Agenda 07/27/2010 Item #16A14Agenda Item No. 16A14
July 27, 2010
Page 1 of 22
EXECUTIVE SUMMARY
Recommendation to accept from the Federal Transit Administration the Final Report for
the FY2010 Triennial Review of the Collier County Board of County Commissioners —
Collier Area Transit.
OBJECTIVE: To accept from the Federal Transit Administration (FTA) the Final Report for
the FY2010 Triennial Review of the Collier County Board of County Commissioners — Collier
Area Transit.
CONSIDERATIONS: The United States Code, chapter 53 of title 49, requires the Federal
Transit Administration (FTA) of the United States Department of Transportation (USDOT) to
perform reviews and evaluations of Urbanized Area Formula Grant activities at least every three
years. The review evaluates the performance of a recipient in carrying out the recipient's
program, specifically referring to compliance with statutory and administrative requirements and
the extent to which actual program activities are consistent with the activities proposed under the
rules.
The Triennial Review is the FTA's assessment of the County's compliance with Federal
requirements determined by the examination of the grant management practices and program
implementation. The Triennial Review examines 24 areas. No deficiencies were found in 22
areas, which is an outstanding result. Deficiencies were found only in two areas: Legal and Drug
Free Workplace. Subsequent to the site visit, the county provided materials to adequately and
satisfactorily address the findings in both areas. 'This is the first Triennial Review Collier County
has received by the FTA. The deficiencies and corrective actions that were taken to attain full
compliance are described in the report.
On May 19, 2010 the Chairman of the Board of County Commissioners signed a Resolution
authorizing Norman Feder, Growth Management Division Administrator, to accept and execute
grant awards from FTA. Also on June 22, 2010 the Board approved the necessary changes to the
Drug Free Workplace policy in order to comply with FTA's regulation.
The Triennial Review process is a very rigorous process with most Transit Agencies receiving
numerous deficiencies that could require major revision to their operations. Collier County
should be proud of the results of this review as it is equivalent to an "A" rating for the Transit
system.
FISCAL IMPACT: There is no fiscal impact associated with this item.
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
Agenda Item No. 1oA14
July 27. 2010
rage 2 of 22
RECOMMENDATION: That the Board of County Commissioners accepts the final report
from FTA of the FY2010 Triennial Review of the Collier County Board of Comity
Commissioners — Collier Area Transit.
Prepared by: Yousi Cardeso, Administrative Assistant, Alternative Transportation Modes
Attachment: Triennial Review Final Report and letter
Agenda Item No. 16A14
July 27, 2010
Page 3 of 22
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16A14
Item Summary: Recommendation to accept from the Federal Transit Administration the Final Report for the
FY2010 Triennial Review of the Collier County Board of County Commissioners Collier Area
Transit.
Meeting Date: 7127/2010 9:00:00 AM
Prepared By
Yousi Cardeso
Administrative Assistant
Date
Transportation Division
Alternative Transportation Modes
71712010 11:17:36 AM
Approved By
Glama Carter
Planner, Principal
Date
Transportation Division
Alternative Transportation Modes
719/2010 9:55 AM
Approved By
Caroline Soto
Management /Budget Analyst
Date
Transportation Division
Transportation Administration
71912010 10:44 AM
Approved By
Nick Casalanguida
Director - Transportation Planning
Date
Transportation Division
Transportation Planning
7/1212010 4:16 PM
Approved By
Michelle Edwards Arnold
Director - All Transportation Mcaes
Date
Transportation Division
Alternative Transportation Modes
7/1312010 9:49 AM
Approved By
Norm E. Feder, AICP
Administrator - Transportation
Date
Transportation Division
TransportaUOn Administration
7/1 31201 0 2:02 PM
Approved By
Lisa Taylor
ManagementlBudget Analyst
Date
Transportation Division
7ransportatlon Administration
7113!2010 2:44 PM
Approved By
Natali Beancur
Administrative Assistant
Date
Transportation Division
Transportation Road Maintenance
711412010 10:38 AM
Approved By
OMB Coordinator
Date
County Manager's Office
Office of Management 8 Budget
7- ^1412010 '1:20 AM
Approved By
Agenda Item No. 1 6A14
.July 27. 2010
Page 4 of 22
Therese Stanley Manager - Qp =_rations Support. Trans Date
Office of Management &
.. . �3' 51201015'14 AM
suriget
Approved By
Leo E Ochs, Jr. County f:`znriner Date
County Managers Office County N "inauors Office 71 0;20104:07 PM
Alft
C�
U.S. Department
of Transportation
Federal Transit
Administration
JUN 0 9 2010
Mr, Fred Coyle
Chairman
Collier County Hoard of County Cotmmissioners
Collier Area Transit
3301 Fast Tamiami Trail
Naples, FL 34112
REGION IV
Alabama, Florida, Goorgia,
Kentucky, Mississippi,
North Carolina; Puerto
Rico, South Carolina,
Tennessee, Virgin Islands
Re: Federal "transit Administration 1�y Zolo Triennial Review
Agenda Item No. 16A14
July 27. 2010
Page 5 of 22
230 Peachtree, NW
Suite 800
Atlanta, GA 30303
404 - 8655600
404 -865 -5605 (tax)
Dear Mi. Coyle:
Enclosed is a copy of the final report of the Pederal Transit Administration's (FTA) Triennial
Review of the Collier County Hoard of County Commissioners — Collier Area Transit (tile
(,ounty), as required by 49 USC 5307 (i). Although less exacting than an audit, the Triennial
Review is the F "CA's assessment of the County's compliance with Federal rcquirements
determined by the examination of grant management practices and program implementation.
