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Agenda 04/27/2010 Item #16E 9 EXECUTIVE SUMMARY Agenda Item No. 16E9 April 27, 2010 Page 1 of 14 Recommendation to approve Change Order No.1 to purchase order 4500113459 under Contract Number 09-5121 with Aztek Communications for Oil Well Road fiber Construction in the amount of $104,306 OBJECTIVE: To increase the scope of PO 4500113459 under contract number 09- 5121 with Aztek Communications for the Oil Well Road Fiber Construction project. CONSIDERATIONS: On November 3, 2009 the Information Technology Department issued a work order under PO 4500113459 to Aztek Communications to relocate fiber on Oil Well Road under contract number 09-5121. This relocation is necessary because Oil Well Road is being widened and the fiber path needs to be moved into the new right of way. This segment of the County's fiber network is the only fiber path to provide internal network services in Immokalee. There are three changes being requested in Change Order #1. 1. After approval of the initial purchase order to relocate the fiber, staff determined that the segment of fiber associated with the intersection (turn lane) with Everglades Blvd was omitted from the original quote. This resulted in an increase to the initial PO of $71,400.74. 2. After approval of the intial purchase order, the Collier County School Board and US Metro Telecom joined the project. All three parties will relocate their respective fiber segments at the same time and share the cost of doing so. This resulted in a cost reduction of $52,237.50. 3. As part of the partnership with the School Board and US Metro Telecom, all parties agreed to relocate an adjacent network segment that will be part of the next phase of the road widening project. Doing so in partnership yields a cost savings of approximately 25 percent to the County. The cost of this change is $85,142.83. These changes are reflected in Change Order NO.1. FISCAL IMPACT: The fiscal impact of Change Order NO.1 is $104,306.07 and funding is available in Project No. 50028 - Installation of Conduit; general fund 301 Capital Improvements. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office and is legally sufficient for Board action. - CMG RECOMMENDATION: That the Board of County Commissioners approves Change Order NO.1 to PO 450013459 with Aztek Communications and authorizes the County Manager or his designee to execute the Change Order. Prepared by: E. Michael Berrios, Network Operations Manager, Information Technology Department Item Number: Item Summary: Meeting Date: Agenda Item No. 16E9 April 27, 2010 Page 2 of 14 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16E9 Recommendation to approve Change Order NO.1 to purchase order 4500113459 under Contract Number 09-5121 with Aztek Communications for Oil Well Road fiber Construction in the amount of $1 04,306. 4/27/20109:00:00 AM Approved By Lyn Wood Administrative Services Division Contracts Specialist Date Purchasing & General Services 41151201011:05 AM Approved By Colleen Greene County Attorney Assistant County Attorney Date County Attorney 411512010 11 :25 AM Approved By Steve Carnell Administrative Services Division Director - Purchasing/General Services Date Purchasing & General Services 4/151201011:54 AM Approved By Len Golden Price Administrative Services Division Administrator - Administrative Services Date Administrative Services Division 4/15120105:28 PM Approved By OMB Coordinator County Manager's Office Date Office of Management & Budget 4116/201010:45 AM Approved By Jeff Klatzkow County Attorney Date Approved By 4/16120104:35 PM Therese Stanley Office of Management & Budget Manager - Operations Support - Trans Date Office of Management & Budget 4120/20108:35 AM Approved By Leo E. Ochs, Jr. County Managers Office County Manager Date County Managers Office 4120120104:03 PM CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM Agenda Item No. 16E9 April 27, 2010 tI ~ Page3of14 PROJECT NAME: Oil Well Road Fiber Installation PROJECT MANAGER: Mike Berrios BID/RFP #: 09-5121 MOD #: 1- PO#4500113459 DEPARTMENT: Information Technology CONTRACTOR/FIRM NAME: Aztek Communications Technology Original Contract Amount: $ _198,058.84 (Starting Point) $ tllPc (Last Total Amount Approved by the BCC) Current BCC Approved Amount: Current Contract Amount: $_198,058.84 (Including All Changes Prior To This Modification) Change Amount: $_104,306.07 $_302,364.91 (Including This Change Order) Cumulative Dollar Value of Changes to $ .