Agenda 07/27/2010 Item #16G 1Agenda Item No. 16G1
July 27, 2010
EXECUTIVE SUMMARY Page 1 of 8
Recommendation that the Board of County Commissioners (BCC), acting as the
Airport Authority, approves and authorizes the Chairman to execute the attached Hole
Montes Work Order under Contract #09- 5262 -AE in the amount of $35,366 for
engineering consulting services required for the Runway 18/36 Lighting Rehabilitation
Project at the Immokalee Regional Airport.
OBJECTIVE: That the Board of County Commissioners (BCC), acting as the Airport
Authority, approves and authorizes its Chairman to execute the attached Hole Montes Work
Order in the amount of $35,366 for engineering consulting services required for the Runway
18/36 Lighting Rehabilitation Project at the Immokalee Regional Airport.
CONSIDERATIONS: The Florida Department of Transportation (FDOT) has allocated
$140,000 for the rehabilitation of the lighting system and installation of navigation aids on
Runway 18/36 at the Immokalee Regional Airport. The BCC accepted the award of this
funding and authorized the required matching funds in the amount of $35,000 on May 11,
2010, Agenda Item 16(G)5.
The cost to evaluate the current system and design and bid this project is $35,366.
Field Inspection — Data Collection $ 8,670
Design $21,882
Bidding 4,814
Total $35,366
Upon completion of the field inspection and the engineer's recommended improvements, the
Airport Authority will develop a priority list. The total budget for this project is $175,000,
inclusive of engineering services, construction, and miscellaneous costs.
FISCAL IMPACT: Funds are available in Collier County Airport Authority Funds 498 and
499.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with the Executive Summary.
ADVISORY BOARD RECOMMENDATION: At the July 12, 2010 meeting, the Airport
Advisory Board voted unanimously to recommend that the BCC approve the attached Hole
Montes Work Order in the amount of $35,366 for engineering consulting services required for
the Runway 18/36 lighting improvement project at the Immokalee Regional Airport.
LEGAL CONSIDERATIONS: This item has been approved for form and legal sufficiency. —
JBW
RECOMMENDATION: That the Collier County Board of County Commissioners, acting as
the Airport Authority, approves and authorizes its Chairman to execute attached Hole Montes
Work Order in the amount of $35,366.
PREPARED BY: Debbie Brueggeman, Operations Coordinator, Airport Authority
Agenda Item No. 16G1
July 27, 2010
Page 2 of 8
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16G1
Item Summary:
Recommendation that the Board of County Commissioners
(BCC), acting as the Airport Authority,
approves and authorizes the Chairman to execute
the attached Hole Montes Work Order under
Contract. #09- 5252 -AE in the amount of $35,366 for
engineering consulting services required for the
Runway 18/36 Lighting Rehabilitation Project at the Immokalee Regional Airport,
Meeting Date:
7/2712010 9:00.00 AM
Prepared By
Debra Brueggeman
Operations Coordinator
Date
Airport Authority
Airport Authority
7/13(201010:46:04 AM
Approved By
Lyn Wood
Contracts Specialist
Date
Administrative Services
Division
Purchasing & General Services
7/1312010 10:56 AM
Approved By
Penny Phlllippi
Executive Director, Immokalee CP,A
Date
Immokaiee County
Immokalee County Redevelopment
Redevelopment Agency
Agency
7/1412010 3:25 PM
Approved By
Jennifer White
Assistant County Attorney
Date
County Attorney
County Attorney
7114!2010 4:30 PM
Approved By
OG'.B Coordinator
Date
County Manager's Office
Office of Management & Budget
711,512010 12:08 PM
Approved By
Jeff Klatzkow
County Attorney
Date
7115!2010 1:5S PM
Approved By
Steve Carrell
Director - Purchasing /Gene,-al Services
Date
Administrative Services
Division
Purchasing & General Services
7'15;2010 8:12 PM
Approved By
Susan usher
Management/Budget Analyst -, Senior
Date
Office of Management &
Budget
Office of Management & Budget
7119!201010:17 AM
Approved By
Leo E. Ocns, Jr.
