Agenda 05/25/2010 Item #10AAgenda Item No. 10A
May 25,2010
Page 1 of 17
EXECUTIVE SUMMARY
Recommendation to approve the combination of the Annual Update and Inventory Report
(AUIR) and the Capital Improvements Element (CIE) annual amendment of the Growth
Management Plan (GMP).
OBJECTIVE:
To request approval from the BCC in regard to the proposed combination of the AUIR and the
CIE amendment into one process. The proposal would condense a continuous twelve month
process to a standalone eight month process, resulting in the elimination of inconsistencies
between the two documents; reduction in duplicative staff preparation and analysis, as well as
advisory board and BCC time allocations.
CONSIDERATIONS:
Section 163.3177 (3), Florida statues requires that Collier County amend its CIE annually to
ensure the availability of public facilities and the adequacy of those facilities including
acceptable levels of service. Chapter 6.02.02 of the Collier County Land Development Code
requires the County Manager or designee to complete an annual update and inventory report
(AUIR) on public facilities, which includes an analysis of the existing conditions of all capital
potable water, capital sanitary sewer, capital solid waste, capital drainage, capital park, and
capital road public facilities; summarize the available capacity of these capital improvements
(public facilities) based on their LOS; forecast the capacity of existing and planned public
facilities identified in the 5 year capital improvement schedule for each of the 5 succeeding
years, and 10 succeeding years for solid waste landfill capacity; and identify new projects
needed to maintain or restore adopted LOS.
Currently, the CIE and the AUIR are separate processes, but concentrate upon the same
subject matter, the schedule of capital improvements for the County. The AUIR is initiated in
March with the distribution of the population projections from the University of Florida Bureau of
Economic and Business Research (BEBR) and concludes in November with the BCC special
meeting adoption, an eight month process. The CIE is initiated in December with the
distribution of updated impact fee and revenue projections from the Collier County Office of
Management and Budget and concludes in March with the BCC adoption hearing, a four month
process. There are a number of negative ramifications associated with the separate timing of
these two capital improvement processes:
1. Section 162.3177 Florida Statutes requires that the County adopt the annual CIE
amendment by December 1st
2. Inconsistency between the financial basis of the two processes and the corresponding
inconsistency between the projects contained within each.
3. The CIE is adopted with 10 month old population projections and 10 month old
seasonally adjusted transportation factors.
The proposed combination of the two processes, with completion in December will allow for:
1. CIE amendment in compliance with the Florida Statutes December 1st adoption
requirement.
Page 1 of 1
Agenda Item No.1 OA
May 25, 2010
Page 2 of 17
2. A decision making process for capital improvements based upon the same financial
basis.
3. One document to the CCPC and the BCC.
4. Elimination of data changes and revenue projections inconsistencies between the AUIR
and the CIE processes.
5. Fewer CCPC and BCC meetings related to capital improvement programming.
6. An eight month, rather than a continuous 12 month capital improvement cycle.
7. Eliminates redundant preparation process across the County organization.
FISCAL IMPACT:
The elimination of the stand alone AUIR and CIE process and the corresponding reduction in
estimated staff preparation hours within each participating division/department will save
approximately $23,700 in staff time, as well as the advertising cost of each meeting.
Additionally, the removal of one set of CCPC and BCC meetings would further reduce support
staff and board room hours for all participating entities.
LEGAL CONSIDERATIONS:
This Executive Summary has been reviewed and approved by the Office of the County Attorney.
-(HFAC)
COLLIER COUNTY PLANNING COMMISSION (CCPC) RECOMMENDATION:
The CCPC reviewed the AUIR/CIE combination initiative at their May 6, 2010, public hearing
and motioned unanimously (6 to 0) to the BCC a recommendation of approval of the overlapped
AUIR/ClE proposal.
STAFF RECOMMENDATION:
Recommendation to authorize the County Manager or his designee to initiate the steps to
combine the AUIR and the CIE within one process to be initiated in March and completed in
December of each calendar year. It should be noted that based upon the BCC's direction upon
this item, that the current year, 2010 would initiate the combined or overlapped CIE/AUIR
process.