The Triennial Review examines 24 arms. No deficiencies were found with PTA rcquirements in
22 areas. Def iciencics Were found in ttVO areas: legal and Drug Free Workplace. Subsequent to
the site visit, the County provided materials to adequately address the. findings in both areas.
"this is the first Triennial Review of tlic County conducted by the F "I'A. The deficiencies and
corrective actions that were taken to attain futl compliance arc described in the report. This
report is now considered closed.
If you have 'Illy questions or concurs about this process, Ms. Margarita Sz:lldbcrg of my staff is
avaiklble to assist you furdncr. Shc cml be reached at (404) 865 -5612 or
nlargariCl.sandbclg(n,)doi . gov.
Sincerely,
Yw to G. Taylor, Ph. 1).
RB�ional Adlninisu'ator
Enclosure
cc: Ms. Margarita Sandberg, FTA Region 4
Agenda Item No. 16414
July 27, 2010
Pa, a e 6 of 22
0 NIi-. Norman Feder, Gromh NIanagcment I)iaision Administrator. Collier County
0
FIN-1L REPORT
FY2010 TRIENNIAL REVIEW
ofthe
Collier County Board of County Commissioners
Naples, Florida
Recipient ID: 1032
Desk Review: November 18, 2009
Site Visit: May 13 -14, 2010
June 2010
Prepared for the
Federal Transit Administration
Region 4
Atlanta, Georgia
by
Mundle & Associates, Inc.
under subcontract to
AdSTM, Inc.
Agenda Item No. 16A14
,iuly 27, 2010
Page 7 of 22
-dN
Table of Contents
1.
TRIENNIAL REVIEW BACKGROUND ............................................. ..............................1
Il.
REVIEW PROCESS .............................................................................. ..............................1
III.
DESCRIPTION OF THE GRANFEI:. .................................................. ..............................2
IV.
RESULTS OF TI{E REV IEW ............................................................... ..............................3
1. Legal .............................................................................................. ..............................3
2. Financial ....................................................................................... ...............................
4
3. Tecbnicat ...................................................................................... ...............................
4
4. Satisfactory Continuing Control ................................................... ...............................
4
5. Maintenance .... ....................................................................... ...............................
5 .
6. Procurement ................ ............................... ................................... ...............................
>
7. Disadvantaged Business Enterprise (DBE).. ............. .. .... ... . ......... . ......................
8. Buy Amcrica ......................... ................. .......... ._ ............. ................. ...........................
5
9. Debarment and Suspension .......................................................... ...............................
6
10. Lobbying......._ ............................................................................... ..............................6
11. Planning/Program of ]' rejects ....................................................... ...............................
6
12. Title VI ......................................................................................... ...............................
7
13. Fare Increases and Major Service Reductions .............................. ...............................
7
14. Half Farc ..................................._................................................. ..._...........................
7
15. ADA ............................................................................................. ...............................
7
16. Charter Bus ................................................................................... ...............................
7
17. School Bus ......................................................................_............ ...............................
8
18. National Transit Database (NTD) ..................................__......... ............................._.
8
19. Safety and SCCUrity .. .......... ..................... ..................................... ............
._...._.......... 8
70, Drug -Free Workpl ace ...................................... ................... .........................................
9
21. Drug and Alcohol Program ........................................................ ...............................
10
22 Equal Employment Opportunity (EEO) ....... ..._.......................................................
10
23. ITS Architecture......._ .........................................._.................... ...............................
10
24. American Recovery and Reinvestment Act ( ARRA) .............._. ......................
....... 11
V.
SUMMARY OF FINDINGS AND CORRECTIVE AC I7 ONS .......... .............................12
VI.
TRANSIT SECURI "I Y EXPENDITURES ........................................... .............................14
VI1.
AFTENDEES ........................ .... ..... .... ......... ....... ...._............._ .... .... ........ .... ....
..... ............. 15
C
Agenda Item No, 16A14
July 27, 2010
Page ° of 22
1. TRIENNIAL REVIEW BACKGROUND
The United States Code, chapter 53 of title 49. requires the Fcdcral Transit
Administration WI A) of the United States Department of Transportation (USDOT) to perform
revicvt s and evaluations of tlrbanized Area Formula Grant activities at least even ° three years.
This requirement is contained in 49 U.S.C. 5307(i).
(2) At least once ever, three years. the Secretan' shall review and evaluate
completely the performance of a recipient in carrying out the recipients
program. specifically referring to compliance with statutory and
administrative requirements and the extent to \0ich actual program
activities are consistent with the activities proposed under subsection (d)
of this section and the planning process required under sections 5303 -5306
of this title.