County Manager
Date
County Managers Office
County Managers Office
711812010 10:26 AM
Agenda Item No. 16G1
July 27, 2010
Page 3 of 8
LIAV77:(a):717 81 :7
Agreement for "Fixed Term Professional Engineering Services"
Dated September 26, 2006 (RFP /Bid #09- 5262 -AE)
This Work Order is for professional engineering consulting services for work known as:
Proiect Name: Runway 18/36 Lighting Rehabilitation
Immokalee Regional Airport
CCAA Trackine No: HM- FT- 5262 -10 -01
The work is specified in the proposal dated July 1, 2010, which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above, the Collier County Airport Authority (OWNER) assigns this Work Order to Hole Montes
(CONSULTANT).
Scope of Work: Perform engineering services for the design and bidding of the Runway 18/36
rehabilitation project at the hnmokalee Regional Airport as follows and described in the attached
proposal dated July 1, 2010.
Task A
Data Collection
Task B
Design
Task C
Bidding
Schedule of Work: Work will be completed with 180 days from the Notice to Proceed.
Comoensation: In accordance with Article Five of the Agreement, the County will compensate
the Firm in accordance with following method(s), and as provided in the attached proposal.
Data Collection $ 8,670 (Time & Materials)
Design $21,882 (Time & Materials)
Bidding S 4,814 (Time & Materials)
TOTAL FEE $35,366
Any change made subsequent to final department approval will be considered an additional
service and charged according to Schedule "A" of the original Contract Agreement.
!
CONSU TAN
ATTEST: HOLE O
By:
Si lure Signature of Officer
V'1A V..' 1 GEORGE H. HERMANSON, P.E. , SR. VP /PRINCIPAL
Print Name Print Name & Title
C: lDo umenus d SettingsLStephanieKamllLocal SattingsITemporary lniemet Filer Content.atlookl79S7GD77\HM WO 10 -01
IMM Runway 18 -26 light rehab 7- 12- 10.docx
CCAA Tracking No: HM -10 -01
ATTEST:
DWIGHT E. BROCK, CLERK
M
, DEPUTY CLERK
Approval for form and legal Sufficiency:
Jennifer . White
Assistant County Attorney
Agenda Item No. 16G1
July 27, 2010
Page 2 of 2 page 4 of 8
COLLIER COUNTY AIRPORT AUTHORITY
OF COLLIER COUNTY, FLORIDA:
By:
FRED W. COYLE, CHAIRMAN
C: \Docun a and Setting\StephanieKamiUL al Salinp \Teripwary Intemet Fi1es \Content.0ut1Mk \79S7GDT7\HM WO 10 -01
IMM Runway 18 -26 light rehab 7- 12- 10.docx
14M
HOLE MONTES
ENGINEERS PUNNERS SURVEYORS
UNOSGAPE ARCHITECTS
6200 Whiskey Creek Drive • Fort Myers, Florida 33919 , Phone: 239.985.1200 • Fax 239,985 1258
July 1, 2010
Ms. Penny Phillippi
Acting Executive Director
Collier County Airport Authority
Marco Island Executive Airport
2003 Mainsail Drive
Naples, FL 34114
RE. Runway 18 -36 Lighting Improvements
Immokalee Regional Airport
HM Project No. 2010.001
Dear Ms. Brueggeman:
Agenda Item No. 16G1
July 27, 2010
Page 5 of 8
Hole Montes, Inc. is pleased to submit this proposal for engineering services associated with
the referenced project. This proposal covers services through the bid phase. Services during
construction phase will be covered under a separate work order.
PROJECT DESCRIPTION
The intent of this project is to improve various components of the airfield lighting
associated with Runway 18 -36 at the Immokalee Regional Airport (IMM). The components
include New PAPIs for each end of runways, new rotating beacon, Taxiway edge lighting and
REILs at Runway 18 threshold. The scope of improvements for Taxiway A will be determined
by a field inspection to determine the existing condition and recommended improvements. The
inclusion of the items will be limited to the project budget and prioritized by the Collier County
Airport Authority (CCAA).
The proposed scope of the project will be based on the result of the data collection which will
focus on field tests on the vault equipment and electrical cables along Taxiway A by an
electrical contractor. The contractor will also troubleshoot the REILS and rotating beacon
equipment. The electrical engineer and project manager will visit the site to observe existing
conditions, including recent changes by Authority staff and verify compliance with existing
codes. The information from the data collection will be evaluated and, a list of needed
improvements with cost estimates will be prepared on a prioritized basis and submitted to the
Authority. The Authority will then select those items that it wants included in the design subject
to budget limitations. Additional items may be included as alternates, subject to favorable bid
prices. Hole Montes will then design and bid those improvements.