PREPARED BY:
Mike Bosi, AICP, Comprehensive Planning Manager
Collier County Engineering, Environmental, Comprehensive Planning and Zoning Services
Department
Attachments: 1) ClE/AUIR combination PowerPoint 2) CIE/AUIR PMP
Page 2 of2
,---
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 10A
May 25, 2010
Page 3 of 17
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
10A
Recommendation to approve the combination of the Annual Update and Inventory Report
(AUIR) and the Capital Improvements Element (CIE) annual amendment of the Growth
Management Plan (GMP). (Mike Bosi, AICP, Comprehensive Planning Manager, Growth
Management Division)
5/25/2010900:00 AM
Date
Prepared By
Mike Basi, AICP
Community Development &
Environmental Services
Manager ~ Planning
Comprehensive Planning
4/12/20103:49:56 PM
Approved By
Date
Judy Puig
Community Development &
Environmental Services
Operations Analyst
Community Development &
Environmental Services
4/23/20103:41 PM
Approved By
Date
r-
William D. Lorenz, Jr., P.E.
Community Development &
Environmental Services
Director - COES Engineering Services
Engineering & Environmental Services
4/23/20104:45 PM
Approved By
Date
Jeff Klatzkow
County Attorney
4/28/20102:33 PM
Date
Approved By
Nick Casalanguida
Transportation Division
Director - Transportation Planning
Transportation Planning
4/29/20104:51 PM
Date
Approved By
Heidi F. Ashton
County Attorney
Section Chief/Land Use-Transportation
County Attorney
5/12/20109:30 AM
Date
Approved By
OMS Coordinator
County Manager's Office
Office of Management & Budget
5/12/201010:10 AM
Date
Approved By
Leo E. Ochs, Jr.
r-- County Managers Office
County Manager
County Managers Office
5/18/20101:35 PM
-
ro
u
e-
o.
~
,Vl
>-
ro
-C
~
Vl
Vl
(]J
U
o
'-
a...
,o2l
0.. oC: '" ~ "'-.....
0..... OJ'.... c: ~
Qj ~ ~ , .0 Vl
:> --;::: ..... ~ .;:l OJ
OJ ,.J U w, u :>
. 0 ~ a 1) .~'QJ
o..s~8~
..... 0.. 0:::
-c
OJ
C
.-
..c
E
o
u
V)
V)
OJ
u
o
!....
CL
Vl
(])
b.O
ro
~
c
ro
>
-C
<(
~ ](:1~
-1-1 ro 0 (:1
.!9 0=::; ...... ro
QJ _ en~ en (:1 en
~ :::hEu ~o [j
15 << (:1 en ~..g u
u ~ 0 (:1 ~ IIJ 0
~ U 0 .;::; c ~
~ QJ...... j:::; j:::; ~
~ ~ ~ t ...... ~
-1-1 ;> .::: QJ OJ c.8 ~
QJ -1-1 .....-I .......... -1-1
...0 QJ ~ ~ "'0 . S 0(:1
~ ...0 ~ a (:1 "'0
c.8 en ...... ro ~ S "'0
.....-I -1-1 >-. ~ QJ
en ro en~ QJ ro + ~
~ U Tj ~ ~ S en ~.S
~ u ~ ~"'O ..o.~ (:1 ~
u ~ ~ ~ (:1 ~.....-I ro ~
~ ...... ro ro ~
dj "'0 e.c S ro en -1-1 (:1 -1-1 en
bO (:1 o~dj bO en ro ~ ro
"'0 ro -1-1 QJ bO (:1 en 4-. QJ ~
;::l U QJ QJ "'0 ...... QJu 0 ~ __
...0 ~ -1-1 ~;::l -1-1 -1-1 .....
"'0 U ~ c.8 ...0 ~ ..g s ~ ~
(:1 U ~ QJ '" C QJ...... en N
ro 0 ;::la;~ j:::; ~~ [j.....
~bO~ ~~u~tj]a~E
u . s (:1 . S "'0 0=::;'" 1= ~ ro QJ ~ "'0
--~ QJ ~ (:1 - -1-1 '" en ~ QJ
~ ~ S QJ ro~= ~ ~ ~~ dj
~~;::l ~en.......ro~ ~~ ~o..
~ ~ U -1-10 ~ (:1 (:1 U -1-1 ro 0 C
....... ~ 0 U I'll I'll U (:1- C ~
en.9 "'0 (:1 >-. a; a; ~ QJ ~ ~ 0
~. ~ ~ [j u ~ ~ ~ U;::l t'- U
...... U Z 0 ~ -1-1 -1-1 ;> (:1 "'0 I ~
<~ 0 QO~~ & 8 ~ \0 0
.
