Agenda 06/08/2010 Item #16D 2
Agenda Item No. 16D2
June 8, 2010
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to approve Annual Reports for years 2005 through 2009 to the Florida
Department of Highway Safety Motor Vehicles for the Choose Life Specialty License Plate
and authorize the Chairman to sign, and approve a budget amendment to recognize
revenue in the amount of $79,561.45 as proceeds from the sale of Choose Life Specialty
License Plates.
OBJECTIVE: That the Board of County Commissioners approve and authorize the Chairman
to sign annual reports for years 2005 through 2009 to be submitted to the Florida Department of
Highway Safety and Motar Vehicles (DHSMW) for the Choose Life Specialty License plate.
CONSIDERATIONS: Florida Statute 320.08058(29) states that a portion of fees associated
from the sale of the "Choose Life" license plates program be reapportioned to each County so
that funds can be distributed amongst qualified non-governmental not-for-profit agencies whose
services involve counseling and meeting the needs of pregnant women who are committed to
placing their children for adoption. Collier County Government receives these revenues from the.
sale of the "Choose Life" license plates in September of each fiscal year. Qualified agencies are
selected through an RFP process under the direction of the Purchasing Department. The Housing
and Human Services Department has contracted with a local not-far-profit agency, Heart of
Adoptions, Inc. whose mission is to create families through adoption.
In FY05, FY06, and FY07 Life Choice Pregnancy Resource Center was deemed eligible for
receipt of the Choose Life license plate funds and received three separate payments of $SO,007,
$30,000 and $32,299 in FY05, FY06, and FY07 respectively. Unspent funds that were received
in FY06 were carried over into FY07 and partially spent by Life Choice Pregnancy Center; as
our last payment from the State was in 2006. Life Choice Pregnancy Resource Center has
provided audited financial statements as required by Florida Statute 320.08058. According to
the audited financial statements it has been determined that funds were expended according to
the State Statute requirements.
In March 2008 Life Choice Pregnancy Center decided they no longer wanted to administer the
License Plate funds and terminated their contract with the County. The Life Choice Center
returned the balance of Choose Life funds in the amount of $21,756.52, and available funding
was distributed to another qualified agency, Heart of Adoptions.
The FYOS and FY06 reports were originally approved by the Board on January 12,2010, item
16D2 and submitted to the Florida Department of Highway Safety and Motor Vehicles
(DHSMV). However, DHSMW informed staff that the fonn for reporting activity had been
revised effective January 2010, and asked that we re-submit the reports on the new form along
with activity reports for years 2007 through 2009. The activity reports for years 2007-2009 were
not completed earlier, as we had not received a distribution from the State since 2007. The State
informed County staff that the reports for 2007-2009 should be submitted because funding fl:om
previous years was still being utilized. Staff was informed that once all reports were submitted
and approved, they would payout the distribution for years 2007,2008 and 2009. The combined
amount for the three years of funds totals $79,561.45
Agenda Item No. 1602
June 8, 2010
Page 2 of 8
In an effort to expedite approval of the reports, draft copies were sent to the State for review
prior to bringing the item before the BCC for approval. All reports have been completed on the
revised form, reviewed for accuracy and approved by the State, pending the Chairman's
signature.
FISCAL IMPACT: The County receives a portion of the revenues received from the sale of
the "Choose Life" license plate. The current distribution from the State will be $79,561.45.
Fund 170, Adoption Awareness will increase by $79,561.45. This program does not require the
use of any County funds.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this executive summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item is legally sufficient for Board action.-CMG
RECOMMENDA TION: Staff recommends that the Board of County Commissioners approve
and authorize the Chairman to sign the 2005 through 2009 Choose Life annual reports to the
Florida Department of Highway Safety and Motor Vehicles, and approve a budget amendment in
the amount of $79,561.45 to recognize proceeds for the sale of the Choose Life Specialty
License Plate.
Prepared by: Terri Daniels, Accounting Supervisor, Housing and Human Services Department
Agenda Item No. 16D2
June 8, 2010
Page 3 of 8
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1602
Meeting Date:
Recommendation to approve Annual Reports for years 2005 through 2009 to the Florida
Department of Highway Safety Motor Vehicles for the Choose Life Specialty License Plate and
authorize the Chairman to sign, and approve a budget amendment to recognize revenue in the
amount of $79,561.45 as proceeds from the sale of Choose Life Specialty License Plates.