3) The Secretary nnay take appropriate action consistent with the review,
audit and evaluation under this subsection, including making an
appropriate adjustment in the amount of a grant or withdrawing the grant.
The Triennial Revicw includes a review- of the grantees compliance in 24 areas. The
basic requirements for each of these areas are summarized bclo1
This report presents the findings from the Triennial ReN iew of the Collier County Board
of County Commissioners (the C'ountV ) of Naples. Florida. This review, vvas performed in
accordance with FTA procedures (published in h'fA Order 9010.1 B. April 5. 199 1) and included
preliminary reviews of documents on file at the Region 4 Ohive in .Atlanta and on -site
discussions and review of-the procedures, practices, and records of the County as deemed
necessary. The review concentrated primarih on procedures and practices employed during the
past three years, hot ever. coverage was extended to earlier peri0ds as needed to assess the
policies in place and the manaeement of grants. During the site visit- administrati\ e and
statutory requirements were discussed, documents were reviCwed. and facilities vNcre toured.
Specific documents csannined during the 1 ricrimal Rey icw are av ailahle in F "I A's and the
Count's files.
11. REN'IE\N PROCESS
The desk rcvicta was conducted in the Re,-,ion 4 Officc on November 18. 2009.
Following the desk rcv ie\3. a rcv iew package Ny ns sent to the County advisine it of the site visit
and indicatine additional information that would be needed and issues that xiould he discussed.
the site visit to Naples occurred on May 13 -14. 2010. 1 he individuals participating in
the review are listed in Section I'll of this report.
0
Agenda Item No. 16A14
July 27, 2010
Page 9 of 22
/►� At the entrance conference, the purpose of the Triennial Review, and the review process
were discussed. During the site visit, administrative and statutory requirements were discussed
and documents were reviewed. The County's transit facilities were toured to provide an
overview of activities related to FTA- funded projects. A sample of maintenance records for
PTA - funded vehicles was examined during the site visit.
Upon completion of the review, an exit conference was held with County staff to discuss
Findings, corrective actions and schedules. This information is summarized in the table in
Section V of this report. A draft copy of this report was provided to the County at the exit
conference.
r
M. DESCRIPTION OF THE GRANTEE
Collier County provides transit service in southwestern Florida doing business as Collier
Area Transit (CAT), serving all of the City of Naplcs and portions of surrounding Collier
County. CAT is a part of the County Growth Management division. The County contracts with
McDonald Transit Associates, Inc. to operate all transit services. The population of its service
area is approximately 333.0 32.
The County operates a network of nine Fixed routes. Service is provided Monday through
Saturday from 6:00 a.m. to 7:25 p.m. Sunday service is operated from 7:00 a.m. to 5:25 p.m.
The grantee's complementary paratransit service, known as Collier Area ParaTransit, operates
during the sane days and hours of service as the fixed routes.
The basic adult fare for bus service is 51.50. A reduced fare of $0.75 is offered to
seniors, persons with disabilities and Medicare card holders during all hours. The fare for ADA
paratransit service is $2.00.
The County operates a fleet of 23 buses for fixed -route service. Its bus fleet consists of
standard 30- and 35400t transit coaches. The current peak requirement is for 16 vehicles. The
County also has a fleet of 20 minibuses, which are operated by its contractor for ADA paratransit
service. None of the paratransit vehicles were purchased with Section 5 307 funds.
The County operates from an administration facility on South Horseshoe Drive in Naples.
The County's Fleet Management division performs all maintenance on the CAT fleet. CAT's
service is oriented around a transit transfer center in downtown Naples at the Government
Center.
The County's National Transit Database Report for FY2009 provided the following
financial and operating statistics for its fixed -route and paratransit service:
•
Agenda Item No. 15,A14
July 27, 2010
PEage .0 of 22
Over the next few years, the Count plans to update its Transit Development Plan, design
a permanent Transit Center at the Government Center located at 3301 Tamia ni Trail, obtaining a
conditional use permit and a site plan for existing CAT Operations Transit Facility (OTF) in
order to turn it into a transfer station. install a huilding generator and shutters at the CAT OTF,
perform environmental work at the CAT OTF prior to the installation of a fueling station and
implement several Ff S projects such as: Automatic Vehicle Location (AVL), automatic
Passenger Counters (APT). Electronic I-areboxes, Automatic Voice Annunciation (AVA) and
Computer Assisted Dispatch (CAD).
Longer term projects include: construction of a permanent Transit Center at the
Government Center, rehabbing the CAT Ol f to also operate as a transfer center, installation ofa
fueling station at the CA'I OTT, implementation of the above listed I S projects and installation
of additional security cameras and ID required electric gates ut enhance security at both Transfer
Centers,
I PmI Projc(is
The Cnunty has one active ARR.4 grant. Projects to be funded by that grant are:
installation ol, schedule holders for bus stops and shelters on all transit routes, wrap of transit
vehicles (hybrid buses), ITS implementation (see above) installation of ID required electric gate
to enhance security at both Transfer Centers. operation of ADA paratransit services and the
purchase of two hybrid buses for replacement of existing rolling stock.
