Agenda 06/08/2010 Item #16D 5
Agenda Item No. 16D5
June 8, 2010
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) #10-5438R "Purchase and Delivery of
Ultrasound System", to Phillips Healthcare in the amount of $74,720, which includes
annual maintenance fees for four years after the one year warranty.
OBJECTIVE: That the Board award bid #10-5438R "Purchase and Delivery of Ultrasound
System," to Phillips Healthcare in the amount of $74,720, which includes annual maintenance
fees for four years after the one year warranty, to provide an ultrasound machine to Collier
Health Services, Inc. under the Health Resources Grant accepted by the BCC on September 29,
2009 (Agenda item 1606) to assist with health care for the indigent population of Collier
County.
CONSIDERATIONS: ITB #10-5438R was posted by the Purchasing Department on March 25,
2010 and electronic notifications were sent to 307 registered. email addresses with 15 addresses
downloading the bid document and 4 frrms submitting bid responses. Intenned Ultrasound
Services, Inc., was the lowest bidder, however, the firm was not responsive in that it could not
support the requirements of remote diagnostics or on-board system diagnostics. Therefore, the
Purchasing and Housing and Human Services staff recommend that the ITB be awarded to
Phillips Healthcare which was responsive to all support requirements and is the next lowest,
responsive bidder. A County purchase order will be utilized as the fonn of contract to purchase
the equipment.
Staff recommends that the BCC fonnally reject ITB #10-5438; bidders were deemed non-
responsive as they did not meet specifications or provide the proper grant forms with their
submitted materials.
FISCAL IMP ACT: This bid award has no impact on the approved budget as this is grant
funded and no general funds are being used for this project.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this request.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. It is legally sufficient for Board action. - CMG
RECOMMENDATioN: That the Board 1.) Award ITB #10-5438R for the "Purchase and
Delivery of Ultrasound System", to Phillips Healthcare in the amount of$74,720, which includes
annual maintenance fees and 2.).Reject ITB #10-5438.
PREP ARED BY: Marcy Krumbine, Director, Housing and Human Services
Agenda Item No. 1605
June 8, 2010
Page 2 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1605
Recommendation to award Invitation to Bid (ITB) #10-5438R Purchase and Delivery of
Ultrasound System to Phiilips He81thcare in the amount of $74,720, which includes annual
maintenance fees for four years after the one year warranty.
6/8/20109:00:00 AM
Meeting Date:
Prepared By
Marcy Krumbine
Director - Housing & Human Services
Date
Public Services Division
Human Services
5/20/2010 8:23:02 AM
Approved By
Marcy Krumbine
Director - Housing & Human Services
Date
Public Services Division
Human Services
5/20/20108:26 AM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
5/20/2010 3:26 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
5/20/20104:39 PM
Approved By
Marlene J. Foard
Grant Development & Mgmt Coordinator
Date
Administrative Services
Division
Administrative Services Division
5/20/20104:42 PM
Approved By
Lyn Wood
Contracts Specialist
Date
Administrative Services
Division
Purchasing & General Services
5/21/20104:03 PM
Approved By
Steve Carnell
Director - Purchasing/General Services
Date
Administrative Services
Division
Purchasing & Genera! Services
5/24120103:07 PM
Approved By
Maria Ramsey
Administrator - Public Services
Date
Public Services Division
Public Services Division
5/25/20109:57 AM
Approved By
Jeff Klatzkow
County Attorney
Date
Agenda Item No. 1605
June 8, 2010
Page 3 of 7
Approved By
5/26/20109:06 AM
OMB Coordinator
County Manager's Office
Date
Office of Management & Budget
5/26/20109:38 AM
Approved By
Sherry Pryor
Office of Management &
Budget
Management! Budget Analyst, Senior
Date
Office of Management & Budget
5/26/20102:55 PM
Approved By
Leo E. Ochs, Jr.
County Managers Office
County Manager
Date
County Managers Office
6/2/20108:37 AM
r-. Lf'l o::t 0
o M
('()
VI VI
~ VI "0 "0
c: g i:Xi i:Xi
u-Jbr.;:; ...... 0
~...cc 0 Z
~O~~ ] b
_c:' ~ E Qj
~ 1lI::J.o
E: -_.ob Z E
a.' w., Q) ::J
=::.0 "0 Z
roE rtl
-o::J .2
cz c:
Q) 3:
01 0
<t: a
......
o
...
