FL 34101
DATE: October 14 2010
PROJECT NAME: 5410 26`h Avenue SW, Naples, FL 34116
PROJECT NO.: NSP 09 -33
Under our AGREEMENT dated March 19, 2010.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Zero dollar change /time extension.
FOR THE (Additive) (Deductive) Sum of Zero Dollars 00 /100
($0.00 1
Original Agreement Amount
Sum of Previous Changes
This Change Order add
Present Agreement Amount
$ 31.686.00
$ 7.136.00
$ 0.00
$ 38.822.00
The time for completion shall be increased by 151 calendar days due to this Change Order. Accordingly, the
Contract Time is now Four Hundred Eight (408) calendar days. The substantial completion date is May 1, 2011
and the final completion date is May 1. 2011. Your acceptance of this Change Order shall constitute a
modification to our Agreement and will be performed subject to all the same terms and conditions as contained
in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if
any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising
out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted:
CONTRACTOR:
VINCENT RAYMER, G.C.
By:
tncent Raymer
,20
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF CO LLI TY, FLORIDA
By:
Frank Ra ey, lusing Manager
Date:
ATTEST:
Dwight E. Brock, Clerk
BY:
Approved As To Form
Legal Sufficiency:
Print Name:
Assistant County Attorney
Agenda Item No. 16D1
October 26, 2010
9 Page 9 of 15
DEYMENT DIRE OR
By:
Krumbine
CONTRACT SPECIALIST
By: /
Lyn ' d
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
Fred W. Coyle, Chairman
aU41 CONTRACTIWORK ORDER MODIFICATION tt b 6 2 0
CHECKLIST FORM Page 10 of 15
PROJECT NAME: 3120 Wilson Blvd. N. Naples, FL 34120 PROJECT #: NSP 09 -21 PROJECT MANAGER: Frank Ramsey
BID /RFP #: 09 -5248 MOD #: 6 PO #: 4500113674 WORK ORDER #: N/A
WCrAK i mtN 1: housing, Human, and Veteran Services CONTRACTOR/FIRM NAME: The Tr
Original Contract Amount: $ 45.773.00
(Starting Point)
Current BCC Approved Amount: $ N/A
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 48.341.00
(Including All Changes Prior To This Modification)
Change Amount: $ 0.00
Revised Contract/Work Order Amount: $ 48.341.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contract/Work Order: $ 2,568.00
Date of Last BCC Approval N/A Agenda Item # N/A
Percentage of the change over /undercurrent contract amount %
Formula: (Revised Amount / Last BCC approved amount) -1
CURRENT COMPLETION DATE (S): ORIGINAL: 3.1 -2010 CURRENT: 10.30 -2010
This change order will: ❑ Add a new Task for $ ❑ Increase Task Number by $ w
Other
Describe the change(s): Zero dollar change /time extension.
Specify the reasons for the change(s) E 1. Planned or Elective CO 2. Unforeseen Conditions 3. Quantity
Adjustments 1: 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added
6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Grant. Gal ated r a; d n ; al
rehabilitation_ work would not he cnrml Pty _
This change was requested by: rbontractor /Consultant i✓I Owner r-1 Using Department ❑ CDES
I"Design Professional r-JRegulatory Agency (Specify) f-Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes Iw No
This farm is to be signed and dated.
APPROVED BY: = Date:
Project ana r �.
REVIEWED BY:
Date: Q
Contract pecialist
Revised 6 18 09
Agenda Item No. 16D1
October 26, 2010
Page 11 of 15
CHANGE ORDER
CHANGE ORDER NO.6 CONTRACT O. -524
BCC Date: 3 11 n am _
Agenda Item: Ito D3
TO: The Triad 9=% Inc.
17568 Rockefeller Circle
Ft. Myers. FL 33967
DATE: Oct _ber 14. 20 10
PROJECT NAME: 3120 Wilson Blvd, N. NWW EL 34120
PROJECT NO.: NSP 09 -21
Under our AGREEMENT dated November 16, 2009.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Zero dollar change/time extension.
FOR THE (Additive) (Deductive) Sum of Zero Dollars 00 /100
($0.00
Original Agreement Amount
Sum of Previous Changes
This Change Order add
Present Agreement Amount
$_ 45.773.00
$ 2.568.00
$
48-341.00
The time for completion shall be increased by 62 calendar days due to this Change Order. Accordingly, the
Contract Time is now Four Hundred Ten 410 calendar days. The substantial completion date is December 3 I.
and the final completion date is December 31-2010. Your acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the
Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted:
CONTRACTOR
THE GROUP, INC.