6/8/2010900:00 AM
Prepared By
Terri A. Daniels
Supervisor - Accounting
Date
Public Services Division
Human Services
5/20/201012:49:29 PM
Approved By
Marcy Krumbine
Director - Housing & Human Services
Date
Public Ser:\fices Division
Human ServicE;'!s
5/20/20102:36 PM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
5/20/20103:18 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
5/20/20104:40 PM
Approved By
Marla Ramsey
Administrator - Public Services
Date
Public Services Division
Public Services Division
5/21/20102:14 PM
Approved By
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
5/25/20103:11 PM
Approved By
Jeff Klatzkow
County Attorney
Date
5/26/20109:26 AM
Approved By
Sherry Pryor
Office of MaRagement &
Budget
Management' Budget Analyst. Senior
Date
Office of Management & Budget
5126/20105:36 PM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
5/31120102:45 PM
.^,gcndJ Itom No. 16D~
June 8,2010
Page 4 of 8
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
County
Fiscal Year Ending
2005
County Prior Year Ending Balance
$
$
61,007.00
Annual Plate Fees Received From State
21,329.00
Interest Earned on Fees
$
980.00
Total Available for Distribution by the County
s
83,316.00
Annual Plate Fees Distributed to Agencies
$
$
50,007.00
Amount Retained by Agency from Previous Year
0.00
Total Available for Agency Expenditures
s
50,007.00
Anonal Plate Fee Expenditures bv A~encies
Priman':
Infants
Total
1,964.00
15,445.00
14,687.00
3,797.00
1,063.00
501.00
0.00
$ 37,457.00
Secondarv-:
Women
2,08100
Infants
Total
2,081.00
0.00
0.00
6,572.00
8,653.00
Clothing
Housing
Medical Cure
Food
Utilities
Transportation
Other Material Needs
Total Prima
Women
1.964.00
15,445.00
14,687.00
3,797.00
1.063.00
501.00
Counseling
Training
Advertising
Adoption 6.572.00
Total Secondary Expenditures
$
Expenditures
Primary expenses as a % of total Expenditures
$ 46,110.00
61.2 %
16.8 <Yo
92.2 %
$ 0.00
$ 3,897.00
$ 37,206.00
Total Primary and Secondary Expenditures
Secondary expenses as a % of total Expenditures
Percentage of Distributed Fees Utilized
Amount Returned By Agency (if any) to County
Amount Retained by Agency (if any)
County Fiscal Year Ending Balance
We certify that all recipient agencies and the County have complied with Florida Statutes, 320.08056 and
320.08058(30).
Chair, Board of County Commissioners
Date
Revised January 2010
-
roved as to form & 199a\ sufficiency
.~;TTES1~
DWIGHT E, BROCK, Cierk
Colleen Greene,
Assistant County Attorney
By
.Agenda Item No. 1602
June 8. 2010
Page 5 of 8
County
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDA VII TO DHSMV BY COUNTY
COLLIER
Fiscal Year Ending
County Prior Year Ending Balance
$
$
Annual Plate Fees Received From State
Interest Earned on Fees
$
S
Total Available for Distribution by the County
Annual Plate Fees Distributed to Agencies
$
Amount Retained by Agency from Previous Year
:Ii
$
Total Available for Agency Expenditures
Annual Plate Fee Exnenditures b,' Al!encieJ
Primaryi
Clothing
Housmg
Medical Care
Food
Utilities
Transportation
Other Material Needs
Total Primary Expenditures
Women
1,100.00
9,265.00
3,430.00
1,300.00
997.00
167.00
Infants
Total
1,100.00
9.265.00
3.430.00
1,300.00
997.00
167.00
0.00
$ 16.259.00
SeC'onrlarv-
2006
37,206.00
21.426.00
1,591.00
60,223.00
30,000.00
3,897.00
33,897.00
Women
Infants
Total
1,387.00
0.00
0.00
0.00
$ 1,387.00
Counseling 1.387.00
Training
Advertising
Adoption
Total Secondary Expenditures
Total Primary and Secondary Expenditures $ 17,646.00
Primary expenses as a % 0 f total Expenditures 92.1 %
Secondary expenses as a % of total Expenditures 7.86 %,
Percentage of Distributed Fees Utilized 52.1 %
Amount Returned By Agency (if any) to County $
Amount Retained by Agency (if any) $ 16.251 .00
County Fiscal Year Ending Balance $ 42.577 .00
We certify that all recipient agencies and the County have complied with Florida Statutes, 320.08056 and
320.08058(30).
Chair, Board of County Commissioners
Revised January 20 10
@oved a:::~G~~:::: suff;cien~
Assistant County Attorney
Date
DWIGHT E BROOKe Cae!fL
Bv "',
Agend _ t
?