IV. RESULTS OF THE REVIEW
The Triennial Review focused on the County's compliance in 24 areas. This section
pro%ides a discussion of the basic requirements and findings in each area. No deficiencies yecre
found with the FTA requirements in 22 ohthe'_4 arras. Dc(iciencics yvrrc found in the Legal and
Drug Free Workplace. Subsequent to the site visit the Countv proyidcd materials to adequately
address the findings in both areas.
LLgiq
Basic ReLluircment: The urantcc must be eligible and authorized under state and local
lays to request, receiv e. and dispense F] A tends and to execute and administer FTA funded
projects. The authority to take all necessary action and responsihility on behalf of' tile grantee
must he properly dcleunited and executed.
Findings_ During this 'I ricnnial Rc\ic\y of the County, deficiencies were found with the
FTA requircmcnts tin Icgal.
Fixed -Route Service
Paratransit Service
Unlinked Passengers
1,109,710
102.1.49
Revenue Hours
67,043
63?-3
t Operating Expenses
S5.048,092
$2.956.221
Over the next few years, the Count plans to update its Transit Development Plan, design
a permanent Transit Center at the Government Center located at 3301 Tamia ni Trail, obtaining a
conditional use permit and a site plan for existing CAT Operations Transit Facility (OTF) in
order to turn it into a transfer station. install a huilding generator and shutters at the CAT OTF,
perform environmental work at the CAT OTF prior to the installation of a fueling station and
implement several Ff S projects such as: Automatic Vehicle Location (AVL), automatic
Passenger Counters (APT). Electronic I-areboxes, Automatic Voice Annunciation (AVA) and
Computer Assisted Dispatch (CAD).
Longer term projects include: construction of a permanent Transit Center at the
Government Center, rehabbing the CAT Ol f to also operate as a transfer center, installation ofa
fueling station at the CA'I OTT, implementation of the above listed I S projects and installation
of additional security cameras and ID required electric gates ut enhance security at both Transfer
Centers,
I PmI Projc(is
The Cnunty has one active ARR.4 grant. Projects to be funded by that grant are:
installation ol, schedule holders for bus stops and shelters on all transit routes, wrap of transit
vehicles (hybrid buses), ITS implementation (see above) installation of ID required electric gate
to enhance security at both Transfer Centers. operation of ADA paratransit services and the
purchase of two hybrid buses for replacement of existing rolling stock.
IV. RESULTS OF THE REVIEW
The Triennial Review focused on the County's compliance in 24 areas. This section
pro%ides a discussion of the basic requirements and findings in each area. No deficiencies yecre
found with the FTA requirements in 22 ohthe'_4 arras. Dc(iciencics yvrrc found in the Legal and
Drug Free Workplace. Subsequent to the site visit the Countv proyidcd materials to adequately
address the findings in both areas.
LLgiq
Basic ReLluircment: The urantcc must be eligible and authorized under state and local
lays to request, receiv e. and dispense F] A tends and to execute and administer FTA funded
projects. The authority to take all necessary action and responsihility on behalf of' tile grantee
must he properly dcleunited and executed.
Findings_ During this 'I ricnnial Rc\ic\y of the County, deficiencies were found with the
FTA requircmcnts tin Icgal.
Agenda Item No. 16A14
July 27, 2010
Page 11 of 22
The ('other County Board of County Commissioners passed a resolution authorizing the
Chair of the Board of County Commissioners, or his designee, to execute grant contracts and
other required documents on hehalf of the County. However the County's grants in the TEAM
system and its Fi2010 Annual List of Certifications and Assurances were pinned by the
Transportation administrator. There is no evidence that the Chair of the Board of County
Commissioners has given a written delegation of authority to the Transportation Administrator to
act on his behalf.
Corrective Action(s) and Schedule: By September 13,'2'010, the County must provide
sufficient legal authority for all individuals acting on its behalf. Submit a copy of the
authorization to the FTA regional office.
In response to the draft report, the County provided a copy of a delegation of authority
From the Chair of the County Board of Commissioners designating the Transportation
Administrator as having the authority to act on behalf of the Board in executing contracts, grants
and other documents with FTA. The delegation was also signed by the County Attorney. This
finding has been closed.
2. Financial
Basic Requirement: 1 he grantee must demonstrate the ability to match and manage FTA
grant funds, cover cost increases and operating deficits, financially maintain and operate FTA
funded facilities and equipment, and conduct and respond to applicable audits.
Findings: During this Triennial Review of the County, no deficiencies were found with
the FTA requirements for financial.
Technical
Basic Requirement: The grantee must be able to implement the FTA- funded projects in
accordance with the grant application. Master Agreement_ and all applicable lays and
regulations, using sound management practices.
Findings: During this 17iennial Review of the County. no deficiencies %vcre found Keith
the FTA requirements for technical.
d. Satisfactory Continuins Control
Basic Requirement: The grantee must maintain control over real property, facilities. and
equipment and ensure that ibex, are used in transit service.
