Agenda 10/12/2010 Item #16C 2
Agenda Item No. 16C2
October 12. 2010
Page10f6
EXECUTIVE SUMMARY
Recommendation to authorize sole source purchase of replacement pumps, warranty-
related repair and other parts and materials not available through an aftermarket source
for approved submersible lift station pumps in the estimated annual amount of $500,000
for a period of five years.
OR.JF,CTJVF:: That the Board of County Commissioners, as Ex-officio the Governing Board of
the Collier County Water-Sewer District, waive the competitive procurement process and
authorize the sole source purchase of replacement pumps, warranty-related repair and other parts
and materials not available through an aftermarket source for approved submersible lift station
pumps in the estimated annual amount of $500,000 for a period of five years.
CONSIDERATIONS: The Collier County Wastewater Department currently operates more
than 750 lift stations with approximately 1,600 pumps. Collier County Ordinance No. 2004-31,
the Utilities Standards Ordinance, requires that pumps be manufactured by Flygt or equivalent.
The standardization in equipment is needed to reduce inventory in spare parts and training costs
associated with multiple technologies. ITT Water & Wastewater of Florida, LLC (formerly lTT
Flygt, LLC), is the only authorized vendor in Florida for F1ygt products
On November 28, 2006, under Agenda Item 16 C 7, the Board of County Commissioners
(Board) approved the sole source purchase of Flygt submersible lift station pumps for the
county's lift station system. Staff requests approval from the Board for another period of five
years, under the same conditions as the previous Board action.
The Collier County Purchasing policy provides that purchases of commodities and services from
a single source may be exempted fyom formal competition upon certification by the Purchasing
Director of both of the following conditions:
I. the item(s) is the only one available that can properly perform the intended function(s);
2. the recommended vendor/contractor is the only one ready, willing and able to meet the
county's requirements.
The Purchasing Department has reviewed the marketplace and has detennined that ITT Water &
Wastewater of Florida, LLC continues to be a Sole Source as evidenced in the backup materials
attached to this executive summary. This request qualifies as a single source under the
conditions above.
FISCAL IMPACT: Total expenditures are estimated at $500,000 in Fiscal Year 2011. Funds
are available in the Water-Sewer Fund 408. As the lift station system ages, the volume of
pumps, parts, and materials to be purchased will vary fyom year to year depending on the actual
repair/replacement needs.
- LEGAL CONSIDERATIONS: This item is legally sufficient for Board action. -JBW
Agenda Item No. 16C2
October 12, 2010
Page 2 of6
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this item,
RECOMMENDATION: That the Board of County Commissioners, as Ex-Officio the
Governing Board of the Collier County Water-Sewer District, waive the competitive
procurement process and authorize the sole source purchase to lTT Water & Wastewater of
Florida, LLC of replacement pumps, warranty-related repair and other parts and materials not
available through an aftennarket source for approved submersible lift station pumps in an
estimated annual amount of $500,000 for a period of five years.
PREPARED BY: Irene Johnson, Wastewater Technical Support Manager, Wastewater
Department
Agenda Item No. 16C2
October 12, 2010
Page 3 of 6
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C2
Meeting Date:
Recommendation to authorize sole source purchase of replacement pumps, warranty related
repair and other parts and materials not available through an aftermarket source for
approved submersible lift station pumps in the estimated annual amount of $500,000 for a
period of five years.
10/12/20109:00:00 AM
Prepared By
Irene Johnson
Applications Analyst
Date
Administrative Services
Division
Information Technology
9/16/201011:12:08 AM
Approved By
Frank Inzano
Project Manager
Date
Public Utilities Division
Public Utilities Engineering
9/23/201010:00 AM
Approved By
Stephen L. Nagy
Manager - Wastewater Collection
Date
Public Utilities Division
Wastewater
9/27/20103:22 PM
Approved By
Margie Hapke
Operations Analyst
Date
Public Utilities Division
Public Utilities Division
9/28/201011:33 AM
Approved By
Scott Johnson
Purchasing Agent
Date
Administrative Services
Division
Purchasing & General Services
9/28/20102:50 PM
Approved By
Beth Johnssen
IQ Water Manager
Date
Public Utilities
WasteWater
9/29/20109:02 AM
Approved By
G, George Yilmaz
Director ~ Wastewater
Date
Public Utilities Division
Wastewater
9/29/2010 9: 32 AM
Approved By
Jennifer White
Assistant County Attorney
Date
County Attorney
County Attorney
9129/2010 9:55 AM
Approved By
Thomas Wides
Director - Operations Support - PUD
Date
Agenda Item No. 16C2
October 12, 2010
Page 4 016
Public Utilities Division
Utilities Finance Operations
9/2912010 10:08 AM
Approved By
Steve Carnell
Director - Purchasing/Genera! Services
Date
Administrative Services
Division
Purchasing & General Services
9129120101:38 PM
Approved By
James W, DeLany
Public Utilities Division Administrator
Date
Public Utilities Division
Public Utilities Division
9/30/20108:18 AM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
91301201010:28 AM
Approved By
Jeff Klatzkow
County Attorney
Date
10/1/20109:52 AM
Approved By
Randy Greenwald
Office of Management &
Budget
Management/Budget Analyst
Date
Office of Management & Budget
1011/201010:04 AM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
10/312010 11:15AM
~( ti!)"
