Agenda 06/22/2010 Item # 9F
9F
Itad~ oV)
EXECUTIVE SUMMARY
COMMISSIONER REQUEST FOR BOARD APPROVAL FOR PAYMENT TO
ATTEND FUNCTION SERVING A VALID PUBLIC PURPOSE
OBJECTIVE: For the Board of County Commissioners to declare a valid public
purpose for a Commissioner to attend function/event and approve payment by the Clerk.
CONSIDERATIONS: Pursuant to Resolution No. 99-410, the Board of County
Commissioners has detennined that attendance at the functions of fraternal, business,
environmental, educational, charitable, social, professional, trade, homeowners, ethnic,
and civic association/organizations serves a valid public purpose, provided that said
functions reasonably relate to Collier County matters.
COMMISSIONER: Donna Fiala
FUNCTION/EVENT: Fact finding tour of The Jackson Laboratory in Bar Harbor,
Maine and meetings with Bar Harbor City Council members. Airfare and hotel deposit.
PUBLIC PURPOSE: Meet and interact with business and community leaders.
DA TE OF FUNCTION/EVENT: July 14-18, 2010
FISCAL IMPACT: $876.14 - Funds to be paid from Commissioner's travel budget.
RECOMMENDA TION: That the Board of County Commissioners, in accordance with
Resolution No. 99-410, approve payment by the Clerk for Commissioner Donna Fiala to
attend function serving a valid public purpose.
PREPARED BY: Susan Jacobs, Executive Aide to the BCC
APPROVED BY: Ian Mitchell, Executive Manager, BCC
AGENDA DATE: June 22, 2010
.~""M._.'_____,~_,____._~_,__~,~,,__,,_,,",,___,_,___..._
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A E L j A
VOUCHER FOR REIMBURSEMENT
OF TRAVELING EXPENSES
YE onna L Fiala
I~EADQUARTERS: Naples, FI
X OFFICIAL TEMPORARY
l I #
APPROPRIATION'
DEPARTMENT
2160
001100010640311
Bee
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Date Travel Performed from Point of Purpose or ReasOIl Hour of departure Per Diem or M,p Vicinity Incidental
Origin to Destination and hour of return Meals ' Mileage Mileage Expenses
Claimed Claimed
Fact finding tour to The Jackson
Airfare - Akron, OH to Bar Laboratory. Meet with Bar Harbor 7{14/2010 -
7/14/2010 Harbor, ME: City Council Members to discuss 7/18/2010 512.30
economic imp~I~~ of the Jackson
Laboratorv faclli .
Fact finding tour to The Jackson
Hotel downpayment - Bar Laboratory. Meet with Bar Harbor 7/14/2010 -
7/14/2010 City COLlncil Members to discuss 353.10
Harbor, ME economic impact of the Jackson 7/18/2010
Laboratorv facilitv,
Fact finding tour to The Jackson
Laboratory. Meet with Bar Harbor 7/14/2010 -
7/14/2010 Flight Insurance City Council Members to discuss 7/18/2010 10.74
economic impact of the Jackson
Laboratorv faeilit".
TOTAL MilES: 0
at .50 cenls
'ner mile TOTAL
I hereby certify or affirm Ihat above expenses were actually incurred by me as necessary traveling
expenses in the performance of my official duties; attendance at a conference or convention was
directly related to official duties of the agency; any meals or lodging included in a conference or $0.00 876.14
convention registration fee have been deducted from this travel claim; and that this claim is true and
correct in every material matter and same conforms in every respect with the requirements of Section
112.061, Florida Statutes
PAYEE SIGNATURE: 7 .~
5/241 010 ''''-''-
DATE PREPARED TITLE: Commissioner
Pursuant to Section 112.061(3) (a), Florida Statutes, I hereby certify
or affirm that to the best of my knowledge the above travel was on
offiCIal bosl"e,s 01 the State 01 Flonda and was pertormedJ $ FtJR-A&ENev-tJSE>'-'-
purpose(s) stated above MA. C Per Diem Allowance: $
5/ ~/O MHea e Allowance: $
DEPARTMENT APPROVAL SIGNATURE t{ Meals as Shown: $
Ane roved bv:
PREPARED BY Susan Jacobs Title;
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10 (2, "" "CL .. <;(?) f,b
. Itinerary 131945080182
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Fliaht A~ron - Bar Hart-or
$512.30
Confirmed
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Flight: Akron to Bar Harbor bOlcklotcp
E-Tlcket purchase has been confirmed by the airline. No tickets will be mailed. Airline check-in
locations require government issued photo ID and may request proof of current date travel (such as
a printed copy of this itinerary or a crinted receiot) to issue a boarding pass. Airport security
checkpoInts may require you to display both your boarding pass and photo ID before proceeding to
. the gate, so we recommend that you obtain your boarding pass before proceeding to the security
checkpoint.