Findings: During this Triennial Review of the County. no deficiencies were found with
the FTA requirements for satisfactory continuing control.
F,genda Item No. 1GA14
July 27, 2010
Paae 12 of ^2
9 5. Maintenance _
Basic Requirement: Grantees and their subrecipicnts must keep Federall} funded
equipment and facilities in good operating order and maintain ADA accessibility features.
Findings: During this Triennial ReN icw of the Count-\, no deficiencies were found va ith
the FTA requirements for maintenance.
6. Procurement
Basic Requirement: FTA grantees use their own procurement procedures that reflect
applicable state and local laxNs and regulations, provided that the process ensures competitive
procurement and the procedures conform to applicable Federal law, including 49 CPR Part 18
(specificall} Section 18.36) and FTA Circular 4220.1 F, '- Third Party Contracting Guidance."
Findings: During this Triennial ReN iew of the County, no deficiencies were found with
the P I A requirements for procurement.
Deming the review of the Procurement area, it was found that trico of the older small
purchase procurements reviewed (initiated in 2007) %time lacking the required FTA procurement
clauses. A review of the operations contract with McDonald Transit Associates. Inc. that was
signed in 2005 also was missing most of the required FTA clauses and certifications. Subsequent
rev iewrs of more recent small procurements and the option dear rencrcals of the McDonald
contract (F)'2008 and FY2009) found that County had revised its procurement procedures and
had included all of the required F'I :A clauses in the contracts. After discussions kith the FTA
Regional office staff. it vv'as decided the County's procurement policies have been adequately
rCv'iscd to mcct Fl A requirements. and thcrclbrc. no ton dwr correctirc actions would he
nccessarv.
7. Disadvantaged Business Enterprise (DBE)
Basic Requirement: "The grantee must comply with 49 C'FR part 26 to ensure
nondiscrimination in the award and administration of DOT- assisted contracts. Grantees also
must create a Icvel playing field on %\hich DBEs can compete fairly for DOT- assisted contracts.
Findings: During this Triennial Rev'ICv. of the Count., no deficiencies were found v\ith
t'SDO'l requirements for DBE.
8. Buv America
13.uic Rec uirement: Federal funds ma} not be ohligated unless steel. iron, and
manufactured products used in FI.A funded projects arc produced in the united States. The onh
exceptions are tf F "1 A has (granted a waiver or if the product is subject to a (metal waiver.
Rolling stock must ha%c sixtc percent clomesuc content. Also. Imal asscmbly of tolling stock
Agenda Item No. 16A14
July 27, 2010
Page 13 of 22
must take place in the United States and grantees must conduct a pre -award and post - delivery,
audit for purchases of rolling stock in order to verify that the 60 percent domestic content and
final assenibINr requirements were met.
Findings: During this 'I'riennial Review of the County, no deficiencies were found with
the FTA requirements for Buy America.
Debarment and Suspension
Basic Requirement: To protect the public interest from and prevent fraud, waste, and
abuse in Federal transactions. persons or entities, which by defined events or behavior. that
Potentially threaten the integrity of federally administered non - procurement programs, are
excluded from participating in FTA assisted programs.
Findings: During this Triennial Review of the County, no deficiencies were found with
the FTA requirements for debarment and suspension.
10. Lobbying
Basic Requirement: Recipients of Federal grants and contracts exceeding $100,000 must
certify compliance with Restrictions on Lobbying before they can receive funds.
14 Findings: During this Triennial Review of the County, no deficiencies were found with
the FTA requirements for lobbying.
11. Plan nin(, /Program of Projects
Basic Requirement: The grantee must participate in the transportation planning process
in accordance with FTA requirements, SAFFTEA -LU, and the metropolitan and statewide
planning regulations.
Grantees must develop and/or participate in a locally developed, coordinated public
transit -human services transportation plan that identifies the transportation needs of individuals
with disabilities, older adults. and people with low incomes, provides stratepics for meeting those
local needs, and prioritizes transportation services for fundini, and implcntentation.
Each recipient of a Section 5307 grant shall have complied with the public participation
requirements of Section 5307(c)(1) through (7). Each grantee is required to develop, publish.
afford an opportunity for a public hearing on, and submit for approval a program of Projects
(Pop).
Findings: During this `Triennial Review o1 the County. no deficiencies were found tsith
the FTA requirements for planning /POP.
Agenda Item No, 1SA14
July 27, 2010
Pace 14 of 22
0 12. 'ritic VI
Basic Requirement: The grantee must ensure that no person in the United States shall. on
the grounds of race, color, or national oriein, be excluded from participating in. be denied the
benefits of, or he subject to discrimination under any program or actimit% receiving Federal
financial assistance. -1 lie grantee must ensure that fecierally supported transit services and related
benefits are distributed in tun equitable manner.
Findines: During this 'I riennial Review of the County. no deficiencies were found %� ith
the FTA requirements for Title VI.
13. Fare Increases and Major Service Reductions
Basic Requirement: Section X307 grantees are expected to have a %written locally
developed process for soliciting and considering public comment before raising a fare or carrying
out a major transportation service reduction.