June 8, 2010
Page 6 of 8
ANNUAL CHOOSE UFE SPECIALTY UCENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
County
Fiscal Year Ending
2007
County Prior Y car Ending Balance
$
42,577.00
Annual Plate Fees Received From State
$
$
0.00
Interest Earned on Fees
1,132.00
Total Available for Distribution by the County
$
43,709.00
Annual Plate Fees Distributed to Agencies
$
32,299.00
Amount Retained by Agency from Previous Year
$
$
16,251.00
Total Available for Agency Expenditures
48,550.00
Annual Plate Fee EXDenditures bv A~encieli
Primal'')':
Clothing
Housing
Medical Care
Food
Utilities
Transportation
Other Material Needs
Total Primary Expenditures
Infants
Total
600.00
5.006.74
7,990.16
900.00
426.36
395.18
0.00
S 15,31844
Secondary:
Counseling
Training
Advertising
Adoption
Total Secondary' Expenditures
Women
3,774.00
Infants
Total
3.774.00
0.00
0.00
0.00
$ 3,774.00
Women
600.00
5,006.74
7,990.16
900.00
426.36
395.18
Total Primary and Secondary Expenditures $ 19,092.44
Primary expenses as a % of total Expenditures 80 %
Secondary expenses as a % of total Expenditures 20 %
Percentage of Distributed Fees Utilized 42 %
Amount Returned By Agency (if any) to County $
Amount Retained by Agency (if any) S 29.457.56
County Fiscal Year Ending Balance $ 24,616.56
We certify that all recipient agencies and the County have complied with Florida Statutes, 320.08056 and
320.08058(30).
Chair, Board of County Commissioners
Date
Revised January 2010
Approved as to form & legal sufficiency
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DVViGHT
Colleen Greene,
Assistant County Attorney
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AgpnrlCl It~m No 1 G!l?
June 8, 2010
Page 7 of 8
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDA VIT TO DHSMV BY COUNTY
County COLLIER
Fiscal Vear Ending 2008
County Prior Year Ending Balance $ 24,616.56
Annual Plate Fees Received From State $ 0.00
Interest Earned on Fees S 1,144.00
Total Available for Distribution by the County $ 25,760.56
Annual Plate Fees Distributed to Agencies $ 0.00
Amount Retained by Agency from Previous Year $ 29,457.56
Total Available for Agency Expenditures $ 29,457.56
4.nnual Plate Fee Exnendltures bv Al:cncics ..
PrimarY: VIr omen Infants Total See-ondDn': I Women Infants Total
Clothing 300.00 300.00 Counseling 2,698.00 2,698.00
Housing 3,744.00 3,744.00 Training 0.00
Medical Care 21.00 21.00 Advertising 0.00
Food 645.00 645.00 Adoption 0.00
Utilities 150.00 150.00 Total Secondary Expenditures $ 2,698.00
Transportation 143.04 143.04
Other Material Needs 0.00
Total Primary Expenditures .$ 5,003.04
Total Primary !!!!! Secondary Expenditures $ 7,701.04
Primary expenses as a % of total Expenditures 80 %
Secondary expenses as a % of total Expenditures 20 %
Percentage of Distributed Fees Utilized 42 %
Amount Returned By Agency (if any) to County $ 21,756.52
Amount Retained by Agency (if any) $ 0.00
County Fiscal Year Ending Balance $ 18,059.52
We certify that all recipient agencies and the County have complied \',ith Florida Statutes, 320.08056 and
320.08058(30).
Chair, Board of County Commissioners Date
Revised January 20 10 l\Pproved as to form & legal suffiCiency
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.~. .." 8HOCh~" C~ark
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Colleen Greene,
.A.c;;sist~.nt Countv Attorney ~--~,,~,~. '~-_..,~..,~..,--~...-.~,,.,..,.- _.....~_.~~
Agenda Item No. 1602
I, ,~" ~ ?n1 n
Page 8 of 8
County
ANNUAL CHOOSE LIFE SPECIALTY LICENSE PLATE AFFIDAVIT TO DHSMV BY COUNTY
COLLIER
2009
Fiscal Year Ending
Total Primary and Secondary Expenditures $ 14,376.61
Primary expenses as a % of total Expenditures 100 %
Secondary expenses as a % of total Expenditures 0 %
Percentage of Distributed Fees Utilized 90 %
Amount Returned By Agency (if any) to County $
Amount Retained by Agency (if any) $ 1,597.39
County Fiscal Year Ending Balance $ 3.97291
County Prior Year Ending Balance
Annual Plate Fees Received From State
Interest Earned on Fees
Total Available for Distribution by the County
Annual Plate Fees Distributed to Agencies
Amount Retained by Agency from Previous Year
Total Available for Agency Expenditures
Annual Plate Fee Exnenditures hy A!!encies
Primarv: Women Infants Total
Clothing 600.00 600.00
Housing 5,196.99 5,196.99
Medi eal Care 4,726,08 4,726.08
Food 2,050.00 2,050.00
Utilities 380.54 380.54
Transportati on 1,423.00 1,423.00
Other Material Needs 0.00
Total Primary Expenditures $ 14,376.61
18.059.52
$
$
0.00
$
290.00
$
18.349.52
$
15,974.00
$
0.00
$
15,974.00
Secondar}': Women Infants Total
Counseling 0.00
Training 0.00
Advertising 0.00
Adoption 0.00
Total Secondary Expenditures $ 0.00
We certify that all recipient agencies and the County have complied with Florida Statutes, 320.08056 and
320.08058(30).
(~roved as to to,", & legal suft1clency
\sI7 Colleen Greene,
Assistant County Attorney
Chair, Board of County Commissioners
Revised January 2010
Date
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