Agenda 07/27/2010 Item #16A19Agenda Item No. 16A19
July 27, 2010
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation to approve the 2010 Urban And Community Forestry Grant Program
Bid Number: RFP /DF- 09/10 -59 grant agreement in the amount of $24,500 to acquire pen
tablet computers, update the existing tree inventory and train staff, recommend that the
Chairman enter into a Resolution and Maintenance of Agreement with the Florida
Department of Agriculture and Consumer Services, Division of Forestry.
OBJECTIVE: To receive approval of the 2010 Urban and Community Forestry Grant
agreement from the Florida Department of Agriculture and Consumer Services, Division of
Forestry (DOF) to fund the acquisition of pen tablet computers to update the existing tree
inventory database and to train staff on the County's inventory data field definitions, collection
and pen tablet use.
CONSIDERATIONS: The after - the -fact 2010 Urban and Community Forestry Grant
application was submitted and approved by the Board of County Commissioners on April 27,
2010, Agenda Item 16131. The grant application was submitted to the Florida Department of
Agriculture and Consumer Services, Division of Forestry (DOF) on April 2, 2010. Collier
County Alternate Transportation Modes Department, as a result this timely application, the ATM
Department was notified of the grant award on June 1, 2010 in the amount of $12,250.00. Budget
amendments are necessary to complete the project.
Collier County's Department of Alternative Transportation Modes Landscape Operations
currently manages the trees on County rights -of -ways, performs and administers tree
maintenance including planting, pruning, and removals. A portion of the County right of way
landscaping is managed through tree inventory and management web -base database software.
The grant is needed to complete the inventory in which some initial data was developed; the
remaining area will be collected by staff reducing the cost to contract this work. Staff can
continue in the future to efficiently manage and keep the data current through the purchase of
this equipment.
The purpose of the Urban and Cormmunity Forestry Grant Program is to initiate and further
enhance local urban and community forestry programs and to improve the urban environment
with the State of Florida. The Urban and Community Forestry grant program will provide funds
to acquire four pen tablets allowing staff to manage data internally including traffic accidents,
natural disasters and general maintenance tasks. Data collection will allow ATM staff to better
manage its assets in -house and we envision this program to be utilized by the Municipal Service
Taxing Units (MSTU) to do the same. In addition, the tree management software can be used to
forecast budgets, prioritize tree management tasks including tree planting, and predict
maintenance needs. This will increase the efficiency and sustainability of the urban forest.
Collier County is required to execute a Memorandum of Agreement (MOA) and Resolution prior
to September 1, 2010 in order to receive funding. The project is to be completed by September
1, 2011.
Agenda Item No. 16A19
July 27, 2010
Page 2 of 7
FISCAL IMPACT: The total project cost is $24,500. The grant award is $12,250. As this is a
50/50 matching grant, $12,250 will be requested from the grant and Collier County will provide
$12,250 in cash funds.
Grant revenue in the amount of $12,250 will be recognized to the ATM Grant Fund (711) Project
60075.2. The 50% required match of $12,250 is available within Landscape Capital Fund (112)
Project 66042 and will be transferred to the ATM Grant Match Fund (712) Project 60075.2.
County funds will be used to purchase (2) pen tablets and training. The grant will match funding
for (2) additional pen tablets and training for a total of four (4) pen tablets and training.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: This item has been approved by the County Attorney and is
legally sufficient for Board action. -JAK
RECOMMENDATION: To approve a grant agreement from the 2010 Urban and Community
Forestry Grant Program Bid Number: RFP /DF- 09/10 -59 to fund the acquisition of pen tablet
computers to update the existing tree inventory database and to train staff on the County's
inventory data field definitions, collection and pen tablet use and recommend that the Chairman
enter into a Resolution and Maintenance of Agreement with the Florida Department of
Agriculture and Consumer Services, Division of Forestry (DOF) and recommend approval of
budget amendments in the amount of $24,500.
