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Agenda 04/27/2010 Item #16C 1 Agenda Item No. 16C 1 April 27, 2010 Page 1 of 8 EXECUTIVE SUMMARY Approve a work order to Douglas N. Higgins, Inc. in the amount of $245,840 for construction of the Master Pump Station (MPS) 104 Reclaimed Water Supply, Project 72549. OBJECTIVE: The public purpose is to provide a source of reclaimed water to be used to flush wastewater from the force mains connecting to MPS 104 when they are not being used to cany wastewater between the north and south wastewater systems. CONSIDERA TIONS: MPS 104 will be used to partially redirect flows between the north and south wastewater systems in the case of emergency or to facilitate plant or lift station maintenance or repairs. Following each use, the reclaimed water supply will be used to flush wastewater from MPS 104 and the force mains that connect to it. If wastewater is allowed to remain in the force mains between periods of use it will become septic and generate odor complaints. On June 24, 2008, Agenda Item 100; the Board of County Commissioners (Board) adopted the 2008 Wastewater Master Plan Update. The proposed scope of work is consistent with the 2008 Wastewater Master Plan Update, Section 8, Table 8-2, page 4 of 5, line 119, Project 2008-25, "LS Mechanical Improvements." On March 5, 2010, staff issued a Request for Quotes (RFQ) to construct the MPS Reclaimed Water Supply to the five contractors under Contract 08-5011, "Annual Contract for Underground Utility Contracting Services." Proposals were received from the five contractors by the deadline stated in the RFQ of 4:00 PM on March 22, 2010, as follows. Douglas N. Higgins, Inc. Haskins, Inc. Mitchell & Stark Construction Company, Inc. Kyle Construction, Inc. Quality Enterprises USA, Inc. $245,840.00 $247,000.00 $250,330.00 $255,000.00 $279,548.25 Staff seeks the Board's approval of a work order in the amount of $245,840 to Douglas N. Higgins, Inc., the provider of the lowest responsive quote, to construct MPS 104 Reclaimed Water Supply. The engineer's estimate was $277,530. FISCAL IMPACT: Funding is available in and is consistent with the FYlO Capital Budget approved by the Board on September 24, 2009. The source of funding is the Wastewater User Fee Fund (414). Agenda Item No. 16C 1 April 27,2010 Executive Summary Page 2 of 8 Work Order for MPS 104 Page 2 LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office and is legally sufficient for Board action-SRT. GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to insure the viability of public facilities. RECOMMENDATIONS: That the Board of County Commissioners, as Ex-officio the Governing Board of the Collier County Water-Sewer District: 1. Approve a work order to Douglas N. Higgins, Inc. in the amount of $245,840 for construction of the Master Pump Station (MPS) 104 Reclaimed Water Supply, Project 72549. 2. Authorize the Chairman to sign the work order after review and approval by the County Attorney's Office. PREPARED BY: Ronald F. Dillard, P.E., Senior Project Manager, Public Utilities Planning and Project Management Department. Item Number: Item Summary: Meeting Date: Agenda Item No. 16C1 April 27, 2010 Page 3 of 8 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 16C1 Recommendation to approve a work order to Douglas N. Higgins, Inc. in the amount of $245,840 for construction of the Master Pump Station (MPS) 104 Reclaimed Water Supply, Project 72549. 4/27/20109:00:00 AM Prepared By Ronald F, Dillard, P.E, Public Utilities Division Project Manager, Senior Date Public Utilities Engineering 3/26/20102:34:20 PM Approved By Ronald F. Dillard, P,E. Public Utilities Division Project Manager, Senior Date Public Utilities Engineering 3/26/20102:34 PM Approved By Phil E. Gramatges, P .E, Public Utilities Division Project Manager, Principal Date Public Utilities Engineering 3/26/20103:06 PM Approved By Dianna Perryman Administrative Services Division Contracts Specialist Date Approved By Purchasing & General Services 3/29/2010 11 :55 AM Steve Carnell Administrative Services Division Director. Purchasing/General Services Date Purchasing & General Services 3/29/20102:33 PM Approved By Scott R, Teach County Attorney Deputy County Attorney Date County Attorney 3/29/2010 2:48 PM Approved By Danette