Agenda 04/27/2010 Item #16D 9
Agenda Item No. 1609
April 27, 2010
Page 1 of 12
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #07DB-3V-09-21-01-Z01 between the Florida Department
of Community Affairs and Collier County. This modification will update the current
project work schedules and extend the grant periods.
OBJECTIVE: To approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #07DB-3V-09-21-01-Z01 between the Florida Department of
Community Affairs and Collier County.
CONSIDERATIONS: On May 23, 2007, through Resolution No. 2007-144, the Board of
County Commissioners accepted a federally-funded supplemental disaster recovery subgrant
agreement with the DCA. Several hurricane hardening projects were established for funding
under the Agreement.
A modification is needed to update the current work schedules for each project and extend the
grant period. Each project is complete or substantially complete at this time. This extension will
facilitate expending and drawing down remaining funds, as well as account for the projected
number of beneficiaries for each project.
Project Budget Activity Completion
Date
Administration $70,196.00 Grant Administration 12/2010
#1 Timbers/Sanders $662,858.00 Hurricane Hardening 06/2009
#2 North Immokalee Housing $371,260.57 Infrastructure 10/2009
#3 Copeland Utilities $119,078.60 Copeland Utilities Generators 10/2009
#4 St. Matthew's House $290,246.36 Generators and Hardening 10/2009
#5 Immokalee Infill Housing $293,300.00 Replacement of 3 Homes 10/2009
#6 Single Family Rehabilitation $532,942.47 Countywide Rehabilitation 12/2010
SUMMARY OF PROJECTS AND ASSOCIATED COMPLETION DATES
As detailed in the table above, five of the six projects have been completed and closed. As such,
this item requests an extension to the Administration and Single Family Rehabilitation project
only. Current work schedules for all six projects funded under this Agreement are attached to
this item. This modification does not change the funding amounts under the agreement.
FISCAL IMPACT: This modification has zero impact on the approved budget for this grant and
projects. No general funds are associated with these projects.
GROWTH MANAGEMENT IMPACT: Implementation of DR! will help facilitate efforts to
meet the goals, objectives and policies set forth in the Housing Element of the Growth
Management Plan.
LEGAL CONSIDERA TIONS: The modification and contract amendments have been
reviewed and approved by the County Attorney's Office. They are legally sufficient for Board
action. - CMG
Agenda Item No. 1609
April 27, 2010
Page 2 of 12
RECOMMENDATION: To approve and authorize the Chairman to sign a modification to
Disaster Recovery Initiative Agreement #07DB-3V-09-21-01-Z01 between the Florida
Department of Community Affairs and Collier County.
PREPARED BY: Lisa Oien, Grant Coordinator, Housing and Human Services
Agenda Item No. 1609
April 27, 2010
Page 3 of 12
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1609
Meeting Date:
Recommendation to approve and authorize the Chairman to sign a modification to Disaster
Recovery Initiative Agreement #07DB-3V-09-21-01-Z01 between the Florida Department of
Community Affairs and Collier County. This modification will update the current project work
schedules and extend the grant periods.
4/27/20109:00:00 AM
Prepared By
Lisa Oien
Grants Support Specialist
Date
Public Services Division
Human Services
4/12/20102:49:21 PM
Approved By
Marcy Krumbine
Director - Housing & Human Services
Date
Public Services Division
Human Services
4/13/201010:46 AM
Approved By
Marlene J. Foord
Grant Development & Mgmt Coordinator
Date
Administrative Services
Division
Administrative Services Division
4/13/20103:43 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
4/14/20108:08 AM
Approved By
Colleen Greene
Assistant County Attorney
Date
County Attorney
County Attorney
4/14/20104:02 PM
Approved By
Marla Ramsey
Administrator - Public Services
Date
Public Services Division
Public Services Division
4/15/201010:45 AM
Approved By
Sherry Pryor
Office of Management &
Budget
Management/ Budget Analyst, Senior
Date
Office of Management & Budget
4/15/201012:20 PM
Approved By
Jeff Klatzkow
County Attorney
Date
4/16/20105:06 PM
Approved By
Leo E. Ochs, Jr.
County Manager
Date
County Managers Office
County Managers Office
4/17/20104:17 PM
Agenda Item No. 1609
April 27, 2010
Page 4 of 12
MODIFICATION NUMBER ~ TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department"), and Collier County ,
(the Recipient"), to modify DCA Contract Number 07DB-3V-09-21-01-Z01 , award
date June 20. 2007 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $ 2.339.882 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
o Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
X Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of December 19. 2010
X Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work sections of the
Agreement are hereby deleted and replaced by the revised Attachment A, the
Program Budget and Scope of Work, which are attached hereto and
incorporated herein by reference.
Agenda Item No. 1609
April 27, 2010
Page 5 of 12
Modification #-1-
DCA Contract Number: 07DB-3V-09-21-01-Z0l
Recipient: Collier County
Page 2
o Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Participating Party Agreement between the Recipient and the original
Participating Party.
o Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
o Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be perfonned at the level specified in the Agreement.
Agenda Item No. 16D9
April 27, 2010
Page 6 of 12
Modification # 7
DCA Contract Number: 07DB-3V-09.21.0t-lOI
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community Affairs
Recipient Name:
By:
Name: Fred W. Coyle
Title: Chairman, Board of
County Commissioners
By:
Name: Janice Browning
Title: Director, Division of Housing
and Community Development
Date:
Date:
Approved as to form
and legal sufficiency:
@,
Colleen Greene
Assistant County Attorney
Attest:
DWIGHT E. BROCK, Clerk
By:
,Deputy Clerk
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