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Agenda 06/22/2010 Item #16A 8 Agenda Item No. 1.6AB June 22, 2010 Page 1 of 10 EXECUTIVE SUMMARY Recommendation to approve a work order based on RFQ 08-5011-17 Forest Lakes Bond Project F-56 "South Woodshire Drainage Swale Piping and Restoration" to Haskins, Inc. using the Fixed Term Underground Utility Contracting Services, Contract No. 08-5011, in the amount of $314,312. OBJECTIVE: To approve a work order for RFQ 08-5011-17 Forest Lakes Bond Project F-56 - "South Woodshire Drainage SwaJe Piping and Restoration" to Haskins, Inc. in accordance with the Fixed Tern] Underground Utility Contracting Services, Contract No. 08-5011. This project is necessary to improvc the drainage on Woodshire Blvd., and add sidewalks for pedestrian safety. CONSIDERATIONS: This project will improve the existing Woodshire Blvd. ditch by converting the existing swales to an under-drain system for the conveyance of water off Woodshire Blvd. The infrastructure for pedcstrian safety is incorporated into the project with the installation of concrete sidewalks. . On April 5, 2010, the Purchasing department sent out notices to thc five (5) qualified awarded vendors lor RFQ 08-5011-17 Forest Lakes Bond Project F-56 - "South Woodshire Drainage Swale Piping and Restoration". All five (5) contractors listed under Fixed Term Underground Utility Contracting Services, Contract No. 08-5011 viewed the solicitation on e-procurement. . On May 5, 2010, the quotes were opened and three (3) bids were received. The project was estimated to be $349,000 and the lowest quote received was $314,312,00 (by Haskins, Inc. a local linn by interlocal agreement with Lee County). . On May 19, 2010, the Forest Lakes MSTU Committee reviewed the bid tabulation and made motion to award RFQ 08-5011-17 Forest Lakes Bond Project F-56 - "South Woodshire Drainage Swale Piping and Restoration" to Haskins, Inc. in the amount of $314.312.00 Bids Received: . Contractor Haskins, Inc. Kyle Construction Higgins Quality Enterprises USA, Inc. Mitchell & Stark Construction Total Bid $314.312 $314,620 $318,000 $35 1,989 $353,505 FISCAL IMPACT: Funds in the amount of$314,3 12.00 are available in the Forest Lakes MSTU Fund 159. - LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient lor Board action-SRT. Aoenda Item No. 16A8 - June 22. 2010 Page 2 of 10 GROWTH MANAGEMENT IMPACT: There IS no Growth Management Impact associated with this Executive Summmy. RECOMMENDATION: That the Board of County Commissioners approve work order to Haskins, Inc. for RFQ 08-50] 1-17 Forest Lakes Bond Project F-56 - "South Woodshire Drainage Swale Piping and Restoration" and authorize the Growth Management Division Administrator to cxecute the work order in accordance with the Fixed Term Underground Utility Contracting Services Contract No. 08-50 II. Prepared By: Danyl Richard, Project Manager, Department of Alternative Transportation Modes, Growth Management Division, Capital and Construction. Attachments: (I) RFQ 08-5011-17 Tabulation; (2) Work Order; (3) Confirmation of payment and performance bond; (4) Forest Lakes MSTU Summary of motions from the 05-19-] 0 meeting. Agenda Item No. 16A8 June 22, 2010 Page 3 of 10 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16A8 Recommendation to approve Work Order based on RFQ 08-5011-17 Forest Lakes Bond Project F-56 South Woodshire Blvd. Drainage Swale Piping and Restoration to Haskins, Inc. using the Fixed Term Underground Utility Contracting Services, Contract No. 08-5011. in the amount of $314,312. 