III II
. .
. .
U')
c
o
e_
.......,
e_
C
tlO
o
u
OJ
0::
rJj
~
~
.~
~
'""CJ
rJj
rJj
aJ
U
o
~
~
8
V'J
!::
o
......
..j...l
U
QJ
.........
o
~
0..
~
~
~
~
~
QJ
~~
QJ'"O
........ QJ
..o..j...l
ro V'J
:-;:::: ;:j
ro .........
>'"0
ro ro
'-''"0
~ ~
.9 ~
..j...l ro
U QJ
.~ ~
O...r::=
~ U
o..ro
QJ QJ
~b
..j...l QJ
~ !::
o..;:j
c-.,
~....,,-..... . S t::::
...... :-;:::: ......
o ~ ........t rI..
...... 0.. \J ,,~
..j...l,......-ol !:: 0.0 ---
.r9 ~ ro !:: ~
~ ~ QJ...... 0..
0..0 U ~ .QJ
0.. QJ .> QJ U
V'J........ ~...r::= QJ
!::..o QJ..j...l ~
~..!S V'J QJ ~
..j...l...... ..j...l 0.0 \\J
8~~~t
~'-'l---l"Oro
---
~
~
'-'
---
~ V'J
ro ~
QJ 0
~ ..j...l
U
~ ~
ro '"0
QJ QJ
4-; ..j...l
o V'J
........ ;:j
.~ ..........
~ '"0
~~
........
QJ ro
........ !::
..0 0
..!S V'J
...... ro
ro QJ
~ V'J
'-'
.. .
en
........
t"j
.,..;
~
iJ)
-!-l
S ~
en
""C:j en
~ ~
iJ) t"j 0
r::j en ~
l:; . ,..; 0..
,-...,..; en
~ -!-l :>-- ~
rtl b,O........ -
QJ ~ t"j u
.........,..; ~
-c ~ t"j ""C:j
'J) t"j 4-; ~
~ iJ) 0 t"j
;::J ~ ~ ~
O""C:jO-
...c:: ~..o ~
:"t't"j~<
t"o..t"j~
-::t-~0..iJ)
'-" 0.. iJ) iJ)
;0 b,O ~ .c
Q,) . S ~ ....oiJ)
:> -!-l t"j
rtl~""C:j~'"'C:l
'J) r::j ~ ~ Q,)
Q) .~ l:; ;::l 0 ~
~ ~ ""C:j f ..0 U
E cS~~~ ~~
~: ..0'.
I)
V)
b.O
C
--
>
ro
V)
'J)
~
o
.~
~
u
~
~
0\0
~
c-l-l
o~
'.jj 'i:l
ro ::l
-1-1..0
8 ~ ~ '"'C:l
0.."- en Q,)
en ~ (Jj '"'C:l
c ::l ;... '"'C:l
~ S~ rtl
-1-1....... 0
..- '7 If'\ QJ
en N v.l- ;::J
;... -- -1-1 -
::l en ro rtl
O(Jjen :>
....c:~ ~ 0
as -1-1 0 ~
__ ~....c: '"'C:l
gfSit ~
...... .......3 rtl
c ~ u
@ (i;'(i;' ..9
........;...;...-
o..::l::l rtl
I"'IS 0 QJ
6....c:~
o ~;r ~
u ---- .......
~ u C ~
(i;' (Jj ...... -
;... .... a IV
::l'i:l U
.a ~ ] @~ ~
o 0... oenV)~
(Jj 0... O-i 0 ~ ~ -
0.. O\~~~Q..8
~ :x: ~ en o..U '>wi
'--- ......... O-i . ~ ..-::..-:: ~
....... ~ .....enen-
ro U ......... ~ ...... ;...;... IV
'i:l O-i Q ~ ::a ::l ::l ~
.....U .....~::Joo 0
~ ....c:....c: 0
· U · C/) · ['-..
. rA.
. N
~
..-
en
;...
