Agenda 10/12/2010 Item #16E 7
Itern No. '1 GEl
Cctcr:.er 12. 2010
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to authorize routine and customary budget amendments
appropriating approximately $8,718,432.18 of FY2010 carry forward for approved open
purchase orders into Fiscal Year 2011 for operating budget funds.
OBJECTIVE: Board of County Commissioners' approval of budget amendments which
appropriate approximately $8,718,432.18 of carry forward in various funds.
CONSIDERATIONS: Purchase orders were issued to various vendors in operating funds
during the latter part of FY 2010 and funds appropriated and encumbered to pay for those
purchases in FY 2010. The County continues to need the products or services ordered and
these encumbrances continue to be valid at fiscal year end. However, the appropriations to
pay for these items expired as of September 30, 2010. If these orders were cancelled on
September 30th they would have to be reissued on October 1st, resulting in added record
keeping for vendors, the County's Purchasing Department, the Clerk's Finance Department
and the departments that placed the orders. To avoid this unnecessary workload, FY 2011
budgets need to be amended to re-appropriate the funds and allow payments against
purchase orders issued on or prior to September 30, 2010.
On September 28, 2010, during the regular Board meeting, the Board provided for the re-
appropriation of continuing capital and grant budgets (project budgets). The total of open
operating budget purchase orders was not known until September 30,2010.
FISCAL IMPACT: FY 2010 purchase orders to be re-appropriated in operating budget funds,
in the FY 2011 budget, amountto approximately $8,718,432,18.
GROWTH MANAGEMENT IMPACT: There is no growth management impact with this carry
forward funds request.
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action. - JBW
RECOMMENDATION: That the Board of Commissioners authorizes a budget amendment
appropriating approximately S8,718,432,18 in carry forward for purchase orders issued within
operating budget funds.
PREPARED BY: Rhonda L, Tibbetts, Operations Manager, Purchasing Department
,A,gencla Item No. 16E7
Octot:er 12. 2010
Page 2 of 8
COLLIER COUNTY
BOARD OF COUNTY COMMlSSIOIERS
Meeting Date:
10-E7
RecOmme:1:J8tion to autho~i;::e ~O'...Itlne and customary budget amenj:-nents appropn3ti'1g
$8,718.:..13216 of FY2010 sarry brwClrd for apprclVs:i open purchase orders i:1to Fiscal Year 2011
for cperatlng budget funds.
10/12/20109:')000 f;,M
Item Number:
Item Summary:
Prepared By
Rhonda L. Tibbetts
Manager - Pllrcnasin~ OpNations
Date
A,dministrative Services
Division
Purchasing & General Services
10/412010 11:E2:22 AM
Approved By
Jennifer White
.t.ssistan~ C::)unty Attorney
D;::te
COllllty t'.ttorney
County Attorney
10141201011:5[; t.M
Approved By
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