//1 ,I 3' ~ /. O,,-r this ContractlWork Order: __(,.'. ~ _ c.."~ " Revised ContractIWork Order Amount: Date of Last BCC Approval~ A. Agenda Item # . Percentage of the change over/under current contract amount .5 02 . 1 % Formula: (Revised Amount / Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: Mav 15. 2010 CURRENT: June 30. 2010 Describe the change(s): We added phase 3 of the Oil Well Road widening project so we don't have to move additional fiber on Oil Well when the construction in phase 3 takes place. We also added additional relocation on Everglades Blvd which is required as part of the construction project associated with Phase 4; an additional 3,000ft we were not aware of. Specify the reasons for the change(s) n 1. Planned or Elective X 2. Unforeseen Conditions C 3. Quantity Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The additional 3,OOOft on everglades must be relocated because it is in direct conflict with the new turn lanes installed on everglades blvd. This change was requested by: rlcontractor/Consultant rl Owner X Using Department r CDES r Design Professional rlRegulatory Agency (Specify) rOther (Specify) r Yes ~o CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: This form is to be signed and dated. APPROVED BY: ~ Project Manager REVIEWED BY: ~ 21J t'..L!~ Contrci~peci~list ' Date: /1 Ap.,/ 26/0 . Date: Lf -/'/-/0 Revised 11.19.2007 CHANGE ORDER Agenda Item No. 16E9 April 27, 2010 Page 4 of 14 CHANGE ORDER NO. CONTRACT NO. 09-5121 BeC Date: 1/27/2009 Agenda Item: 16B2 TO: Aztek Communications Technology 4730 Enterprise Ave Naples, FL 34104 DATE: 4/12/10 PROJECT NAME: Oil Well Road Fiber Installation Purchase Order NO.: 4500113459 Under our AGREEMENT dated February 28, 2010 You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement See attached Exhibit. A" FOR THE Additive Sum of: One hundred and four thousand three hundred and six and seven cents. ($104,306.07). Original Agreement Amount $198,058.84 Sum of Previous Changes This Change Order Add $85,142.83-Phase 3 $71,400.74-Phase 4 Associated Changes Subtract $52,237.50-deduct from original amount $ 104,306.07 Present Agreement Amount $302.364.91 The time for completion shall be increased by 60 calendar days due to this Change Order. The substantial completion date is May 15, 2010 and the final completion date is June 30, 2010. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final setUement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: .2010 CONTRACTOR: Aztek Communications Br.lM/-~-4- Mike Leed OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA BY:~ Mike Berrios, Project Manager By: Bar Change Order # 1 Oil Well Road Fiber Installation Work OrderlPurchase Order 4500113459 April 27, 2010 Page 5 of 14 I A'ITEST: Dwight E. Brock, Clerk of Courts BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Dated: (SEAL) By: Pred W. Coyle; Chairman Approved 8S to form and legal sufficiency: @;,t~tCounty AI"""'" Print Name Change Order #1 Oil Well Road Fiber Installation 2 Work Order/Purchase Order 4500113459 Agenda Item No. 16E9 April 27, 2010 Page 6 of 14 . Collier County IT Department PROPOSED PROJECT: Oil Well Road Conduit and Fiber for Phase 4 Reduced Pricing Presented by Tim Beckman, RCDD tbeckman@aztek-naples.com 4730 Enterprise Ave. · Suite 308 · Naples, FL · 34104 Phone: 239-659-0017 · Fax: 239-659-0018 FEBRUARY2B,2010 ~~-. Agenda Item No. 16E9 April 27, 2010 Page 7 of 14 CCIT 011 Well ReI. - Phase 4 SCOPE OF SERVICES OIL WELL RD. - CONDUIT AND FIBER (pHASE 4) REDUCED PRICING We are pleased to submit the following quotation for the project requirements to install conduit and fiber cabling along the south side of Oil Well Road from Oil Well Grade Rd. to Camp Keais in conjunction with Phase 4 of the road widening project. This pricing reflects the cost savings of installing the conduit along with CCPS and US Metro. Aztek Communication Technologies shall furnish Labor and Material for this project. The Scope of Work will consist of the following: PRICING: Conduit Installation (F &:1 viti Directional Bore) SDR-13.5 Conduit (2") -550 ft. @$6.13/ft. Conduit Installation (Fell via Trenching - >5,OOOft) SDR-13.5 Conduit (2") - 22,200 ft. @ $3.27/ft. Fiber Installation (one cable In conduit) 48-strand Fiber Cable - 24,200 ft. @ $1. 