Huff Public Utilities Division Recycling Coordinator Date Solid Waste 4/7/20101:57 PM Approved By Beth Johnssen Public Utilities IQ Water Manager Date WasteWater 4/7/20104:54 PM Approved By Thomas Wides Public Utilities Division Director. Operations Support. PUD Date Utilities Finance Operations 4/7/20105:09 PM Approved By G. George Yilmaz Public Utilities Division Agenda Item No. 16C 1 April 27, 2010 Page 4 of 8 Director - Wastewater Date Wastewater 4/8/20109:50 AM Approved By James W, Delony Public Utilities Division Public Utilities Division Administrator Date Public Utilities Division 4/9/2010 9:27 AM Approved By OMB Coordinator County Manager's Office Date Office of Management & Budget 4112/201010:17 AM Approved By Susan Usher Office of Management & Budget Management/Budget Analyst, Senior Date Office of Management & Budget 4117/20105:34 PM Approved By Leo E. Ochs, Jr. County Managers Office County Manager Date County Managers Office 41181201010:36 AM - Agenda Item No. 16C1 April 27, 2010 Page 5 of 8 WORK ORDER "ANNUAL CONTRACT FOR UNDERGROUND UTILITY CONTRACTING SERVICES" Contract 08-5011, Dated March 11, 2008 This Work Order is for general contracting services, subject to the terms and conditions of the Contract referenced above, for Work known as: Master Pump Station 104 Reclaimed Water Supply The work is specified in the proposal dated March 22, 2010 from Douglas N. Higgins, Inc" which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this Work Order is assigned to Douglas N. Higgins. Inc. Scope of Work: Provide all services called for in the plans and specifications to construct the Master Pump Station 104 Reclaimed Water Supply. Schedule of Work: Substantially complete work within 180 calendar days from Notice to Proceed. Liquidated damages will be assessed at $1,180.00 per day for each day this time is exceeded, Finally complete work within 210 calendar days from Notice to Proceed. Liquidated damages will be assessed at $1,180.00 per day for each day this time is exceeded. Compensation: In accordance with Item 4 of the Agreement, the County will compensate the Firm in accordance with the unit prices provided in the proposal. TOTAL PRICE: $245,840.00 Any change made subsequent to final department approval will be considered an additional service and charged according to an executed Change Order as enumerated in Exhibit D of the Agreement. PREPARED BY: Ronald F. Dillard, P,E., Senior Project Manager Date Public Utilities Planning & Project Management Department APPROVED BY: Phil Gramatges, P.E., Interim Director Date Public Utilities Planning & Project Management Department APPROVED BY: George Yilmaz, Wastewater Director Date APPROVED BY: James W. DeLony, P.E., Public Utilities Administrator Date ACCEPTED BY: Daniel N. Higgins, Vice President Douglas N, Higgins, Inc. Date 1 ATTEST: Dwight E. Brock, Clerk Approved as to form and Legal sufficiency: Deputy County Attorney ~..I...f . ,--' " OWNER: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Fred W. Coyle, Chairman Agenda Item No. 16C1 April 27, 2010 Page 6 of 8 Fund: 414 Cost Center: 263614 Object Code: 763100 Project Number: 72549 2 ~; Agenda Item No. 16C1 April 27, 2010 Page 7 of 8 View By Vendor I View By fiem Vendor Company: Douglas N. Higgins, rnt, VendorUsemame: ~ :'J.l9~r$lion/MqT,ll\a~<" ..$12,ooO,00Ui/ . .W: 20.10io:03:39 flM .>}~12rOOO.OO Additional Earth Excavation 10 $8.00 CY 3/22/2010 10:03:39 AM $80.00 Rock Eiccavatitin" . .20 .:},$~O.~Qi'~,.,~~; .'~ i'""2:3iw20~oib:oi~9M-1> :":''"$600.00 Additional Select fill Material 10 $16.00 r:r 3/22/2010 to:03;39 Ar~ $160.00 . . 16:Ind) ,pvCReclaimerl wate.r~i~n:,. 5S ::,$5D.Mo' Lf 3/22/201010:03:39 AM ". $21;5~9;00 lS.Inch HDPE Reclaimed Water Main HOD 1 $28,000.00 LS 3/22/2010 10:03:39 AM $28,000.00 . .>:.&rine@on to 2ti-InchPVCReda~dWaterlJ~\~1 . $26,000.00 LS 3/2~j2010:i*;03:39AM ,.':':$i6'>>OP;W': ,8 LaWl\ Replacement 100 $15.00 SY 3/22/201010:03:39 AM $1,500.00 ;9 Master Pumping station 1.04lmprovemeots 1 ..$lSOtDOQ.06LS . .3/2212010 1li:03:39 AM: ,$150,000.00 l G0ki.Litl~~I~[~{J[!iI1[jf,i,',i:.;;;::'\~\~'?~~i~f1jl'_Jji~~_~~ii~1g1J Quote Resoonse , _.__.,"_.._,~_.i 0') ... "lI:t (; ~ It) ......-.. - ll>f_'lIII.._'...._... ,....-.."" --oeo N C") ... 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