Expedia i6neral}' number: 131945080182 Main contact: DONNA Seck FIALA
AirJine6cketnumber(s):03n883532042 E-mail:donnafJala@colliergov.net
US Airways confjrmation code: E8QX96 Home phone: (239) 370-0617
Traveler and cost summary
DONNA FIALA Adult Add FreQUent Rver numberfsl $470.99
Taxes & Fees $41,31
~ - Print a receiot Tola!(.II.!!le_ri@1.!~ress\ ill2.30 ~ -
Flight summary
Please be sure to ie-confirm your flight at least 24 hours prior to scheduled departure (72 hours prior
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meals are not available on many flights. Please review your updated seat assIgnments below.
Traveling to Bar Harbor ~:Yow-alJ1)ortcheck..JnjswithUS.A1~.....J
!ll>Wed 14-Jul-10
Akron (GAK) to Charlotte (CD) 404mi US Airways
Depart 12:19 pm Arrive 1:48 pm (650km) Flight: 2462
Duration:1hr27mn Operated by: US AIRWAYS
EXPRESS-PSA AIRLINES
Economy/Coach Class (05C). Canadair RJ
Charlotte (GlT) to Boston (BOS) 728 mi US Airways
Depart4:10 pm Arrlve6:11pm (1.172km) Flight: 1488
TenninalB Duration:2hr7mn
Economy!Coach Class {14O), Airbus A320
Boston (BOS) to Bar Harbor (SHB) 196mj US Airways
Depart 7:20 pm Arrive 8:35 pm (315km) Flight: 4711
TerminalS Duration: 1hr15mn Operated by: US AIRWAYS
EXPRESS-COLGAN AIR
Economy/Coach Class (050), Saab 34013408
Total distance: 1.328 mi (2,137 km) Total duralion: 4hr4Smn (Bhr16mnwith connections)
Traveling to Akron L Note: You!.!1reort check-in is with US AilWa~. ,
!ll>Sun 18-Jul-1 0
Bar Harbor (BHB) to Boston (BOS) 196mi US Airways
Depart 9:55 am Anive11:15am (315km) Flight 4714
TenninalB Duration: 1hr20mn Operated by: US AIRWAYS
EXPRESS-COLGAN AIR
Economy/Coach Class (050), Saal! 340/3408
Boston (BOS) to PhHadelphia (PHL) 280mi US Airways
Depart 12:30 pm Anive 1 :50 pm (451 kmJ Flight 4010
TerminalS TerminalF Duration: 1hr20mn Operated by: US AIRWAYS
EXPRESS-AIR VVlSCONSIN
HQtwire'
Rndrentafcars
from $1,'..ss with
Hotwi", Hoi-flat..,"
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'. Itinerary 13J945080182
Page 2 of2
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Economy/Coach Class (04D j, Can'ldair RJ
Philadelphia (PHl)
Depart 4:30 pm
TerminalF
to Akron (CA.I<)
Arrive 5:55 pm
338m!
(544km)
Durauorl 1hr25mn
us Airways
Flight: 2385
Operated by: US AIRWAYS
E>CPRESS-PSAAIRLlNES
Economy/Coach Class (05C), CanCldair RJ
Total distance: 814mi(1,310km)
TotalduiCllicn:4hr5mn(ShrOm.1withconnectionsj
EiAdditlonal aIrline fees mav apolv at check-in.
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:'Q-V22I1Q"_ TRANSACTION PROCESSED BY AMERICAN EXPRES"L
BAGGAGE INSURANCE PREMIUM
TKT NO. 03778835320422
TRANSACTION PROCESSED BY AMERICAN EXPRESS
AfRFUGHT INSURANCE PREMIUM 800437-9209
TKT NO. 03778835320422
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AmOllnt$
C 512.30 ~
04/20/10
us AIRWAYS
US AIRWAYS
From;
AKRON CANTON OH
ATLANTA'
GA
To:
CHARLOTTE NC
BOSTON MA
BAR HARBOR ME
BOSTON MA
Ticket Number: 03778835320422
Passenger Name: FIALAlDONNA BECK
Docul11ent Type: PASSENGER TICKET
Carrier: Class:
US UX
US UX
US UX
US TX
Date 01 Departure: 07/14
-
-
)
Continued on Page 5
---- --.--- __n ..__
Premium Refunds for TravelAssure and TravelAssure Cfassjc..nlP.ase consultthe.table below to determine how to nrocess vnurrefund.