Findings: During this 'Triennial Rex iekc of the County, no deficiencies were found with
the FTA requirements for fare increases and service reductions.
14. Half Fare
10 Rasic Ref uircruci t: During non -peak hours for fixed route service supported with
Section X307 assistance, fares charged clderly persons. persons \\ ith disabilities or an individual
presenting a Medicare card a ill not be more than half, the peal: hour fare.
I findings: During this I ricnnial Rewievw of the County, no deficiencies were found is ith
the FTA requirements for half fare.
15, AD.A
Basic Requirement: Titles II and Ili of the Americans with Disabilities Act of 1990
provide that no entity shall discriminate against an individual with a disability in connection with
the provision of transportation service. The law sets forth specific requirements for ychicle and
facility accessi hi] itV and the provision of service. including complementary parutransitserwice,
Findin(,s: During this Triennial Reyie\a of the Courm, no deficiencies were found with
the F A requirements 1br ADA.
16. Charter Bus
Basic Requirement: F IA grantees Lire prohtbucd from using Federally funded equipment
and f'iciIitics to promidc charter set-wice if t r gtstcrcd priwate charter operator expresses interest
Agenda Item No. 16A14
July 27, 2010
Page 15 of 22
-"RN in providing the service. Grantees are allowed to operate community based charter ser -ices
excepted under the regulations.
Findings: During this Triennial Review of the County, no deficiencies were found with
the FTA requirements for charter bus.
17. School Bus
Basic Requirement: Grantees are prohibited from providing exclusive school bus service
unless the service qualifies and is approved by the FTA Administrator under an allowable
exemption. Federally funded equipment or facilities cannot be used to provide exclusive school
bus service. School tripper service that operates and looks like all other regular service is
allowed.
Findings: During this Triennial Review of the County, no deficiencies were found with
the FTA requirements for school bus.
18. National Transit Database (NTD)
Basic Requirement: Grantees that receive 5307 and 531 1 grant funds must collect,
record, and report financial and non - financial data in accordance with the Uniform System of
Accounts (USOA) and the National D -unsil Database (NTD) Reporting tllanual as required by
49 USC 5335(a).
Findings: During this Triennial Review of-the County, no deficiencies were found with
the FTA requirements for National Transit Database.
19. Safety and Security
Basic Requirement: Any recipient of Urbanized Area Formula Grant Program funds must
annually certify that it is spending at least one percent of such funds for transit security projects
or that such expenditures for security systems are not necessary.
Under the safety authority provisions of the Federal transit laws, the Secretary has the
authority to m% estigate the operations of the grantee for any conditions that appear to create a
serious hazard of death or injury, especially to patrons of the transit service. States are required
to oversee the safety of rail fixed guideway systems through a designated oversight agency. per
49 CFR Part 659, Rail Fixed Guideway Systems. State Safety Oversight. FTA has developed web
sites for Bus Safety and Rail Safety. These sites include helpful tools, such as resources, self
assessments. and forums.
Under security, a list of' 17 Security and Emergency Management Action Items has been
developed by FTA and the Department off lorrieland Security's Transportation Security
Administration CFSA). This list of 17 items, an update to the original FTA Top 20 security action
Agenda Item No. 16A14
July 27, 2010
Paae 16 of 22
items list, yeas developed in consultation with the public transportation industry through the Mass
Transit Sector Coordinating Council, for which the American Public Transportation Association
(APTA) serves as Fsccutivc Chair. Security and Fmergcnc� Manapement Action Items for
'Transit Agencies aim to elevate security readiness throughout the public transportation industry
by establishing baseline measures that transit agencies should employ. Additionally. FTA has
developed all extensive website for transit securnN
The goal of FTA's Safety and Security Program is to achieve the highest practical level of
safety and security in all modes oftransit. To this end. FTA continuously promotes the awareness
of'safety and security throughout the transit connmunity by establishing programs to collect and
disseminate information on safety!securitc concepts and practices. In addition, FTA develops
guidelines that transit systems can apply in the design of their procedures and by which to
compare local actions. Many ofthe questions in this review area are desiened to determine what
efforts grantees have made to develop and implement safety. security, and emergency
management plans. While there ma} not be specific requirements associated with all of the
questions. grantees arc encouraged to implement the plans. procedures, and programs referenced
in these questions. Vol this reason, findings in this area Nyill most often result in advisory
comments rather than deficiencies.
Findings: A summary ofthe Count} 's expenditures ofSection 5307 funds for security
projects is provided in Section VI of this report.
During this Triennial Review ofthe County. no deliciencies were found with the FTA
rcquircmcnts for safety and security.
20. Drug -Free Workplace
[3usic Requirement: FTA grantees arc required to maintain a drug -lice workplace for all
cmploo ecs and to have an ongoing drug -I}ee awareness program.
Findings: During this IYiennial Rccicw o1 the C'ounh. deficiencies were found with the
F A requirements Ior drug -frcc workplace.