-"""'~
Co1lf~r Cou.nty
~~,,--~~~ -
Purchasing - Sole Source
Waiver Request
Agenda Item No. 16C2
October 12. 2010
I I-t>rlffl R,ffu6
To Be Submitted To Acquisitions AgentFor Sole Source Purchases ABOVE $3000.
(PRIOR TO CREATING A REQUISITION)
Purchases above $3000 require three quotes or formal competition. The department must provide justification to Purchasing to
request consideration to waive the competitive purchasing process and purchase from a single vendor as a "sole source"
purchase. Waivers of soie source over $50.000 will require approval by the Board of County Commissioners. To qualify for a
waiver and a sole source purchase, one of the categories listed below must apply.
Sole Source must meet two (2) tests: Product/service/technology is the only one that can properly perform the intended function;
AND vendor is only one ready, willing and able to meet County's requirements.
Date
/CiJp/07'
Department
()/I Jui..J
r 4,r I
Vendor Name I
.J rr L'J:.-hr y; i/-JJ.A(,;),:+'" q~'KI4 L GC
Item or Service
LJ [-r' (I) "j /) 'V'" . /J' )""'"J
1~~0vl '''''9 t)y,'1 ~ 'C^;
Select the category and provide rationale which supports the justification to consider waiving
the competitive process for this purchase (attach all supporting documentation)
r Emergency: There is a public health or safety issue that requires immediate product or service (i.e. disasters).
Provide explanation I
~
,
One-of~a-kind: There is no competitive product (one-of-a-kind, and/or is available from only one vendor),
Provide explanation I
of research
(" Compatibility/Proprietary: There is only one product or service capable of meeting existing conditions and the service can be
obtained from only one vendor. (OEM)
Provide Explanation I
r No Substitute: A component or replacement pan has no substitute and can be obtained from only one vendor.
Provide Explanation I
~
Authorized Distributor: Provide a letter from the manufacturer stating single source authorized distributor(s).
What similar types of products (other companies) have you researched to find like features and operability to determine this is a
sole source purchase? Attach documentation.
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently
specifying sole source. Florida Statute 838.22(2).
Requested by:
I ~- \ ~
:. I.........(!
"-"-/:..A.....4-
A "',
'.-(
r '\ ,'."'\.
!,,~...u~~.q ::'.
Date
'''\/~'C-''
Ie.! - 04', -. ,/,
/00
I { Illic; 7
Acquisitions Agent: I
l:::== I-/~ .~-~~
---; -
~tM
Date
\
Department Director:
Date
Cc 1. 8, 2009 8 :8pM
IE TVGT CCF'O;ATICN ~'OA~~~da IfemMo. 16C2
October 12, 2010
ITT WATER &. WAsTEWATER FLORIDK;~te of 6
5771 Country Lakes Dr. FT. Myers, Fl33919
Phone: 239-693-5228 . Fax: 239-693-1485
.ITT
Date:
October 8, 2009
To:
Collier County
Subject:
FL YGT PRODUCTS - SALES & SERVICE
.EJease be advised the lIT Water & Wastewater Florida, LLC is the
onluuthorized vendor for Flv;n Products and is the only authorized
.smdce repair and warranty oTl':anization in the State 9ffloxi4ill_~t
of the Apalachicola River). Their staff is properly trained to provide
you the best service available.
ITT Water & Wastewater Florida, LLC, a division of lIT Industries
and tl;e sole shipping point for Florida is the Apopl;a, Florida facility.
Thank you for your interest in Flygt Products. Do not hesitate to call
roe if YO\! have any questions regarding distribution or any other matter.
Very truly yours,
lIT Water & Wastewater Flolida, LLC
~s:~
Chris Stewart, Branch Manager
F~