PREPARED BY: Pam Lulich, Landscape Operations Manager, ATM Department
Attachments: J -1 Memorandum of Agreement
G- Resolution
2
Agenda Item No. 16A19
July 27, 2010
Page 3 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16A19
Item Summary:
Recommendation to approve the 2010 Urban And Community Forestry Grant Program Bid
Number RFP /DF- 09/10 -59 grant agreement in the amount of $24,500 to acquire pen tablet
computers, update the existing tree inventory and train staff: recommend that the Chairman
enter into a Resolution and Maintenance Agreement with the Florida Department of
Agriculture and Consumer Services, Division of Forestry.
Meeting Date:
7/27/2010 9:00:00 AM
Prepared By
Pamela J. Lulich
Manager - Landscape Operations Date
Transportation Division
Alternative Transportation Modes 71912010 4:59:14 PM
Approved By
Pamela J. Lulich
Manager - Landscape Operations Date
Transportation Division
Alternative Transportation Modes 7/9/2010 5:01 PM
Approved By
Joanne Markiewicz
Manager - Purchasing Acquisition Date
Administrative Services
--
Division
Purchasing & General Services 7/12/2010 7:13 AM
Approved By
Brenda Brilhart
Purchasing Agent Date
Administrative Services
Division
Purchasing & General Services 711212010 7:53 AM
Approved By
Jeff Klatzkow
County Attorney Date
711212010 9:21 AM
Approved By
Steve Carnell
Director - Purchasing /General Services Date
Administrative Services
Division
Purchasing & General Services 7/12/2010 2:07 PM
Approved By
Rhonda Cummings
Contracts Specialist Date
Administrative Services
Division
Purchasing & General Services 7112/2010 2:45 PM
Approved By
Gloria Herrera
Management /Budget Analyst Date
Transportation Division
Transportation Administration 711212010 3:00 PM
Agenda Item No. 16A19
July 27, 2010
Page 4 of 7
Approved By
Michelle Edwards Arnold
Director - Alt Transportation Modes
Date
Transportation Division
Alternative Transportation Mcdes
7/1312010 9:50 AM
Approved By
Norm E. Feder, AICP
Administrator - Transportation
Date
Transportation Division
Transportation Administration
7113/2010 1:45 PM
Approved By
Nick Casalanguida
Director - Transportation Planning
Date
Transportation Division
Transportation Planning
711312010 5:20 PM
Approved By
Lisa Taylor
Management /Budget Analyst
Date
Transportation Division
Transportation Administration
7114/201010:41 AM
Approved By
Marlene J. Foord
Grant Development & Mgmt Coordinator
Date
Administrative Services
Division
Administrative Services Division
7114/2010 3:25 PM
Approved By
Natali Betancur
Administrative Assistant
Date
Transportation Division
Transportation Road Maintenance
7/14/2010 3:55 PM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
7114/2010 4:33 PM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
7114/2010 6:25 PM
Approved By
Therese Stanley
Manager - Operations Support - Trans
Date
Office of Management &
Budget
Office of Manaaement & Budget
7/15/2010 5:18 PM
Agenda Item No. 16A19
July 27, 2r0,t10
BID NUMBER: RFP /DF- 09/10 -59 OPENING DATE: APRIL 2, 2010 W.bo$:I�it�
ATTACHMENT
URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE
MEMORANDUM OF AGREEMENT
This agreement made and entered into this the day of July, 2010, by and between the
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, State of Florida, hereinafter
called the Department and the Board of County Commissioners - Collier County Naples Florida,
hereinafter called the Contractor.
WITNESSETH
WHEREAS, the Department desires to increase the general level of knowledge of the
principles of urban and community forestry by awarding funds to the Contractor for the
establishment of a demonstration tree planting project as outlined in the Urban and Community
Forestry grant application Number 1010 =59 and Grant Memorandum of Agreement (the Grant
Agreement) attached hereto as Exhibit "1" and by reference made a part hereof;
WHEREAS, the Contractor agreed in the Grant Agreement to maintain the project as
described in the Grant Application;
WHEREAS, the Contractor by Resolution desires to enter into this Agreement and authorizes
its officers to do so.