I,hc Count\ 's Drug Free Workplace (DF%V) police is missing required elements. The
COMM incorporates its DFIA' policy in its Drug and Alcohol Program. A rc%icAA ofthe program
found that the DFW police was missing the rcquiremcnt that notifies all employ ees that they
most abide b- the DI-AN' policy as a condition of employment. The DFW requirement that
employees. ifcom icted of a drug statute violation that occurred in the workplace. are to report it
to the cmplocer in writing no later than Inc calendm dacs after such a conviction. was missing
the time period clement. Also, the Drug Fice Workplace police dements were not differentiated
from the Drug and Alcohol Program elements in the police.
Corrective Action(s) and Schedule: By September 1 ).'_'010, file County must develop a
written Drug Free Workplace policy that includes all the required elements. distribute it to all
-rant- related employees. inform employees that adherence to the policy is a condition of
9
A
Agenda Item No, 16A14
July 27, 2010
Page 17 of 22
employment, and inform employees of the criminal drug statute violation time frames. If the
policy remains as part of the County Drug and Alcohol program, the Drug Free Workplace
elements must be clearly differentiated from the Drug and Alcohol policy requirements, the
revised policy must be approved by the Board of County Commissioners and the revised policy
must be rc- communicated to all employees. Submit a copy of the revised policy to the FTA
regional office.
In response to the draft report, the County provided a revision to the Drug Free
Workplace Policy, which is also included in the County Personnel Manual. The changes cover
all of the required elements of the Drug Free Workplace regulations. This finding has been
closed.
21. Drug and Alcohol Program
Basic Requirement: Grantees receiving Urbanized Area Formula Program (Section
5307), Non - Urbanized Area Formula Program (Section 5311), or Capital Investment Program
(Section 5309) funds must have a drug and alcohol testing program in place for all safety -
sensitive employees.
Findings: During this Triennial Review of the County, no deficiencies were found with
the FTA requirements for the drug and alcohol program.
22. Equal Emplovment Opportunity (EEO)
Basic Requirement: The grantee must ensure that no person in the United States shall on
the grounds of race. color, religion, national origin, sex, age, or disability be excluded from
participating in, or denied the benefits of, or be subject to discrimination in employment under
any project, program, or activity receiving Federal financial assistance from the Federal transit
laws. (Note: EFOC's regulation only identifies /recognizes religion and not creed as one of the
protected groups.)
Findings: During this Triennial Review of the County_ no deficiencies were found va -ith
the FTA requirements for LIFO.
23. ITS Architecture
Basic Requirement: Intclliecnt Transportation Systems (ITS) pojects funded by the
Highway Trust Fund and the Mass Transit Account must conform to the National ITS
Architecture, as well as to United States Department of Transportation (USDOT) adopted ITS
Standards.
Findings: During this Triennial Review of the Count%, no deficiencies were found xyith
the FTA requirements for ITS architecture.
Agen --a Item No. 16A14
July 27, 2010
Page 18 of 22
0 24. American Recovery and Reinvestment .Act (ARRA) I -.
Basic RCgUirenlent: Grantees must have the Icgal, financial and technical capacity to carry
out the proposed program of projects and meet the additional reporting requirements for its
ARRA- funded _rant activities.
Findings: The Count} has one active ARRA grant. Projects funded by that grant are:
installation of schedule holders for bus stops and shelters on all transit routes, wrap of transit
vehicles (hybrid buses). ITS implementation (see above) installation of ID required electric gate
to enhance security at both Transfer Centers, operation of ADA paratransit services and the
purchase of two I Iybrid buses for replacement of existing rolling stock.
During this Triennial Review of the County, no deficiencies ,`'ere found with the FTA
requirements for ARRA.
•
•
Agenda Item No, 16A14
July 27, 2010
Page 19 of 22
V. SUMMARY OF FINDINGS AND CORRECTIVE ACTIONS
Review Area
Finding
Deficiency
Corrective Action
Response
Date
Date
Closed
I. Leg u1
D -03
officials du not
The County must provide
2113!10
5i 19/10
haee requisite
sufficient legal authority for all
aulholhN
individuals acting on its hchalf.
Submit a cop} of the
authorization to the FI'A regional
orrice
3 Financial
ND
3. "fcchnical
ND
4. Sausfacton
ND
Continuing
Commit I
51 Maintenance
ND
6, Procurement
ND
7. Disadvaima¢cd
ND
Business
Pmetpo sc
8. Buc America
ND
9. Dcbm ment and
ND
Suspension
10. 1 ohbslne
ND
II_ Plannine'POP
ND
12 Title VI
ND
13, Fare Increases
ND
and 5cr�ice
Rcduclian5
14. ualfrare
ND
15 ADA
ND
IG. CharterBus
ND
17, School Bus
ND
18, National Imnsit
ND
Database
19. Salitc and
ND
Securitc
12
i
•
•
Agenda Item No. 16A14
July 27, 2010
Page 20 of 22
Rcview Area
Finding
lle(iciency
Corrective Action
Response
Dale
Date
Closed
2211. Drug -Free
D -03
Dntgdirc
Develop a ,ariucn I)rug Free
1) 11'10
6'3 10
R nrkplacc
curkI'Imc policN
AA'orkpluce polIUN Ih:a includes J I I
lacking reepured
the required elements, dictnhule it
clemcnts
to all grant- relntcd cmplocecs,
MkII1n anplosccs 111,11 adhcrcncc
to the policy is a condition of
cn,plo, mcnt. and inlornl
cmpimeas of tile criminal drug
statute %iulmion tintc fi:anes. If
the police retnoins as part of file
County Drug and Alcohol
prognun- the Drug Free
%korkplacc clemcnts must he
clatrh dificrctlGutcd tronl the
Drug and Alcohol policy
rcqulrcn,cnt,s. the reviacd police
must he appim cd 1,'N die Roard of
Counts Conunissluncr >, and the
rcciscd polio mmt bcrc-
conlmulm'Itcd to all cmplorLos.