13/ft. Materials 48-strand Fiber Cable - 24,200 ft. @ $0.49/ft. Hand-holes - 28 @ $680,53/ea. Fiber Optk Mllrker Posts - 28 @ $24.50 TrllCer Line - 24,200 @ $0. 1 O/ft. Fiber SDlicine Fiber Spiking - 96-strands (48 x 2) @ $211ea. Fiber Spike CflSes - 2 @ $420.00/ea. OTDR Testine (48-strands ellCh direction) OTDR Testing-96-strands @$10/ea. Hourlv Senrices Permit tIIId DrtlWings - 40 hours @ $85/hr. As-buUt drllwings ad docrunentlltion - 15 hours @ $85/hr. $3,371.50 $72,594.00 $27,346.00 $11,858.00 $19,054.84 $686.00 $2,420.00 $2,016.00 $840.00 $960.00 $3,400.00 $1.275.00 (ToW) $145,821.34 Aztek Communication Technologies will perform the prescribed work as outlined in this document for a fixed price of $145,821.34 (One Hundred Forty-five Thousand, Eight Hundred Twenty-one dollars and lbirty-four cents). Confidential Page 2 4/1312010 ~a Agenda Item No. 16E9 April 27, 2010 Page 8 of 14 CCIT 011 Well Rd. - Phase 4 Again, thank you for the opportunity to service Collier Count IT on this project. Please let me know if you have any additional questions and/or requirements. Kind regards, .~ ---- - Tim Beckman, RCDD Confidential Page 3 4/1312010 ~~ Agenda Item No. 16E9 April 27, 2010 Page 9 of 14 CCIT 011 Well Rd. - Phase 4 SIGNATURE PAGE The undersigned authorized representative of Client agrees that the services described in this proposal accurately describe the scope of the work required and authorizes AZTEK to begin work under the terms and conditions described in this document. Please return signed acknowledgment copy promptly. Collier County IT Aztek Communication Technologies Authorized Client Representative Tim Beckman, RCDD President Title Title Date February 28. 2010 Date The services and pricing outlined in this proposal will expire sixty (60) days from the date of this proposal unless extended in writing by Aztek Communication Technologies. Any applicable Federal, state, and local taxes have been excluded from the charges quoted in this proposal. Please contact me if you have any questions. Thank: you, Tim Beckman, RCDD Aztek Communication Technologies 4730 Enterprise Ave. Suite #308 Naples, FL 34104 239-659-0017 OFFICE 239-659-0018 FAX 239-494-7411 CELL tbeckman@aztek-naples.com www.aztek-naples.com Confidential Page 4 4/1312010 ~a Agenda Item No. 16E9 April 27, 2010 Page 10 of 14 CCIT 011 Well Rd. - Phase 4 SCOPE OF SERVICES OIL WELL RD. - CONDUIT AND FIBER (pHASE 4) - CHANGE ORDER #1 REDUCED PRICING We are pleased to submit the following quotation for the Change Order requirements to extend the conduit and fiber cabling 3,000 ft. south on Everglades Blvd. from Oil Well Road, 3,000 ft. east on Oil Well Road from Everglades Blvd. and 3,000 ft. west on Everglades Blvd. from Oil Well Grade Rd. This pricing reflects a cost savings of installing the conduit along with CCPS and US Metro. Aztek Communication Technologies shall furnish Labor and Material for this project. The Scope of Work will consist of the following: PRICING: Conduit Insta1lation (F &1 via Directional Bore) SDR-1J.5 Conduit (2") -1,200 ft. @$6.13/ft. Conduit Installation (F&1 via Trenching - >5,000ft) SDR-13.5 Conduit (2") - 9,550 ft. @$3.27/ft. Fiber Installation (one cable in conduit) 'IB-strand Fiber Cable-15,800 ft. @$1.13/ft. Materials 48-strand Fiber Cable -15,800 ft. @ $0.49/ft. Hand-holes - 8 @ $680.53/ea. Fiber Optic Marker Posts - 8 @ $24.50 Tracer Line-15,8oo @ $0.10/ft. $7,356.00 $31,228.50 $17,854.00 $7,742.00 $5,444.24 $196.00 $1,580.00 (ToW) $71,400.74 Aztek Communication Technologies will perform the prescribed work as outlined in this docwnent for a fixed price of $71,400.74 (Seventy-one Thousand, Four Hundred dollars and Seventy-four cents). Again, thank you for the opportunity to service Collier Count IT on this project. Please let me know if you have any additional questions and/or requirements. Kind regards, .