::l
o
....c:
o
'7
--
I)
Agenda Item No.1 OA
PROJECT MANAGEMENT PLAN May 25, 2010
Page 10 of 17
2010 ANNUAL UPDATE & INVENTORY REPORT! CAPITAL IMPROVMENT
ELEMENT AMENDMENT
1. PROJECT SPECIFICS:
Project Title: 2010 Annual Update Inventory Report (AUIR)/Capital Improvement
Element (CIE) amendment on Public Facilities
Number: N/A
County Staff Project Manager: Mike Bosi, AICP, Comprehensive Planning Manager,
Comprehensive Planning Department; Assistant County Staff Project Manager,
Corby Schmidt, Principal Planner
Funding Source: Cost Center I I 1-1383 I 7
Commissioner District and Number(s): Countywide
2. PROJECT SCOPE of WORK:
A. Concise Project Description: The AUIR is a technical staff analysis and report
to the Collier County Board of Commissioners (BCC) on the available and
projected future inventory of both Category "A" and Category "B" capital public
facilities. Category "A" facilities are subject to concurrency regulations and
comprise the Capital Improvement Element (CIE) of the Growth Management
Plan (GMP). Category "B" facilities (non-concurrency) are funded with impact
fees and are not subject to concurrency management scrutiny. The process are
being combined to eliminate financial discrepancies between the two docurnents
and bring the capital improvement programming of the County in better
synchronization with the County's budget process.
B. Location of Work: Community Developrnent and Environmental Services
Division (CIE/AUIR/LDC); Transportation Services Division
(Roads/Transit/Drainage); Public Utilities Division (Water/Sewer/Solid
Waste); Public Services Division (Parks/Libraries); Management Offices (EMS);
Jail and Law Enforcement (Sheriff); Dependent Fire Districts (Isle of Capri Fire
and Rescue District and Ochopee Fire Control District), Administrative Services
(Public Buildings) and Collier County School Board (Schools).
C. Customer: Board of County Commissioners (BCC)
D. Project Background. The Florida Growth Management Act of 1985 required
Collier County to adopt levels of service standards (LOSS) for key capital
facilities and infrastructure (Category "A") necessary to support future
development. The Category "A" facilities include: roads, storm water drainage,
potable water, sewer, solid waste, public schools and parks. The county adopted
land development regulations to ensure that the adopted LOSS for each facility
was available concurrently with the approval of final local development orders
(SDPs, plats and building permits). The county adopted the Adequate Public
Facilities Ordinance (.4.PFO) in March 1990, which has been codified into the
1
Agenda Item No. 10A
PROJECT MANAGEMENT PLAN May 25, 2010
Page 11 of 17
2010 ANNUAL UPDATE & INVENTORY REPORTI CAPITAL IMPROVMENT
ELEMENT AMENDMENT
Land Development Code (LDC). The LDC provides for both a public facility
monitoring and a regulatory program to ensure concurrency of Category "A"
facility services at the adopted LOSS at the issuance of final local development
orders. Sections 163.31 777(3)(a) and (b) and 163.3184 (l5)(a), Florida Statutes
and Rule 9J-ll.006, Florida Administrative Code, requires that Collier County
armually update the Capital Improvement Element (CIE) of the Growth
Management Plan (GMP) through submittal to the Department of Community
Affairs, the formal updating of concurrency management system. Maintenance
of LOSS on Category "B" facilities is advisory to, but not binding on, the BCC,
with the exception that the LOSS provided by Category "B" facilities can not fall
below the level established within their respective Impact Fee Ordinances, The
monitoring program, the AUIR and the CIE:
I. Summarizes the available inventories of both Category "A" and
Category "B" facilities.
2. Identifies new capital projects for addition to the adopted Schedule of
Capital Improvements needed to rnaintain LOSS.
3. Provides capital project and adjustments to LOSS alternatives when/if
practical
4. Presents the annual population projections per the adopted
methodology.
5. Outlines revenue enhancement options,
6. Denotes regulatory timing for concurrency determination for each
Category "A" facility, which is currently the armual determination of
concurrency (except for roads). The AUIR provides the armual audit
and update of capacity balances in the Transportation Concurrency
Management System.
3. QUALITY and CUSTOMER EXPECTATIONS:
In 2003, the BCC adopted a real-time "checkbook concurrency" system for roadways.