Q)
.0
E
::J
Z
E
Q)
....
VI
>
In
"'C
c:
::J
0
VI
lU
> ...
.... .'!:
c: ::) a: 0
::J - co .-l
, 0 0 M -
... o::t 0
In .-l
.E I -
0
.~ .-l o::t
(5 Qj
u 0
"'C
c:
lU
ClI
VI
lU
..c:
u
...
::J
0.
...
rtl
Q)
V'l
Q)
a
Q)
c:
Q)
::J
0-
U
ro
rtl
c:
ro
~
~
u
Q)
"0
...
a..
0 .--. 0
0
ClI q 0 0
... 0 0 0
lU 0 ri N
u
.c CI) o. ~ ,.....
.... l,) CD .--. .--. .--. - 00
ra 'C LO U U U 0 T""
Q) a. .....
:::c .... c: .~ c .s
'2 :.:=.- - :.:=.-
VI
~ ::) ro
:c .c
+-'
0., :! ~
~
0 0
tii 0 0
.!::! U 0 0
c: CI) 0 0
"'C l,) 0 0
Q) vi 'C .--. - -
2 CD u U N
E a. 0') u C')
:c - ~ .~ .~
ClI '2 - -
u ....
lU ~ ::)
.'!:: In
:::c
~ ~
0 0
lU q q
.!::! 0 ~ 0
"'C CI) LO 'co 0
Q) l,) ,..... 0
2 'C ci .--. .--. "0 LO
a. CD u u 0 N
c: c: .~ 0
.!!! ~
c: - - 0
"'C LO
'S: ::) ,.....
0 ~
...
0. ~ ~
"'C
c:
::J (j)
0 u
VI CI) >
lU c: 'iJ:j
- l,)
... 'C c:
.'!: vi 0
::) ClI a. 0.
"'C u ~ CIl
'S: c: OJ
ClI ... ::) ...
E ClI c
... II) :::l
ClI -
....
c:
-
VI
E 0
.Q) c~ u
~ 0
VI .2 +-'
> tlD 0
VI +-' C ...
- rtl '':; A.' VI
E 0 .~ ... ...
E 0 c Q)
Q) 3: 0. 0 "0
~ :;:; 'S;
VI Q) Q) tlD
>- os; 0. ... C 0
VI 0 ...
... "0 c: 0.
2 u Q) Q) c
'Vi > tlD rtl rtl ...
W rtl 0 rtl ... .8
I- .~~ +-'
.0 C E Q)
In ... tlD
> C rtl VI Q) ...
0 ~ E rtl c:
In tlD J!1~ 3:
c lU c:
0 tlD 0 C 0 .:t::
:2: c "0 ... rtl +-' rtl +-'
+-' VI 0 ...
::l c ::J C C ::J VI +-' U
U rtl
0 rtl 0 0 u c Q) ...
... c u :;:; "0 02 .-:: ~
In ~ VI c:
<( >- > Q)~ co Q) +-' I 0
+-' U tt::
c::: rtl +-' U 0 C U u
!:i "0 C C rtl ~ 0 Q)
c: I rtl rtl C > +-' -
::) N C C C rtl u
.2 rtl "0 .~
Q) 0 Q) rtl rtl C
+-' ;: +-' c:i: ::J 0
0. ~ '';::; Q)
bD Vi u C ::J >- 0- :~
.;:: w rtl V'l
u :2: c: I C rtl +-' "0 VI "0
VI c: ::J E Q) c ...
c: 0 ...... VI I "0 rtl
Q) - .tij .-l rtl <( Q)
a ::!. ... >-
E w I- ...
:2: ::J
Q) 0
== 0 u..
>-
.0
"0
Q)
C
Q)
0.
o
>-
.0
"0
Q)
+-'
co
:Q
co
>
r-- LI"l o:::t 0
0 .-t
m Vi Vi
.... Vi
c c :Q "'C
~r,g co i:i5
..... 0
CJ..4;:"...m 0 Z
<.D'$:;'IS!! '-
'<'""E.~ OJ .....