6122120109:00:00 AM Meeting Date: Prepared By Darryl Richard Project Manager Date Transportation Division Alternative Transportation Modes SI2S12010 2:34:S4 PM Approved By Darryl Richard Project Manager Date Transportation Division Alternative Transportation Modes SI2S12010 2:39 PM Approved By Brenda Brilhart Purchasing Agent Date Administrative Services Division Purchasing & General Services SI2S12010 3:18 PM Approved By Michelle Edwards Arnold Director ~ Alt Transportation Modes Date Transportation Division Alternative Transportation Modes SI2512010 6:30 PM Approved By Scott R. Teach Deputy County Attorney Date County Attorney County Attorney SI2612010 7:S7 AM Approved By Steve Carnell Director ~ Purchasing/General Services Date Administrative Services Division Purchasing & General Services SI2612010 8:41 AM Approved By Jeff Klatzkow County Attorney Date SI2612010 9:39 AM Approved By Pamela J. Lulich Manager. Landscape Operations Date Transportation Division Alternative Transportation Modes S/2612010 10:S7 AM Approved By Gloria Herrera Management/Budget Analyst Date Transportation Division Agenda Item No. 16A8 June 22, 2010 Page 4 of 10 Transportation Administration 5/27/20109,40 AM Approved By Norm E. Feder, AICP Transportation Division Administrator ~ Transportation Date Transportation Administration 6/1/20104:15 PM Approved By Lisa Taylor Transportation Division Management/Budget Analyst Date Transportation Administration 6/7/201010:22 AM Approved By Nick Casalanguida Transportation Division Director ~ Transportation Planning Date Transportation Planning 6/9/20109:12 AM Approved By Natali Betancur Transportation Division Administrative Assistant Date Transportation Road Maintenance 6/9/201010:41 AM Approved By OMS Coordinator County Manager's Office Date Office of Management & Budget 6/9/20103,31 PM Approved By Leo E, Ochs. Jr. County Managers Office County Manager Date County Managers Office 6/9/20105:17 PM rooo <(~~ (00_ ~NO ..._- () D OJ EEct'I <D",!1- "'--, '" '" Vi "'C E '" ~ ::: u:: 'E -C..c '" ~ ~V'l -;;; ~ ~ '" 0'5 a <1l U C <D OJ <( .... ... , ... ... o III , co o a .... c: <D- III , .... ... u '" '0 ... Q. '" ::I III ..\!! -c l: o al ;:) l- II! :!: III '" .... 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Agenda item No 16A8 June 22, 2010 Page 6 of 10 WORK ORDER/PURCHASE ORDER # Agreement for "Fixed Term Underground Utility Contracting Services" Dated: March II, 2008 (RFP/Bid 08-5011) This Work Order is for professional underground utility contracting services for work known as: Project Name: RFQ 08-5011-17 Forest Lakes Bond Project F-56 - "South Woodshire Blvd. Drainage Swale Piping and Restoration" Project No: 159-162523 The work is specified in the proposal dated May II, 20 I 0 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, Work Order/Purchase Order # is assigned to: Haskins, Inc. Scope of Work: As detailed in the attached proposal and the following: ITEM NO. Task 01 Task 02 Task 03 Task 04 Task 05 Task 06 Task 07 Task 08 Task 09 Task 10 Task II Task 12 Task 13 Task 14 Task 15 Task 16 DESCRIPTION Mobilization Maintenance of Traffic 15" AlOOO Pipe 15" AlOOO PerfPipe* 18" AlOOO PerfPipe* 30" AS2000 PerfPipe* Fill Material Sodding Irrigation Pipe Relocation Misc. Concrete Tree Removal Type C Catch Basins wlflumes Drop Curb Type F Curb Type D Curb Sidewalk 5' (*) Item includes bedding & filter fabric Schedule of Work: Complete work within 300 days from receipt of the Notice to Proceed which is accompanying this Work Order. Compensation: In accordance with Article Five of the Agreement, the County will compensate the contractor in accordance with following methodes): [8J Unit & Lump Sum Pricin2 as indicated in RFP 08-5011-17 submittal bv Haskins Inc. DNegotiated Lump Sum DLump Sum Plus I Agenda Item No. 16A8 June 22, 2010 