Agenda 04/27/2010 Item #16J 4
Agenda Item No. 16J4
April 27, 2010
Page 1 of 3
Request that the Board of County Commissioners accepts the ranking of firms for RFP #
09-5270 "Annual Audit Services" and authorizes contract negotiations in accordance
with statute.
EXECUTIVE SUMMARY
OBJECTIVE: For the Board of County Commissioners (Board) to accept the Auditing Services
Selection Committee's (Committee) ranking of firms and to authorize Purchasing and a
Committee designee to conduct contract negotiations on its behalf, in accordance with statute.
CONSIDERATIONS: Section 218.391, Florida Statutes, establishes required procedures for
the selection of an auditor to perform the annual financial audits required by Section 218.39,
Florida Statutes,
Pursuant to statutory procedures, an audit committee's tasks include:
· Establishing factors to use for the evaluation of audit services to be provided by a
certified public accounting firm duly licensed and qualified to conduct audits according to
Florida Board of Accountancy standards;
· Evaluating proposals provided by qualified firms; and,
· Ranking and recommending in order of preference no fewer than three firms deemed to
be most qualified to perform the required services.
Section 218.392(4)(d) of the statute provides that the governing body may allow a designee to
conduct negotiations on its behalf.
Collier County Purchasing Department, along with the Committee, developed and released RFP
#09-5270 "Annual Audit Services." Email notification was sent to 333 financial and accounting
firms, 30 firms downloaded the solicitation documents, and seven firms submitted proposals to
the County. The Committee met to review and score qualified proposals and final presentations
were conducted by three (3) shortlisted firms. After review and discussion, the Auditing
Services Selection Committee has ranked the following firms in order of preference:
1. Ernst & Young
2. Cherry Bekaert & Holland
3. KPMG
Contracts of this nature would generally be subject to the Board's local vendor preference
policy. However, pursuant to Section XI(3) of that policy, Purchasing staff is recommending that
the Board waive the local preference requirement as there is not sufficient competition within the
local market to perform the required services.
FISCAL IMPACT: Funds of $468,190 remain in the FY2010 audit budget. Funds are budgeted
annually for audit services. The total fiscal impact will be determined by the negotiation
process.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action-SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this action.
RECOMMENDATION: The Board accepts the Auditing Services Selection Committee's ranking
of firms for RFP # 09-5270 "Annual Audit Services" and authorizes Purchasing and a Committee
designee to conduct contract negotiations on its behalf, in accordance with statutory
procedures, for subsequent Board approval.
PREPARED BY: The Clerk of the Circuit Court's Finance Department
Agenda Item No. 16J4
April 27, 2010
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16J4
Request that the Board of County Commissioners accepts the ranking of firms for RFP # 09-
5270 Annual Audit Services and authorizes contract negotiations in accordance with state
statute,
Meeting Date:
4/27/20109:00:00 AM
Prepared By
Crystal Kinzel
Director of Finance
Date
Clerk of Courts
Finance
4/7/201012:20:35 PM
Approved By
Scott R. Teach
Deputy County Attorney
County Attorney
Date
County Attorney
4/14/20105:01 PM
Approved By
Steve Carnell
Director - Purchasing/General Services
Date
Administrative Services
Division
Purchasing & General Services
4/14/20105:03 PM
Approved By
Joanne Markiewicz
Manager - Purchasing Acquisition
Date
Administrative Services
Division
Purchasing & General Services
4/15/20107:12 AM
Approved By
Lyn Wood
Administrative Services
Division
Contracts Specialist
Date
Purchasing & General Services
4/15/20108:06 AM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
4/17/20104:52 PM
.
Collier County Purchasing Department .
RFP #09.5270
"Annual Auditing Services"
Interview. Selection Committee Final Ranking
Agenda Item No. 16J4
April 27, 2010
Page 3 of 3
"
SELECTION COMMITTEE SHORTLlSTED RANKING FIRM
1st: Ernst and Young
2nd: Cherry Bekaert & Holland
3rd: KPMG
Purchasing AgentSignature: Joanne MarkieWi~\
Date 3/11/1 0
Vendor rankings are determined by adding the rankings of attending selection committee members, totaling those rankings, and averaging the total
ranking, Vendor final averages will then be ranked in ascending order (# 1 is best ranking),