0
c).i:O .0 '-
~&E OJ
O!ll ::l .0
E -~ z E
~~~ ::l
roE rtl Z
"'0 ::l ..2
gz c
O'l ~
-< 0
D
.....
o
'-
OJ
.0
E
::l
Z
E
QJ
.....
III
>
V'I
'"C
c:
::l
o
III
IV
> '-
..... ~
5::>CZ::o
o - !!2 .-l
U 0 ... .......
o:::t 0
.~ ~ 6 ~
'0 .~ .-l o:::t
U QJ
C
'"C
c:
IV
QJ
III
IV
oJ:
l.I
'-
::l
Q.
-
'-
ro
OJ
V'l
OJ
Cl
OJ
.!:
OJ
::l
0"
u
ro
....,
i....:
OJ
00
ro
c
ro
~
-
....
u
OJ
'0
'-
0...
Agenda Item No. 16D5
June 8, 2010
Page 6 of 7
EXECUTIVE SUMMARY
Recommendation to accept the Health Care and Other Facilities Special Congressional
Initiative from the United States Department of Health and Human Services in the amount
of $141,570.00 and approve the necessary budget amendment to recognize the revenue.
OBJECTIVE: To accept the Health Care and Other Facilities Special Congressional Initiative
from the United States Department of Health and Human Services and approve the required
budget amendment. This grant application was approved by the Collier County Board of County
Commissioners on May 26, 2009 Item 16 D 11.
CONSIDERATIONS: The Housing and Human Services Department was recently awarded a
Health Care and Other Facilities Special Congressional Initiative on behalf of the Physician Led
Access Network and other agencies serving the uninsured population of Collier County with
health care.
In the fall of 2008, staff of the Housing and Human Services Department met with
representatives of The Ferguson Group to discuss and present a project questionnaire on a
proposed project for health care access for the uninsured in partnership with a local not for profit
provider, the Physician Led Access Network (PLAN). A total of 20 county projects were
originally submitted for consideration to The Ferguson Group representatives. The Ferguson
Group professionally evaluated the funding potential of each project. Based on opportunities
available, the PLAN project was one of nine (9) projects recommended for Collier County's
Fiscal Year 2009 Federal Legislative Agenda. The Board of County Commissioners approved
this project as one of their legislative priorities on February 12, 2008.
PLAN is the community-based referral network that coordinates volunteer medical care for
eligible low-income, uninsured adults in need of health services in Collier County. Led by our
physicians, it is a cOlmnunity partnership that brings together our physicians, community
clinics, hospitals, diagnostic and laboratory facilities, and other healthcare providers through an
integrated delivery system of volunteer care. PLAN is an initiative launched by the Collier
County Medical Society. This past year, PLAN coordinators facilitated over 900 patient
encounters; these patients received over $1,700,000 in donated care.
Collier County Government will purchase the equipment and software needed to implement a
Health Infonnation Technology project. The goal of the project is the efficient electronic transfer
of information linking data from the hospitals' systems, the community's clinics that serve as
access to care for the poor and the private practice participating healthcare providers into PLAN.
In addition, diagnostic equipment to help serve the low income population with health care will
be purchased by the County for participating clinics.
This appropriation was approved as part of the Omnibus Appropriations Bill for Fiscal Year
2009 (PL 111-8), signed into law on March 22, 2009. The Housing and Human Services
Department received an official Notice of Grant Award for this program with an effective date of
September 1, 2009 and end date of August 31, 2010.
Agenda Item No. 16D5
June 8, 2010
Page 7 of 7
Collier County Housing and Human Services will serve as the Fiscal Entity for this grant. There
is no match required and no general fund dollars will be expended.
FISCAL IMPACT: Serving as the fiscal entity for the administration of this project will
require a minimal amount of staff involvement.
GROWTH MANAGEMENT IMP ACT: There is no growth management impact due to this
request.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item is legally sufficient for Board approval. - CMG
RECOMMENDATION: Staff recommends that the Board of County Commissioners accept
the Health Care and Other Facilities Special Congressional Initiative earmark and approve the
necessary budget amendment.
Prepared by: Marcy Krumbine, Director, Housing and Human Services
-