Page 7 of 10 Reimbursable Costs DTime & Material (established hourly rate - Schedule A) DCost Plus Fixed Fee, (define which method will be used for which tasks) as provided in the attached proposal. ITEM NO. DESCRIPTION QTY UNIT UNIT COST TOTAL Task 01 Mobilization I LS $25,000.00 $25,000.00 Task 02 Maintenance of Traffic 1 LS $1,200.00 $1,200.00 Task 03 15" A2000 Pipe 155 LF $23.00 $3,565.00 Task 04 15" A2000 Perf Pipe I 500 LF $36.50 $18,250.00 Task 05 18" A2000 Perf Pipe I 220 LF $45.50 $10,010.00 Task 06 30" AS2000 Perf Pipel 1400 LF $83.25 $116,550.00 Task 07 Fill Material 250 CY $15.00 $3,750.00 Task 08 Sodding 4500 SY $2.50 $11,250.00 Task 09 Irrigation Pipe Relocation 1500 LF $2.50 $3,750.00 Task 10 Misc. Concrete 40 YD $450.00 $18,000.00 Task 11 Tree Removal 5 EA $350.00 $1,750.00 Task 12 Type C Catch Basins2 10 EA $1,500.00 $15,000.00 Task 13 Drop Curb 4000 LF $8.40 $33,600.00 Task 14 Type F Curb 600 LF $9.55 $5,730.00 Task 15 Type D Curb 300 LF $8.05 $2,415.00 Task 16 Sidewalk 5' 2800 SY $15.89 $44.492.00 TOTAL: $314,312.00 (1) Item includes bedding & filter fabric, (2) Item includes flume(s) Any change made subsequent to final department approval will be considered an additional service and charged according to Schedule "A" of the original Contract Agreement. PREPARED BY: Darryl Richard, Project Manager, ATM Dept. Date APPROVED BY: Pam Lulich, Operations Manager, A TM Dept. Date APPROVED BY: Michelle Edwards Arnold, Director, A 1M Dept. Date 2 Agenda Item No. 16A8 June 22. 2010 Page 8 of 10 APPROVED BY: Norman Feder, Administrator, Growth Management Div. Date ACCEPTED BY: Haskins Inc. Signature of authorized corporate officer Date Joel Chambers, Manager Attest Dwight E. Brock, Clerk Board of County Commissioners Collier County, Florida By: By: Fred W. Coyle, Chairman ~fas tlz:Llli sufficiency Scott R. Teach, Deputy County Attorney 3 Agenda Item No 16A8 June 22, 2010 Page 9 of 10 FOREST LAKES ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 2885 HORSESHOE DRIVE SOUTH NAPLES, FL 34104 SUMMARY OF MINUTES & MOTIONS May 19, 2010 III. Approval of Agenda George Fogg moved to approve the agenda as presented. Second by Robert Barry. Motion was amended to add: VII. A. Summer Schedule V. C. Sherriff Patrol George Fogg moved to approve the motion as amended. Second by Robert Barry. Motion carried unanimously 3-0. IV. Approval of Minutes - April 14, 2010 Remove: Pg 2, VI. B., bullet 3 in entirety Change: Pg 4, VI. B., paragraph 3, line 2, should read: Chris Tilman noted the "original" system was designed to pull water from the Roadways and to run through the Golf Course. Pg. 5, VII. B., line 1, should read: Robert Jones recommended delaying the trimming of Australian Pines until peak season is completed to avoid "Pine Ridge Rd." lane closures during season. " George Fogg moved to approve minutes of April 14, 2010 as amended. Second by Robert Barry. Motion carried unanimously 3-0. VI. Transportation Services A. Budget - Caroline S6to George Fogg moved to skip the June meeting unless there is action that needs to be taken and (if needed the Committee) can call a special meeting. Second by Robert Barry. Motion carried unanimously 3-0. Agenda Item No. 16A8 June 22, 2010 Page 10 of 10 B. Project Manager Report - Darryl Richard, Chris Tilman/Malcolm Pirnie George Fogg moved to award to the low bid (Haskins $314,312.00) based on Staff and Engineer recommendation and proceed as quickly as they can. Second by Richard Barry. Motion carried unanimously 3-0. George Fogg moved to award the Maintenance as per the bids (presented) to the low bidder CLM $16,856.00 and proceed forthwith. Second by Robert Barry. Motion carried unanimously 3-0.