This system examines the total trip capacity available for new development and includes
provisions relative to vested traffic. As part of the process of establishing the checkbook
concurrency system, the county has also adopted amendments to the Transportation
Element, Future Land Use Element and Capital Improvement Element that establish two
Transportation Concurrency Management Areas (TCMAs) and a Transportation
Concurrency Exception Area (TCEA). The AUIR is relied upon to provide the BCC
with an accurate point in time portrayal of the status of facilities inventories (current and
projected), revenues and LOSS maintenance strategies. In the case of roads, the AUIR
will provide an audit of the ledger balance of trips within the TCMAs and TCEA and for
each road segment outside of the TCMAs and TCEA for operation of the Transportation
Concurrency Management System during the calendar year following the AUIR. 2010
will be the second year in which school concurrency will be evaluated for all local
development orders with the adoption of the Public Schools Facilities Element within
2
Agenda Item No.1 OA
PROJECT MANAGEMENT PLAN May 25,2010
Page 12 of 17
2010 ANNUAL UPDATE & INVENTORY REPORTI CAPITAL IMPROVMENT
ELEMENT AMENDMENT
the OMP in 2008. The concurrency management systems ofthe County are formalized
within the CIE of the OMP. In addition to the updating of the checkbook for the
transportation concurrency and the newly implemented school concurrency, the AUIR
serves as a safeguard for the Category "B" facilities in that their LOSS do not fall below
the established level within their respective impact fee studies. Like the 2009 AUIR, this
year's process will include a number of additional steps based upon specific
recommendation from the PC/CCPC/BCC to continue reviewing the current adopted
LOSS contained within the AUIR measured against the dernand numbers experienced
by each AUIR Division/Department.
4. ACOUlSITION:
A. Strategy: Distribution of the Comprehensive PI arming Department's official
armual population projections on June I, 2010 will occur in conjunction with
impact fee and debt service projects provided by the OMS. After distribution,
Comprehensive Planning staff will coordinate and assist the departments in
preparation of each respective component of the AUIRJCIE for a scheduled
August 20, 2010, briefing with the County Manager. Based on modification and
direction from the County Manger, the AUIR/CIE will then be delivered to the
Collier County Planning Commission (CCPC) and the Productivity Comrnittee
(PC) on September 6, 2010 for their scheduled Special Meeting! Adoption
Hearing September 20, and 24, 20]0. The CCPC and PC will make
recommendations to the Board of County Commissioners for its November 15,
20]0, AUIR Special Meeting/Adoption Hearing.
B. Type of Contract if Outsourced: County staff
C. Estimated Contract Amount: Current staffing and appropriations
D. Period of Performance: 283 business days
5. PROJECT TIME:
A. Project Scheduled Start Date: April I, 2010 (distribution of BEBR population
within existing Traffic Analysis Zones, T AZs)
B. Actual Start Date: On schedule
C. Project Scheduled Completion Date: December 4,2010
D. Current Scheduled Completion Date: December 4,2010
E. Current Schedule and Project Status: On schedule
3
Agenda Item No.1 OA
PROJECT MANAGEMENT PLAN May 25,2010
Page 13 of 17
2010 ANNUAL UPDATE & INVENTORY REPORTI CAPITAL IMPROVMENT
ELEMENT AMENDMENT
6. TASKS and STATUS:
A. COMPREHENSIVE PLANNING STAFF PARTICIPATION IN THE
SCHOOL BOARD STAFF PREPERATION OF THE REVISED SCHOOLS
CAPITAL IMPROVEMENT ELEMENT
Target Date: February 15
Status: Complete
B. RECIEPT OF BEBR POPULATION PROJECTIONS BY
COMPREHENSIVE PLANNING AND DISTRIBUTION OF POPULATION
TO INDIVIDUAL TAZS AND PLANNING COMMUNITIES
Target Date April 1
Status: Complete
C. FINALIZE POPULATION PROJECTIONS AND IMPACT FEE AND DEBT
SERVICE PROJECTIONS
Target Date: May 15
Status: On schedule
D. AUIRICIE PREPARATION WITH MEMORANDUM & ATTACHMENTS
(TO THE DIVISIONSffiEPARTMENTS WITH INSTRUCTIONS)
Target Date: June 1
Status: On schedule
E. COMPREHENSIVE PLANNING AUlRlCIE TEAM MEETING WITH
INDIVIDUAL DEP ARTMENTSffiIVISIONS
Target Date: June 1-15
Status: On schedule
F. DEADLINE FOR SUBMITTAL OF DRAFT AUlRlCIE CAPITAL
IMPROVEMENT PLAN
Target Date: July 16
Status: On Schedule
G. SIGN-OFF FROM ALL DIVISIONSffiEPARTENTS & AUlRlCIE
ASSEMBLY AND CONSOLIDA TION BY COMPREHENSIVE
PLANNING
Target Date: July 30
Status: On Schedule
H. AUlRlCIE BOOKS TO AUlRlCIE TEAM
Target Date: August 13
Status: On Schedule
I. REVIEW OF THE 2010 AUlRlCIE WITH DIVISION
ADMINISTRATORS AND THE COUNTY MANAGER
Target Date: August 20, 2010
Status: On Schedule
4
Agenda Item No.1 OA
PROJECT MANAGEMENT PLAN May 25,2010
Page 140117
2010 ANNUAL UPDATE & INVENTORY REPORT! CAPITAL IMPROVMENT
ELEMENT AMENDMENT
Policy I~sue: Staff to request direction from the County Manager as a result of
this meeting regarding policy issues and related discussion points for
preparation of the annual update and amendment to the ClE.