Michael J. Peters
,20
OWNER
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COPNTY, FLORIDA
By:
Frank ing Manager
Date:
ATTEST:
Dwight E. Brock, Clerk
BY:
proved As To Form
d Legal Sufficiency:
Print Name:
Assistant County Attorney
Agenda Item No. 16D1
October 26, 2010
Page 12 of 15
ll!<Y 1'N11rN1' Ul C41'VK
By:
Krumbine
CONTRA SPECIALIST/
By:
Lyri �6d
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
Fred W. Coyle, Chairman
a I 26 rt5'
Oct bef '2(51
Ci Page 13 of 15
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
PROJECT NAME: 4814 30th Place SW, Naples FL 34116 PROJECT #: NSP 09 -29 PROJECT MANAGER: Frank Ramsey
BID /RFP #: MOD #: 4 PO#: 4500116745 WORK ORDER #: NIA
UtrRK 1 IVItN I :Housina. Human, and Veteran Services CONTRACTOR/FIRM NAME:Michael Real;
Original Contract Amount: $ 32,969.40
(Starting Point)
Current BCC Approved Amount: $ N/A
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 37,735.90
(Including All Changes Prior To This Modification)
Change Amount: $ 0.00
Revised Contract/Work Order Amount: $ 37.735.90
(Including This Change Order)
Cumulative Dollar Value of Changes to
this Contract/Work Order: $ 4,766.50
Date of Last BCC Approval N/A Agenda Item # N/A
Percentage of the change over /under current contract amount %u
Formula: (Revised Amount / Last BCC approved amount) -1
CURRENT COMPLETION DATE (S): ORIGINAL: 5 -1 -2010 CURRENT: 11 -15 -2010
This change order will: ❑ Add a new Task for $ ❑ increase Task Number by $
Other
Describe the change(s): Zero dollar chan_yeltime extension
Specify the reasons for the change(s) r] 1. Planned or Elective E 2. Unforeseen Conditions ❑ 3. Quantity
Adjustments ❑ 4. Correction of Errors (Plans, Specifications or Scope of Work) 1: 5. Value Added
❑ 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
all negative impacts to the project if this change order were not processed: Grant related resider ial
Li_tation work would not be ccnpleted
This change was requested by: rlcontractor /Consultant RI Owner r-1 Using Department I- CDES
EDesign Professional r-IRegulatory Agency (Specify) r-Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: f- Yes W No
This form is to be signed an ated.
1
APPROVED BY: ---.- __ _ Date: _
:Project ana
REVIEWED BY: �I , Date:�f�C
Co` ra pecialist
Revised 6 18 09
CHANGE ORDER
CHANGE ORDER NO.4
TO: Michael Realar Caroentry Contracting Inc
115 Palm View Dr.
Naples. FL 34110
DATE: October 14 2010
PROJECT NAME: 4814 30'h Place SW Naples FL 34116
PROJECT NO.: NSP 09 -29
Under our AGREEMENT dated February 1.2010.
Agenda Item No. 16D1
October 26, 2010
Page 14 of 15
CONTRACT NO._
BCC Date: �14
Agenda.Item :(
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Zero dollar change /tune extension,
FOR THE (Additive) (Deductive) Sum of: Zero Dollars 00!100
f$0.o0 )
Original Agreement Amount
Stun of Previous Changes
This Change Order add
Present Agreement Amount
$ 32.969.40
$ 4.766.50
$ 0.00
$ 37,735,90
The time for completion shall be increased by 19L calendar days due to this Change Order. Accordingly, the
Contract Time is now Three Hundred Ninety Three L� calendar days. The substantial completion date is
March 1. 2011 and the fatal completion date is March 1. 2011. Your acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, if any, to the Agreement shall constitute a full and final settlement of -any and all claims of the
Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted: —,20/6
CONTRACTOR:
MICHAEL REGLAR CARPENTRY
CONTRACTING, INC.
By: ZI MAk
Michael Re
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIERC TY, FLORIDA
Frank Ramey. HgjsuV Manag r�—
Date:
ATTEST:
Dwight E. Brock, Clerk
BY:
Appro ed As To Form
an Sufficiency:
&V
Print Name:
Assistant County Attorney
Agenda Item No. 16D1
October 26, 2010
Page 15 of 15
DEPA TMENT DIRE OR i
i
By. ..
az y Krumbine
CONT CT SPECIALIST
By: G,
Lyn IV d
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
NX
Fred W. Coyle, Chairman