NOW THEREFORE, herein and in Exhibit "1 ", the Grant Memorandum of Agreement, the
parties covenant and agree as follows:
A. The Contractor shall maintain the project in a responsible manner and with due care in
accordance with the below listed Project Standards for the property at the following location:
Specifically, the Contractor accepts the below listed responsibilities and duties:
1. All planting stock or replacement must be Florida Grade #1 or better.
2. Proper watering and proper fertilization of all trees /plants.
3. Keeping trees /plants as free as practicable from disease and harmful insects;
4. Proper mulching of trees and /or planting beds;
5. Keeping the premises free of weeds;
6. Mowing and /or cutting grasses to the proper length;
7. Proper pruning of all trees which includes; removing dead or disease parts of trees or (ii)
pruning such parts thereof which present a hazard;
8. Removing and replacing dead or diseased trees /plants in their entirety, or removing and
replacing those that fall below original Project Standards.
9. Following the Planting and Maintenance Guidelines as included herein as Exhibit
A. The Contractor agrees to repair, or remove and replace at its own expense all or part of the
project that falls below Project Standards. In the event any part or parts of the project,
BID NUMBER: RFP /DF- 09/10 -59
Agenda Item No. 16A19
July 27, 2010
OPENING DATE: APRIL 2, 2010 5@2..blW
including all plants, must be removed and replaced for whatever reason, then they shall be
replaced with the same grade, size and specification as provided in the original plans for the
project. Furthermore, the Contractor shall keep litter removed from the project area. The
above named functions to be performed by the Contractor shall be subject to periodic
inspections by the Department. It is the intent of the parties that the Contractor shall be the
owner of the planting and other installations included and stipulated in the grant application
comprising the project.
B. The terms of this Agreement commence on the date of Certification of Acceptance and
continue for a period of three (3) years.
C. In the event this Agreement is terminated in accordance with the provisions provided in Exhibit
1, then the Contractor shall refund to the Department a pro -rated portion of the grant award
based upon the following schedule:
1) If this agreement is terminated within one year of this agreement, 75 percent of the grant
award;
2) If this agreement is terminated during the second year of this agreement, 50 percent of the
grant award;
3) If this agreement is terminated during the third year of this agreement, 25 percent of the
grant award.
D. This Agreement, together with the Urban and Community Forestry Grant Memorandum of
Agreement, embodies the entire agreement and understanding between the parties hereto
and there are no other agreements or understandings, oral or written, with reference to the
subject matter hereof that are not superseded hereby.
Signed by parties to this agreement:
DEPARTMENT OF AGRICULTURE AND
CONSUMER SERVICES
Signature
title
Date
FEID Number of Social Security Number
CONTRACTOR
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
FRED W. COYLE, CHAIRMAN
Attest:
DWIGHT E. BROCK, Clerk
By:
Deputy Clerk
Agenda Item No. 16A19
July 27, 2010
Page 7 of 7
ATTACHMENT G
URBAN AND COMMUNITY FORESTRY GRANT
RESOLUTION 2010-
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA TO ENTER
INTO AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT WITH THE STATE
OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, DIVISION OF FORESTRY
WHEREAS, trees are an important part of our community; and
WHEREAS, Collier County desires to apply for an Urban and Community Forestry Grant which
would provide monies in which to help fund the citizen forester program; and
WHEREAS, Collier County desires to apply for an Urban and Community Forestry Grant which
would provide monies in which to help fund the citizen forester program; and
WHEREAS, Collier County wishes to enter into an Urban and Community Forestry Grant
Memorandum of Agreement between the Board of County Commissioners Collier County,
Florida and the Florida Department of Agriculture and Consumer Services;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier County, Florida:
Section 1. The Board of County Commissioners supports the development of a citizen
— forester program to allow continuation of the city's tree planting program.
Section 2. The Board of County Commissioners hereby authorizes the County Manager to
enter into an Urban and Community Forestry Grant Memorandum of Agreement between
the Board of County Commissioners of Collier County, Florida and Florida Department of
Agriculture and Consumer Services.
INTRODUCED, PASSED AND ADOPTED THIS THE _ DAY OF JULY, 2010.
M
ATTEST:
Chairman, Fred W. Coyle
Clerk of Court
APPROVED AITIO FORM:
A.'K atzkc
Attorney