I. 2010 JOINT COLLIER COUNTY PLANNING COMMISSION AND
PRODUCTIVITY COMMITTEE SPECIAL WORKSHOP/ADPOTION
HEARING
Target Date: September 20 and 24, 2010
Status: On Schedule
2010 CCPC CONSENT AGENDA
Target Date: October 21,2010
J. 2010 BCC AUlR/CIE SPECIAL WORKSHOP/ADOPTION HEARING
Target Date: November 15, 2010.
Status: On Schedule
K. COMPREHENSIVE PLANNING DEPARTMENT PREPARATION OF
FINAL REVISED AUlR/CIE INCORPORATING BCC POLICY
DIRECTIVES AND CHANGES AND TRANSMIT ALL TO DCA.
Target Date: December 4,2010
Status: On Schedule
7. PROJECT COSTS:
A. Fund Types: General Fund, MSTD General Fund, Utilities Operations &
Administration, Transportation Operations & Administration and Emergency
Management Services.
B. Budget: There are no appropnatlOns or contracts specific to the AUIR/CIE
process. Divisional/Departrnental budgets shall absorb the costs of the facilities
through the approved annual budgets and related cost centers.
8. PROJECT DELIVERY TEAM:
Leo Ochs, County Manager
Michael Sheffield, Assistant to the County Manager
Winona Stone, Assistant to the County Manager
Judi Bodine, Executive Secretary to the County Manager
John Yonkosky, Budget Director
Susan Usher, Budget Analyst
JeffKlatzkow, County Attorney
Heidi Aston-Cico Assistant County Attorney
Nick Casalanguida, CD&ES Interirn Administrator
Amy Patterson, Impact Fee/EDC Manager
Mike Bosi, (Coordinator) Cornprehensive Planning Manager
Beth Yang, CDES Operations
David Weeks, Growth Management Plan Manager
5
Agenda Item No. 10A
PROJECT MANAGEMENT PLAN May 25, 2010
Page 15 of 17
2010 ANNUAL UPDATE & INVENTORY REPORTI CAPITAL IMPROVMENT
ELEMENT AMENDMENT
Michelle Mosca, Comprehensive Planning, Principal Planner
Corby Schmidt, Comprehensive Planning, Principal Planner
Norman Feder, Transportation Division Administrator
Brian Hancock, Transportation Division, Operations Support Manager
Michael Greene, Transportation Division, Planning Manager
Jay Ahmad, Transportation Division, ECM Director
Jerry Kurtz, Transportation Division, Storm Water Director
Phil Tindall, Transportation Division, MPO Director
Jim DeLony, Public Utilities Administrator, PUED Director
Tom Wides, Director, Public Utilities Operations Department
Paul Mattausch, Director, Water Department
Dr. George Yilmaz, Director, Wastewater Department
Dan Rodriguez, Solid Waste Director
Kevin Dugan, Compliance Manager, Solid Waste
Phil Gramatges, Interim Director, Planning & Project Management Department
Nathan Beals, Project Manager, Planning & Project Management Department
Marla Ramsey, Public Services Administrator/Parks & Recreation
Barry Williams, Director, Parks & Recreation
Sidney Kittila, Operations Analyst, Parks & Recreation
Dan Summers, EOC Director
Len Price, Administrative Services Administrator
Amy Taylor, Collier County School District, Principal Planner
Skip Camp, Facilities Management Director
Hank Jones, Facilities Management, Principal Project Manager
Chief Emilio Rodriguez, Isle of Capri Fire and Rescue Dept.
