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Agenda 04/13/2010 Item #16B 4Agenda Item No. 16B4 April 13, 2010 Page 1 of 6 EXECUTIVE SUMMARY Recommendation to approve one (I) Adopt-A-Road Program Agreement for RanclaD Boulevard from Everglades Boulevard to DeSoto Boulevard, with two (2) recognition signs at a total cost of$I50.00 for the volunteer group, Cypress Palm Middle SchooL OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement signed by the volunteer group, Cypress Palm Middle School, of a certain adopted roadway (Randall Boulevard from Everglades Boulevard to DeSoto Boulevard) under the Collier County Adopt-A-Road Program. CONSIDERATIONS: That the volunteer group so named be recognized as the sponsors of the particular segment of roadway named in the agreement to perform litter removal in accordance with instructions contained in the agreement. FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at either end of the roadway segment. The cost of each sign is $75.00. Staff expects to install two (2) new signs at a total cost of $150.00. Program expenses are l>udgeted in the Transportation Services Fund 101. LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed this item for legal sufficiency and there are no outstanding legal considerations.-JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board of County Commissioners recognize the volunteer group: Cypress Palm Middle School as the sponsor of Randall Boulevard from Everglades Boulevard to DeSoto Boulevard, and that the Board of County Commissioners authorize its Chairman to execute one (I) Agreement on behalf of Collier County. Prepared by: Erin M Hall, Admin. Secy., A-A-R Coordinator,' Road & Bridge Maintenance Department Attachment: Agreement (I) Item Number: Item Summary: Meeting Date: Agenda Item No. 16B4 April 13, 2010 Page 20f6 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 1684 Recommendation that the Board of County Commissioners approve one (1) Adopt-A-Road Program Agreement with two (2) roadway recognition signs at a total cost of $150. 4/13/20109:00:00 AM Date Prepared By Erin Hall Transportation Division Administrative Secretary Transportation Road Maintenance 3f22/2010 1:47:23 PM Date Approved By Travis D. Gossard Transportation Division Superintedent - Roads & Bridges Transportation Road Maintenance 3/23/20108:48 AM Date Approved By Lisa Taylor Transportation Division ManagementfBudget Analyst Transportation Administration 3/23/20109:02 AM Date Approved By Rookmin Nauth Transportation Division ManagementlBudget Analyst Transportation Administration 3/23/20109:43 AM Date Approved By John Vliet Transportation Division Director - Road Maintenance Transportation Road Maintenance 3/25/2010 1 :22 PM Norm E. Feder, AICP Date Approved By Transportation Division Administrator - Transportation Transportation Administration 3/26/20101 :10 PM Approved By Pat lehnhard Transportation Division Executive Secretary Date Transportation Administration 3/26/20102:09 PM Date Approved By OMB Coordinator County Manager's Office Office of Management & Budget 3/29/20108:32 AM Date Approved By Jeff Klatzkow County Attorney 3/30/2010 11 :25 AM Date Approved By Mark Isackson Office of Management & Budget Management/Budget Analyst, Senior Office of Management & Budget 4/6/20109:59 AM Agenda Item No. 16B4 April 13, 2010 Page 3 of 6 COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT Terms and Conditions fL THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this IQ. day of ~ ' 20~ by and between Collier County (hereinafter the "COUNTY"), and the volunteer group, Cypress Palm Middle School, (hereinafter the "GROUP"), whose address is 4255 _18th Ave NE, Naples, Florida, 34120. WITNESSETH: WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely maintaining a litter-free Collier County; and WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway known as, Randall Boulevard from Everglades Blvd. to DeSoto Blvd., the "Adopted Roadway"), acknowledges the hazardous nature of picking up litter, and agrees to the following terms and conditions: A. THE GROUP SHALL: I. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway. 2. Perform litter removal on the Adopted Roadway in accordance with the Florida Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of Transportation Design Roadway and Standard Index 60 I and 602 (610 for interstate), all of which by this reference are incorporated herein. 3. Only allow such persons to participate as are determined by the GROUP to be responsible enough to safely participate in litter removal activities. Participants must be at least 14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors participating in the litter removal. There shall at all times be at least one person 18 years of age or older who is on site and responsible for supervising all litter removal activities, with no one at the site wlder the age of 14 for any reason. 4. Conduct at least two safety procedure meetings per year for its participating members. Participants must sign the hold harmless agreement provided by the COUNTY, and attend a Agenda Item No. 16B4 April 13, 2010 Page 4 of 6 safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to this Agreement. 5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety meetings. 6. Remove litter during daylight hours only, in good weather conditions only. 7. Pick up litter on one side of the road at a time. 8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on medians, or where otherwise hazardous to do so. 9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the pavement. 10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted Roadway is objectionable. II. Ohtain required supplies and material from the COUNTY. 12 Place traffic control signs supplied by the COUNTY during trash pickup. 13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times during the litter removal activity. The local maintenance office should be contacted to obtain safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter removal activity and return the same when activity is complete. 14. Not wear clothing that will hinder the sight of participants. IS. Coordinate pickup details with the County's project coordinator at least one week prior to a pickup. 16. Place filled trash bags at the site for pickup and disposal by the COUNTY. 17. After each pickup, the adopting GROUP coordinator will file a report detailing the number of people involved, number of bags of litter collected, composition and estimate of recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for making the reports, and filed with the COUNTY project coordinator. 18. The GROUP is encouraged to separate recyclable materials. All proceeds from redemption of recyclable materials shall become the property of the Group. 19. Unused materials and supplies furnished by the COUNTY shall be returned to the COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission, be retained by the GROUP during the term of this Agreement. 2 Agenda Item No. 16B4 April 13, 2010 Page 5 of 6 B. THE COUNTY SHALL: I. Provide safety vests, trash bags, pickup sticks, and traffic control signs. 2. Provide GROUP with an outline pertaining to safety regulations. 3. Remove the filled trash bags as soon as possible after the pickup. 4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to remove large, heavy or hazardous items. 5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the area free of litter. C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by either party, with or without cause, on 30 days written notice to the other party. This Agreement creates no rights or intercst. If, in the sole judgment of the County Project Coordinator, it is found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY may terminate this Agreement effective immediately. The COUNTY reserves the right to modifY or cancel the program at any time. Upon the termination of this Agreement by either party, the GROUP will immediately return all County-ovmed materials to the County project coordinator. D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify and hold harmless Collier County and its officers, agents and employees from any claim, loss, damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group or by any person performing litter removal as part of the GROUP during the performance of the Agreement, whether direct or indirect, and whether to any person or property to which Collier County or said parties may be subject, except that neither GROUP nor any of its members shall be liable under this provision for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of Collier County, and its officers, employees or agents. 3 Agenda Item No. 1684 April 13, 2010 Page 6 of 6 E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in part without the prior written consent of Collier County. F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement between the parties, and may not be modified except by a writing signed by both parties. Any and all prior understandings between the parties, either oral or written, with respect to the matters set forth above, have been incorporated and merged into this Agreement, and are otherwise of no further force or effect. This Agreement is for litter removal activities only. No beautification activities are authorized by this Agreement. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of the date \\iTitten above. ATTEST: DWIGHT E. BROCK, Clerk BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: Deputy Clerk By: Fred W. Coyle, Chairman GROUP: Cypress Palm Middle School By ch'~{~~ Name (print): ~ 0;;-0 Title (print): L . f ';:1C\(,'f,~'r Phone # (day): ~ 3~ ~~;- J t 7J Phone # (night): J -- - - ;;J 0 I '3 Jctfrey A. Klatzkow County Anomey 4