Suhmit it COP', of the revised
puljcN to the I 1 A rc_"ionol office.
21_ I)rue ;1111
ND
Alcohol Proemin
liqual
ND
hnlplavucnt
Oppun aril)
?:. 11 s - AIYhltcetllre
hD
_4. ,%RV A
AI)
I�i oil II'', AI)= NoDallcicnLIV1.D =1)c I)uent Al'- A d s ition C(I ntmcn C N A Not Applicahlc
li
Agenda Item No. 16A14
July 27, 2010
Page 21 of 22
YI. TRANSIT SECURITY EXPI ?NINTURES
Does the grantee expend one percent or more ol'its Section 53107 Urbanized area Fortn la Grant
funds for transit security?
007 :
Yes:
X
No:
�12 008:
I FY2009:
Yes:
Yes:
X
No
No5
$40,960 $23,836 $0
if no, Aby does the grantee consider such expenditure unnecessary (check all that apply):
14
FTA Section 5307 Funds (in Dollars)
N deficiency found from a threat and vulnerability assessment
A/ FT.A Security and Emergency Mana ,cment Action Items met or exceeded
Total amount of 5307 Funds expended
X
Other (please describe): As of 3/31 /10 FY09 expenditure has not been completed
$40,960 $23,836 $0
14
FTA Section 5307 Funds (in Dollars)
Security Funding
FY 2007 FY 2008 FY 2009
Total amount of 5307 Funds expended
$2,070,356 $1,053,960 $505,105
Amount of 5307 Funds expended on security
$40,960 $23,836 $0
Percent of 5307 Funds expended on security
1 98% 2.26% 0%
Infrastructure /Capital Improvement Security Projects:
Lighting, Fencing & Perimeter Control
CCTV and Surveillance Technology
$21,000 $22,305
Communications Systems
$19,960 $23,836
Security Planning
Drills & Tabletop Exercises
Employee Security Training
Other Security - Related Infrastructure & Capital
Improvements (please list) -----
Operating /Personnel Expenditures (can only be used by
agencies in areas with populations UNDER 200,000):
Contracted Security Force
In -house Security Force
Other Security - Related Operating Expenditures
(please list):
14
0 VII. ATTENDEES
0
r�
U
Agenda Item No. 16A14
July 27, 2010
Page 22 of 22
Name "Title /Organisation
Phone
Number
E -mail Address
Collier County -CAT
Norman Feder
TI'anSJ01- t9Ll0n Administrator
39-252 -8192
normattfedera.collierRov.net
Michelle Arnold
ATM Director
'r925_ 8192
michcllcarnold,ircolliergov.net
Lorraine Lantz
Collier MPO
2,9-25'_-5779
lorramelantzmcolliereov.net
BYousi Cardes0
Administrative Assistant
'_ >9 -?5? -5886
yousicardeso, �colliereov.net
randy Otero
- -
_
Assoc. Project Manager
2 I92S^ 859
brandsotero(icollierLov.net
Barbara l- aPierre
--
Budget Analyst
239-25_'-5765
bubtrala)ieriera)colhu ov.nei
Carlos Rivera
-
O erauons General M maucr
Acting Grants Coordinator
',9 -i96 -7777
car losrivera acolliergov.net
Me ese Stanley
'39'_5 "959
therescsianlevricolliergov.net
Glam t Carter
Public 1 rtnsrt �9an r cr
9 ?5 5832
clamacartei ctcolliergov .net
Brenda Brilhart
Purchasing Aunt
239- 252 -8446
brendabrilharu(dcolliereov .net
Rhonda Cumrnin�
_
Contract Specialist
-- - - --
39 _5_ 8911
rhondacummin r�collicrgovnet�
Caohne Soto
Budget Anil�st
239-252-6932
carolinesotocrurllicreov.nct
Mario Menendez
Stephen Haves
FTA (via teleconference)
Ted
Fleet Mamtenane6 Super. _L19-252-4_1 18 manornenende7.7i:colliei_ov.net
Shop Manager 2')()-,52-404 1 ste�henhaves ri'colliemov.net
ARRA [ ngmem 0 86� -SG l3 john t schmidtii dot.go%
YI R Atscuuale rc
AndrewLvnd Re,icwcr 2l5 X31 9350 j mundle2iaol.com
15