SCOPE OF SERVICES
The CONSULTANT shall perform the following basic services:
A. Data Collection
1. Obtain and review plans of prior airfield lighting for Runway 18 -36 at IMM.
2. Conduct a site inspection to determine condition of existing regulator, Taxiway A
lighting circuit, REILs for Runway 18 and rotating beacon.
Naples • Fort Myers
Ms. Penny Phillippi
Collier County Airport Authority
July 1, 2010
Page 2 of 3
Agenda Item No. 16G1
July 27, 2010
Page 6 of 8
3. Prepare and submit a report of findings and recommended improvements to
CCAA to develop a priority list.
B. Design
1. Prepare preliminary construction plans and technical specifications for the
lighting improvements based on a priority list established by CCAA.
2. Prepare preliminary Opinion of Probable Construction Cost for the
improvements.
3. Submit preliminary plans, specifications and opinion of construction cost to
CCAA for review.
4. Prepare Airport Construction Safety Plan for inclusion in contract documents.
5. Prepare final contract documents and technical specifications suitable for bidding
purposes and an updated Opinion of Probable Construction Cost.
6. Prepare Engineer's Report and certification per FDOT standards, to summarize
design criteria and calculations and submit to CCAA and FDOT.
7. Prepare and submit PAPI site data to FAA for review and flight check
coordination.
8. Coordinate review of up -front contract documents with County Purchasing
Department and revise as necessary.
C. Bidding
1. Provide support to CCAA Purchasing with preparation of the bid advertisement.
2. Prepare digital file of plans and technical specifications and forward to County
Purchasing for distribution to bidders.
3. Attend pre -bid conference at County Purchasing
4. Response to question by bidders and issue addenda as necessary.
5. Review bid result and submit recommendation of award of construction contract
to CCAA.
6. Assist CCAA with coordination of project approval with FDOT.
PROJECT SCHEDULE
• Submit report for data collection phase twenty -one (21) days from issuance of
Notice To Proceed by CCAA.
• Submit preliminary plans, technical specifications and Opinion of Probable
Construction Cost for CCAA review sixty (60) days from submittal of data
collection report.
• Submit final construction plans and documents suitable for bidding forty -five (45)
days after receipt of CCAA comments on preliminary submittal
• Submit Engineer's Report, certification and PAPI site data fifteen (15) days after
submittal of final construction documents.
Ms. Penny Phillippi
Collier County Airport Authority
July 1, 2010
Page 3 of 3
Agenda Item No. 1661
July 27, 2010
Page 7 of 8
ASSUMPTION
• Total project budget is $175,000 inclusive of engineering services construction
cost and miscellaneous cost to CCAA.
• County Purchasing to prepare up -front construction documents for bidding and
contract award.
COMPENSATION
In accordance to Article 5 of Contract No. 09 -5262, the County will compensate the
CONSULTANT the lump sum fee as follows:
A. Data Collection: $ 8,670
B. Design: $ 21,882
C. Bidding: $ 4.814
TOTAL: $ 35,368
Attached is a man -hour summary that provides backup for the above fees.
Very truly yours,
HOLE
i
Luc J. rriere, P.E.
Vic resident
LJC /kgc
Enclosures
H:\2010\2010001',W P\2010 Proposals \Rwy 18 -36 Lighting Impr scope & fee.doc
Agenda Item No. 1661
July 27, 2010
Page 8 of 8
0
IL
8
O
O
U
N
N
4
4
N
F
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N
N �
W
m
w
N
N
O
CO
N
N
app
N
y�
U
N
N
N
N
N
N
p
u
N
N
N
N
C
y �
N
U
N
w
O �
N
U
7
4
y W
w
a
N
,y
w
N
�
c $
U
O
V
U
••
O
Z
p
yyD
C P
—
N
W
4
N
W
N
m
C
O
n
a
z
a
-
v
Lrn
°a
�
o—
v
�
o
U
U
S
C
E
U
c
a
�
n
N
p
N
C W
W
S
a
n
N
C m Q
kNk
v y,
'�jS, a
N
N W S F
v
N`
tG
of °
1�{.
Vl W S O
O O
S
N
N Iy
0
IL
8
O
O