ChiefMcLaughin, Ochopee Fire Control District
Jeff Page, Emergency Medical Services Director
Deborah Chester, Sheriffs Department
Kevin Rambosk, Sheriff
Greg Smith, Chief, Sheriffs Department
Jean Myers, Finance Division, Budget Manager, Sheriffs Department
Marilyn Matthes, Library Director
9. PROJECT COMMUNICATIONS:
A. Project Initiation - Memoranda to respective directors and administrators with
guidance and source reference document sets - June 1, 2010.
B. Preparation in Process - Follow-up - Comprehensive Planning staff meets with
individual facility managers as needed. The Project Delivery Team will coordinate
departmental responses and administrator briefings - June 1 through July 30,2010.
C. AUIRJCIE Assembly and Consolidation - Comprehensive Planning staff assesses
AUIR/CIE submittals and meets with Project Delivery Team and designated project
staff - August 1 through August 10, 2010.
6
Agenda Item No. 10A
PROJECT MANAGEMENT PLAN May 25,2010
Page 16 of 17
2010 ANNUAL UPDATE & INVENTORY REPORT! CAPITAL IMPROVMENT
ELEMENT AMENDMENT
D. Project Delivery Team/County Manager Pre-workshop Briefing - Presentation
of AUIR/CIE to County Manager - August 20, 2010.
E. Delivery of AUIRJCIE Notebooks to CCPC and PC - September 13, 2010.
F. AUlRJCIE CCPC/PC Special Meeting/Adoption Hearing Advertising - Notice to
the public (paid advertisement) of the September 20 and 24, 2010, CCPC and PC
AUIR special meeting/adoption hearing appears in the NDN on September 6, 2010.
G. AUlRJCIE CCPC/PC Special Meeting/Adoption Hearing - The CCPC/PC
provide recommendations to the BCC on the AUIR/CIE decision points. September
20 and 24, 2010.
H. CCPC Regular Hearing- Consent Agenda review- October 21,2010.
I. AUIRJCIE BCC Special Meeting/Adoption Hearing Advertising - Notice to the
public (paid advertisement) of the November 15, 2010, special meeting appears in
the NDN on October 29, 2010.
J. AUlRJCIE BCC Special Meeting - The BCC provides policy direction to the
County Manager on the AUIR/CIE decision points. As directed, staff modifies the
CIE submittal package before transmittal to DCA- November 152010.
K. Comprehensive Planning Department Preparation of Final Revised AUIRJCIE
incorporating BCC policy directives and changes within adoption transmittal
package to the Department of Community Affairs (DCA) - December 4, 2010.
10. RISK MANAGEMENT:
A. Project Scope Management - The AUIR/CIE projects are well defined and
concise in the objective to provide a summary on policy decision points for
public facilities to the BCC, but specific recommendations from the Planning
Commission and the Productivity Committee relating to the proposed capital
improvements and projected available revenue sources cannot be determined at
this time. Risk is high.
B. Quality and Customer/Staff/BCC Expectations - The AUIR/CIE is the
recognized annual litmus test of the county's ability to provide public facilities in
a timely manner and account for impacts on new development approvals.
Inventories, costs, revenues, projections and regulatory recommendations must
be reliable for the planning horizon, which varies per facility from 5 to 10 years.
The Capital Improvement Element is the formal establishment for concurrency
7
Agenda Item NO.1 OA
PROJECT MANAGEMENT PLAN May 25.2010
Page 17 of 17
2010 ANNUAL UPDATE & INVENTORY REPORTI CAPITAL IMPROVMENT
ELEMENT AMENDMENT
management for the County, which takes the work of the AUIR and formalizes
the Category "A" facilities and the planned improvements. Risk is high.
C. Project Acquisition Management - The staff and resources are internal and
covered by current appropriations. Risk is moderate.
D. Project Time Management - The preparation, data collection and analysis
window is very tif!ht from project initiation to the BCC workshop. The Project
Delivery Team is experienced in the AUIR/CIE process, but as noted there is a
high degree of uncertainty related to potential changes to the process related to
the CCPC and PC recommendations upon modification to individual components
of the AUIR/CIE, as well as modification to the overall process and with the
combination of the AUIR and CIE processes, the allowance for mistakes is
further constrained. Risk is medium to high.
E. Project Cost Management - There are no contracts for outside services. Risk is
low.
F. Project Delivery Team - Experienced and professional staff with proven
reliability. Risk is medium.
G. Project Communications Communication and public notification
institutionalized within the County Manager's office. Risk is low.
8