--.--. ~- -- Tim Beckman, RCDD Confidential Page 2 31212010 ~~a Agenda Item No. 16E9 April 27, 2010 Page 11 of 14 CCIT 0/1 Well Ref. - Phase 4 SIGNATURE PAGE The undersigned authorized representative of Client agrees that the services described in this proposal accurately describe the scope of the work required and authorizes AZTEK to begin work under the terms and conditions described in this document. Please return signed acknowledgment copy promptly. Collier County IT Aztek Communication Technologies Authorized Client Representative Tim Beckman, RCDD President Title Title .. February 28. 2010 Date Date The services and pricing outlined in this proposal will expire sixty (60) days from the date of this proposal unless extended in writing by Aztek Communication Technologies. Any applicable Federal, state, and local taxes have been excluded from the charges quoted in this proposal. Please contact me if you have any questions. Thank you, Tim Beckman, RCDD Aztek Communication Technologies 4730 Enterprise Ave. Suite #308 Naples, FL 34104 239-659-0017 OFFICE 239-659-0018 FAX 239-494-7411 CELL tbeckman@aztek-naples.com www.aztek-naples.com Confidential Page 3 31212010 Agenda Item No. 16E9 April 27, 2010 Page 12 of 14 REQUEST FOR PROPOSAL RESPONSE TO Collier County IT Department PROPOSED PROJECT: Oil Well Road Conduit and Fiber for Phase 3 (Joint Installation wI CCPS and US Metro) Presented by Tim Beckman, ReDD tbeckman@aztek-naples.com 4730 Enterprise Ave. · Suite 308 · Naples, FL · 34104 Phone: 239-659-0017 · Fax: 239-659-0018 FEBRUARY 28, 2010 ~~ Agenda Item No. 16E9 April 27, 2010 Page 13 of 14 CCIT 011 Well Rd. - Phase 3 SCOPE OF SERVICES On. WELL RD. - CONDUIT AND FIBER - PHASE 3 We are pleased to submit Optional Pricing to install conduit and fiber cabling along the entire south side of Oil Well Road from Everglades Blvd. to Oil Well Grade Rd. for the portion that was originally to remain on the north side. This pricing reflects the cost savings of installing the conduit along with CCPSand US Metro. Aztek Communication TechD.ologies shall furnish Labor and Material for this project. The Scope of Work will consist of the following: PRICING: (This reflects a reduced price to be installed wi CCPS and US Metro) Conduit InstaUation (F &1 via Trenching - >5,OOOft) SDR-13.5 Conduit (2") -15,250 ft. @ 53.27/ft. $49,867.50 Fiber Installation (one cllble in conduit) 48-strand Fiber Cable-16,000 ft. @ $1. 13/ft. 518,080.00 Materials 48-strand Fiber Cable-16,000 ft. @ $0.49/ft. Hand-holes - 11 @ 5680.53/ea. Fiber Optic Marker Posts - 11 @ 524.50 Tracer Line - 16,000 @ 50.1 o/ft. 57,840.00 $7,485.83 5269.50 $1.600.00 (Total) $85,142.83 Aztek Communication Technologies will perform the prescribed work as outlined in this document for a fixed price of $85,142.83 (Eighty-five Thousand, One Hundred Forty-two dollars and Eighty-three cents). Again, thank you for the opportunity to service Collier Count IT on this project. Please let me know if you have any additional questions and/or requirements. Kind regards, ~ w-- Tim Beckman, RCDD Confidential Page 2 3/212010 ~~a Agenda Item No. 16E9 April 27, 2010 Page 14 of 14 celT Oil Well Rd. - Phase 3 SIGNATURE PAGE The undersigned authorized representative of Client agrees that the services described in this proposal accurately describe the scope of the work required and authorizes AZTEK to begin work under the terms and conditions described in this document. Please return signed acknowledgment copy promptly. Collier County IT Aztek Communication Technologies Authorized Client Representative Tim Beckman, RCDD President Title Title February 28.2010 Date Date The services and pricing outlined in this proposal will expire sixty (60) days from the date of this proposal unless extended in writing by Aztek Communication Technologies. Any applicable Federal, state, and local taxes have been excluded from the charges quoted in this proposal. Please contact me if you have any questions. ThankY014 Tim Beckman, RCDD Aztek Communication Technologies 4730 Enterprise Ave. Suite #308 Naples, FL 34104 239-659-0017 OFFICE 239-659-0018 FAX 239-494-7411 CELL tbeckman@aztek-naples.com www.aztek-naples.com Confidential Page 3 3/2/2010