Reason for Refund How to Process Your Premium Refund for TravelAssure or TravelAssure Classic
Reason other than (A) You're entitled to a full premium refund. Please deduct the total premium refund amount from yourtotal balance due
cancelled trip andretumihis form with your payment. Make sure you complete the grid on tfie frqntindical:in.Q the refunds you're requesting.
(B) II you don't expect a credit for" your airline ticket charge, you're entit1ed to a partial* premium refund as follows:
. ForTravelAssurel,pJease deductllQ from your total balance due for each premium charge youid like refunded.
I Cancelled my lrip . ForTravelAssure Classic, p1easededucl iIl1 from yourlolal balancedue for each e':emlum charge you'd like refunded.
Make sure you complete the grid on th~ front oHhis form indicating the refunds you re requesting, and retlJm it with your payment.
(C) If you expecl credillor your alrilne tickel charge, you don'l need 10 fill out Ihls fonn. You'll automatically receive
partial!' premium refunds once yourticket.has been credited'on your American Express account. Refunds will appear as credits on
your monthlv statement.
Insurance (OJ If you expect credit for your alrilne IlCket charge, you're entitled 10 a full premium retund as follows:
premium was . ForTravelASsure, deduct~from ~ourtota! balance due for each premium charge you'd like refunded.
charged for a . ForTravelAssure Classic, deducl:~ from yourtotaf baiance due far each premium charge you'd like refunded.
nO!1-msurable Make sure you complete ths.grid on the front of the form indicating the refu'nds you're requesting, and return itwith your payment
Note: you'll automaticallv receive the remainder of your pr-emium refund once your airline ticket has been credited
person - on your American ~ess account The remainder refunds will ap~ar as credits on your monthly statement..
'E)"tf you don't exDl a credit forvour airline ticket charge, fo low the method outlined in sectioniA) above.
Premium Refunds for 'International-Medical Protection
Dedyct the total premium refund amount you're requesting from the total balance due and return this form with your payment Please complete the grid on
the rrc,nt indicating the refunds you're requesting, It you expect a credit for your airline ticket chargeJ don't fill this fonn out. You'll automaticallv
receive refunds once yourtrcket is credrted on your American Express account. Refunds will ~ar as credits on YOUf monthly statement.
If you have any questions about requesting your refund, please call the number on e back of yourAmerican Express Card.
" For cancelled trips, refunds aren~ given fortrip cancellation portion of premium since that coverage alreadywent into effect. Y ou'Jl receive partial
refunds of $1 0 perTravelAssure and $8 perT rave/Assure C1assiecharQ8. You can still submit claims to recover nonrefundable trip costs.
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40 Holland Avenue. Bar Harbor, Maine 04609 . 207-288-3044
Date: Ar"'il 2n,?rl\O. Room: s.T: ~v=-.og. Iv\..---;-..:,.
Dates ofStay:ky \'1- I IS' ,lL, ,I, _ Depart.Date;.JvL..'-( 18 Rate: lc".'S
Name: t:x:,"''/...>A -Fl ALA # of Nights: '-\ .
Address: ~~191 T'A-!v\lA-~lT\<A-\L ~, ~Lb6.'b. ~~"" Sub-Total: G,.("D.Dt
City:_~Af'Lt:'S__________St: t-L_ ZIP; ~Y-\\~ *"rax:-
Phone: Hm:
Bus:
~:~~ # in Party:
Credit Card No.: ~XXX XXXX XXXX ~"'D"
Card Holder: 't--,"""">-.:lA
Confinn Date: ~ Final Payment By: CASH/TCICCIPERS. CHK #
Notes: Jb:,\<;"Tf-r>!>T '. <1,uc. 2~9-'ZS'2.- ~CF\'l
""'f-> ,/t"}, : 4,!~o... PLj, 1--=(.2. \1=M.E.
Guest Signature:
oPlease check dates carefully_ Note our cancellation policy. The Graycote is a non-smoking inn: no smoking, _ none.
.
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